STANDARD BIDDING DOCUMENT

PROCUREMENT OF
CIVIL WORKS
DRAFT TENDER PAPERS FOR

Construction of Weir by EPC mode on Bhogavo river D/s of Nal-

Sarovar near vill. Dhingda, Ta. Bavla (Flood mitigation work for
Dholera International Airport & Aviation zone Phase - 2)

ESTIMATED COST RS. 43,44,22,166.75

START DATE FOR DOWNLOADING Date and Time for online Tendering shall be as per
online Notice Inviting Tender ( NIT ) as published on
LAST DATE OF ONLINE SUBMISSION
www.tender.nprocure.com
LAST DATE FOR SUBMISSION OF (Tender Notice No. of Year 2024-2025)
TEDNDER FEE EMD AND OTHER DOCUMENTS

DATE OF OPENING

COMPLETE BIDDING DOCUMENT

GOVERNMENT OF GUJARAT
Narmada, Water Resources, Water Supply and Kalpsar Department
 Index

Sr No Section Description Page No

1 Invitation for Bid (IFB) 3
2 Section -1 Instructions to Bidders 7
3 Section -2 Qualification Information 28
4 Section -3 Conditions of Contract 36
5 Section -4 Contract Data 64
6 Section -5 Technical Specification 72
7 Section -6 Form of Bid 73
8 Section -7 Bill of Quantities 76
9 Section -8 Securities and Other Forms 79
10 Section -9 Drawings 91
11 Section -10 Documents to be furnished by Bidder 92
12 - Annexure-I (Technical Specification) -
13 -- Annexure-II (Bill of Quantity) -
-
14 - Annexure-III (Drawings) -
-
15 - Payment Schedule -
16 - Special Condition of Contract -
17 - Site Visit Certificate -
INVITATION FOR BID
(IFB)

3
 NATIONAL COMPETITIVE BIDDING

1. The Executive Engineer, Ahmedabad Irrigation Division, Ahmedabad invites bids for the
construction of works detailed in the table.
The bidders may submit bids for any or all of the following works.

TABLE
Package Name of work Approximate value Bid security Cost of Period of #Class of
No. of works (Rs.) (Rs.) document completion Registration /
Category of
contractor if
required
1 2 3 4 5 6 7
1 Construction of Weir ₹ ₹ ₹ 30 Month ‘AA’
by EPC mode on 43,44,22,166.75 43,45,000.00 18,000
Bhogavo river D/s of
Nal-Sarovar near vill.
Dhingda, Ta. Bavla
(Flood mitigation
work for Dholera
International Airport
& Aviation zone Phase
- 2)

2. Prospective / Interested bidder may download the Bid Documents from website
https://www.tender.nprocure.com free of cost till the Time and Date as mentioned on online
NIT at website https://www.tender.nprocure.com.
# Online tenders for the following work is invited by the Executive Engineer, Ahmedabad Irrigation
Division, Ahmedabad from the contractors who are registered in.
A). Class “AA” in Narmada, Water resources, Water Supply and Kalpsar department and/or Road and
Building Department of Gujarat State and.
B). CPWD / Railway and other State Governments equivalent to Class “AA” of Gujarat State. Such
Contractor shall have to apply before the date of Submission of bid to get themselves registered
in “AA” class in Government of Gujarat and registered themselves on or before the date of award
of contract.
3. However, Bidder who is submitting the Bid Online will have to pay the Bid Document Fee
/ Tender Fee through Demand Draft only of any Schedule Bank payable at Ahmedabad
Irrigation Division, Ahmedabad and in favour of Executive Engineer, Ahmedabad Irrigation
Division, Ahmedabad Once the Bid is received online, Bid Document / Tender Fee will not be
refundable. As Per GoG R&B Department’s Circular No. PARACH/102/ 000/ IB/
221/(59)/C Dated.24/01/2007
The Demand Draft for Bid Document / Tender fee and FDR / Bank Guarantee against Bid Security
/ EMD shall be submitted in electronic format through online (by scanning) while uploading
the bid, this submission shall mean that bid document / tender fee and Bid Security / EMD has
been received. Accordingly, the offer of only those shall be opened whose Bid Document / Tender
Fee and Bid Security / EMD have been received electronically. However, for the purpose of
realization of Demand Draft, and FDR / Bank Guarantee bidder shall send the same in original
through R.P.A.D. so as to reach to ‘Executive Engineer, Ahmedabad Irrigation Division,
Ahmedabad within 7 Days from the last day of bid submission.
Penaltative action for not submitting Demand Draft / FDR / Bank Guarantee in original
to Executive Engineer / Tender Inviting Authority by bidder shall be initiated. WRD GR No. PRC-
102014-1-MICell-K.1 Dated: 29/10/2014
4. Bids received online, will be opened on the time, date and place as specified in the online NIT at
website https://www.tender.nprocure.com in the presence of the bidders or their authorized
representatives, who wish to remain present.
If the office happens to be closed on the day of opening of the bids as specified, the bids will
be opened on the next working day at the same time and venue.
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 5. A pre bid meeting will be held on ………………………………at ………………………..hrs. at the office
of The Chief Engineer (N.G.) & Add. Secretary, Block No-9, 2nd Floor, Narmada Water
Resources Water Supply & Kalpasar Department, New Sachivalaya, Gandhinagar to clarify the
issues and to answer questions on any matter that may be raised at that stage as stated in
clause 9.2 of ‘instructions to Bidders’ of the bidding document.
6. Bid Security (EMD) is equal to 1% of Estimated Amount put to bid / tender and should be
rounded off to the next thousand rupees.
7. Other Information is as under:
A. Agencies can prepare and edit their offers a number of times before the end of the tender
submission date and time. After the tender submission date and time, the bidder cannot
modify / edit / withdraw their submitted offer in any case. No written or online request in this
regard shall be granted.
B. Offers in physical form will not be accepted in any case.
C. Demand Draft purchased by the other then bidder and issued after the last date of submission
of Bids, will not be considered or accepted.
D. The cost incurred by the contractor for this offer for clarification or attending discussion,
conferences or site visits will not be reimbursed by the Employer or Engineer-in-Charge.
E. Conditional tender shall not be accepted.
F. Any changes, addition, alternation made in the prescribed form attached with tender are liable
to be rejected.
G. Any change in format or conditional Bank Guarantee will not be accepted and the bidder will
be considered non-responsive.
H. All the bidders are instructed to fill in information strictly in accordance with the format
given in the checklist /qualification document / tender document.
I. It is mandatory for the bidders to supply each and every information as asked strictly in
electronic format at appropriate places only.
J. Blank / insufficient information shall be treated as nil information and shall result in
disqualification.
K. Even if the bidder has been qualified in a similar or larger size of project in the past, it shall
not be deemed to be a ground / reason for not giving required information for this work / bid.
L. Information supplied for earlier projects shall not be considered while evaluation of this bid.
The Government will not ask for any other information, unless it is found absolutely necessary
by the competent authority.
M. If found necessary, the contractor will be intimated for negotiation,
# For the works costing up to Rs. 7.5 crore (WRD Works), R s . 7.0 crore (ROAD/ BRIDGE/
BUILDING WORKS), Rs. 0.5 Crore (Electrical Works) kindly refer to GoG NWRWS & K
Department’s Circular No. Paracha/1097/1397(11)/pa.fa./ MICELL(k-1) dated 18/01/2018
and Dated 30/09/2022
For the works costing under Rs. 7.5 crore for Construction work of Water Resources Department,
Rs. 7.0 crore for Roads, Bridges and Building and Rs. 050 crores for Electrical work following
documents shall be submitted in electronic format only through online by scanning and the (i) Bid
Document Fee / Tender Fee (ii) Bid Security / EMD should be sent in original to the Tender opening
authority through RPAD, so as to reach the Executive Engineer within 7 days from last day of
submission of Bid.
i. Bid Document Fee / Tender Fee
ii. Bid Security / EMD or Valid EMD Exemption Certificate of Appropriate Class of Registration
of Approved Contractors
iii. Registration Certificate of Appropriate Class
iv. Registration Certificate of special category –
Road/Building and Category I/II/III, if required
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 v. GST Number
vi. Latest Income Tax return, PAN and Income Tax ward where assessed.
vii. Notarize copy of Power of Attorney
viii. Notarized copy of client certificates as regards previous experience Performa
showing in Form G.
ix. Performance of the Bidder working with NWRWS &KD for completed & ongoing
works in Form (G) (or in any format with yearly breakup) with separate
bifurcation of civil and HM works.
x. Other than NWRWS &KD in Form (G) (or in any format with yearly breakup)
with separate bifurcation of civil and HM works
xi. Declaration showing the details of all works completed and work on hand with
the contractor and the value of works that remain to be executed.
xii. Balance Sheets of last five completed financial years audited by the Chartered
Accountant.
xiii. If the Bidder Firm is a member of a Group of Companies (with a common name),
scanned copies of all relevant documents clearly indicating the stake of the
bidding Firm in the equity of each firm of the Group, Turnover, Net Tangible
Worth and Cash Flow of each company wherein the stake of the Bidding Firm is
51% or more in terms of equity.

Deputy ExecutiveEngineer Executive Engineer

Sanand Irrigation Sub Division Ahmedabad Irrigation Division
Sanand Ahmedabad

6
 SECTION - 1
INSTRUCTIONS TO BIDDERS
(ITB)

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 Section 1: Instructions to Bidders
Table of Clauses
Page No. Page No.
A. General D. Submission of Bids
1. Scope of Bid 9 19. Sealing & Marking of Bids 19
2. Source of Funds 9 20. Deadline for Submission of 19
Bids
3. Eligible Bidders 9 21. Late Bids 19
4. Qualification of the 9 22. Modification and 19
Bidder Withdrawal of Bids
5. One Bid per Bidder 13
6. Cost of Bidding 13 E. Bid Opening and Evaluation
7. Site Visit 13 23. Bid Opening 20
24. Process to be Confidential 21
B. Bidding Documents 25. Clarification of Financial 21
Bids
8. Content of Bidding 14 26. Examination of Bids and 21
Documents Determination of
Responsiveness
9. Clarification of Bidding 14 27. Correction of Errors 21
Documents
10. Amendment of Bidding 15 28. Deleted 22
Documents
29. Evaluation and Comparison of 22
Financial Bids
C. Preparation of Bids 30. Deleted 22
11. Language of Bid 16
12. Documents Comprising 16 F. Award of Contract
the Bid
13. Bid Prices 16 31. Award Criteria 23
14. Currencies of Bid and 17 32. Employer’s Right to Accept 23
Payment any Bid and to Reject any or
all Bids
15. Bid Validity 17 33. Notification of Award and 23
Signing of Agreement
16. Bid Security 17 34. Performance Security 23
17. Alternative Proposals By 18 35. Advance Payment and 24
Bidders Security

18. Format and Signing of Bid 18 36. Dispute Review Expert 24

37. Correct or Fraudulent 24
Practices

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 A. GENERAL

1. Scope of Bid
1.1 The Employer (Named in Appendix to ITB) invites bids for the Construction of works
(as defined in these documents and referred to as ‘the works”) detailed in the table
given in IFB. The bidders may submit bids for any or all of the works detailed in the
table given in IFB.
1.2 The successful bidder will be expected to complete the works by the intended
completion date specified in the Contract data.

1.3 Throughout these bidding documents, the terms ‘bid’ and ‘tender’ and their
derivatives (bidder/ tenderer, bid / tender, bidding/ tendering, etc.) are
synonymous.
2. Source of Funds

2.1 The expenditure on this project will be met from the budget of Govt. of Gujarat /
Govt. of India for centrally sponsored projects.

3. Eligible Bidders

3.1 This Invitation for Bids is open to all eligible bidders.

3.2 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
statement that the Bidder is neither associated, nor has been associated, directly or
indirectly, with the consultant or any other entity that has prepared the design,
specifications, and other documents for the Project or being proposed as Project
Manager for the Contract. A firm that has been engaged by the Employer to provide
consulting services for the preparation or supervision of the works, and any of its
affiliates, shall not be eligible to bid.

4. Qualification of the Bidder

4.1 All bidders shall provide in Section 2, Forms of Bid and Qualification Information, a
preliminary description of the proposed work method and schedule, including
drawings and charts, as necessary. The proposed methodology should include a
program of construction backed with equipment planning and deployment duly
supported with broad calculations and quality assurance procedures proposed to be
adopted justifying their capability of execution and completion of work as per
technical specifications, within stipulated period of completion.
4.2 Deleted
4.3 Deleted
4.4 Deleted
4.5 QUALIFICATION CRITERIA:
(Applicable for the works which require Pre-Qualification) As Per GoG NWRWS & K
Department’s Circular No. Paracha/1097/1397(11)/pa.fa./MICELL(k-1) Dated
18/01/2018

4.5.1 Qualification will be based on Applicant’s meeting all the following minimum pass/ fail
criteria regarding the Applicant’s general and particular experience, personnel and
equipment capabilities and financial positions, as demonstrated by the
applicant’s responses in the forms attached to the letter of application ( specified
requirement for joint ventures are given under para 4.6 below ) Subcontractors
experience and resources shall not be taken in to account in determining the applicants
compliance with the qualifying criteria
9
 To qualify for more than one contract, the applicant must demonstrate having
experience and resources sufficient to meet the aggregate of the qualification criteria
for each contract given in paragraphs 4.5.4, 4.5.5 and 4.5.9 below

4.5.2 Base year and Escalation

The base year shall be taken as Current financial year
Following enhancement factors will be used for the costs of works executed and the
financial figure to a common base value for works completed in India.

Year Financial Year Multiplying factor

Base year of inviting tender 2024-2025 1.00
-1 2023-2024 1.10
-2 2022-2023 1.21
-3 2021-2022 1.33
-4 2020-2021 1.46
-5 2019-2020 1.61
Applicant should indicate actual figures of costs and amount for the works
executed by them without accounting for the above-mentioned factors.
In case the financial figures and value of completed works are in foreign
currency the above enhanced multiplying factors will not be applied. Instead, the
current market exchange rate (State Bank of India BC Selling rate as on the last date
of submission of the bid) will be applied for the purpose of conversion of the amount
in foreign currency into India rupees.

4.5.3. General Experience.

The Applicant shall meet with the following minimum criteria:

(a) Achieved a minimum annual financial turnover of Rs. 17.37 Crore for works in
progress and completed in all classes of civil engineering construction works in
any one year, over the last five financial years.
(b) Experience in successfully completing or substantially completing at least one
contract of similar work (Construction of Dam, Hydro power project, Barrage,
Weir, Aqueduct, Canal Syphon across the river by EPC mode) of at least 40
percent of the value of proposed contract which is Rs. 17.37 crore within the last
five financial years.

The works may have been executed by the applicant as prime contractor or as a
member of a joint venture or as a nominated sub-contractor. As subcontractor,
he should have acquired the experience of execution of all major items of works
under the proposed contract. In case a project has been executed by a joint
venture, weight towards experience of the project would be given to each joint
venture in proportion to their financial participation in the joint venture if work
executed jointly otherwise as per the scope of work define in Joint Venture
agreement.

Substantially completed works means those works which are at least 90 %

completed as on the date of submission (i.e. gross value of work done up to the
last date of submission is 90 % or more of the original contract price) and
continuing satisfactorily.
For these, a certificate from the employers shall be submitted along with the
application incorporating clearly the name of the work, contract value, billing
amount, date of commencement of works, satisfactory performance of the
contractor and any other relevant information.
(The experience certificate should be signed by the officer not below the rank of
10
EE)

11
 (c) Contractor should have completed 60% of quantity of principal items of work like
concrete, earthwork, pipeline, pumping station etc. within last five finical years.
Certificate of competent authority of work done with detail shall be produced.

4.5.4. Personnel Capabilities.

Availability for his work of personnel with adequate experience as required; as per
Appendix.

4.5.5. Equipment Capabilities

Based on the studies carried out by the Engineer, the minimum suggested major
equipment to attain the completion of works in accordance with the prescribed
construction schedule are shown in the Appendix.
The bidders should, however, undertake their own studies and furnish with
their bid, a detailed construction planning and methodology supported with layout and
necessary drawings and calculations to allow the employer to review their proposals.
The numbers, types and capacities of each plant/equipment shall be shown in the
proposals along with the cycle time for each operation for the given production
capacity to match the requirements.

4.5.6. Financial Position

The Applicant should give undertaking that he has access to, or has available, liquid
assets (aggregate of working capital, cash in hand and uncommitted bank guarantees)
and / or credit facilities up to 25 percent of the value of the contract / contracts applied.

4.5.7. The audited balance sheets for the last five years should be submitted, which must
demonstrate the soundness of the applicant’s financial position, showing long – term
profitability including an estimated financial projection for the next two years If necessary,
the employer will make inquiries with the applicant’s bankers.

4.5.8. Litigation History

The Applicant should provide accurate information on any litigation or arbitration
resulting from contracts completed or under execution by him over the last five financial
years. A consistent history of awards against the Applicant or any partner of a joint
venture may result in failure of the applicant.

4.5.9. Disqualification
Even though the applicants meet the above criteria, they are subject to be disqualified
if they have:
Made misleading or false representation in the forms, statements submitted, and / or
Record of poor performance such as abandoning the work, rescinding of contract for
which the reasons are attributable to the non – performance of the contractor;
consistent history of litigation awarded against the applicant or financial failure due to
bankruptcy. The rescinding of contract of a joint venture on account of reasons other
than non – performance, such as Most Experienced partner of joint venture pulling out,
court directions leading to breaking up of a joint venture before the start of work,
which are not attributable to the poor performance of the contractor will, however, not
affect the qualification of the individual partners.

