31st May, 2024
Md Mahamudur Rahman
Ka/39/A, Khilkhet, Dhaka-1229
01785938675
Employee ID: BD5167
Subject: Appointment to the Position of Associate
Dear Md Mahamudur Rahman,
This Appointment Letter ("Appointment Letter") is issued by Quantanite Bangladesh Limited, a company
incorporated under the Companies Act 1994, having its registered office at Plot# A/5, (9th Floor), Block#
A, Section# 14, Mirpur, Dhaka - 1206, Bangladesh ("Employer") on this hiring date of 27 June 2024, to Md
Mahamudur Rahman, son of Md Khalilur Rahman and Maksuda Begum, with National ID
Number/Passport: 1963919780, residing at Kha-47/A Maddhapara, Khilkhet, Dhaka - 1229 ("Employee").
The nature of employment is temporary and renewable based on the needs of the
client/project/assignment/contract.
The validity of this employment is one year from the date of joining and may be renewed based on
performance and/or the needs of the client/project/assignment/contract.
This appointment letter outlines the terms and conditions of employment, which apply as of the date
hereof:
1. Commencement and Job Title
The Employer agrees to employ the Employee from 31st May 2024, in the capacity of Associate. The
Employer reserves the right, at its sole discretion, to transfer the Employee to a different position, change
the designation, reporting line, or responsibilities from time to time, which will be notified by company-
authorized personnel.
2. Hours of Employment
2.1. The Employee will be required to work up to 48 (forty-eight) hours per week (including a one-hour
rest/lunch break). However, depending on business needs, the Employer reserves the right to alter the
Employee’s work schedule.
2.2. When circumstances require, the Employer may request the Employee to work overtime, and the
Employee agrees to do so.
3. Salary and Bonuses
3.1. The Employee will receive a monthly salary of BDT 18,200 (Twelve thousand taka) for the duration of
the first 90 (ninety) days of employment. After 90 (ninety) days of continuous employment, the monthly
salary will be BDT 20,400 (Sixteen thousand taka).
3.2. The Employee is entitled to 50% (fifty percent) of the monthly gross salary as a bonus for each of the
Eid-ul-Fitr and Eid-ul-Adha festivals after 12 (twelve) months of continuous employment. The same rule
applies to non-Muslim employees, who may request their bonuses during their respective religious
festivals. The bonus amount is subject to change at the sole discretion of the Employer.
3.3. No deductions shall be made from the Employee’s salary except for:
3.3.1. Deductions for absence from duty;
3.3.2. Deductions for damage to or loss of goods expressly entrusted to the Employee for
custody, or for loss of money for which s/he is required to account, where such damage or loss is
directly attributable to her/his neglect or default;
3.3.3. Deductions for recovery of advances or loans, or for adjustment of overpayment of salary;
3.3.4. Deductions of income tax payable by the Employee;
3.3.5. Deductions required to be made by order of a Court or other authority competent to make
such order;
3.3.6. Deductions made with the written authorization of the Employee for contributions to any
fund or scheme constituted or framed by the Employer (with Government approval), for the
welfare of the Employee or the members of her/his family, or both.
3.4. After completing 12 (twelve) months of continuous employment, if the Employee terminates this
employment by serving proper/required notice and completing all other formalities as laid out in the
Termination Clause of this appointment letter, then the Employee shall be entitled to receive a loyalty
bonus. The amount of the loyalty bonus will be equal to one month's salary of the training period.
4. Annual Leave and Public Holidays
4.1. The annual leave year runs from January 1st to December 31st.
4.2. After one month of continuous employment, the Employee will be eligible for a total of 15 (fifteen)
days of annual leave per year, accrued at 1.25 days per month. This calculation excludes statutory/public
holidays and casual leave. For part-years worked, annual leave entitlement will be calculated on a pro-
rata basis.
4.3. Holidays must be taken at times convenient to the Employer. At least two (2) weeks’ notice of the
intention to take leave must be given.
4.4. As per the annual leave policy, no more than 8 (eight) days of annual leave may be encashed or
carried forward to the following year.
4.5. Subject to the above clause, the Employee will be entitled to payment in lieu of accrued but untaken
holiday at the date of termination. If more leave has been taken than accrued, a deduction will be made
from the Employee's final payment.
5. Sickness
5.1. If the Employee is absent from work due to sickness or injury, s/he (or someone on their behalf)
must inform the Employer of the reason for absence as soon as possible, but no later than 1 (one) hour
before the start of the working day. Failure to notify may result in disciplinary action.
