INSPECTION

STATION
GUIDEBOOK

LIGHT VEHICLE
INSPECTION PROGRAM

VEHICLES WITH G.V.W.R. UNDER 4,500 kg

Release: May 2024

Revised May 2024 Vehicle Safety Page 1 of 17

Table of Contents
INTRODUCTION ..................................................................................................................................................... 3
I. VEHICLE TYPES AND INSPECTION REQUIREMENTS...................................................................... 3
Dealer Inspections ............................................................................................................................................ 3
Non-Dealer Inspections.................................................................................................................................. 3
II. REQUIREMENTS AND RESPONSIBILITIES............................................................................................ 4
Station Requirements and Responsibilities ............................................................................................. 4
Contact Person Requirements and Responsibilities ............................................................................. 5
Inspection Mechanic Requirements and Responsibilities................................................................... 6
Inspection Station Wall Permits .................................................................................................................. 6
III. INSPECTION CERTIFICATE ADMINISTRATIVE PROCEDURES ................................................... 7
Initial Inspection Certificate Information ................................................................................................. 7
At Time of Inspection....................................................................................................................................... 7
Fail/Unsafe Vehicle .......................................................................................................................................... 7
Fail/Hazardous Vehicle ................................................................................................................................... 8
Advisements ....................................................................................................................................................... 8
Re-Inspection ..................................................................................................................................................... 9
Pass/Safe Vehicle.............................................................................................................................................. 9
Voided Certificate ............................................................................................................................................ 9
Replacement Inspection Certificate ........................................................................................................ 10
Lost or Missing Certificate.......................................................................................................................... 10
IV. ORDER FORMS.............................................................................................................................................. 10
V. VEHICLE SAFETY INSPECTION STATION AUDIT ........................................................................... 11
VI. CENTRAL FLAGGING POINTS SYSTEM ............................................................................................... 12
VII. VEHICLE INSPECTION CERTIFICATE SAMPLES ............................................................................. 15

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 INTRODUCTION
This information package is for use in vehicle inspection stations by qualified inspection
mechanics and station contact persons. It consolidates all applicable regulations and Vehicle
Safety operational policies pertaining to the Light Vehicle Inspection Program.
The objective of a safety inspection is to ensure that vehicles meet the standards of safety and
repair, as established in The Highway Traffic Act, The Drivers and Vehicles Act, and the
applicable regulations.
Vehicles will be inspected:
• In stations meeting requirements established by the Government of Manitoba
• By mechanics, employed by a station, that have qualified as inspection mechanics for the
class of vehicle and have been designated as such
Inspection methods and standards will be amended from time to time. When this occurs,
Vehicle Safety will forward instructions.
Where Original Equipment Manufacturer (OEM) recommended limits do not match the
legislated standards, the OEM limits will be used. Inspection stations must always follow
OEM service instructions and specifications for repair and replacement.
For further information, contact MPI’s Vehicle Safety department:
Email vsi-stationinfo@mpi.mb.ca
Phone 204-985-0920 (Winnipeg)
1-866-323-0542 (All Offices Toll Free)
Fax 204-954-5319

I. VEHICLE TYPES AND INSPECTION REQUIREMENTS

Dealer Inspections
Licensed dealers are required to inspect all motor vehicles offered for sale to the public
according to the standards in the regulations. The certificate issued on vehicles purchased from
a dealer is valid for a one-year period commencing from the date of inspection completion. If
the vehicle changes ownership within the one-year validity of the certificate, the valid
certificate may be transferred to the new owner. If the vehicle does not change ownership after
the certificate has expired, there is no requirement to renew the certificate until the next time
the vehicle changes ownership or is deemed to be salvageable.

Non-Dealer Inspections
Vehicles purchased from non-dealers require an inspection prior to registration. The certificate
issued on vehicles purchased from non-dealers is valid for a one-year period commencing from
the date of inspection completion. If the vehicle changes ownership within the one-year validity
of the certificate, the valid certificate may be transferred to the new owner. If the vehicle does
not change ownership after the certificate has expired, there is no requirement to renew the
certificate until the next time the vehicle changes ownership or is deemed to be salvageable.