4.5.10. The bidder who have applied for corporate Debt Restructuring (CDR) / facing recovery
proceedings from financial institutions / facing winding up processing / those under BIFR
in the last 5 financial year shall be considered for bid qualification. However if the bank /
financial institution has accepted the proposal of debt restructuring on or before the last
date of online submission, the same shall be considered for further evaluation. An affidavit
by bidder along with certificate from bank must be produced in such cases. In case of Joint
Venture agreement, this provision shall be applicable for both lead partner and JV partner.
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4.6 JOINT VENTURE: (Maximum 3 Members i.e. 1 Lead & 2 Others)
(Applicable only for estimated project cost of 50 Crore and
above)

4.6.1. Joint ventures must comply with the following

requirement: (a) Following are the minimum qualification

requirements:

(i)The lead partner shall meet not less than 50 percent of all criteria given in para
4.5.3 & 4.5.6 above. The joint venture must collectively satisfy the criteria of para
4.5.3 & 4.5.6 above. The experience of the other joint venture partners shall be
considered if it is not less than 30 percent of the qualifying criteria in para 4.5.3 &
4.5.6 above.

(ii)Individually each member must satisfy the requirements of para 4.5.7 & 4.5.8
above.

(b) Bid shall be signed so as to legally bind all partners, jointly and severally, and
shall be submitted with a copy of the joint venture agreement providing the joint
and several liabilities with respect to the contract.
4.6.2. Qualification of a joint venture does not necessarily qualify any of its
partners
individually or as a partner in any other joint venture. In case dissolution of a joint
venture, each one of the constituent firms may qualify if they meet all the qualification
requirements, subject to the written approval of the Employer.

4.7. Bid Capacity.

Applicants who meet the minimum qualification criteria will be qualified only if
their available bid capacity at the expected time of bidding is more than the
total estimated cost of the works Rs. 43,44,22,166.75/- . The available bid capacity
will be calculated as under:

Assessed Available Bid Capacity = (A*N*2-B), where

A = Maximum value of work executed in any one year during the last five years
(updated to the price level of the year indicated in appendix) taking into
account the completed as well as works in Progress.

B = Value at current price level of the existing commitments and ongoing works
to be completed during the next (period of completion of work for which bids
are invited); and

N = Number of years prescribed for completion of the works for which the bids
are invited.

Note :- (1) In Case of joint venture, the available bid capacity will be applied for
each partner to the extent of his proposed participation in the execution of the work.

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 4.8 Even though the bidders meet the above qualifying criteria, they are subject
to be disqualified if they have:
- Made misleading or false representation in t h e forms, statements and
Attachments the submitted in proof the qualification requirements; and / or
- Record of poor performance such as abandoning the works, not properly
completing the contract, inordinate delay in completion, litigation history, or
financial failures etc.; and/ or
- Participated in the previous bidding for the same work and had quoted
unreasonably high bid prices and could not furnish rational justification to the
employer.

5. One bid per bidder

5.1. Each bidder shall submit only one bid for one package. A bidder who submits or
participates in more than one bid (other than as a subcontractor or in cases of
alternatives that have been permitted or requested) will cause all the proposals with
the bidder’s participation to be disqualified.

6. Cost of Bidding

6.1. The bidder shall bear all costs associated with the preparation and submission of his
Bid, and the Employer will in no case be responsible and liable for those costs.

7. Site Visit

7.1. The Bidder, at the Bidder’s own responsibility and risk is encouraged to visit and
examine the Site of work and its surrounding and obtain all information that may be
necessary for preparing the Bid and entering into a contract for construction of the
Works.
The costs of visiting the site shall be at the Bidder’s own expense.

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 B. BIDDING DOCUMENTS

8. Content of Bidding Documents

8.1 The set of bidding documents comprises the documents listed below and addenda
issued in accordance with Clause 10:
Section Particulars Volume No.
- Invitation for Bids
1 Instructions to Bidders
2 Qualification Information, and other forms I
3 Conditions of Contract
4 Contract Data
5 Technical Specifications II
6 Form of Bid
7 Bill of Quantities III
8 Securities and other forms
9 Drawings IV
10 Documents to be furnished by bidder V

8.2. Volumes I, II, III and IV are available online and documents to be furnished by the bidder
in compliance to section 2 will be prepared by him and furnished as Volume- V in two
parts (refer clause 12).

8.3. The bidder is expected to examine carefully all instructions, conditions of contract,
contract data, forms, terms, technical specifications, bill of quantities, forms, Annexes
and drawings in the Bid Document. Failure to comply with the requirements of Bid
Documents shall be at the bidder’s own risk. Pursuant to clause 26 hereof, bids which
are not substantially responsive to the requirements of the Bid Documents shall be
rejected.

9. Clarification Bidding Documents

9.1 A prospective bidder requiring any clarification of the bidding documents may
notify the Employer in writing or through E-mail at the Employer’s address indicated
in the invitation to bid. The Employer will respond to any request for clarification
which he received earlier than 15 days prior to the deadline for submission of bids.
Employer’s response will be published on website including a description of the
enquiry but without identifying its source.

9.2. Pre-bid meeting

9.2.1. The bidder or his official representative is invited to attend a pre-bid meeting
which will take place at the address, venue, time and date as indicated in the
appendix.

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9.2.2. The purpose of the meeting will be to clarify issues and to answer questions on any
matter that may be raised at that stage.

9.2.3. The bidder shall be required to submit any questions in writing or e-mail to reach
the Employer not later than 03 days before the meeting.

9.2.4 Minutes of the meeting, including the question raised (Without identifying the
source of enquiry) and the responses given will be published without delay on the
tender website i.e. www.tender.nprocure.com. Any modification of the
bidding documents listed in sub-Clause 8.1 which may become necessary as a result
of the pre-bid meeting shall be made by the Employer exclusively through the issue
of an Addendum pursuant to Clause 10 and not through the minutes of the pre-bid
meeting.

9.2.5. Non-attendance at the pre-bid meeting will not be a cause for disqualification of a
bidder.

10. Amendment of Bidding Documents

10.1 Before the deadline for submission of bids, the Employer may modify the bidding
documents by issuing addenda.

10.2. Any addendum thus issued shall be part of the bidding documents. The Employer
will assume no responsibility for the same.

10.3. To give prospective bidders reasonable time in which to take an addendum into
account in preparing their bids, the Employer may, at his discretion, extend as
necessary the deadline for submission of bids, in accordance with Sub-Clause 20.2
below.

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 C. PREPARATION OF BIDS

11. Language of the Bid

11.1 All documents relating to the bid shall be in the English language.

12. Documents Comprising the Bid

12.1. The bid be submitted by the bidder as Volume V of the bid document (refer Clause
8.1) shall be in two separate parts:

Part I shall be named “Technical Bid” and shall comprise

(i) Bid Security in the form specified in Section 8

(ii) Qualification Information and supporting documents as specified in Section 2

(iii) Certificates, undertakings, affidavits as specified in Section 2

(iv) Any other information pursuant to Clause 4.5 of these instructions

(v) Undertaking that the bid shall remain valid for the period specified in Clause
15.1

Part II shall be named “Financial Bid” and shall comprise

(i) Form of Bid as specified in Section 6

(ii) Priced Bill of Quantities for items specified in Section 7

12.2. The Bidder shall submit the details / information pertaining to each part i.e.
technical as well as financial and must be submitted online only.
12.3. Following documents will be deemed to be part of the bid.

Section Particulars Volume No.

Invitation for Bids (IFB)
1 Instruction to Bidders Volume I
3 Conditions of Contract
4 Contract Data
5 Specifications Volume II
9 Drawings Volume IV
13. Bid Prices
13.1 The Contract shall be for the whole works as described in Sub-Clause 1.1, based on
the priced Bill of Quantities submitted by the Bidder.

13.2 The bidder shall fill in rates and prices and line item total (both in figures and words)
for all items of the Works described in the Bill of Quantities along with total bid price

17
 (Both in figures and words). Items for which no rate or price is entered by the bidder
will not be paid for by the Bill of Quantities.

13.3 All duties, taxes, and other levies except GST payable by the contractor under the
contract, or for any other cause shall be included in the rates, prices and total Bid Price
submitted by the Bidder. (GST will be paid extra)

13.4 Deleted

13.5 The rates and prices quoted by the bidder are subject to adjustment during the
performance of the Contract in accordance with the provisions of Clause 47 of the
Condition of Contract (Irrespective of the time limit and Bid Amount)

14. Currencies of Bid and Payment

14.1 The unit rates and the prices quoted by the bidder shall be entirely in Indian Rupees.
All payments shall be made in Indian Rupees.

15. Bid Validity

15.1 Bids shall remain valid for a period of not less than 120 days after the deadline date
for bid submission specified in Clause 20.

15.2 In exceptional circumstances, prior to expiry of the original time limit, the Employer
may request that the bidders may extend the period of validity for a specified period.
A bidder may refuse the request without forfeiting his bid security. A bidder agreeing
to the request will not be required or permitted to modify his bid, but will be required
to extend the validity of his security for a period of the extension, and in compliance
with Clause 16 in all respects.

16. Bid Security

16.1. The Bidder shall furnish, as part of his Bid, a Bid security in the amount as shown in
column 4 of the table of IFB for this particular work. This Bid security shall be in
favor of Employer as named in Appendix and may be in one of the following forms;
a. Bank Guarantee from any scheduled Indian bank, in the format given in
Volume III. (Bank Guarantee is applicable only for Bid Estimated Amount of 01
Crore and above) and Bank Guarantee of Schedule and Private Banks shall be
considered as per GoG Finance Department’s Circular No. FD/MSM/e-
file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest amendment.

b. Fixed Deposit Receipt issued by any Scheduled Indian Bank or a foreign Bank
approved by the Reserve Bank of India.
OR
# A Valid Bid Security / EMD Exemption Certificate issued by (1) Road & Building
Department or (2) Narmada Water Resources, Water Sup
ply and Kalpsar Department of Govt of Gujarat. Exemption Certificate is
applicable only when Registration Certificate of Appropriate Class and Category
of Approved Contractors is required as eligible criteria of bidder.

18
16.2. Bank guarantees (and other instruments having fixed validity) issued as surety for
the bid shall be valid for 45 days beyond the validity of the bid i.e. total validity of
120+45 = 165 Days

16.3. Any bid not accompanied by an acceptable Bid Security and not secured as indicated
in Sub-Clauses 16.1 and 16.2 above shall be rejected by the Employer as non-
responsive.

16.4. The Bid Security of unsuccessful bidders will be returned within 28 days of the end
of the bid validity period specified in Sub-Clause 15.1

16.5 The Bid Security of the successful bidder will be discharged when the bidder has
signed the Agreement and furnished the required Performance Security.

16.6. The bid Security may be forfeited.

(a) If the Bidder withdraws the bid after Bid opening during the period of Bid
validity.

(b) If the Bidder does not accept the correction of the Bid Price, if any or
(c) In the case of a successful Bidders, if the Bidder fails the specified time limit to
(i) Sign the Agreement; or
(ii) Furnish the requirement Performance Security.
(d) If found necessary, the bidder will be intimated for negotiation, He will be intimated
maximum three times within the validity period for negotiation, If contractor does not
respond in time, his Bid Security (EMD) will be forfeited and his tender will be rejected.
Punitive action will be taken on such contractors. (As per GoG R&B Dept’s Gr. No.
S/22/2017/639/D, Dt.08/06/2018)

17. Alternative Proposals by Bidders.

17.1. Bidders shall submit offers that fully comply with the requirements of the bidding
documents, including the conditions of contract (including mobilization advance or
time for completion), basic technical design as indicated in the drawing and
specifications. Conditional offers or alternative offers will not be considered further
in the process of tender evaluation.

18. Format and Signing of Bid

18.1. The Bidder shall prepare documents comprising the bid as described in Clause 12 of
these Instructions to bidder as the “Technical Bid “and “Financial Bid” in separate parts
to be uploaded.

19
 D. SUBMISSION OF BIDS

19. Deleted

20. Deadline for Submission of the Bids

20.1. Complete Bids must be received online by the Employer at the tender website specified
above not later than the date indicated in appendix.

20.2. The Employer may extend the deadline for submission of bids by issuing an amendment
in accordance with Clause 10, in which case all right and obligation of the Employer
and the bidders previously subject to the original deadline will then be subject to the
new deadline.

21. Deleted

22. Modification and Withdrawal of Bids

22.1. Bidders may modify or withdraw their bids online before the deadline prescribed in
Clause 20 or pursuant to Clause 23.
22.2 Deleted

22.3. No bid shall be modified or withdrawn after the deadline for submission of Bid.

22.4. Withdrawal or modification of a bid between the deadline for submission of bids
and the expiration of the original period of bid validity specified in Clause 15.1
above or as extended pursuant to Clause 15.2 may result in the forfeiture of the Bid
security pursuant to Clause 16.

20
 E. BID OPENING AND EVALUATION
23. Bid Opening

23.1 The Employer will open all the Bids received including modifications made pursuant
to Clause 22, in the presence of the Bidders or their representatives who choose to
attend at time, date and the place specified in Appendix in the manner specified in
Clauses 20 and 23.3, In the event of the specified date of Bid opening being declared
a holiday for the Employer, the Bids will be opened at the appointed time and location
on the next working day.
23.2. Deleted.
23.3. The “Technical Bid” shall be opened. The amount, form and validity of the bid security
furnished with each bid will be announced. If the bid security furnished does not
conform to the amount and validity period as specified in the invitation for bid (ref.
Column 4 and paragraph 3), and has not been furnished in the form specified in Clause
16, the technical bid will not be opened.
23.4. (i) Subject to confirmation of the bid security by the issuing Bank, the bids
accompanied with valid bid security will be taken up for evaluation with
respect to the Qualification information and other information furnished in
part I of the bid pursuant to Clause 12.1.
(ii) If required, the bidder will be asked in writing to clarify his Qualification
Documents with respect to any required clarification.
(iii) The bidders will respond in not more than 7 days of issue of the clarification
letter.
(iv) Immediately (usually within 3 or 4 days), on receipt of these clarification the
Evaluation Committee will finalize the list of responsive bidders whose
financial bids are eligible for consideration.
23.5. Deleted
23.6 At the time of opening of “Financial Bid”, the names of the bidders were found
responsive in accordance with Clause 23.4(iv) will be announced. The bids of only
these bidders will be opened. The responsive Bidders’ names, the Bid prices, the
total amount of each bid, any discount and such other details as the Employer may
consider appropriate, will be announced by the Employer at the opening.
23.7 the time of opening of “Financial Bid”, the names of the bidders were found responsive
in accordance with Clause 23.4(iv) will be announced. The bids of only these bidders
will be opened. The responsive Bidders’ names, the Bid prices, the total amount of
each bid, any discount, and such other details as the Employer may consider
appropriate, will be announced by the Employer at the opening.
23.8 In case bids are invited for more than one package, the order for opening of the
“Financial Bid” shall be in order of Estimated amount of Bids from highest to lowest.

23.9 The Employer shall prepare minutes of the Bid opening, including the information
disclosed to those present in accordance with Sub-Clause 23.6.

21
24 Process to be Confidential
24.1 Information relating to the examination, clarification, evaluation, and comparison of
Bids and recommendations for the award of a contract shall not be disclosed to Bidders
or any other persons not officially concerned with such process until the award to the
successful Bidder has been announced. Any effort by Bidder to influence the
Employer’s processing of Bids or award decisions may result in the rejection of his Bid.

25. Clarification of Financial Bids

25.1. To assist in the examination, evaluation, and comparison of Bids, the Employer may,
at his discretion, ask any Bidder for clarification of his Bid, including breakdowns of
unit rates. The request for clarification and the response shall be in writing or by e-
mail, but no change in the price or substances of the Bid shall be sought, offered, or
permitted except as required to confirm the correction of arithmetic errors discovered
by the Employer in the evaluation of the Bids.
25.2 Subject to sub-clause 25.1, no Bidder shall contact the Employer on any matter relating
to his Bid opening to the contract is awarded. If the Bidder wishes to bring additional
information to the notice of the Employer, it should do so in writing.
25.3. Any effort by the Bidder to influence the Employer in the Employer's bid evaluation, bid
comparison or contract award decision may result in the rejection of the Bidders’ bid.

26. Examinations of Bids and Determination of Responsiveness

26.1 During the detail evaluation of "Technical Bid", the Employer will determine whether
each Bid (a) meets the eligibility criteria defined in Clause 3 and 4; (b) has been
properly signed; (c) is accompanied by the required securities and; (d) is
substantially responsive to the requirements of the Bidding document. During the
detailed evaluation of the “Financial Bid”, the responsiveness of the bids will be
further determined with respect to the remaining bid conditions, i.e., priced bill of
quantities, technical specifications, and drawings.

26.2 A substantially responsive “Financial Bid” is one which confirms all the terms,
conditions and specifications of bidding documents, without material deviation or
reservation. A material deviation or reservation is one (a) which affects in any
substantial way the scope, quality, or performance of the Works; (b) which limits in
any substantial way, inconsistent with the Bidding documents, the Employer’s rights
or the Bidder’s obligations under the Contract; or (c) whose rectification would affect
unfairly the competitive position of other Bidders presenting substantially
responsive Bids.

26.3 If a “Financial Bid” is not substantially responsive, it will be rejected by the Employer,
and may not subsequently be made responsive by correction or withdrawal of the non-
conforming deviation or reservation.

27. Deleted

22
28. Deleted

29. Evaluation and Comparison of Financial Bids

29.1. The Employer will evaluate and compare only the Bids determined to be
substantially responsive in accordance with Sub-Clause 26.2.
29.2. Deleted.
29.3. The Employer reserves the right to accept or reject any variation or deviation.
Variation and deviations and other factors, which are in excess of the requirements
of the Bidding documents or otherwise result in unsolicited benefits for the
Employer, shall not be taken in to account in Bid evaluation.
29.4. The estimated effect of the price adjustment conditions under Clause 47 of the
Conditions of Contact, during the period of implementation of the Contract, will not
be taken in to account in Bid evaluation.

29.5. If the Bid of the successful Bidder is seriously unbalanced in relation to the
Engineer’s estimate of the cost of work to be performed under the contract the
Employer may require the Bidder to produce detailed consistency of those prices
with the construction methods and schedule proposed. After evaluation of the price
analyses, the Employer may require that the amount of the performance security set
forth in Clause 34 be increased at the expense of the successful /bidder to a level
sufficient to protect the Employer against financial loss in the event of default of the
successful Bidder under the Contract.