5.2. After 30 (thirty) days of continuous employment, the Employee will be entitled to paid sick
leave for a maximum of 14 (fourteen) days per fiscal year, subject to submission of medical
certificates, if requested, from the company’s preferred doctor.
5.3. If the Employee is absent from work for over 10 (ten) consecutive days without approval, the
Employer may terminate the employment with immediate effect, and the Employer’s
obligations under this Appointment Letter will cease.
5.4. The Employer reserves the right to require the Employee to produce a medical certificate or
undergo a medical examination at any time during the period of absence.
6. Other Employment
During employment with the Employer, the Employee shall not engage in any other business,
employment, or professional activity—whether for profit or not—without prior written consent from
the Employer.
7. Term of Temporary Employment and Termination
7.1. The employment of the Employee under this appointment letter is for a limited duration/period of
12 (twelve) months only, due to the temporary nature of the work and the Employer’s client’s temporary
requirements. After the expiry of the term as aforesaid, the Employer may extend the employment on a
monthly basis or for a longer but limited period of time to enable completion of the works relating to the
project/assignment.
7.2. The Employee may terminate this Appointment Letter by giving the Employer 30 (thirty) calendar
days written notice. If the employee leaves the company providing less than 30 (thirty) calendar days’
notice, then that will result in a deduction from the final settlement amount which includes salary, bonus
and/or vacation leave allowances based on employment policy and the number of days remaining from
the notice period.
7.3. The Employee or the Employer, as the case may be, shall make payments in lieu of notice in relation
to the aforesaid clauses on the basis of the Employee’s prorated hourly salary calculated using an 8
(eight) hour working day for each day of the notice period.
7.4. After notice of termination has been given by either party, the Employer may in its absolute
discretion give the Employee payments in lieu of all or any part of any notice; or provided the Employee
continues to be paid and to enjoy her/his full benefits under the terms of this Appointment Letter, the
Employer may in its absolute discretion for all or part of the notice period exclude the Employee from the
premises of the Employer and require that s/he carries out duties other than those specified in her/his
job description or require that s/he carries out no duties at all until the termination of her/his
employment.
7.5. The Employee agrees immediately to return all such material, assets (e.g. laptop or other IT
equipment), and reproductions thereof in her/his possession to the Employer upon request and in any
event upon termination of employment. The Employer reserves the right to withhold any final payments
to the Employee and take appropriate legal action against the Employee if the conditions of this clause
have not been met.
7.6. The Employee acknowledges that if he/she commits a material breach of this Appointment Letter,
including but not limited to not complying with the agreed notice period or breaking confidentiality as
detailed in this Appointment Letter, the Company may hold back any pending payments owed to the
Employee in order to compensate for any monetary damage caused.
7.7. Leaving the company without a proper notice period hampers our regular business operations.
Please be informed that if anyone wants to resign without a proper notice period (meaning without any
notice period or fewer number days than the actual notice period), they will face a monetary penalty.
This applies to all employees.
8. Use of Confidential & Proprietary Information, Intellectual Property and Trade Secrets
8.1. The Employee understands that during his/her employment he/she may have access to confidential
information, intellectual property, trade secrets, commercially privileged or sensitive data, proprietary
data and information belonging to the Employer, including but not limited to information relating to the
Employer, the Employer’s business, services, Employer’s clients/customers lists (“Employer Clients”)
and contact information thereof, apparatus, equipment, drawings, systems, formulae, reports, manuals,
invention records, customer lists, computer programs, or other material embodying trade secrets (all
collectively referred to as “Confidential Information”).
8.2. The Employee is under a strict obligation to use such Confidential Information only to the extent
expressly permitted by the Employer and only to the extent necessary to discharge his/her official duties
during employment.
8.3. The Employee shall handle such Confidential Information with utmost care and caution at all times
and shall ensure that such Confidential Information is not (by his/her acts or omissions) reproduced,
transferred, transmitted, downloaded, uploaded, printed, leaked, disclosed or displayed on/onto any
device, server or storage facility/service (including without limitation any personal device/facility/service)
in any unauthorized manner or in a manner that risks unauthorized use/misuse of such Confidential
Information by any person not authorized to have access to or use such Confidential Information.
8.4. The Employee undertakes not to use, enable or allow to be used the Confidential Information
(through his/her acts or omissions) in any manner outside his/her professional obligations to the
Employer under employment, in particular, the Employee shall not under any circumstances use the
Confidential Information directly or indirectly to
8.5. The Employee understands and agrees that any unauthorized disclosure or use of Confidential
Information, whether caused by the negligence of the Employee or his/her acts or omissions, shall
amount to a serious breach of discipline amounting to gross misconduct and/or may amount to criminal
misappropriation of the Employer’s property (whether real or intellectual). The Employer shall be entitled
to take any action against the Employee, at its sole discretion, for the breach, in accordance with the
terms of this Appointment Letter and/or the applicable laws.