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 Any motor vehicle declared salvageable by an insurer must have a post-accident body integrity
inspection followed by a new mechanical inspection certificate prior to re-registration.
(Exception: vehicles retained by the owner with a salvage status of “Write Off (Other)”, i.e., hail,
vandalism, etc.)
Note: a “multipurpose passenger vehicle” means a passenger vehicle that is designed to carry
fewer than 11 persons, including its driver.

II. REQUIREMENTS AND RESPONSIBILITIES

Station Requirements and Responsibilities
1. Maintain a current licence for selling/repairing vehicles within the authorized
vehicle class. The station must provide a copy of the licence, occupancy permit, or
written municipal approval for the business location.
2. Have authorization to collect taxes and hold valid PST & GST numbers.
3. Forward a completed inspection station application and a $200.00 cheque
payable to Manitoba Public Insurance (as an application fee).
4. Employ one full time person able to qualify as an inspection mechanic. The inspection
mechanic must be a full time employee and on site during normal hours of operation
at the station. They cannot be employed as an inspector in multiple stations at the
same time. The station must also designate a contact person, which can be the
inspection mechanic. A station may also designate additional staff to be authorized to
order inspection certificates. All staff ordering supplies must be authorized.
5. Have an approved shop space of sufficient size to inspect the largest vehicle of the
applicable type, adequate space to work around these vehicles, and a door height that
will accommodate the largest vehicle in the authorization class that can be presented
for inspection.
6. Have normal garage equipment and tools in safe working condition, including:
a. Lifting equipment (hoist) of sufficient capacity to raise the heaviest applicable
vehicle to be inspected
b. Two adjustable safety stands
c. Brake drum diameter gauge capable of measuring in inches or metric (0-14” and
0-40 cm) and accurate within 0.002”
d. Micrometers or rotor gauges, capable of measuring from the thinnest to the
thickest rotor on applicable vehicles (0” - 2” and 0-57 cm) and accurate to within
0.002”
• Must have lower jaws that end in 90-degree angle measuring points
and not flat lower jaws.
e. Headlight aiming equipment capable of aiming all vehicles in the class of vehicle
authorized to be inspected
• Must be approved for regulated inspection programs in the United
States and Canada.
f. Tire tread depth gauge capable of measuring 1/32”
g. Tire pressure gauge (minimum 60 psi)
h. Torque wrench capable of measuring torque requirements of applicable vehicles
(minimum 200 ft. lbs.)
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 i. Dial gauge (accurate to 0.001”), with appropriate means of securing to vehicle
during application
j. Vernier caliper capable of measuring brake lining and accurate to within 0.002”
k. Window tint meter that is self-calibrating and able to test fixed glass
• Tint meters must be of 2-piece design or have an attachment that can
test fixed glass

NOTE: THESE TOOLS AND EQUIPMENT ARE TO BE OWNED BY THE INSPECTION STATION.
7. During business hours, allow any person(s) authorized by Vehicle Safety to examine
the facilities, records, and documents pertaining to safety inspections. Upon request,
supply an applicable vehicle for inspection.
8. Have and maintain a valid email address and current phone number.
9. Maintain, in good order and secured appropriately, the inspection standards,
inspection certificates, and any other documents supplied by Vehicle Safety.
10. Ensure that the shop equipment and tools are in safe, good working condition and
accessible to the inspection mechanic(s).
11. Ensure that the vehicle owner presents a clean vehicle for inspection purposes,
which includes the undercarriage.
12. Ensure every inspection mechanic completes at least ten inspections and
certifications annually.
13. Notify Vehicle Safety immediately if any contact person and/or inspection mechanic
leaves or enters employment, and submit a completed Station Personnel Update form
14. If the inspection station ceases to be in operation for any reason, all certificates,
permits, and signage must be returned to Vehicle Safety.
15. Ensure that the inspection mechanic performs all inspections in the station where
they are employed.
16. Since there is no regulated fee or time limit for a Light Vehicle Inspection, ensure that
PST is not charged for time to perform a light vehicle inspection. All applicable taxes
apply to any authorized repairs performed on the vehicle. Customers are allowed to
have vehicles repaired at any location prior to a re-inspection.