29.6. A bid which contains several items in the bill of Quantities which are unrealistically
priced low and which cannot be substantiated satisfactorily by the bidder may be
rejected as non-responsive.

30. Deleted

23
 F. AWARD OF CONTRACT

31. Award Criteria

31.1. Subject to Clause 32, the Employer will award the contract to the Bidder whose Bid
has been determined.
(i) to be substantially responsive to the Bidding documents and who has offered
the lowest evaluated Bid Price; and
(ii) to be within the available bid capacity adjusted to account for his bid price
which is the lowest evaluation in any of the packages opened earlier than the
one consideration.
In no case, the contract shall be awarded to any bidder whose available bid
capacity is less than the evaluated bid price, even if the said bid is the lowest evaluated
bid. The contract will in such cases be awarded to the next lowest bidder at his
evaluation bid price.

32. Employer’s Right to Accept any Bid and to Reject any or all Bids

32.1. Notwithstanding Clause 31, the Employer reserves the right to accept or reject any
Bid, and to cancel the Bidding process and reject all Bids, at any time prior to the award
of contract, without thereby incurring any liability to the affected bidder or Bidder or
any obligation to inform the affected Bidder or Bidders of the grounds for the
Employer’s action.

33. Notification of Award and Signing of Agreement

33.1. The Bidder whose Bid has been accepted will be notified of the award by the Employer
prior to expiration of the Bid validity period by cable, telex or facsimile confirmed by
registered letter. This letter (hereinafter and in the condition of contract called the
“Letter of Acceptance”) will state the sum that the Employer will pay the Contractor in
consideration of the execution, completion, and maintenance of the Works by the
Contractor as prescribed by the Contract (hereinafter and in the Contract called the
“Contract Price”).

33.2 The notification of award will constitute the formation of the contract, subject only to
the furnishing of a performance security in accordance with the provisions of Clause.

33.3. The Agreement will incorporate all agreements between the Employer and the
successful Bidder. It will be signed by the Employer and to the successful Bidder,
within 28 days following the notification of award along with the Letter of Acceptance.
Within 21 days of receipt, the successful Bidder will sign the Agreement and deliver it
to the Employer.
33.4. Upon the furnishing by the successful Bidder of the Performance Security, the Employer
will promptly notify the other Bidders that their Bids have been unsuccessful.

34. Performance Security

34.1. (A) Within 10 (Ten) days of receipt of Letter of Acceptance, the successful Bidder
shall furnish to the Employer an irrevocable and unconditional guarantee from a
Bank in the form set forth in Section 8 (the “Performance Security”) for an
amount equal to 5% (five percent) of its Contract Price. In case of bids
mentioned below, the successful Bidder, along with the Performance Security,

24
 shall also furnish to the Authority an irrevocable and unconditional guarantee
from a Bank in the same form given at Section 8 towards an Additional
Performance Security (The “Additional Performance Security”) for an amount
calculated as under:

(a) If the Contract Price offered by the Selected Bidder is lower than 10% but
upto 20% of the Estimated Project Cost, then the Additional Performance
Security shall be calculated @ 20% of the difference in the (i) Estimated
Project Cost (as mentioned in Bid Document) - Minus 10% of the Estimated
Project Cost and (ii) Contract Price offered by the selected Bidder.
(b) If the Contract Price offered by the Selected Bidder is lower than 20% of
the Estimated Project Cost, then the Additional Performance Security
shall be calculated @ 30% of the difference in the (i) Estimated Project Cost
(as mentioned in Bid Document) - Minus 10% of the Estimated Project Cost
and (ii) Contract Price offered by the selected Bidder.
(c) This Additional Performance Security shall be treated as part of the
Performance Security.
(B) The Performance Security shall be valid beyond 60(sixty) days of the Defects
Liability Period and the Additional Performance Security shall be valid beyond
28 (twenty-eight) days of Project Completion Date.

34.2. If the performance security is provided by the successful Bidder in the form of a Bank
Guarantee, it shall be issued either (a) at the Bidder’s option, by a
Nationalized/Scheduled Indian bank or (b) by a foreign bank located in India and
acceptable to the Employer. As per GoG Finance Department’s Circular No.
FD/MSM/e-file/4/2023/0057/D.M.O. Date 21/04/2023 or as per their latest
amendment.

34.3. Failure of the successful Bidder to comply with the requirement of Sub-Clause 34.1
shall constitute sufficient grounds for cancellation of the award and forfeiture of
the Bid Security.

35 Advance Payment and Security

35.1 The Employer will provide an Advance payment on the Contract Price as stipulated
in the Conditions of Contract, subject to maximum amount, as stated in the Contract
Data.

36. Deleted

37. Corrupt of Fraudulent Practices

37.1 The Employer will reject a proposal if it determines that the Bidder recommended
for award has engaged in corrupt or fraudulent practices in completing for the
contract in question and will declare the firm ineligible, either indefinitely or for a
stated period of time, to be awarded a contract with National Highways Authority of
India/ State PWD and any other agencies, if it at any time determines that the firm
has engaged in corrupt or fraudulent practices in completing for the contractor, or
in execution.
37.2 Furthermore, Bidders shall be aware of the provision stated in Sub- Clause 59.2 of
the Conditions of Contract.

Deputy ExecutiveEngineer Executive Engineer

Sanand Irrigation Sub Division Ahmedabad Irrigation Division
Sanand Ahmedabad

25
 APPENDIX TO ITB
Clause Reference With
respect to Section –I

1. The Name of the Employer is Executive Engineer,

Ahmedabad Irrigation Division, Ahmedabad [ Cl.1.1]
2. The last five financial years.
2023-2024
2022-2023
2021-2022
2020-2021
2019-2020
3. This Annual Financial Turnover Amount is Rs.
[Cl.4.5.3 (a)]
17.37 Crore
4. Value of Work is Rs. 43,44,22,166.75
5. Deleted
6. The cost of electric work is Rs. ……..N.A
7. The cost of water supply / sanitary works is Rs….
N.A.
8. Liquid assets and / or availability of credit facilities
is Rs. 10.86 Crore (25% of Contract Value) [Cl.4.5.6 ]
9. Price level of the financial year 2024-25 [Cl. 4.5.2]
10. The pre-bid meeting will take place at ……… [Cl. 9.2.1]
11. The technical Bid will be opened at the office of
the Superintending Engineer, Ahmedabad Irrigation
Project Circle, Ahmedabad on dt....................... at
………AM/PM AS PER NIT…...........AM/PM
12. Address of the Employer: Executive Engineer,
Ahmedabad Irrigation Division, Bahumali Bhavan,
Block-C, 9th floor, Vastrapur, Ahmedabad-380052
13. Deleted
14. The bid should be submitted latest by
As stated on online NIT [Cl. 20.1 & 20.2]
15. The bid will be opened at
As stated on online NIT [Cl. 23.1 ]
16. The Bank Draft in favor of Executive Engineer,
Ahmedabad Irrigation Division, Ahmedabad
17. Deleted
18. Escalation factors (for the cost of works executed and [Cl.4.5.2]
financial figure to a common base value) for works
completed
Year Financial Year Multiplying factor
Base year of inviting tender 2024-2025 1.00
-1 2023-2024 1.10
-2 2022-2023 1.21
-3 2021-2022 1.33
-4 2020-2021 1.46
-5 2019-2020 1.61

26
 #LIST OF KEY PLANT & EQUIPMENT TO BE DEPLOYED ON CONTRACT WORK
[Reference CL. 4.5.5]

The contractors shall also give a list of machineries in his possession and which they
propose to use on the work.

Sr. Plant or Location Age of Make Capacity Approximate Remark

No. Machinery Machinery Value
(maximum
15
years)
1 2(a) 2(b) 3 4 5 6 7

27
 List of Key Personnel to be deployed on Contract Work
(Reference Cl. 4.5.4)
# Employment of a qualified site Engineer by the Contractor.
The Contractor shall employ full-time technically qualified staff during the execution of this
work as under: -
1. Two graduate Civil Engineers and three diploma Civil Engineers when cost of the work
to be executed is more than Rs.50 lakhs. (Refer table mentioned below in addition to
this)
2. One graduate & two Diploma, Civil Engineers when the cost of the work to be executed
is more than Rs.15 lakhs but less than Rs.50 lakhs.
3. Minimum Two Diploma Civil Engineer when the cost of work is less than Rs.15 lakhs
but more than Rs.5 lakhs.
4. Minimum One Diploma Civil Engineers for the work when the cost of work to be
executed is less than Rs. 5 lakhs. The Engineer so employed for the Government work
must have sufficient experience to handle the work independently. Such an Engineer
shall have to stay at the site of work and he shall not be entrusted with other duty except
this work.

In case the contractor or partner of the contractor firm is a Civil Graduate Engineer,
Employment of a separate Engineer will not be necessary provided that the Engineer
partner himself attends the execution of the work on the site.

Within 15 days of issue of work-order the Contractor will have to furnish to the Deputy
Executive Engineer-in-charge of the work the Name, Qualifications, copy of marksheet,
Color Photograph and the appointment order issued such engineers engaged for this
contract work. If 15 days after issue of work order such designated Site Engineers do
not resume or do not remain present on site of work, the recovery at the rate of
Rs.15,000-00 per month per Engineer will be made from the bills/deposit/dues of the
contractor. Such recovery shall be non-refundable.

Sr. Category of staff No. of person Min. Education Professional

No. required Qualification Experience
1 Project manager 1 B.E. (Civil) 5 year
2 Site Supervisor 3 Diploma (Civil) 3 year
3 Site Engineer 1 B.E. (Civil) 3 year
4 Electrician 1 ITI/Diploma 3 year
Holder
5 Safety Supervisor 1 --- ---
6 Sweeper 1 --- ---
7 Security 2 nos. in each --- ---
shift of 8 hour
8 Peon 1 --- ---

Above mentioned staff requirement is minimum. Additional staff required for smooth and
efficient operation of the system is to be deployed by the contractor as per requirement for which
no extra payment shall be admissible. For the non compliance of employement of key personnel;
if the successful bidder does not recruit/depute the key personnel as per schedule; Department
shall arrange for such manpower. All the cost and consequences in this regard shall be borne by
the contractor.

Deputy ExecutiveEngineer Executive Engineer

Sanand Irrigation Sub Division Ahmedabad Irrigation Division
Sanand Ahmedabad
28
 SECTION - 2
QUALIFICATION INFORMATION

29
 QUALIFICATION INFORMATION

The information to be filled in by the Bidder in the following pages will be used for
the purpose of post qualification as provided for in Clause 4 of the Instruction to Bidders. This
information will not be incorporated in the Contract.

1. For Individual Bidders

1.1 Constitution or legal status of Bidder

(Attach Copy)

Place of registration

Principal place of business

Power of attorney of signatory of Bid

(Attach)

1.2 Total value of Civil engineering constructions 2023-2024

Work performed in the last five years 2022-2023
(in Rs. Lakhs) 2021-2022
2020-2021
2019-2020

15.2.1 Work performed as prime contractor, work performed in the past as a nominated
sub-contractor will also be considered the sub-contract involved execution of all
main items of work described in the bid documents, provided further that all other
qualification criteria are satisfied (in the same name) on works of a similar nature over
the last five years** and in current year before the submission of the bid.

Project Name of Description Contract Value of Date Stipulated Actual date Remark
Name the of work No. contract of period of explaining
Employer (Rs. issue of completion* reasons
Crore) of completion for delay
work & work
order Completed

*Attach certificate(s) from the Engineer(s)in-charge

** Immediately preceding the financial year in which bids are received.

30
#1.3.2 Quantities of work executed as prime contractor, work performed, in the past as a
nominated sub-contractor, will also be considered provided the sub-contract
involved execution of all main items of work described in the bid document,
provided, further that all other qualification criteria are called (in the same name and
style) in the last five years** and in current year before the submission of the bid.
*To be modified as per the nature and scope of work

Year Name Name of Quantity of work performed (Cum/MT) Remarks*

of the the Cement Masonry Earth Bituminous (indicate

work Employer Concrete ITEM 2 Works Work contract Ref)

(Including ITEM 3 ITEM 4
RCC &
PCC)
ITEM 1
2023-2024
2022-2023
2021-2022
2020-2021
2019-2020

1.4 Information on Bid Capacity (works for which bids have been submitted and works
which are yet to be completed) as on the date of this bid.

(A) Existing commitments and on-going works:

Description Place Contract Name & Value Stipulated Value of Anticipated

of works & No. Address Contract Period of Works* of
State of (Rs. Cr) Completion remaining completion
Employer to be
completed
(Rs. Cr)
1 2 3 4 5 6 7 8

*Attach certificate (s) from the Engineer(s) in-charge

** Immediately preceding the financial year in which bids are received.

1.5 Availability of key items of Contractors Equipment for carrying out the works (Ref.
Clause 4.5.5). The Bidder should list all the information requested below.

Item of Requirement Availability Proposals Remarks

Equipment NO Capacity Owned/ Nos/. Age/ (from
Leased to be Capacity Conditions whom to
procured be
purchased

31
1.6 Qualifications and experience of key personnel required for administration and
execution of the contract. Attach biographical data. Refer also to Sub Clause 9.1 of
the Conditions of Contract.

Position Name Qualification Year of Year of

Experience experience in
(General) the proposed
position
Project Manager

Etc.

1.7 Proposed sub-contract and firms involved

Sections of the Value of Sub- Sub-Contractor Experience in
works Contractor (Name & similar work
Address)

Attach copies of certificates on possession of valid license for executing water

supply/ sanitary work/ building electrification works.

32
1.8 Financial reports for the last five years: balance sheets, profit and loss statements,
auditors’ reports (in case of companies/corporations), etc. List them below and
attach copies.

1.9 Evidence of access to financial resources to meet the qualification requirements:

cash in hand, lines of credit, etc. List them below and attach copied documents.

1.10 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who
may provide references if contacted by the Employer.

1.11 Information on Litigation history in which the Bidder is involved.

Other Party Employer Cause of Amount Remarks

(ies) Dispute Involved showing
Present Status

1.12. Statement of compliance under the requirements of Sub Clause 3.2 of the instruction to
Bidders. (Name of Consultant engaged for project preparations is * ...........................)

1.13 Proposed work method and schedule. The Bidder should attach descriptions,
drawings and charts as necessary to comply with the requirements of the Bidding
documents. (Refer ITB Clause 4.1)

1.14 Programme

2. Deleted
3. Additional Requirements
3.1 Bidders should provide any additional information required to fulfill the
requirements of Clause 4 of the Instructions to the Bidders, if applicable.
(i) Affidavit
(ii) Undertaking

* Fill the name of Consultant

33
 SAMPLE FORMAT FOR EVIDENCE OF ACCESS TO OR
AVAILABILITY OF CREDIT FACILITIES

(CLAUSE 4.5.6 OF ITB)

BANK CERTIFICATE

This is to certify that M/s. is a reputed company

with a good financial standing.

If the contract for the work, namely is awarded to the

above firm, we shall be able to provide overdraft/credit facilities to the extent of
Rs.__________________ to meet their working capital requirements for executing the above
during the contract period.

(Signature)

Name of Bank

Senior Bank Manager

Address of the Bank

34
 AFFIDAVIT

1. I, the undersigned, do hereby certify that all the statements made in the required
attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.
have not abandoned any work of
Government of Gujarat/Government of India/any Board or Corporation under
Government of Gujarat/Government of India nor any contract awarded to us for
such works have been rescinded, during last five years prior to the date of this
bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or
corporation to furnish pertinent information deemed necessary and requested by
the Department to verify this statement or regarding any (our) competence and
general reputation.

4. The Undersigned understands and agrees that further qualifying information

may be requested, and agrees to furnish any such information at the request of
the Department/ Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

Name of Firm

Date

35
 UNDERTAKING

I, the undersigned do hereby undertake ......... that our firm

M/s....................................................................................................................would invest a minimum cash
up to 25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

36
 SECTION - 3
CONDITIONS OF CONTRACT

37
 Conditions of Contract
Table of Contents

A General Page D. Cost Control

No.
1 Definitions 38 37 Bill of Quantities 50
2 Interpretation 39 38 Changes in the Quantities 50
3 Language and Law 40 39 Variations 50
4 Engineer’s Decisions 40 40 Payments for Variations 50
5 Delegations 40 41 Cash Flow Forecasts 51
6 Communications 40 42 Payment Certificates 51
7 Sub-Contractors 40 43 Payments 51
8 Other Contractors 40 44 Compensations Events 51
9 Personnel 41 45 Tax 52
10 Employer’s & Contractor Risk 41 46 Currencies 53
11 Employers Risks 41 47 Price Adjustment 53
12 Contractor’s Risk 41 48 Retention 53
13 Insurance 41 49 Liquidated damages 54
14 Site Investigations Reports 42 50 Bonus 55
15 Queries about the Contract 42 51 Advance Payment 55
16 Contractors to Construct the 42 52 Securities 56
works
17 The Works to be Completed By 42 53 Deleted 56
the Intended Completion Date
18 Approval by the Engineer 42 54 Cost of Repair 56
19 Safety 42
20 Discoveries 43 E. Finishing the Contract
21 Possession of the Site 43 55 Completion 57
22 Access to the Site 43 56 Taking Over 57
23 Instructions 43 57 Final Account 57
24 Disputes 43 58 Operating and Maintenance 57
manuals
25 Procedure for Disputes 44
26 Deleted 44 59 Terminations 57
60 Payment upon Terminations 58
B. Time Control 61 Property 59
27 Programme 45 62 Release from Performance 59
28 Extensions of the Intended 45
completion date
29 Deleted 45 F. Special Conditions of
Contract
30 Delays Ordered by The 45 63 Labour 60
Engineer 64 Compliance with labour 60
regulations
31 Management Meetings 46 65 Arbitration 63
32 Early Warning 46
C. Quality Control
33 Identifying Defects 47
34 Tests 49
35 Correction of Defects 49
36 Uncorrected Defects 49

38
 CONDITIONS OF CONTRACT
A. GENERAL.
1. Definitions

1.1 Terms which are defined in the Contract Data are not also defined in the Conditions
of Contract but keep their defined meaning.