8.6. The aforementioned obligations relating to Confidential Information shall survive and continue even
after the Employee’s employment relationship with the Employer has ceased to exist.
8.7. The Employer shall be entitled to seek injunctive relief or pursue action under criminal law to
prevent any disclosure or unauthorized use/misuse of Confidential Information, and to seek any other
remedy, including without limitation the recovery of damages and/or criminal action against the
Employee in the case of such disclosure or use.
9. Non-Solicitation
For a period of two (2) years after the termination of this Appointment Letter, the Employee shall not
solicit or seek business from any customers or clients of the Employer who were customers or clients of
the Employer at any time during the two years immediately preceding the termination of this
Appointment Letter.
Also, for a period of one (1) year after the termination of this Appointment Letter, the Employee shall not
accept or pursue any employment opportunity with any customers or clients of the Employer who were
customers or clients of the Employer at any time during the two years immediately preceding the
termination of this Appointment Letter.
To the extent this clause or any part thereof is determined to be unenforceable or void by any competent
court of law, the clause or the part thereof shall be severed and deemed unenforceable or void only to
that extent, and the parties shall give effect to the intended purpose and meaning of this clause to the
maximum extent permitted by law.
10. Dismissal, Discipline and Grievance
10.1. In the event the Employer has knowledge of or is in receipt of any information or allegation(s)
involving breaches of discipline or behavior amounting to misconduct by the Employee (including any
breach of the Confidentiality clause of this Appointment Letter), the Employer may, at its sole discretion,
take appropriate action against the Employee as per the terms of this Appointment Letter and/or the law,
including the initiation of disciplinary proceedings for misconduct.
10.2. The Employer may suspend and/or dismiss the Employee with immediate effect for misconduct or
other good and urgent cause.
10.3. In the event of credible allegations of misconduct against the Employee, especially in cases where
there is compelling evidence of misconduct and/or the evidence is not disputed by the Employee, the
Employee may expressly waive his/her right to disciplinary proceedings, a hearing, and/or any other
rights, and may consent to any decision taken by the Employer in this regard.
10.4. The Employer may, at its sole discretion, encourage improvement in the Employee's conduct,
behavior, and/or performance, instead of imposing penalties or issuing an order of dismissal. In such
cases, the Employer may draw the Employee’s attention to the alleged shortcomings at the earliest
opportunity and may attempt to resolve the matter quickly and informally in the first instance. If the
Employee’s work or behavior continues to be unsatisfactory, despite advice and guidance from the
Employer, formal disciplinary procedures may be followed, leading to possible penalties or dismissal.
10.5. The Employee may submit his/her grievance relating to employment in writing to the Employer
within fifteen (15) days of being informed of the cause of such grievance.
10.6. The Employer will, within fifteen (15) days of receipt of such grievance, enquire into the matter, give
the Employee an opportunity of being heard, and communicate its decision in writing to the Employee.
10.7. The Employer’s Dismissal Disciplinary Procedure and Grievance Procedure may be varied from time
to time at the Employer’s discretion.
11. Notices
All communications, including notices required to be given under this Appointment Letter, shall be in
writing and shall be sent by personal service, by registered post, or by email.
12. Severability
If any provision of this Appointment Letter is held to be invalid, it shall, to that extent, be severed, and
the remaining provisions shall continue to have full force and effect.
13. Prior Appointment Letters
This Appointment Letter supersedes and replaces all previous letters of appointment, engagement,
agreements, and arrangements (whether oral or in writing) relating to the Employee's employment, all of
which shall be deemed to have ceased by mutual consent. This Appointment Letter, along with a Deed of
Covenant—if the Employer has requested one to be signed—constitutes the entire terms and conditions
of the employment. Any waiver or modification must be in writing and signed by the parties to this
Appointment Letter.
14. Governing Law
This Appointment Letter shall be construed in accordance with the laws of Bangladesh and shall be
subject to the exclusive jurisdiction of the Bangladeshi courts.
15. Acknowledgements
The Employee acknowledges reading, understanding, accepting/agreeing to, and receiving a signed copy
of this Appointment Letter.
Quantanite Bangladesh Limited
I have read, understood, and accepted the terms of this appointment letter.
Signed by the Employee
Md. Mahamudur Rahman
Date: 31-05-2024