Contact Person Requirements and Responsibilities

1. Administer and co-ordinate the inspection activities of the station.
2. Ensure that certificates are kept in a secure location.
3. Ensure the company continues to meet inspection program requirements.
4. Process and complete all inspection documentation and keep records as required.
5. Participate in an inspection station audit.
6. Post inspection station sign, permit, and inspection mechanic certificate(s) clearly
visible to the public.
7. Issue and file inspection certificates in numerical order.

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 8. Ensure that the inspection of the vehicle noted on the inspection certificate has been
performed on the premises of the inspection station and completed on the date
indicated on the inspection certificate.
9. Complete and distribute vehicle inspection certificates as per instructions.
10. Retain records of inspections for a minimum of two years.

Inspection Mechanic Requirements and Responsibilities

1. Due to the variation in size and complexity of vehicles in the inspection program, all
inspection mechanics must demonstrate experience and capability of repair in the
class of vehicle. Inspection stations are responsible for the quality of inspection being
performed on vehicles at their location.
To be able to perform inspections, and qualify as an inspection mechanic, a mechanic
must meet the following criteria:
a. For any vehicle in the Light Vehicle Inspection Program: be a Journeyperson in
the Automotive Service Technician trade or be an existing inspection mechanic
certified for the applicable class of vehicles prior to April 1, 2022.
b. For trucks with GVWR 4,500 – 8,900 kg and buses with an 11-24 passenger
capacity: be a Journeyperson in the Automotive Service Technician trade or be
an existing inspection mechanic certified for the applicable class of vehicles
prior to April 1, 2022.
c. Motorcycle inspectors must have certification of qualifications from Marine
and Power Equipment or show proof of six years directly related industry
training, and successfully pass a competency test.
d. Applicants to become qualified mechanics will be required to undergo
training from Vehicle Safety, and for motorcycle inspections must
demonstrate competence by scoring a minimum of 75% on test materials.
2. Have a set of mechanic's tools and access to the Vehicle Inspection Handbook.
3. Process and complete all forms required for the inspection program.
4. Do not inspect a vehicle they own.
5. Do not sign an inspection certificate or enter their M# unless all items meet or
exceed those standards as required in the inspection handbook.
6. Although inspection mechanics may hold employment at multiple inspection stations
at the same time, they must be certified and conduct inspections at one station only.

Inspection Station Wall Permits

A Vehicle Safety Inspection Station Permit is issued to every vehicle safety inspection station.
It indicates the classification of vehicle the station is authorized to inspect. The station permit
must be displayed in a location inside the building that is accessible to the public and can be
easily seen if an Appointed station.
An Inspection Mechanic Permit is issued to each authorized inspection mechanic. It indicates
the classification of vehicle that can be inspected and must be displayed in a location inside the
building that is accessible to the public and can be easily seen if an Appointed station.

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III. INSPECTION CERTIFICATE ADMINISTRATIVE PROCEDURES
Initial Inspection Certificate Information
This information is to be completed at the start of each inspection. This section of the Inspection
Certificate requires:
• Date Inspection Started
• Type of Vehicle (Classification)
• Station Number and Station Name
• Vehicle Owner and Address
• Licence Number (Plate)
• Vehicle Identification Number (check the registration card for errors and the vehicle
status if rebuilt)
• Odometer Reading and Type (km/mi)
• Province
• Make
• Model
• Year

NOTE: Inspectors are allowed to use a photocopy of the certificate while performing
the inspection. This copy is for internal shop use only, not for use as an official
certificate or issued to the public. If the station is using a photocopy, the inspection
mechanic must ensure all information is transferred accurately before signing the
inspection certificate. Working copies should be shredded when certificate is
completed.

At Time of Inspection
The inspection mechanic will refer to the Light Vehicle Inspection Handbook and inspect each
applicable item for the vehicle type. Each applicable item is inspected according to the method
described in the standard and must exceed each of the reject criteria to pass inspection.
The inspection mechanic must measure and record the brake lining thickness, the drum
diameter, and/or rotor thickness at the time of inspection. The inspection mechanic will also
enter the brake drum/rotor discard limit and tire tread depth in the space provided on the
inspection certificate.