Bill of Quantities means the priced and completed Bill of Quantities forming
part of the Bid

Compensation Events are those defined in Clause 44 hereunder

The Completion Date is the date of completion of the Works as certified by the
Engineer in accordance with Sub Clause 55.1

The Contract is the contract between the Employer and Contractor to execute,
complete and maintain the Works till the completion of Defects Liability
Period. It consists of the documents listed in Clause 2.3 below.

The Contract data defines the documents and other information which comprise the
Contract.

The Contractor is a person or corporate body whose Bid to carry out the
Work has been accepted by the Employer.

The Contractor’s Bid is the completed Bidding document submitted by the

Contractor to the Employer and includes Technical and Financial Bids.

The Contract Price is the price stated in the Letter of Acceptance and thereafter as
adjusted in accordance with the provisions of the Contract.

Days are calendar days: months are calendar months.

The Defects Liability Period is the period named in the Contract Data and calculated
from the Completion Date.
The Employer is the party who will employ the Contractor to carry out the
Works

The Engineer is the person named in the Contract Data (or any other
competent person appointed and notified to the contractor to act in replacement of
the Engineer) who is responsible for supervising the Contractor, administering the
Contract, certifying payments due to the Contractor, issuing and valuing Variations
to the Contract, awarding extensions of time, and valuing the Compensations
Events.

Equipment is Contractor’s machinery and vehicles brought temporarily to

the site to construct the Works.

The Initial Contract Price is the Contract Price listed in the Employer’s
Letter of Acceptance.

39
 The Intended Completion Date is the date on which it is intended that the
Contractor shall complete the Works. The Intended Completion Date is specified in the
Contract Data. The Intended Completion Date may be revised only by the Engineer
by issuing an extension of time.
Materials are all supplies, including consumables, used by the contractor for
incorporation in the works.
Plant is any integral part of the work which is to have mechanical, electrical,
electronic or chemical or biological functions.
The Site is the area defined as such in the Contract Data.
Site Investigation Reports are those which were included in the Bidding
documents and are factual interpretive reports about the surface and subsurface
conditions at the site.
Specifications means the Specifications of the works included in the Contract
and any modification or addition made or approved by the Engineer.

The Start Date is given in the Contract Data. It is the date when the
Contractor shall commence execution of the works. It does not necessarily coincide
with any of the Site Possession Dates.

A Subcontractor is a person or corporate body who has a Contract with the

Contractor to carry out a part of the work in the Contract which includes work on the
Site.

Temporary Works are works designed, constructed, installed, and removed

by the Contractor which are needed for construction or installation of the Works.

A Variation is an instruction given by the Engineer, which varies the Works.

The Works are what the Contract requires the Contractor to construct, install,
and turn over to the Employer, as defined in the Contract Data.

2. Interpretation

2.1 In interpreting these Conditions of Contract, singular also means plural, male
also means female or neuter and the other way around. Heading have no
significance. Words have their normal meaning under the language of the
Contract unless specifically defined. The Engineer will provide instructions
clarifying queries about Conditions of Contract.

2.2 If sectional completion is specified in the Contract Data, references in the

Conditions of Contract to the Works, the Completion date, and Intended
Completion Date apply to any Section of the Works (other than references to
the Completion Date and Intended Completion date for the whole works)

2.3 The documents forming the Contract shall be interpreted in the following
order of priority

(1) Agreement
(2) Letter of Acceptance, notice to proceed with works
(3) Contractor’s Bid

40
 (4) Contract Data
(5) Conditions of Contract including Conditions of Contract
(6) Specifications
(7) Drawings
(8) Bills of quantities and
(9) Any other document listed in the Contract Data as forming part of the
Contract.

3. Language and Law

3.1 The language of the Contract and the law governing the Contract are stated in
the Contract Data.

4. Engineers Decisions

4.1 Except where otherwise specifically stated the Engineer will decide
contractual matters between the Employer and the Contractor in the role
representing the Employer.

5. Delegation

5.1 The Engineer may delegate any of his duties and responsibilities to other
people after notifying the Contractor and may cancel any delegation after
notifying the Contractor.

6. Communications

6.1 Communications between parties which are referred to in the conditions are
effective only when in writing. A notice shall be effective only when it is
delivered (in terms of Indian Contract Act).

7. Sub-Contracting

7.1 The Contractor may subcontract any portion of work, up to a limit specified in
contract data, with the approval of the engineer but may not assign the Contract
without the approval of the Employer in writing. Subcontracting shall not
alter the Contractor’s obligations. Sub-contracting of supply or specific
items of work is not allowed.

7.2 The sub-contractor must be registered in appropriate class and category for the
part of work to be subcontracted.

8. Other Contractors
8.1 The Contractor shall cooperate and share the Site with other contractors,
public authorities, utilities and the Employer between the dates given in the
Schedule of other Contractor. The Contractors shall as refer to in the Contract
Data, also provide facilities and services for them as described in the
Schedule. The employer may modify the schedule of other contractors and shall
notify the contractor of any such modifications.

41
9. Personnel
9.1 The Contractor shall employ the key personnel named in the Schedule of Key
Personnel as referred to in the Contract Data to carry out the functions stated
in the Schedule or other personnel approved by the Engineer. The Engineer will
approve any proposed replacement of key personnel only if their qualifications,
abilities, and relevant experience are substantially equal to or better than those
of the personnel listed in the Schedule.
9.2 If the engineer asks the Contractor to remove a person who is a member of
the Contractor Staff or his work force stating the reasons the Contractor shall
ensure that the person leaves the Site within seven days and has no further
connection with the work in the Contract.

10. Employer’s and Contractors Risks

10.1 The Employer carries the risk which these Contract states are Employer’s
risks, and the Contractor carries the risks which these Contracts states are
Contractors risk.
11. Employer’s Risks

11.1 The employer is responsible for the excepted risks which are (a) in so far as
they directly affect the execution of the Works, the risks of war, hostilities,
invasion, act of foreign enemies, rebellion, revolution, insurrection or military
or usurped power, civil war, riot commotion or disorder (unless restricted to
the Contractor’s employees), and contamination from any nuclear fuel or
nuclear waste or radioactive toxic explosive.

12. Contractor’s Risks

12.1 All risks of loss of or damages to physical property and of personal injury and
death which arise during and in consequence of the performance of the
Contract other than the excepted risks are the responsibility of the
Contractor.

13. Insurance

13.1 The Contractor shall provide, in the joint names of the Employer and the
Contractor, insurance cover from the Start date to the end of the Defects
Liability Period, in the amounts and deductibles stated in the Contract data
for the following events which are due to the Contractor’s risks:

(a) Loss of or damage to the works, Plant and materials,

(b) Loss of or damage to Equipment

(c) Loss of or damages of property (expect the Works, Plant, Materials and
Equipment) in connection with the Contract; and
(d) Personal injury or death.
13.2 Policies and certificates for insurance shall be delivered by the Contractor to
the Engineer for the Engineer’s approval before the Start Date. All such
insurance shall provide for compensation to be payable in the types and
proportions of currencies required to rectify the loss or damage incurred.

42
13.3 If the Contractor doe not provide any of the policies and certificates
required, the Employer may affect the insurance which the Contractor should
have provided and recover the premiums the Employer has paid from
payments otherwise due to the Contractor or, if no payment is due, the payment
of the premiums shall be a debt due.
13.4 Alterations to the terms of an insurance shall not be made without the approval
of the Engineer.

13.5 Both parties shall comply with any conditions of the insurance policies.

14. Site Investigation Report

14.1 The Contractor in preparing the Bid shall rely on any site Investigation reports
referred to in the Contract Data, supplemented by any information available to
the Bidder.
15. Queries about the Contract data

15.1 The engineer will clarify queries on the Contract Data

16. Contractor to Construct the Works

16.1 The Contractor shall construct and install the works in accordance with the
specification and Drawings.

17. The Works to be completed by the Intended Completion Date

17.1 The Contractor may commence execution of the Works on the Start Date and
shall carry out the Works in accordance with the programme submitted by
the Contractor, as updated with the approval of the Engineer, and complete
them by the Intended Completion date

18. Approval by the Engineer

18.1 The Contractor shall submit Specifications and Drawings showing the
proposed Temporary works to the Engineer, who is to approve them if they
comply with the Specifications and drawings.

18.2 The Contractor shall be responsible for design of temporary works.

18.3 The Engineer’s approval shall not alter the contractor responsibility for
design of the Temporary works.

18.4 The Contractor shall obtain approval of third parties to the design of the
Temporary works where required.
18.5 All Drawings prepared by the Contractors for the execution of the temporary
or permanent work are subject to prior approval by the Engineer before their
use.

19. Safety
19.1 The Contractor shall be responsible for the safety of all activities on the Site.

43
20. Discoveries
20.1 Anything of historical or other interest or of significant value unexpectedly
discovered on the site is the property of the Employer. The contractor is to
notify the engineer of such discoveries and carry out the Engineer’s instructions
for dealing with them.
21. Possession of the Site
21.1 The Employer shall give possession of all parts of the site to the Contractor. If
possession of a part is not given by the date stated in the Contract Data the
Employer is deemed to have delayed the start of the relevant activities and
this will be a Compensation Event.
21.2 If within 25% of the time limit of the project, 80% of possession of the site is
not handed over to the Contractor, then contractor/ Employer may fore-close
the contract. Contractor/Employer has to foreclose the work within 30 days
after lapse of 25%-time limit and after 30 days foreclosure option will be
closed.

22. Access to the Site

22.1 The Contractor shall allow the Engineer and any person authorized by the
Engineer access to the Site, to any place where work in connection with the
Contract is being carried out or is intended to be carried out and to any place
where materials or plants are being manufactured/ fabricated/ assembled for
the works.

23. Instructions

23.1 The Contractor shall carry out all instructions of the Engineer pertaining to
works which comply with the applicable laws where the site is located.
23.2 The Contractor shall permit the Employer to inspect the Contractor’s
accounts and records relating to the performance of the Contractor and to
have them audited by auditors appointed by the Employer, if so required by the
Employer.

24. Disputes
24.1 If the Contractor is of the view that a decision taken by the Engineer was
either outside the authority given to the Engineer by the Contract or that the
decision was wrongly taken, the decision shall be referred to
Superintending Engineer, Ahmedabad Irrigation Project Circle,
Ahmedabad within 14 days of the notification of the Engineer's decision. If
the issue is not resolved, any party can refer the matter for conciliation
within 15 days from the decision given by the Superintending Engineer,
Ahmedabad Irrigation Project Circle, Ahmedabad.
24.2
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with
the decision of the Superintending Engineer, Ahmedabad Irrigation
Project Circle, Ahmedabad, both the parties have to refer to the Chief
Engineer concern for the conciliation process.

(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied with
the decision of the Superintending Engineer, Ahmedabad Irrigation Project
Circle, Ahmedabad both the parties have to refer to the #Secretary, Water
Resources Department, Government of Gujarat for the conciliation process.
44
 If the dispute is not resolved through the conciliation process, he may refer
the dispute to Gujarat Public Works Contract Dispute Arbitration Tribunal. If
the Contractor fails to refer a claim / dispute to the Higher Authority within
14 days of the notification of the Engineer's decision, the Contractor shall not
be entitled to any additional payment/claim if he doesn’t follow the above
sequence in stipulated time and he should not stop the work.
25. Procedure for Disputers

25.1 The arbitration shall be conducted in accordance with the arbitration

procedure stated in the Special Conditions of Contract.

26. Deleted

45
 B. TIME CONTROL
27. Programme

27.1 Within the time stated in the Contract Data the Contractor shall submit to the
Engineer for approval a Programme showing the general methods,
arrangements orders, and timing for all the activities in the works along with
monthly cash flow forecast.

27.2 An update of the Programme shall be a programme showing the actual progress
achieved on each activity and the effect of the progress achieved on the timing
of the remaining work including any changes to the sequence of the activities.

27.3 The Contractor shall submit to the Engineer, for approval an updated programme
at intervals no longer than the period stated in the Contract data. If the
Contractor does not submit an updated programme within this period, the
Engineer may withhold the amount stated in the Contract data from the next
payment after the date on which the overdue programme has been submitted.

27.4 The Engineer’s approval of the programme shall not alter the Contractor’s
obligations. The Contractor may revise the programme and submit it to the
Engineer again at any time. A revised programme is to show the effect of
Variations and Compensations events.

28. Extension of the Intended Completion Date

28.1 The Engineer shall extend the Intended Completion Date if a compensation
Event occurs or a Variation is issued which makes it impossible for
completion to be achieved by the Intended Completion Date without the
Contractor taking steps to accelerate the remaining work and which would
cause the Contractor to incur additional cost.

28.2 The Engineer shall decide whether and by how much to extend the Intended
Completion Date within 35 days of the Contractor asking the Engineer for a
decision upon the effect of a compensation event or Variation and submitting
full supporting information. If the Contractor has failed to give early warning
of a delay or has failed to cooperate in dealing with a delay, the delay by this
failure shall not be considered in assessing the new Intended Completion Date

28.3 The Engineer shall within 14 days of receiving full justification from the
contractor for extension of Intended Completion Date refer to the Employer
his decision. The employer shall in not more than 21 days communicate to the
engineer the acceptance or otherwise of the Engineer’s decision. If the employer
fails to give his acceptance, the Engineer shall not grant the extension and the
contractor may refer the matter under Clause 24.1

29. Deleted

30. Delays Ordered by the Engineer

30.1 The Engineer may instruct the Contractor to delay the start or progress of any
activity within the works.

46
31. Management Meetings
31.1 Either the Engineer or the Contractor may require the other to attend a
management meeting. The business of a management meeting shall be to
review the plans for remaining work and to deal with matters raised in
accordance with the early warning procedure.

31.2 The Engineer shall record the business of management meetings and is to
provide copies of his record to those attending the meeting and to the
Employer. The responsibility of the parties for actions to be taken is to be
decided by the Engineer either at the management meeting or after the
management meeting and stated in writing to all who attended the meeting.

32. Early Warning

32.1 The Contractor is to warn the Engineer at the earliest opportunity of specific
likely future events or circumstances that may adversely affect the quality of
the work, increase the Contract price or delay the execution of works. The
Engineer may require the contractor to provide an estimate of the expected
effect of the future event or circumstance on the contract price and
completion date. The estimate is to be provided by the Contractor as soon as
reasonably possible.

32.2 The Contractor shall cooperate with the Engineer in making and considering
proposals for how the effect of such an event or circumstance can be avoided or
reduced by anyone involved in the work and in carrying out any resulting
instruction of the Engineer.

47
 C. QUALITY CONTROL

# 33. Identifying Defects/ Defect liability period

33.1 : Defect liability period: The contractor shall be responsible to make good and
remedy at his own expense any defect which may develop or may be noticed
before the period mentioned hereunder from the certified date of completion.
The Engineer in charge shall give the contractor a notice in writing about the
defects and the contractor shall make good the same within 15 days of receipt
of the notice. In the case of failure on the part of the contractor, the Engineer-
in-charge may rectify or remove or re-execute the work at the risk & cost of
the contractor. The Engineer-in-charge shall be entitled to appropriate the
whole or any part of the amount of security deposit towards the expenses, if
any, Incurred by him in rectification, removal or re-execution. The Defects
Liability period shall be as under….
A. For works of WRD Except Building
(a) (1) For all works costing up to Rs. 50,000 (amount put to tender), the period
shall be 3 Months from the certified date of completion.
(b) (1) For WRD works likes Check Dam/ Canal / Drainage / Road Structure
tender amount from RS. 50,000 to 10,00,000, the defect liability period shall
be 12 months from the certified date of completion.
(2) For WRD work except likes Check Dam/ Canal / Drainage / Road
Structure tender amount from RS. 50,000 to 10,00,000, the defect liability
period shall be 6 months from the certified date of completion.
(c) (1) For WRD works likes Check Dam/ Canal / Drainage / Road Structure
tender amount more than RS. 10,00,000, the defect liability period shall be
3 Years from the certified date of completion.
(2) For WRD work except likes Check Dam/ Canal / Drainage / Road
Structure tender amount from RS. 10,00,000 to 1 Crore, the defect liability
period shall be 12 months from the certified date of completion.
(d) (1) For all WRD works of tender amount more than RS. 1 Crore, the defect
liability period shall be 3 Years from the certified date of completion
B. For Building works of WRD:-
For Building works of WRD, Follow the R&B Circular dated.03/12/2009
For original building works the defect liability period will be 4 years or elapse
of 4 monsoon period following date of possession of building taken over by user
agency following the certified date of completion, whichever is later.
For the purpose of deciding the monsoon period, the 30th September shall be
treated as the last date.
WRD Circular No. Matas/102013/MICELL(K-1) Dated 13/12/2013
33.2 For Road works :
Free maintenance guarantee period for works of Road/Bridge construction
(a) For resurfacing work of road free maintenance guarantee period one year
from the date of completion.
(b) In case of widening of the road/strengthening of the road/bridge, the
contractor shall have to give four years free maintenance guarantee from
the certified date of completion. During this period the contractor shall
visit the site every six months along with the concerned Section Officer /
Deputy Executive Engineer and will examine the work already carried out
in this contract like road work, jungle cutting, side shoulders, side gutter,
road furniture, patta etc. and will prepare Km. wise inspection report duly
signed by all concerned and any defect observed shall be done within 15
days by the contractor at his risk and cost as per the direction of Engineer
in charge. The contractor needs to do videography of these visits and
require to submit at the time of release of FMG. If B.T. the surface during
48
 the maintenance period of 4 years is worn out then agency shall have to
provide renewal coating as per tender item as directed by the Engineer-in-
charge. The amount equivalent to 5% of each running bill shall be withheld
and will be released after the free maintenance guarantee period (i.e. 4
years) is over.
However, this amount shall be released against fixed deposit or bank
guarantee pledged in the name of Executive Engineer after completion
certificate of work is issued.
(1) The flakiness and elongation index (combined) for coarse aggregates
under no circumstances shall exceed the allowable limit set forth in the
relevant clause for the material in question.
(2) 2% of the amount eligible for the payment of bituminous items shall be
withheld till the miscellaneous items like earthwork in embankment /
cutting for side shoulders, side gutters, kilometer / indicator / guard stones,
sign boards etc. are completed in all respect by the contractor. After
completion of the miscellaneous items, the above said 2% withheld amount
shall be released.
(Govt. of Gujarat's G.R. No.: TNC-10-2013-3(Part-3)/C, Dtd. 13/12/2013).
(3) Videography for the surface under Maintenance Guarantee is to be done as
per Govt. letter No.: SSR/10/2015-16/26/C, Dtd. 26/11/15 for the work
costing more than Rs. 5.00 Crore.
(4) Setting up of adequate laboratory & deployment of quality engineers.
The contractor shall have to set up the laboratory with adequate equipment.
Till the setting up of adequate laboratory is completed & reported of this to
the engineer (subject to due verification by engineer’s representative) by
contractor in writing, Rs.2,00,000/- shall be withheld. The qualified quality
Engineer shall be deployed exclusively for this contract by the contractors.
If quality Engineer is not deployed by contractor within one month after the
date of work order, the amount equivalent to Rs.20,000 per month shall be
recovered till the actual deployment of quality engineer. The amount so
recovered towards the deployment of quality engineers shall not be
refunded.
(5) Asphalt work will have to be cross checked as per G.R. No.:
RGN/60/2006/35/C, dtd.31/05/07 before final bill is paid.
(6) Maintenance during Construction Period
During the Construction Period, the Contractor shall maintain, at his own
risk and cost, the existing lane(s) of the road so that the traffic worthiness
and safety thereof are at no time materially inferior as compared to their
condition 10 (ten) days prior to the date of the Agreement, and shall
undertake the necessary repair and maintenance works for this purpose;
provided that the Contractor may, at his cost, interrupt and divert the flow
49
 of traffic if such interruption and diversion is necessary for the efficient
progress of works and conforms to Good Industry Practice; provided
further that such interruption and diversion shall be undertaken by the
Contractor only with the prior written approval of the Executive Engineer
which approval shall not be unreasonably withheld. For the avoidance of
doubt, it is agreed that the Contractor shall at all times be responsible for
ensuring safe operation of the road.
33.3 The Engineer shall check the Contractor’s work and notify the Contractor of
any defects that are found. Such checking shall not affect the Contractor’s
responsibilities the Engineer may instruct the Contractor to search for a Defect
and to uncover and test any work that the Engineer considers may have a
Defect.
34. Tests

