Employee Code of Conduct Policy
Revision No: 1 Next Revision Date: 05 May 2025
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REVIEW
DATE TITLE REPONSIBLE PERSON SIGNATURE
05 May 2024 CEO Patrick Ntsheni
Policy brief & purpose
Our Employee Code of Conduct company policy outlines our expectations regarding employees’
behavior towards their colleagues, supervisors and overall organization.
We promote freedom of expression and open communication. But we expect all employees to follow
our code of conduct. They should avoid offending, participating in serious disputes and disrupting
our workplace. We also expect them to foster a well-organized, respectful and collaborative
environment.
Scope
This policy applies to all our employees regardless of employment agreement or rank.
Policy elements
What are the components of an Employee Code of Conduct Policy?
Company employees are bound by their contract to follow our Employee Code of Conduct while
performing their duties. We outline the components of our Code of Conduct below:
Compliance with law
All employees must protect our company’s legality. They should comply with all environmental, safety
and fair dealing laws. We expect employees to be ethical and responsible when dealing with our
company’s finances, products, partnerships and public image.
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Respect in the workplace
All employees should respect their colleagues. We won’t allow any kind of discriminatory
behavior, harassment or victimization. Employees should conform with our equal opportunity
policy in all aspects of their work, from recruitment and performance evaluation to interpersonal
relations.
Employees:
Shouldn’t misuse company equipment or use it frivolously.
Should respect all kinds of incorporeal property. This includes trademarks, copyright and other
property (information, reports etc.) Employees should use them only to complete their job
duties.
Employees should protect company facilities and other material property (e.g. company cars) from
damage and vandalism, whenever possible.
Professionalism
All employees must show integrity and professionalism in the workplace:
Personal appearance
All employees must follow our dress code. Full PPE
Job duties and authority
All employees should fulfill their job duties with integrity and respect toward customers, stakeholders
and the community. Supervisors and managers mustn’t abuse their authority. We expect them to
delegate duties to their team members taking into account their competences and workload. Likewise,
we expect team members to follow team leaders’ instructions and complete their duties with skill and in
a timely manner.
We encourage mentoring throughout our company.
Absenteeism and tardiness
Employees should follow their schedules. We can make exceptions for occasions that prevent employees
from following standard working hours or days. But, generally, we expect employees to be punctual
when coming to and leaving from work.
Conflict of interest
We expect employees to avoid any personal, financial or other interests that might hinder their
capability or willingness to perform their job duties.
Collaboration
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Employees should be friendly and collaborative. They should try not to disrupt the workplace or present
obstacles to their colleagues’ work.
Communication
All employees must be open for communication with their colleagues, supervisors or team members.
Benefits
We expect employees to not abuse their employment benefits. This can refer to time off, insurance,
facilities, subscriptions or other benefits our company offers.
Policies
All employees should read and follow our company policies. If they have any questions, they should ask
their managers or Human Resources (HR) department.
Disciplinary actions
Our company may have to take disciplinary action against employees who repeatedly or intentionally
fail to follow our code of conduct. Disciplinary actions will vary depending on the violation.
Possible consequences include:
Demotion.
Reprimand.
Suspension or termination for more serious offenses.
Detraction of benefits for a definite or indefinite time.
We may take legal action in cases of corruption, theft, embezzlement or other unlawful behavior
________________
_______________
Chief Executive Officer
Date
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