Fail/Unsafe Vehicle
If defects are detected during the inspection, the inspection mechanic will:
1. Place an "X" in the "R" (reject) box of the corresponding section.
2. Circle the item number.
3. Record defects the Defects area (Example: "X Item 46, section 4.4(d), drag link bent")

A separate sheet may be needed to record a large number of defects.

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 4. Place an "X" in the Fail/Unsafe Vehicle box of the certificate.
5. If the owner is removing vehicle from station to have repairs made:
• Do not complete Date Inspection Completed.
• Do not enter Mechanic Number or Mechanic Signature.
• Enter the return date at the bottom of the certificate.
• Have the vehicle owner sign and date the inspection certificate indicating
they are aware the vehicle is unsafe and must return for re-inspection within
30 days.
• Issue the owner yellow and pink copies of the inspection certificate.
• If the owner does not return for re-inspection, the white copy of the
Inspection Certificate must be mailed within 5 working days to:
Vehicle Safety
P.O. Box 46064 Regent Postal Outlet
Winnipeg MB R2C 5C7

Fail/Hazardous Vehicle
If a hazardous defect is detected during the inspection, the inspector will:
1. Place an “XX” in the “R” (reject) box of the corresponding section.
2. Circle the item number.
3. Record the defect in the Defects area (Example: “XX: Item 53, section 1.3, Level 2
diesel fuel leak”).
4. Place an “X” in the Fail/Hazardous box of the certificate.
5. If owner is removing vehicle from station to have repairs made:
• Do not complete Date Inspection Completed.
• Do not enter Mechanic Number or Mechanic Signature.
• In the Remarks section, indicate that the vehicle must not be operated until
the hazardous item # is repaired and that the vehicle has to be re-inspected.
• Enter the return date at the bottom of the certificate.
• Have the vehicle owner sign and date the inspection certificate.
• Issue the owner yellow and pink copies of the inspection certificate.
• If the owner does not return for re-inspection the white copy of the
inspection certificate must be mailed within 5 working days to:
Vehicle Safety
P.O. Box 46064 Regent Postal Outlet
Winnipeg MB R2C 5C7

Advisements
If an item cannot be marked as a rejected item but is borderline to the minimum standard and
may need to be addressed by the vehicle owner, indicate the item for advisement in the
Defects section. For example: “Advise: Item 44, Left front tire tread depth is at 4mm”
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 Re-Inspection
When the vehicle returns for re-inspection within the 30-day time period, the inspector will:
1. Obtain the pink and yellow copies previously issued to the vehicle owner and align
them with the white and green copies of the inspection certificate.
2. Re-inspect items that previously failed.
3. If a new defect is detected during re-inspection, note the defect on the inspection
certificate. The vehicle cannot pass inspection until the item is repaired.
4. If the re-inspection is not performed by the original inspection mechanic, indicate in the
Remarks section: “Initial inspection performed by M __ ”.
5. If all items in a section meet the prescribed standards, enter an “X” in the P (pass) box
for the corresponding section.
6. Follow the Pass/Safe Vehicle procedure below.
If vehicle is returned for re-inspection after the 30-day time period, an inspection mechanic
must perform a new inspection.

Pass/Safe Vehicle
If all items in a section meet the prescribed standards, mark an "X" in the P (pass) box beside the
corresponding section(s). All sections must pass inspection.
The inspector will then:
1. Enter an "X" in the "Pass/Safe Vehicle" box.
2. Record date in Date Inspection Completed.
3. Calculate and record the Inspection Expiry Date.

An inspection is valid on the Date Inspection Completed. The Inspection Expiry Date is
calculated 1 year from the date the inspection was completed.

4. Enter their Mechanic Number and sign the inspection certificate.

5. Distribute the inspection certificate copies as follows:
• White copy – Issue to the vehicle owner; the vehicle owner must present this copy
to an Autopac agent for any registration requirements.
• Green copy – File at the inspection station in numerical order and retain for two
years.
• Pink copy – Issue to the vehicle owner or retain as seller’s copy (vehicle sale).
• Yellow copy –Issue to the vehicle owner; the vehicle owner must retain this copy.