34.1 If the engineer instructs the Contractor to carry out a test not specified in the
Specification to check whether any work has a Defect and the test shows that
it does, the Contractor shall pay for the test and any samples. If there is no defect
the test shall be a Compensation Event.

34.2 #1% of the amount of work done for works up to Rs. 10 crore of estimate cost
should be deducted from R.A. Bill of the contractor for testing the quality of
material workmanship. Whereas for estimated cost of works more than 10
crores, the charges for testing of quality of material workmanship shall be
deducted from R.A. bill of contractor as per actual charges. As Per GoG NWRWS
& K Department’s Circular No. PARCH/132023/401/MICELL
Dated: 05/10/2023

34.3 Agency has to establish testing laboratory on site for the various test to be
carried out in the work for this purpose agency shall construct a pukka
laboratory building with all facility on site at location specified by the engineer
in charge

35. Correction of defects

35.1 The engineer shall give notice to the Contractor of any defects before the end
of the defects Liability Period, which begins at Completion and is defined in
the contract data. The Defects Liability Period shall be extended for as long as
Defects remain to be corrected.
35.2 Every time notice of a Defect is given, the Contractor shall correct the notified
defect within the length of time specified by the Engineer’s notice.
36. Uncorrected Defects
36.1 If the Contractor has not corrected a defect within the time specified in the
Engineer’s notice, the Engineer will assess the cost of having the Defect
corrected, and the Contractor will pay this amount.

50
 D. COST CONTROL

37. Bill of Quantities

37.1 The bill of Quantities shall contain items for the constructions, installation,
testing and commissioning work to be done by the Contractor.

37.2 The bill of Quantities is used to calculate the Contract price. The Contractor is
paid for the quantity of the work done at the rate in the Bill of Quantities for
each item.

38. Change in the Quantities

38.1 The Engineer shall have power to make any alterations in or addition to the
original specifications , drawings, designs and instructions that may appear to
him to be necessary or advisable during the progress of the work and the
contractor shall be bound to carry out the work in accordance with any
instruction in this connection which may be given to him in writing signed by
the Engineer and such alteration shall not invalidate the contract and any
additional work which the contractor may be directed to do in the manner
above specified as part of the work shall be carried out by the contractor on the
same conditions in all respects on which he agreed to do the main work and at
the same rate as are specified in the tender for the main work.

Except that when the quantity of any item exceeds the quantity as in the
tender by more than 130%, the contractor will be paid for the quantity in excess
of 130%, at the rate entered in the SOR of the year during which the excess in
quantity is first executed.

39. Variations

39.1 All Variations shall be included in updated programmes produced by the

Contractor.

40. Payments for Variations

40.1 If the additional or altered work includes any class of work for which no rate
is specified in this contract, then such class of work shall be carried out as
under.

(i) At the rate derived from the item within the contract which is comparable to
the one involving additional or altered class of work; where there are more than
one comparable items, the item of the contract which is nearest in comparison
with regard to class or classes of the work involved shall be selected and the
decision of the Superintending Engineer as to the nearest comparable item shall
be final and binding on the contractor.

(ii)If the rate cannot be derived in accordance with (i) above, such class of works
shall be carried out at the rate entered in the Schedule of Rates of the division

51
 for the year in which the tender was received, increased or decreased by the
percentage by which the tender amount is more or less as compared to the
amount arrived at the rates in the “Schedule of Rates” of the Division in the year
in which the tender was received. If the Schedule of rates of the Division does
not contain all the items, the percentage increase or decrease of the tender shall
be calculated considering such items which were included in the “Scheduled
Rates” of the division for the year and for materials consumed on such item the
rate to be charged would be the basic rate taken into account for fixing the
rate in S.O.R. referred to above.

(iii) If it is not possible to arrive at the rate from (i) and (ii) above, such class of
work shall be carried out at the rate decided by the competent authorities on
the basis of detailed rate analysis after hearing the contractor before a
Committee of two Superintending Engineers stationed at the same place or
the nearest place.

40.2 If the additional or altered work, for which no rate is entered in the “Schedule
of Rates” of the Division is ordered to be carried out before the rate is agreed
upon, then the contractor shall within seven days of the date of receipt by him
of the order to carry out the work, inform the Engineer-in-charge of the rate,
which it is his intention to charge for such class of work and if the Engineer in
charge does not agree to this rates, he shall by notice in writing be at liberty
to cancel his order to carry out such class of work and arrange to carry it out
in such manner as he may consider it advisable, provided always that if the
contractor shall commence work or incur any expenditure in regard thereof
before the rates shall have been determined as lastly herein before
mentioned, then in such cases he shall only be entitled to be paid in respect of
the work carried out or expenditure incurred by him prior to the date of the
determination of the rate as aforesaid according to such rate or rates as shall be
fixed by the Engineer-in-charge. In the event of the dispute, the decision of the
Superintending Engineer of the Circle shall be final.
Where, however, the work is to be executed according to the designs,
drawings and specifications recommended by the contractor and accepted by
the competent authority, the alternation above referred to shall be within the
scope of such designs, drawings and specifications appended to the tenders.
The time limit for the completion of the work shall be extended in the
proportion that the increase in the cost occasioned by alterations bears to the
cost of the original work and the certificate of the Engineer-in-charge as to such
proportion shall be final and conclusive.

41. Cash Flow Forecasts

41.1 When the programme is updated, the contractor is to provide the engineer
with an updated cash flow forecast.

52
42. Payment certificates.

42.1 The Contractor shall submit to the Engineer monthly statements of the estimated
value of the work completed less the cumulative amount certified previously.

42.2 The Engineer shall check the Contractor’s monthly statement within 14 days
and certify the amount to be paid to the Contractor after taking in to account
any credit or debit for the month in question in respect of materials for the
works in the relevant amounts and under conditions set forth in sub-clause
32.3 of the Contract Data (secured Advance).

42.3 The value of work executed shall be determined by the Engineer.

42.4 The value of work executed shall comprise the value of the quantities of the
items in the Bill of Quantities completed.
42.5 The value of work executed shall include the valuation of variations and
compensation events.
42.6 The Engineer may exclude any item certified in a previous certificate or
reduce the proportion of any item previously certified in any certificate in the
light of later information

43. Payments

43.1 Payments shall be adjusted for deductions for advance payments, retention,
other recoveries in terms of the contract and taxes at source, as applicable
under the law. The Employer shall pay the Contractor the amounts certified
by the Engineer within 28 days of the date of each certificate.
43.2 Payment of GST (prevailing rates) on the amount payable under the contract
to the Contractor will be made by the Employer. Hence, it is the responsibility
of the contractor to pay the GST to the concerned Authority.
43.3 Items of the works for which no rate or price has been entered in will not be
paid by the Employer and shall be deemed covered by other rates and prices
in the Contract.

44. Compensation events

44.1 The following are compensation Events unless they are caused by the
Contractor:
(a) The Employer does not give access to a part of the Site by the site
Possession date stated in Contract data to the Contractor

44.2 In case of compensation event occurs and it prevents the work being
completed beyond the Intended Completion Date then Authority will approve
EOT with eligible contractual price escalation.

53
45. Tax

45.1 The rates quoted by the Contractor must be inclusive of all taxes prevailing on
due date of bid submission except GST. However, any subsequent changes in
the tax structure by Government after due date of bid submission will be
compensated (+/-) on availability or submission of actual documentation.
Contractor will have to intimate Engineer regarding changes occurred in the tax
structure after bid submission. If the contractor fails to provide such
information and if any financial obligation may arise due to change in tax
structure, same will be recovered from the contractor.

45.2 GST will be paid separately on the bills. Hence, it is the responsibility of the
contractor to pay the GST to the concerned Authority.

46. Currencies.
46.1 All payment shall be made in Indian Rupees.

47. Price Adjustment

47.1 Contract price shall be adjusted for increase or decrease in rates and price of
labour, materials, fuels and lubricants in accordance with the following
principles and procedures and as per formula given in the contract data:

(a) The price adjustment shall apply for the work done from the start date
given in the contract data up to end of the initial intended completion date
or extensions granted by the Engineer and shall not apply to the work
carried out beyond the stipulated time for reasons attributable to the
contractor.
(b) The price adjustment shall be determined during each month from the
formula given in the contract data.
(c) Following expressions and meanings during to the work done during each
month
R = Total value of work done during the month. It would include the amount
of secured advance granted, if any, during the month less the amount
of secured advance recovered, if any during the month. It will
exclude value for works executed under variations for which price
adjustment will be worked separately based on the terms mutually
agreed.

47.2 To the extent that full compensation for any rise or fall in costs to the
contractor is not covered by the provisions of this or other clause in the
contract, the unit rates and prices included in the contract shall be deemed to
include amounts to cover the contingency of such other rise or fall in costs.

48. Retention

48.1 The Employer shall retain from each payment due to Contractor the
proportion stated in the Contract Data until Completion of the whole of the
Works.

54
48.2 On Completion of the whole of the Works half the total amount retained is
repaid to the Contractor and half when the Defects Liability Period has passed
and the Engineer has certified that all Defects notified by the Engineer to the
Contractor before the end of this period have been corrected.

48.3 On completion of the whole works, the contractor may substitute retention
money with an “on demand” Bank guarantee.

In case, Contractor requests for refund of the Retention Money deducted

by the Employer under the provision of this clause, Employer shall consider
the said request of the Contractor provided that the refund hereunder
shall be made in tranches of not less than 1% (One Percent) of the Contract
Price and Contractor furnishes an irrevocable and unconditional Bank
guarantee for an equal amount substantially in the format of Bank Guarantee
for Performance Guarantee enclosed with SBD and valid up to 60 day beyond
the scheduled / extended Defects Liability Period. On completion of the whole
works, the contractor has however an option to submit a fresh irrevocable and
unconditional Bank Guarantee for an amount equal to 5% of the total value of
work executed substantially in the format of Bank Guarantee for Performance
Guarantee enclosed with SBD and valid up to 60 days beyond the Defect
Liability Period and yet refund the Retention Money Bank Guarantee
submitted for refund of Retention Money.

49. Liquidated Damages

49.1 The Contractor shall pay liquidated damages to the Employer at the rate per
day stated in the Contract Data for each day that the Completion Date is later
than the Intended Completion Date (for the whole works or the milestone as
stated in the contract data). The total amount of liquidated damages shall not
exceed the amount defined in the Contract Data. The Employer may deduct
liquidated damages from payment due to the Contractor. Payment of liquidated
damages does not affect the Contractor’s liabilities.

49.2 If the Intended Completion Date is extended after liquidated damages have
been paid, the Engineer shall correct any overpayment of liquidated damages
by the Contractor by adjusting the next payment certificate. The Contractor
shall not be entitled for any interest on the over payment calculated from the
date of payment to the date of repayment.

49.3 If the contractor fails to comply with the time for completion as stipulated in
the tender, then the contractor shall pay to the employer the relevant sum
stated in the Contract Data as Liquidated damages for such default and not as
penalty for everyday or part of day which shall elapse between relevant time
for completion and the date stated in the taking over certificate of the whole
of the works on the relevant section, subject to the limit stated in the contract
data.
The employer may, without prejudice to any other method of recovery
deduct the amount of such damages from any monies due or to become due to
the contractor. The payment or deduction of such damages shall not relieve

55
 the contractor from his obligation to complete the works on from any other of
his obligations and liabilities under the contract.

49.4 If, before the Time for Completion of the whole of the Works or, if applicable
any Section, a Taking Over Certificate has been issued for any part of the Works
or of a Section, the liquidated damages for delay in completion of the remainder
of the Works or of that Section shall, for any period of delay after the date
stated in such Taking-Over-Certificate, and in the absence of alternative
provisions in the Contract, be reduced in the proportion which the value of the
part so certified bears to the value of the whole of the Works or Section, as
applicable. The provisions of this Sub-clause shall only apply to the rate of
liquidated damages and shall not affect the limit thereof.

50 Bonus

50.1 If the contractor achieves completion of the whole of the works prior to the
intended Completion Date prescribed in Contract Data the Employer shall pay
to the contractor a sum stated in Contract Data as bonus for every completed
month but subjected to maximum amount as stated in Contract Data; which
shall elapse between the date of completion of all items of works as stipulated
in the contract, including variations ordered by the Engineer and the time
prescribed in Clause 17.

50.2 Bonus shall be paid only to works amounting to above INR 5 crore with time
limit of the works is equal or more than 6 months. The bonus would be paid
as under

% of Time Saved % of Initial Contract Price

entitled for Bonus

50 % 5%
40 % 4%
30 % 3%
20 % 2%
10 % 1%
Less than 10% 0%

51. Advance Payment.

51.1 The Employer shall make advance payment (not to be paid less than two
installments except in special circumstances for which the reason to be
Recorded in writing) to the Contractor of the amounts stated in the Contract
Date by the date stated in the Contract Date, against provision by the Contactor
of an Unconditional Bank Guarantee in a form and by a bank acceptable to the
Employer in amounts and currencies equal to be at least 110% of the advance
payment. The guarantee shall remain effective until the advance payment has
been repaid, but the amount of the guarantee shall be progressively reduced by
56
 the amounts repaid by the Contractor. The Mobilization advance would be
deemed as interest bearing advance at an interest rate of 10 % to be
compounded, quarterly.

51.2 The Contractor is to use the advance payment only to pay for Equipment,
plant and Mobilization expenses required specifically for execution of the
Works. The Contractor shall demonstrate that advance payment has been used
in this way by supplying copies of invoices or other documents to the engineer.

51.3 The advance payment shall be repaid by deduction proportionate amount

from payments otherwise due to the Contractor, following the schedule of
completed percentages of the Works on a payment basis. No account shall be
taken of the advance payment or its repayment in assessing valuations of
work done, variations, price adjustments, Compensation Events, or Liquidated
damages.

51.4 Deleted

52. Securities

52.1 The performance Security (including additional security for unbalanced bids)
shall be provided to the Employer no later than the date specified in the
Letter of Acceptance and shall be issued in an amount and form and by a bank
or surety acceptable to the Employer, and denominated in Indian Rupees. The
performance Security shall be valid until a date 60 days from the date of
expiry of Defects Liability Period and the additional security for unbalanced
bids shall be valid until a date 28 days from the date of issue of the certificate
of completion.

53. Deleted

54. Cost of Repairs.

54.1 Loss or damage to the Works or Materials to be incorporated in the Works

between the Start date and the end of Defects Correction periods shall be
remedied by the Contractor at the Contractor’s cost if the loss or damages arises
from the Contractor’s acts or omissions.

57
 E. FINISHING THE CONTRACT

55. Completion

55.1 The Contractor shall request the Engineer to issue a Certificate of Completion
of the works and the Engineer will do so upon deciding that the work is
completed.

56. Taking Over

56.1 The Employer shall take over the Site and the Works within seven days of the
Engineer issuing a certificate of Completion.

57. Final Account

57.1 The Contractor shall supply to the Engineer a detailed final account of the
total amount that the Contractor considers payable as full and final settlement
of all claims under the Contract for items before the end of the Defects
Liability Period. The Engineer shall issue a Defect Liability Certificate and
certify any final payment that is due to the Contractor within 56 days of
receiving the Contractor's account if it is correct and complete. If it is not, the
Engineer shall issue within 56 days a schedule that states the scope of the
corrections or additions that are necessary. If the Final Account is still
unsatisfactory after it has been resubmitted, the Engineer shall decide on the
amount payable to the Contractor and issue a payment certificate, within 56
days of receiving the Contractor’s revised account.
57.2 If reversal in characteristic of tender (L1 becoming L2) on account of excesses
and savings in final account is observed, the Engineer/Employer shall be at
liberty to restrict the final payment of BOQ items to the lowest amount
evaluated of the bids considering the final quantities and the rates quoted
including the rebates if any. Payment of variation items shall however be
made at the rates approved by the Employer, within 90 days from the
physical completion of work.

58. Operating and Maintenance Manuals

58.1 If “as built” drawings and/or operating and maintenance manuals are
required, the Contractor shall supply them by the dates stated in the Contract
data.

58.2 If the Contractor does not supply the Drawings and/or manuals by the dates
stated in the Contract data, or they do not receive the Engineer’s approval, the
Engineer shall withhold the amount stated in the Contract Data from
payments due to the Contractor.

59. Termination
59.1 The Employer or the Contractor may terminate the Contract if the other party
causes a fundamental breach of the Contract.

58
59.2 Fundamental breaches of Contract include, but shall not be limited to the
following:

1. The contractor stops work for 28 days when no stoppage of work is

shown on the current programme and the stoppage has not been authorized
by the Engineer

2. The Engineer instructs the Contractor to delay the progress of the Works
and the instructions is not withdrawn within 28 days;

3. The Employer or the Contractor is made bankrupt or goes into liquidation

other than for a reconstructions or amalgamation

4. A payment certified by the Engineer is not paid by the Employer to the

Contractor within 56 days of the date of the Engineer’s certificate

5. The Engineer gives Notice that failure to correct a particular Defect is a

fundamental breach of Contract and the Contractor fails to correct it
within a reasonable period of time determined by the Engineer;

6. The Contractor does not maintain a security which is required;

7. The Contractor has delayed the completion of works by the number of

days for which the maximum amount of liquidated damages can be paid as
defined in the Contract data; and

8. If the Contractor, in the judgment of the Employer has engaged in corrupt or

fraudulent practices in competing for or in executing the Contract.

For the purpose of this paragraph: “corrupt practice” means the offering,
giving, receiving or soliciting of anything of value to influence the action of a
public official in the procurement process or in contract execution. “Fraudulent
practice” means a misrepresentation of facts in order to influence a
procurement process or the execution of a contract to the detriment of the
borrower, and includes collusive practice among Bidders (prior to or after bid
submission) designed to establish bid prices at artificial non-competitive
levels and to deprive the Borrower of the benefits of free and open competition.

59.3 When either party to the Contract gives notice of a breach of contract to the
Engineer for a cause other than those listed under Sub Clause 59.2 above, the
Engineer shall decide whether the breach is fundamental or not.

59.4 Notwithstanding the above, the employer may terminate the Contract for
convenience.

60. Payment upon Termination

60.1 If the Contract is terminated because of a fundamental breach of Contract by
the Contractor, the Engineer shall issue a Certificate for the value of the work
done less advance payments received up to the date of the issue of the

59
 certificate, less other recoveries due in terms of the contract, less taxes due to
deducted at source as per applicable law and less the percentage to apply to the
work not completed as indicated in the Contract data. Additional Liquidated
Damages shall not apply. If the total amount due to the Employer exceeds any
payment due to the Contractor the difference shall be a debt payable to the
Employer.
60.2 If the Contract is terminated at the Employer’s convenience or because of a
fundamental breach of Contract by the Employer, the Engineer shall issue a
certificate for the value of the work done, the cost of balance material brought
by the contractor and available at site, the reasonable cost of removal of
equipment, repatriation of the Contractor’s personnel employed solely on the
works, and the Contractor’s cost of protecting and securing the Works and
less advance payment received up to the date of the certificate, less other
recoveries due in terms of the contract and less taxes due to deducted at source
as per applicable law.

61. Property

61.1 All materials on the Site, Plant Equipments, Temporary Works and Works are
deemed to be property of the Employer, if the Contract is terminated because
of a Contractor’s default.

62. Release from Performance

62.1 If the Contract is frustrated by the outbreak of war of by any other event
entirely outside the control of either the Employer or the Contractor the
Engineer shall certify that the Contract has been frustrated. The Contractor
shall make the Site safe and stop work as quickly as possible after receiving this
certificate and shall be paid for all work carried out before receiving it and
for any work carried out afterwards to which commitment was made.

60
 F. SPECIAL CONDITIONS OF CONTRACT

63. LABOUR

The Contractor shall, unless otherwise provided in the Contract, make

his own arrangements for the engagement of all staff and labour, local or
other, and for their payment of housing, feeding and transport.

The Contractor shall, if required by the Engineer, deliver to the Engineer

a return in detail, in such form and at such intervals as the Engineer may
prescribe, showing the staff and the numbers of the several classes of labour
from time to time employed by the Contractor on the site and such other
information as the Engineer may require.

64. COMPLIANCE WITH LABOUR REGULATIONS

During continuance of the contact, the Contractor and his sub-
contractor shall abide at all times by all existing labour enactments and rules
made thereunder, regulations, notification and bye laws of the State or central
Government or local authority and any other labour law (including rules),
regulations, bye laws that may be passed or notifications that may be issued
under any labour law in future either by the State or the Central Government or
the local authority. Salient features of some of the major labour laws that are
applicable to the construction industry are given below. The Contractor shall
keep the Employer indemnified in case any action is taken against the Employer
by the competent authority on account of contravention of any of the
provisions of any Act or rules made thereunder, regulations or
notifications including amendments. If the Employer is caused to pay or
reimburse, such amounts as may be necessary to cause or observe, or for
observance of the provisions stipulated in the notifications/bye
laws/Acts/Rules/regulations including amendments, if any, on the part of the
Contractor, the Engineer/employer shall have the right to deduct any money
due to the Contractor including his amount of performance security. The
Employer/Engineer shall also have the right to recover from the Contractor any
sum required or estimated to be required for making good the loss or damage
suffered by the Employer.
The employees of the Contractor and the Sub-Contractor in no case shall be
treated as the employees of the Employer at any point to time.

61
SALIENT FEATURES OF SOME MAJOR LABOUR AND OTHER LAWS APPLICABLE TO
ESTABLISHMENTS ENGAGED IN BUILDING AND OTHER CONSTRUCTIONS WORK

A) Workmen Compensation Act 1923 :- The Act provides for compensation in

case of injury by accident arising out of and during the course of employment.

B) Payment of Gratuity Act. 1972 :- Gratuity is payable to an employee under the

Act on satisfaction of certain conditions on separation if an employee has
completed 5 years service or more on death, the rate of 15 days wages for every
completed year of service. The Act is applicable to all establishments employing
10 or more employees.

C) Employees P.F. and Miscellaneous Provision Act 1952:- The Act Provides for
monthly contributions by the employer plus workers @ 10% or 8.33% The
benefits payable under the Act are :

1. Pension or family pension on retirement or death, as the case may be.

2. Deposit linked insurance on the death in harness of the worker.
3. Payment of P.F. accumulation on retirement/death etc.

D) Maternity Benefit Act 1951 :- The Act provides for leave and some other
benefits to women employees in case of confinement or miscarriage etc.

E) Contract Labour (Regulation & Abolition) Act 1970 : The Act provides for
certain welfare measures to be provided by the Contractor to contract labour and
in case the Contractor fails to provide, the same are required to be provided, by the
Principal Employer by Law. The principal Employer is required to take Certificate
of Registration and the Contractor is required to take license from the designated
Officer. The Act is applicable to the establishments or Contractor of Principal
Employer, if they employ 20 or more contract labour.

F) Minimum Wages Act 1948 :- The Employer is supposed to pay not less than the
Minimum Wages fixed by appropriate Government as per provisions of the Act, if
the employment is a scheduled employment. Construction of Building, Roads,
Runways are scheduled employment.

G) Payments of wages Act 1936:- It lays down as to by what date the wages are to
be paid, when it will be paid and what deductions can be made from the wages
of the workers.

H) Equal remunerations Act 1979 :- The Act provides for payment of equal
wages for work of equal nature to Male and Female workers and for not making
discrimination against female employees in the matter of transfer, training and
promotions etc.

I) Payments of Bonus Act 1965 :- The Act is applicable to all establishments

employing 20 or more employees. The Act provides for payments of annual
bonus subject to a minimum of 8.33% of wages and maximum of 20 % of wages to
employees drawing Rs. 3500/- per month or less. The bonus to be paid to
employees getting Rs, 2500/- per month or above Rs. 3500/- per month shall be
worked out by taking wages as Rs. 2500/- per month only. The Act does not

62
 apply to certain establishments. The newly set-up establishments are exempted
for five years in certain circumstances. Some of the State Governments have
reduced the employment size from 20 to 10 for the purpose of applicability of
this Act.

J) Industrial Disputes Act 1947 :- The Act lays down the machinery and
procedure for resolutions of Industrial disputes, in what situations a strike or lock-
out becomes illegal and what are the requirements for laying off or retrenching
the employees or closing down the establishment.

K) Industrial employment (standing Orders) Act 1946 :- It is applicable to all

establishments employing 100 or more workmen (employment size reduced by
some of the State and Central Government to 50). The Act provides for laying
down rules governing the conditions of employment by the Employer on
matters provided in the Act and get the same certified by the designated Authority.

L) Trade Unions Act 1926:- The Act lays the procedure for registration of trade
unions of workmen and employers. The Trade Unions registered under the Act
have given certain immunities from civil and criminal liabilities.

M) Child Labour (Prohibition & Regulation Act 1986 :- The Act prohibits
employment of children below 14 years of age in certain occupations and
process and provides for regulation of employment of children in all other
occupations and processes. Employment of Child labour is prohibited in Building
and Construction Industry.

N) Inter – St at e M igra nt wo rkmen’s (Regul a t ion of Emp lo yment &

Conditions of service) Act 1979:- The Act is applicable to an establishment
which employs
5 or more inter-state migrant workmen through an intermediary (who has
recruited workmen in one state for employment in the establishment situated in
another state).The inter-state migrant workmen, is an establishment to which this
Act becomes applicable, are required to be provided certain facilities such as
housing, medical aid, traveling expenses from home upto the establishment and
back, etc.

O) The Building and Other Construction workers (Regulation of employment

and Conditions of Service) Act 1996 and the Cess Act of 1996:- All the
establishments who carry on any building or other constructions work and
employ 10 or more workers are covered under this Act.
All such establishments are required to pay cess at the rate not exceeding 2% of
the cost of construction as may be modified by the government. The Employer of
the establishment is required to provide safety measures at the Building or
construction work and other welfare measures, such as canteens, First Aid
facilities, Ambulance, Housing accommodations for workers near the workplace
etc. The Employer to whom the Act applies has to obtain a registration
certificate from the Registering Officers appointed by the Government.

63
P) Factories Act 1948 :- The Act lays down the procedure for approval of plans
before setting up a factory, health and safety provisions, welfare provisions,
working hours, annual earned leave and rendering information regarding
accidents or dangerous occurrences to designated authorities. It is applicable to
premises employing 10 persons or more with aid of power or 20 or more
persons without the aid of power engaged in the manufacturing process.

Q) Royalty charges-The contractor shall pay the royalty to the competent

authority as per rule. The royalty charges paid shall be borne by the
contractor and shall not be reimbursed by the Employer.
R) Following Pollution control Acts and amendments made thereof
from time to time shall be applicable.
1. Water (Preservation and control of Pollution) Act, 1974
2. Air (Prevention and Control of Pollution Act 1981
3. Environmental (Protection) Act 1986

The contractor must commit to adopting Environmental

management plan for best energy use, waste management, the reduction
of pollution as in EMS (Environmental Management system)ISO-14001-
2015

65. ARBITRATION (GCC Clause 24)

The procedure for arbitration will be as follows: -

24.1 If the Contractor is of the view that a decision taken by the Engineer was either
outside the authority given to the Engineer by the Contract or that the decision
was wrongly taken, the decision shall be referred to Superintending Engineer,
Ahmedabad Irrigation Project Circle, Ahmedabad within 14 days of the
notification of the Engineer's decision. If the issue is not resolved, any party can
refer the matter for conciliation within 15 days from the decision given
by the Superintending Engineer, Ahmedabad Irrigation Project Circle,
Ahmedabad.
24.2
(a) For the work up to Rs.100 Cr., if any of the parties is not satisfied with the
decision of the Superintending Engineer, Ahmedabad Irrigation Project
Circle, Ahmedabad, both the parties have to refer to the #Chief Engineer
concerned for the conciliation process.
(b) For the work more than Rs.100 Cr., if any of the parties is not satisfied
with the decision of the Superintending Engineer, both parties have to
refer to the #Secretary, Water Resources Department, Government of
Gujarat for the conciliation process.
If the dispute is not resolved through the conciliation process,
contractor may refer the dispute to Gujarat Public Works Contract Dispute
Arbitration Tribunal. If the Contractor fails to refer a claim / dispute to the
Higher Authority within 14 days of the notification of the Engineer's
decision, the Contractor shall not be entitled to any additional
payment/claim if he doesn’t follow the above sequence in stipulated time.
However, during such period, he would not stop the work in any case.

Deputy Executive Engineer Executive Engineer

Sanand Irrigation Sub Division Ahmedabad Irrigation Division
Sanand Ahmedabad

64
 SECTION - 4
CONTRACT DATA

65
 #CONTRACT DATA
Clause Reference With
respect To section 3
Item marked “N/A” do not apply to this Contract.

1. The Employers is [CL.1.1]

Name: Executive Engineer, Ahmedabad Irrigation Division, Ahmedabad
Address: Executive Engineer, Ahmedabad Irrigation Division, Bahumali
Bhavan, Block-C, 9th floor, Vastrapur, Ahmedabad-380052
Name of authorized Representative (will be intimated later)
2. The Engineer is Executive Engineer, Ahmedabad Irrigation Division,
Ahmedabad.
Name of Authorized Representative: Executive Engineer
3. The Defects Liability Period is 3 years from the date of [CL.1.1&33]
completion.
4. The Start Date shall be 1st days for the date of issue of the Notice [CL.1.1]
to proceed with the work.

5. The Intended Completion Date for the whole of the works is [CL.1.1,17&2]
30 Months after start of work with the following milestones:
Milestone dates: [CL.2.2& 49.1]
Physical works to be completed Period from the start date
Milestone 1 i.e. 15 % , 6 months.
Milestone 2 i.e. 40 % , 14 months.
Milestone 3 i.e. 75 % , 22 months
Milestone 4 i.e. 100 %, 30 months
6. The Site is located at village Dhingda of Bawla Taluka of Ahmedabad [CL.1.1]
District.
7. The name and identification number of the Contract is: [CL.1.1]
8. The works consist of Construction of Weir by EPC mode on [CL.1.1]
Bhogavo river D/s of Nal-Sarovar near vill. Dhingda, Ta.
Bavla (Flood mitigation work for Dholera International
Airport & Aviation zone Phase - 2) with items as per B.O.Q.
The works shall, inter alia, include the following, as Specified
or as directed:

66
(A) WRD Works
Site clearance; setting – out and layout; Survey work, Design of weir
and allied activities, excavation and earth work, approach road, weir,
Flood Protection etc. other WRD works.

(B) Road Works :

Site clearance; setting out and layout widening of existing carriageway
and strengthening including camber corrections; construction of new
road/ Parallel service road; bituminous pavements
remodeling/construction of Junctions, intersections, bus bays, lay-bays;
supplying and placing of drainage Channels, flumes, guard posts and guard
other related items; construction/extension of cross drainage works,
bridge, approaches and other related stones; protective works for
roads/bridge; all aspects of quality assurance of various components of
the works; rectification of The defects in the completed works during the
Defects Liability Period; submission of “As- built’’ drawings and any other
related documents; and other item of work as may be required to be
carried out for completing the work in accordance with the drawings
and the provisions of the contract and to ensure safety.

67
 ( C ) Bridge Works
provision of foundations, piers abutments and bearing;
prestressed/reinforced cement concrete superstructure; wearing coat,
hand railings, expansion joints, approach slabs, drainages spouts/
downtake pipes, arrangements for fixing light posts, water mains, utilities
etc; provision of suitably designed protective works; providing
wing/return walls; provision of road markings, road signs etc.; all aspects
of quality assurance; clearing the site and handing over the works on
completion; rectification of the defects during the Defects Liability
Period and submission of “As-built” drawings and other related
documents; and other items of work as may be required to be carried out
for completing the works in accordance with the drawings and the
provisions of the contract and to Insure safety
(D) Other Items [CL.1.1]

Any Other Items as required to fulfill all contractual obligations as per the Bid
documents.
10. The following documents also form part of the Contract: [CL.2.3(9)]
As per clause 2-3

11. The law which applies to the Contract is the law of Union of India [CL.3.1]

12. The language of the Contract documents is English [CL.3.1]

13. Limit of subcontracting 25% of the Initial Contract Price [CL.7.1]

14. The Schedule of Other Contractors [CL.8]

15. The Schedule of Key Personnel As per Annex – II to Section I [CL.9]

16. The minimum insurance cover for physical property, injury and death [CL13]
is Rs. 5 lakhs per occurrence with the number of occurrences limited
to four. After each occurrence, the contractor will pay an additional
premium necessary to make insurance valid for four occurrences
always.

17. Site Investigation report [CL.14]

18. The Site Possession dates shall be after work order. [CL.21]
19. The period for submission of programme for approval of the engineer [CL. 27.1]
shall be 21 days from the issue of Letter of Acceptance.
20. The period between program updates will be 45 days. [CL.27.3]
21. The amount to be withheld for late submission of an updated [CL. 27.3]
programme shall be Rs 1.00 lakhs.
22. The following events shall also be Compensation Events [CL. 44]
Substantially adverse ground conditions encountered during the
course of execution of work not provided for in the bidding document.
(i) Removal of underground utilities detected subsequently
(ii) Significant changes in classification of soil requiring
additional mobilization by the contractor, e.g. ordinary soil
to rock excavation,
(iii) Removal of unsuitable material like marsh, debris dumps,
etc. not caused by the contractor.

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 (iv) Artesian conditions
(v) Seepage, erosion landslide
(vi) River training requiring protection of permanent work
(vii)Presence of historical, archeological or religious structures,
monuments interfering with the works
(viii) Restriction of access to ground imposed by civil, judicial, or
military authority
23. The currency of the Contract is Indian Rupees [CL. 46]
24. The formula (e) for adjustment of prices are as under: [CL.47]
If any of the commodities like Cement, Steel or Bitumen are not
found applicable in a work, the weight component of that
commodities {i.e. ‘Cement’ (Pc), ‘Steel’ (Ps) or ‘Bitumen' (Pb) as
indicated in SBD for the purpose of Price Adjustment} shall be
clubbed with the weight component of ‘Other Material’ (Pm), such
that the gross % weight of the components shall remain as 100% .
R = value of work as defined in Clause 47.1 of Conditions of Contract
Adjustment for labour component
(i) Price adjustment for increase or decrease in the cost due to
labour shall be paid in accordance with the following formula:

VL = 0.85 x (Pl/100) x R x (Li – L0)/L0

VL = Increase or decrease in the cost of work during the
month under consideration due to changes in rates for
local labour
L0 = The consumer price index for industrial workers for the
State on 28 days preceding the scheduled date of
opening of technical Bids as published by Labour
Bureau, Ministry of Labour, Government of India
Li = The consumer price index for industrial workers for the
State for the month under consideration as published by
the Labour Bureau, Ministry of Labour, Government of
India.
Pl = Percentage of labor component of the work.

Adjustment for cement component.

(ii) Prices adjustment for increase or decrease in the cost of

cement procured by the contractor
Vc= 0.85 x (Pc/100) x R x (Ci – C0)/C0
Vc = Increase or decrease in the cost of work during the
month under consideration due to changes in rates
for cement.
C0 = The all India wholesale price index for Ordinary
Portland Cement on 28 days preceding the
scheduled date of opening of technical bid as
published by the Office of the Economic Adviser,
Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.

66
 Ci = The all India average wholesale price index for Ordinary
Portland Cement for the month under consideration as
published by Office of the Economic Adviser,
Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.

Pc = Percentage of cement component of the work

Adjustment for steel component

(iii) Price adjustment for increase or decrease in the cost of steel procured by the
contractor shall be paid in accordance with the following formula
Vs = 0.85 x (Ps/100) x R x (Si – S0)/S0

Vs= Increase or decrease in the cost of work during the month under
consideration due to changes in the rates for steel

So= The all India wholesale price index for steel (Mild Steel - Long Products
Rebars) on 28 days preceding the date of opening of Bids as published by the
Office of the Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.

Si= The all India average wholesale price index for steel (Mild Steel - Long Products
Rebars) for the month under consideration as published by Office of the
Economic Adviser, Department for Promotion of Industry and Internal
Trade, Ministry of Commerce & Industry.

Ps = Percentage of steel component of the work

Note : For the application of this clause, the index of Mild Steel- Long
products Rebars has been chosen to represent the steel group.

Adjustments of bitumen component

(iv) Price adjustment for increase in the cost of bitumen shall be paid in
accordance with the following formula

Vb = 0.85 x (Pb/100) x R x (Bi – B0)/B0

Vb = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for bitumen.

Bo = The official retail price of bitumen at the IOC depot at the nearest
centre on the day 28 days prior to the scheduled date of opening of
technical bid.

Bi = The official retail price of bitumen of IOC depot at the nearest

centre for the 15th day of the month under consideration.

Pb = Percentage of bitumen component of the work

67
Adjustment of POL (fuel and lubricant) component

(v) Price adjustment for increase or decrease in cost of POL (fuel and
lubricant) shall be paid in accordance with the following formula

Vf = 0.85 x (Pf/100) x R x (Fi – F0)/F0

Vf = Increase or decrease in the cost of work during the month under

consideration due to changes in rates for fuel and lubricants.

Fo = The official retail price of High Speed Diesel (HSD) at the existing
consumer pumps of IOC at the nearest centre on the day 28 prior to
the date of opening of Bids.

Fi = The official retail price of HSD at the existing consumer pumps of

IOC at the nearest centre for the 15th day of the month of the under
consideration.

Pf = Percentage of fuel and lubricants component of the work

Note: For the application of this clause, the price of High-Speed diesel Oil has
been chosen to represent the fuel and lubricants group.

Adjustment for Construction Machinery

(vi) Price adjustment for increase or decrease in the cost of plant and
Machinery spare procured by the Contractor shall be paid in
accordance with the following formula

Vp = 0.85 x (Pp/100) x R x (Pi – P0)/P0

Vp= Increase or decrease in the cost of work during the month under
consideration due to changes in rates for plant and machinery spares

P0 = The all India wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade, Ministry
of Commerce & Industry.

Pi = The all India average wholesale price index for manufacturer of

machinery for mining, quarrying and Construction for the month
under consideration as published Office of the Economic Adviser,
Department for Promotion of Industry and Internal Trade, Ministry
of Commerce & Industry.

Pp = Percentage of plant and machinery spares component of the work.

Note: For the application of this clause, index of Heavy Machinery and parts
has been chosen to represent the Plant and Machinery Spares group

68
 Adjustment of other materials Component

(vii) Price adjustment for increase or decrease in cost of local materials

other than cement, steel, bitumen and POL procured by the contractor
shall be paid in accordance with the following formula

Vm= 0.85x (Pm/100) x R x (Mi – M0)/M0

Vm = Increase or decrease in the cost of work during the month under

consideration due to change in rates for local materials other than
cement, steel, bitumen and POL.

M0 = The All Indian wholesale price index (all commodities) on 28

days preceding the scheduled date of opening of technical Bids, as
published by the Office of the Economic Adviser, Department for
Promotion of Industry and Internal Trade, Ministry of Commerce
& Industry.

Mi= The All India wholesale price index (all commodities) for the
month under consideration as published by the Office of the
Economic Adviser, Department for Promotion of Industry and
Internal Trade, Ministry of Commerce & Industry.

Pm = Percentage of local material components (other than cement,

steel, bitumen and POL) of the work.

The following percentage will govern the price adjustment for the
entire contract:
1. Labour -Pl ...............................................................16.07 %
2. Cement – Pc .............................................................7.00 %
3. Steel - Ps ................................................................5.03 %
4. Bitumen - Pb...............................................................0.00%
5. POL - Pf....................................................................18.21 %
6. Plant & Machinery Spares - Pp.........................17.48 %
7. Other Materials - Pm..........................................36.21 %
Total 100.00 %

25. The proportion of payments retained (retention money) shall be 6% {CL. 48}
from each bill subject to a maximum of 5% of final contract price.

26. Amount of Liquidated damages for For Whole of work {CL.49}

delay in completion of works (1/2000)th of the Initial contract
price, rounded off to the nearest
Thousand, per day. For sectional
Completion (wherever specified In
item 6 of Contract data) (1/2000)th of
initial contract price for #5 km
Section, rounded off to the nearest
thousand per day.

69
 27. Maximum limit of liquidated damages 10 percent of the Initial {CL. 49}
For delay in completion work Contract Price rounded off to
the nearest thousand

28. Amount of Bonus for early completion Amount of bonus for early
completion of work shall be given
as per CL.50 of Section-3

29. Maximum limit of bonus for early 5 percent of the Contract {CL. 50}
Completion of work Price

30. The amount of the advance payment are: {CL. 51 & 52}

#Nature of Advances Amount (Rs.) Conditions to

Be fulfilled
i Mobilization 10% of the contract On submission of unconditional
Price Bank Guarantee. (to be drawn before
the end of 20% of the contract
period). The contractor may
furnish four bank guarantees of 2.5
% of each valid for the full
period.
ii Equipment 90% for new and 50% of After equipment is brought to site
depreciated value for old (provided the Engineer is
equipment. Total amount satisfied That the equipment is
will be subject to a required for performance of the
maximum of 5% of the contract) and on submission of
Contract Price unconditional Bank Guarantee for
amount of advance

iii Secured Deleted

Advance for
Non-persish
able material
Brought to site

(The advance payment will be paid to the Contractor no later than 28 days after
fulfillment of the above conditions).

31. Repayment of advance payment for mobilization and equipment {CL. 51.3}

The advance loan shall be repaid with percentage deduction from the interim
payments certified by the Engineer under the Contract. Deduction shall
commence in the next Interim Payment Certificate following that in which the

70
 total of all such payments to the Contractor has reached not less than 20 percent
of the Contract Price or 6 (six) months from the date of payment of first installment
of advance, whichever period concludes earlier, and shall be made at the rate of 20
percent (collectively for both Mobilization Advance and Equipment Advance)
of the amounts of all Interim Payment Certificate until such time as the loan has
been repaid, always provided that the loan shall be completely repaid prior to the
expiry of the original time for completion pursuant to Clause 17 and 28.
32. Deleted
33. The securities shall be for the following minimum amounts equivalent {CL. 52}
As a percentage of the Contract Price:
Performance Security for 5 percent of contract price plus Rs. …………….. (to be
decided after evaluation of the bid) as additional security in terms of ITB Clause
29.5

The standard form of Performance security acceptable to the Employer shall be

an unconditional Bank Guarantee of the type as presented in Section 8 of the
Bidding Documents.
34. The Schedule of Operating and maintenance Manuals…..N/A. {CL. 58}
35. The date by which “as– built” drawings (in scale as directed) in 2 sets {CL. 58}
are required within 28 days of the issue of certificate of completion of the whole or
section of the work, as the case may be.
36. The amount to be withheld for failing to supply “as built” drawings {CL. 58} by
the Date required is Rs .1.00 Lakhs.
37. The following events shall also be fundamentals breach of contract: {CL.59.2}
“The Contractor has contravened Sub- clause 7.1 and Clause 9 of GCC”
38. The percentage to apply the value of the work not completed representing {Cl 60}
the Employer’s additional cost for completing the Works shall be 20 per cent

Deputy Executive Engineer Executive Engineer

Sanand Irrigation Sub Division Ahmedabad Irrigation Division
Sanand Ahmedabad

71
 SECTION - 5
TECHNICAL SPECIFICATION
(Attached Separately In Annexure - 1)

72
SECTION - 6
FORM OF BID

73
 FORM OF BID

Description of the Works:

-------------------------------------------------------------------------------------------------------------

------------------------------------------------------------------------------------------------------------

-------------------------------------------------------------------------------------------------------------
BID
To :

Address :

We offer to execute the Works described above and remedy any defects therein in
conformity with the conditions of Contract, specification, drawings, Bill of Quantities and
Addenda for the sum (s) of

(------------------------------------------------------------------------------------------------------ )

We undertake, if our Bid is accepted, to commence the Works as soon as is reasonably

possible after the receipt of the Engineer’s notice to commence, and to complete the whole
of the Works in the Contact within the time stated in the document.

We agree to abide by this Bid for the period of 120 Days from the date fixed for receiving the
same, and it shall remain binding upon it and may be accepted at any time before the
expiration of that period.

Unless and until a formal Agreement is prepared and executed this Bid, together with your
written acceptance thereof, shall constitute a binding contract between us.

We understand that you are not bound to accept the lowest or any tender you may receive.
Dated this ------------------------- day of 20

Signature ----------------------------------------------- in the capacity of ---------------------

------- duly authorized to sign bids for and on behalf of -----------------------------------

-------------

(in block capitals or typed)

74
Address

Witness

Address

Occupation

75
 SECTION - 7
BILL OF QUANTITIES

76
 BILL OF QUANTITIES

Preamble

1. The bill of Quantities shall be read in conjunction with the Instructions to Bidder,
Conditions of Contract, Technical Specifications and Drawings.

2. The quantities given in the Bill of Quantities are estimated and provisional, and are given
to provide a common basis for bidding. The basis of payment will be the actual quantities
of work ordered and carried out, as measured by the Contractor and verified by the
Engineer and valued at the rates and prices tendered in the priced Bill of Quantities,
where applicable, and otherwise at such rates and prices as the Engineer may fix within
the terms of the Contract.

3. The rates and prices tendered in the priced Bill of Quantities shall, except in so far as it
is otherwise provided under the Contract, include all constructional plant, layout,
supervision, materials, erection, maintenance, insurance, profit, taxes and duties,
together with all general risks, liabilities and obligations set out or implied in the
Contract.

4. The rates and prices shall be quoted entirely in Indian Currency.

5. A rate or prices shall be entered against each item in the Bill Quantities, whether
quantities are stated or not. The cost of Items against which Contractor has failed to enter
a rate or price shall be deemed to be covered by other rates and prices entered in the Bill
of Quantities (in case of Item rate contract).

6. The whole cost of complying with the provisions of the Contract shall be included in the
items provided in the priced Bill of Quantities, and where no Items are provided the cost
shall be deemed to be distributed among the rates and prices entered for the related
items of Work.

7. General direction and descriptions of work and materials are not necessarily repeated
or summarized in the Bill of Quantities. References to the relevant sections of the
contract documentation shall be made before entering rates or prices against each item
in the Bill of Quantities.

8. The method of completed work of payment shall be in accordance with the specification
for Road and Bridge works. For building works specifications for building are to be
followed.

9. Errors will be corrected by the Employer for any arithmetic errors pursuant to Clause
29 of the Instructions to Bidder.

10. Rock is defined as all materials which, in the opinion of the Engineer, required blasting,
or the use of metal wedges and sledgehammers, or the use of compressed air drilling for
its removal, and which cannot be extracted by ripping with a tractor of at least 150 kw
with a single rear mounted heavy duty ripper.

77
 BILL OF QUANTITIES
(A) Percentage Rate Tender (Up to INR 50 Cr. )
Item Description of Item (with brief Quantity Unit Rate In figures Amount
No specification and reference to book of
specifications)

Preliminary Survey, Geotechnical 1 Job Rs. Rs.

1 Investigation, Physical model study, 43,44,22,166.75/ 43,44,22,166.75/
Sedimentation study, Design of Weir and - -
its components, Wetting of design from
national level institutes approved by EIC,
Construction work of Weir, its
components and approach road, Various
approvals/NOC from competent
authority etc.

I/We am/are willing to carry out the work at… ...................... % above/below percent(Should be written in
figures and words) of the estimated rate mentioned above. Amount of my /our tender works out as under.

Estimated amount put to tender Estimated amount put to tender

Deduct………% below Add………% Above
Net Net

In words In words

(B) For Item Rate Tender (For above INR 50 Cr.):

Item No Description of Item (with Quantity Unit Rate Amount

brief specification and
reference to book of In figures In Words
specifications)

(A) Total Tendered Amount

(B) Rebate on above tendered amount (if any) % (in figure) ……………………………… (in
words)………………………………………………….………………………………………………...
(C)Net Tendered Amount (A-B) (in figure) ………………………………
(in words)………………………………………………….………………………………………………...
#
1 The Contractor shall exhibit a board with brief details of work as directed by the Engineer-In-Charge
for which no extra payment shall be made.
2 The labour cess will be deducted as per prevailing rules i.e. 1% of the work done.
3 GST and Income tax TDS will be deducted at a source while making payments of bills
4 In all R.C.C. Items in Rate Analysis Standard Cement Consumption has been taken as per Govt. G.R.
NO.: MIS102010/17/K1 Dated:30/07/2018 as stated in S.O.R. therefore in
R.C.C. items where there is a change as per actual mix design the cost of difference of cement
consumption have been deducted from the rate of original item at the rate of input rate mentioned in
all the tender.

Deputy Executive Engineer Executive Engineer

Sanand Irrigation Sub Division Ahmedabad Irrigation Division
Sanand Ahmedabad

78
 SECTION - 8
SECURITIES AND OTHER FORMS

79
 BID SECURITY (BANK GUARANTEE)

WHEREAS, ---------------------------------------- (name of Bidder) (hereinafter called the “The

Bidder”) has submitted his bid Dated ------------------------ (Date) for the construction of ------
------- (Name of Contractor hereinafter called “the Bid”)

KNOW ALL PEOPLE by these presents that We -------------------------------------------------

(name of Bank) of-----------------------------------------------(name of country) having our
registered office at -------------------------------------------------------( hereinafter called
“the bank”) are bound unto --------------------------------------------(name of Employer)
(hereinafter called “The Employer”) in the sum of ------------------------------------------ * for
which payment well and truly to be made to the said Employer the Bank itself, his successors
and assigns by these presents.
SEALED with the Common Seal of the said Bank this ---------------------- day of 20
THE CONDITIONS of these obligations are:
If after Bid opening the Bidder withdraws his bid during the period of Bid validity specified
in the Form of Bid;
Or

If the Bidder has been notified of the acceptance of his bid by the Employer during the period
of Bid Validity:

A Fails or refuses to execute the Form of Agreement in accordance with the

Instructions to Bidders, if required; or

Fails or refuse to furnish the Performance Security, in accordance with the Instructions to
Bidders; or

does not accept the correction of the Bid Price pursuant to Clause 27 (Correction of Errors)

We undertake to pay to the Employer up to the above amount upon receipt of his first
written demand, without the employer having to substantiate his demand, provided that in
his demand the Employer will note that the amount claimed by him is due to him owing to
the occurrence of one or any of the three conditions, specifying the occurred conditions or
conditions.

80
This Guarantee will remain in force up to and including the date ------------------- ** days after
the deadline for submission of Bids as such the deadline is stated in the Instructions to
Bidders or as it may be extended by the Employer, notice of which extension (s) to the Bank
is hereby waived. Any demand in respect of this guarantee should reach the Bank not later
than the above date

DATE --------------------------------------- SIGNATURE------------------------------

WITNESS --------------------------------- SEAL --------------------------------------

(Signature, name and address)

* The Bidder should insert the amount of the guarantee in words and figures denominated
in Indian Rupees. This figure should be the same as shown in Clause 16.1(Bid Security) of
the Instructions to Bidders.

**45 days after the end of the validity period of the Bid. Date should be inserted by the
Employer before the Bidding documents are issued.

81
 PERFORMANCE SECURITY

TO,
- ----------------------------------------------------------------- (Name of Employer)
- ------------------------------------------------------------------ (Address of Employer)
-------------------------------------------------------------------

WHEREAS ----------------------------------------------------------- (name and address of

contractor) (hereafter called “the Contractor”) has undertaken, in pursuance of Contracts No. -
------------------------ dates -------------------------- to execute -----------------
--------- (name of Contract and brief description of Works) (hereinafter called “The Contract”)

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as
security for compliance with his obligation in accordance with the Contract.

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you on behalf
of the Contractor, up to a total of ------------------------------------------
(amount of guarantee)* ----------------------------- (in words), such sum being payable in types and
proportions of currencies in which the Contract prices is payable, and we undertake to pay you,
upon your first written demand and without cavil or argument, any sum or sums within the
limits of ---------------------------------------- (amount of guarantee) as aforesaid without your
needing to prove or to show grounds or reasons for your demand for the sum specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor before
presenting is with the demand.

We further agree that no change or addition to or other modification of the terms of the Contract
to of the Works to be performed thereunder or of any of the Contract documents which may be
made between your and the Contractor shall in any way release us from any liability under this
guarantee, and we hereby waive notice of any such charge, addition or modifications.

This guarantee shall be valid until 60 days from the date of expiring of the Defect Liabilities
period.

Signature and Seal of the guarantor -----------------------------

Name of Bank -----------------------------------------------
Address ------------------------------------------------
Date ---------------------------------------------------

*An amount shall be inserted by the Guarantor, representing the percentage the Contract price
specified in the Contract denominated in Indian Rupees.

82
 ADDITIONAL PERFORMANCE SECURITY
[Clause 34.1. (A)]

TO,
- ----------------------------------------------------------------- (Name of Employer)
- ------------------------------------------------------------------ (Address of Employer)
-------------------------------------------------------------------

WHEREAS ----------------------------------------------------------- (Name and address of

contractor) (hereafter called “The Contractor”) has undertaken, in pursuance of Contracts
No. ------------------------- dates -------------------------- to execute -----------------
--------- (Name of Contract and brief description of Works) (hereinafter called “The
Contract”)

AND WHEREAS it has been stipulated by you in the said Contract that the Contractor shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein as
security for compliance with his obligation in accordance with the Contract.

AND WHEREAS we have agreed to give the Contractors such a bank Guarantee:

NOW THEREFORE we hereby affirm that we are the Guarantor and responsible to you on
behalf of the Contractor, up to a total of ------------------------------------------
(amount of guarantee) ----------------------------- (in words), such sum being payable in types
and proportions of currencies in which the Contract prices is payable, and we undertake to
pay you, upon your first written demand and without cavil or argument, any sum or sums
within the limits of ---------------------------------------- (amount of guarantee) as aforesaid
without your needing to prove or to show grounds or reasons for your demand for the sum
specified therein.

We hereby waive the necessity of your demanding the said debt from the contractor before
presenting is with the demand

We further agree that no change or addition to or other modification of the terms of the
Contract to of the Works to be performed thereunder or of any of the Contract documents
which may be made between your and the Contractor shall in any way release us from any
liability under this guarantee, and we hereby waive notice of any such charge, addition or
modifications.

This guarantee shall be valid until 28 days from the project completion date.

Signature and Seal of the guarantor -----------------------------

Name of Bank -----------------------------------------------
Address ------------------------------------------------

Date ---------------------------------------------------

83
 BANK GUARANTEE FOR ADVANCE PAYMENT

TO,

- ------------------------------------------------------------------------------- (Name of Employer)

- ------------------------------------------------------------------------------ (Address of Employer)

- ------------------------------------------------------------------------------- (Name of Contractor)

Gentlemen:

In accordance with the provisions of the Conditions of Contract, sub-clause

51.1 (“Advance Payment”) of the above mentioned Contract, -------------------------------
------------------- (name and address of Contractor) (hereinafter called “the
Contractor”) shall deposit with--------------------------------------------------------- (name of
Employer) a bank guarantee his proper and faithful performance under the said Clause of
the Contract in an amount of --------------------------- (amount of Guarantee)* -
- -----------------------------------in words).

We, the---------------------------------- (bank of financial institution), as instructed by the

Contractor, agree unconditionally and irrevocably to guarantee as primary obligator and
not as Surety merely, the payment to ---------------------------------------- (name of Employer)
on his first demand without whatsoever right of obligation on our part and without his
first claim to the Contractor, in the amount not exceeding ---
---------------------- (amount of guarantee)* - --------------------------------------------- (in
words)

We further agree that no change or addition to or other modifications of the terms of the
Contractor or Works to be performed thereunder or of any of the Contract documents
which may be made between --------------------------------- (name of Employer) and the
Contractor, shall in any way release us from any liability under this guarantee, and we
hereby waive notice of any such change, addition or modifications.
This guarantee shall remain valid and in full effect from the date of the advance payment
under the Contract until -------------------------------------- (name of employer) receives full
repayment of the same amount from the contractor.

YOUR’S TRULY

Signature and Seal

Name of Bank/ Financial Institution

Address Date

* An amount shall be inserted by that Bank or Financial Institution representing the

amount of the Advance Payment, and denominated in Indian Rupees.

84
 Letter of Acceptance
(Letter head paper of the Employer)

(date)
To,

(Name and address of the Contractor)

Dear Sirs,

This is to notify you that your Bid dated for execution of the (Name of
the contract and identification number, as given in the Instructions to Bidders) for the Contract
Price of Rupees ( ) (amount in words and figures) as corrected
and modified in accordance with the Instructions to Bidders* is hereby accepted by our
agency.
You are requested to furnish performance security, in the form detailed in para 34.1 of
ITB for an amount equivalent to Rs……………………within 10 days of the receipt of this letter of
acceptance up to beyond 60 days from the date of expiry of defects Liability period i.e. up to
…………………..and the Additional Performance Security for an amount equivalent to
Rs…………….shall be valid beyond 28 (twenty-eight) days of Project Completion Date i.e. up
to………………………….and sign the contract, failing which action as stated in Para 34.3 of ITB will
be taken.

Yours Faithfully

Authorized Signature Name and title of Signatory Name of Employer

* Delete “Corrected and” or and modified if only one of these actions applies. Delete as
corrected and modified in accordance with the Instructions to Bidders, if corrections or
modifications have not been affected.

85
 Issue of Notice to proceed with the work
(Letterhead of the Employer)

------------------------------- (date)
To,

.(Name and address of the Contractor)

Dear Sirs,

Pursuant to your furnishing the requisite security in ITB Clause 34.1 and signing of the
Contract for the construction of
at a bid Price of Rs.
.
.

You are hereby instructed to proceed with the execution of the said works in accordance
with the contract documents.

Yours faithfully

(Signature, name and title of signatory authorized To sign on behalf of Employer)

86
 AGREEMENT FORM

This agreement, made on the day of between

(name and address of Employer) (Hereinafter called “the Employer) and
(name and address of contractor) hereinafter called “the Contractor” of
the other part.

Whereas the Employer is desirous that the Contractor execute

Name and identification number of contract (hereinafter called “the works”) and the
employer has accepted the Bid by the Contractor for the execution and completion of such
works and the remedying of any defects therein, at a cost of Rs.

NOW THIS AGREEMENT WITNESSETH AS FOLLOWS

1. In this Agreement, words and expression shall have the same meanings as are
respectively assigned to them in the conditions of contract hereinafter referred to
and they shall be deemed to form and be read construed as part of this Agreement.

2. In Consideration of the payment to be made by the Employer to the contractor as

hereinafter mentioned, the Contractor hereby covenants with the Employer to
executive and complete the works and remedy any defects therein in conformity in
all aspects with the provisions of the contracts.

3. The employer hereby covenants to pay the Contractor in consideration of the

execution and completion of the works and the remedying the defects wherein
contract price or such other sum as may become payable under the provisions of the
Contract at the times and in the manner prescribed by the contract.

4. The Following documents shall be deemed to form and be ready and construed as
part of this Agreement viz

i) letter of Acceptance
ii ) Notice to proceed with the works:
iii ) Contractor’s Bid

87
 iv ) Conditions of contract: General and Special
v) Contract Data
vi) Additional conditions
vii ) Drawings
viii ) Bill of Quantities and
ix ) Any other documents listed in the Contract
data as forming part of the Contract.

In witness whereof the parties there to have caused this Agreement to be executed the day and
year first before written

The Common seal of

Was hereunto affixed in the presence of :

Signed, sealed and Delivered by the said

In the presence of

Binding signature of Employer

Binding Signature of Contractor

88
 UNDERTAKING
(For
Investment)

I, the undersigned do herebyundertake that our firm M/s

…………………………………………………..……………………………….. would invest a minimum cash up to
25% of the value of the work during implementation of the contract.

(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

89
 UNDERTAKING
(For Validity)

I, the undersigned do hereby undertake that our firm M/s

…………………………………………………..……………………………….. agree to abide by this bid for a period
165 days for date fixed for receiving the same and it shall be binding on us and may be accepted
at any time before the expiration of that period.

(Signed by an Authorized officer of the firm)

Title of officer

Name of firm

DATE

90
 SECTION - 9
DRAWINGS
(Attached Separately In Annexure - II)

91
 SECTION - 10
DOCUMENTS TO BE FURNISHED BY BIDDER

92
Documents Submit by Bidder along with tender documents
(Also Upload along online during Bid Submission)

Sr. No. Name of Documents. Reference Clause.

1 Bid Document Fee/Tender Fee As per NIT

Bid Security / EMD or Valid EMD Exemption
As per Table of IFB
Certificate or in terms of Bank guarantee (valid
Refer clause no. 16 for
2 165 days from the date of bid submission) of
provision of Bank
Appropriate Class of Registration of Approved
guarantee
Contractors
3 Registration Certificate of Appropriate Class As per NIT
4 GST Number and Pan card As per NIT
Copy of Partnership Deed or Memorandum as
5 As per NIT
well as Articles of Association
6 Power of Attorney (if Applicable) As per NIT
7 Last Five Financial Year IT Return. As per NIT
Undertaking for Engaging Technical Staff &
8 As per NIT
Machineries
Information regarding any litigation in which the
9 As per NIT
applicant is involved
Last 5-Years Turn Over (year wise) for Civil
Engineering Works certified by CA (for Bid
As per ITB
Capacity Evaluation)
10 Clause no 4.7
OR
Bid Capacity
Details of civil engineering works completed in
last 5 financial year
Details of “works on hand” and “works tendered As per ITB
11 by bidder, found lowest (l1) & works likely to be Clause no 4.7
awarded (for Bid Capacity Evaluation) Bid Capacity
Undertaking on statement of compliance of
12 -
clause 3.2
13 Affidavit -
14 Form of Bid -
15 Undertaking for bid Validity -
16 Site Visit Certificate -

93
UNDERTAKING FOR ENGAGING TECHNICAL STAFF & MACHINERIES

I/We…………………………………………………………………………………………………………….
Age……………
Business (Name of Firm)
………………………………………………………………………..………………………..... Address
……………………………………………………………………………………………………………………………
Hereby declare, that if our offer for the work of
………………………………………………………………………………………………………………………………
……………………………………………………………….……….......
would accept by the competent authority & awarded to us, I/We will engage & employ
the technical staff and machineries on site of work, required to complete the work
successfully within time limit.

Signature of Bidder

Place:-………………………

Date:-……………………...

94
 INFORMATION ON LITIGATION HISTORY

Other Party Employer Cause of Amount Remarks showing

(ies) Dispute Involved Present Status

DATE SIGNATURE OF BIDDER

1. Notes:

1. Describe Company’s history of litigation or arbitration from contract executed in the

last ten years or currently under execution. Please indicate for each case the year,
name of employer, cause of litigation, matter in dispute, disputed amount, and whether
the award was for or against the company.

2. Please add any further information that you may consider to be relevant to the
evaluation of your application. If you wish to attach other documents, please list below:

95
DETAILS OF LAST FIVE YEAR’S CIVIL ENGINEERING WORKS TURNOVER

1 Name of Firm
2 Name of Partner/ Director
3 Turnover for the Last Five Years,
the Contract Receipts of Civil
Engineering works.

Sr. Year Multiplying Annual Turnover (Rs in Lakhs)

Factor
No.

(1) 2019-2020 1.61

(2) 2020-2021 1.46
(3) 2021-2022 1.33
(4) 2022-2023 1.21
(5) 2023-2024 1.10
(6) 2024-2025 1.00
(Base year)

Signature

(Stamp of Charted Accountant)

Unique Document Identification

Number: -

96
 DETAILS OF CIVIL ENGINEERING WORKS COMPLETED IN LAST 5 FINANCIAL YEAR

Project Name Name of the Description of work Contract Value of Date of Stipulated Actual Remark
Employer No. contract issue of period of date of explaining
(Rs. work completion complet reasons for
Crore) order ion* delay &
work
Completed
[1] [2] [3] [4] [5] [6] [7] [8] [9]
1
2
3

DATE: SIGNATURE OF BIDDER

Notes:

1. Bidder shall also attach completion certificate (preferably in form-3A) for all the works listed in above table.

97
DETAILS OF “WORKS ON HAND” AND “WORKS TENDERED BY BIDDER, FOUND LOWEST (L1) & WORKS LIKELY TO BE AWARDED”

Sr. Name of Place PART- I PART-II Remar

No. Work Work on Hand Works tendered by bidder, found lowest (L1) ks
& Works likely to be awarded
Tendere Date of Stipulate Cost of work Cost of work Tender Time Date Cost of
d period remaining to be remaining Cost limit of when work to be
d issue
of executed as on to be Rs. In work decision executed
amount of completi the preceding executed Lakh In is during the
on month to the During the expected time limit
Rs, in Work Months
(date) bid invitation time limit of for of the
Lakh order month. an invited award of invited
Rs, in Lakh bid bid.
work
Rs. In Lakh Rs, in Lakh

[1] [2a] [2b] [3] [4] [5] [6] [7] [8] [9] [11] [12] [13]
1
2
3

DATE: SIGNATURE OF BIDDER

Notes:
1. For Part-I, the bidder shall furnish necessary certificates/documents from the concerned department.
2. In Part-II, the bidder shall furnish information for the other tenders wherein bidder’s offer is found L1.

98
UNDERTAKING ON STATEMENT OF COMPLIANCE OF CLAUSE 3.2

I/We……………………………………………………………………………………………………Age……………
Business (Name of Firm) ………………………………………………………………………..……………
Address …………………………………………………………………………………………………………………
Hereby declare, that for the work of …………………………………………………………………………
…………………………………………………………………………………………………………………………….…
I/We (Bidder) is neither associated, nor has been associated, directly or indirectly,
with the consultant or any other entity that has prepared the design, specifications,
and other documents for the Project or being proposed as Project Manager for the
Contract. A firm that has been engaged by the Employer to provide consulting
services for the preparation or supervision of the works, and any of its affiliates,
shall not be eligible to bid.

Signature of Bidder

Place:-………………………

Date:-……………………...

99
 AFFIDAVIT

1. I, the undersigned, do hereby certify that all the statements made in the required
attachments are true and correct.

2. The undersigned also hereby certifies that neither our firm M/s.
have not abandoned any work of
Government of Gujarat/Government of India/any Board or Corporation under
Government of Gujarat/Government of India nor any contract awarded to us for
such works have been rescinded, during last five years prior to the date of this
bid.

3. The undersigned hereby authorize(s) and request (s) any bank, person, firm or
corporation to furnish pertinent information deemed necessary and requested by the
Department to verify this statement or regarding any (our) competence and general
reputation.

4. The Undersigned understands and agrees that further qualifying information may be
requested, and agrees to furnish any such information at the request of the Department/
Project implementing agency.

(Signed by an Authorized Officer of the Firm)

Title of Officer

Name of Firm

Date

100
 Letter of transmittal signed by authorized signatory
(MODEL AUTHORISATION LETTER TO BE PROVIDED BY THE AUTHORISED SIGNATORY OF THE
COMPANY/FIRM/OTHER ASSOCIATION OF PERSONS, ETC. ON ITS LETTER HEAD)

TO BE PROVIDE AFTER ISSUE OF WORK ORDER

I/We……………………………………………………………………………………………. do hereby authorize

Mr./Ms…………………………………………………………………………. whose signature is set out below, to represent
me/us in connection with obtaining for the work of ………………………………………………………………. He/she is duly
authorized to sign all necessary correspondence in this regard on our behalf His/her explanations / statements
will be binding on me/us without exception.

SPECIMEN SIGNATURE OF AUTHORISED

SIGNATORY (Signature of Authorizing Authority)

Name & Designation (with seal)

Place:
Date:

101
 SITE VISIT CERTIFICATE

This is to certify that I, ………………………………………………………………………(name of site

inspector) of the……………………………………..........(company name) visited the site in
connection with the bid no for the Construction of weir by epc mode on bhogavo
river d/s of nal-sarovar near vill. dhingda, ta. bavla (flood mitigation work for dholera
international airport & aviation zone phase - 2) project.
Having examined the bid documents, I certify that I have acquinted with the nature,
geographical and exact location of the works; the general conditions of execution; other
constraints that might affect the construction methods; the obligation not to obstruct the
traffic where requested, or the flow of any water; the physical conditions specific to the
construction sites; the climatic conditions; local conditions; means of communication
and transport; the possibility of supplying water, electricity and fuel; the availability of
labor sufficient in number and quantity; all constraints and obligations resulting from
social, tax and customs legislations; and all conditions and circumstances which might
influence the execution or price of the works.
I further certify that I am satisfied with the description of the works and explanations
and I understand perfectly the works to be undertaken as specified and implied in the
execution of the contract.

Name and Position of Site Inspector:

Company Name:
Date: …………………….

102