Voided Certificate
To void a certificate:
1. Ensure your station name and assigned number is recorded on the certificate of
inspection. Write "VOID" in large letters across all 4 copies of the certificate and the
reason why in the Remarks section.

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 2. Distribute copies as follows:
• White, Pink, and Yellow copies – Destroy or shred.
• Green copy – File at the inspection station in numerical order and retain for two
years.

Replacement Inspection Certificate

If a valid certificate requires replacement:
1. Transfer all the information from the original inspection station certificate copy to
a new certificate.
2. On the replacement certificate, in the Remarks section, indicate the reason
for the replacement and the original certificate number.
3. Distribute the certificate as per the Pass/Safe Vehicle procedure.

Lost or Missing Certificate

1. Notify Vehicle Safety immediately by phone at (204) 985-0920 or toll free 1-866-323-
0542.
2. Send in a written report to Vehicle Safety (by mail, fax, or e-mail) indicating the
missing inspection certificate number(s).

NOTE: Vehicle Safety will block the use of all missing/lost certificates which have not been
used for registration purposes.

3. In the event that the certificate(s) are found after the above step, contact Vehicle
Safety for further instructions.
In the event of a customer complaint regarding a blocked certificate, the customer will be
directed to the inspection station that issued the certificate. If the inspection station can
substantiate from company records (such as an invoice) that the certificate was valid at time of
issue, the station may issue a Replacement Inspection Certificate (referencing the original
certificate number in the remarks section).

IV. ORDER FORMS

To purchase inspection certificates, the applicable certified individual from the station must
complete an order form.
One order form is used for all required inspection certificates and decals. New order forms
are supplied with filled orders.
Indicate the total number of certificates required. Certificates are issued in packages of 10 and
cost $50.00 (tax included) per package.
The order form must include the Station Signature and Station Signature Number (authorized
mechanic and station number). ALL SALES FINAL.

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 Send mail orders to:
Vehicle Safety
P.O. Box 46064 Regent Postal Outlet
Winnipeg MB R2C 5C7
Include a cheque, money order, or credit card authorization payable to Manitoba Public
Insurance.
Orders are delivered by regular mail. If courier service is required, the inspection stations is
responsible for delivery arrangements and payment.

Orders may also be processed at any MPI service centre or at:

Vehicle Safety
J.W. Zacharias Physical Damage Research Centre
1981 Plessis Road, Building A
Winnipeg, MB

V. VEHICLE SAFETY INSPECTION STATION AUDIT

Periodic audits consist of checking tools and equipment, housekeeping, inspection
certificates, permits, and manuals, and if possible, the re-inspection of a vehicle that has been
recently inspected. During an inspection, a Vehicle Safety Officer completes an audit form
and rates the station on:
a. Shop condition
b. Tools and equipment
c. Clerical work

d. Cooperation

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 e. Vehicle re-inspection quality (if applicable)
The Vehicle Safety Officer discusses the completed audit and results with the signing officer /
station mechanic, obtains a signature from the station representative and provides a copy of
the audit to the station.

VI. CENTRAL FLAGGING POINT SYSTEM

A Vehicle Safety Officer may assess Flagging Points at the time of a station audit, or the Vehicle
Safety Head Office may issue points as warranted, such as customer complaint or random call-in
findings. The use of the points system during an audit or investigation is an objective means to
assign values to various infractions in a consistent manner that is documented for future
reference. This serves two purposes: clear communication to the station of the areas in need of
improvement, and as a record to monitor the station for accountability.

There are two levels of violations, based upon severity and relative risk. These are Nominal and
Critical.

A Nominal Violation (minor infraction) is where non-compliance relates to mismanagement

and/or weak operational controls. These are indicative of breakdowns in a station’s management
oversight.

A Critical Violation (major infraction) is where non-compliance is so severe as to require

immediate corrective action for a station, regardless of their overall management oversight.
These are more akin to deliberate actions attempting to violate the directives contained in the
applicable Inspection Station Guidebook.

Points in a specific category (a through p) will be assigned only once during an audit or
investigation, but VSO comments will indicate if multiple instances were detected.

A station review is generated by:

• three (3) or more nominal categories have violations
• two (2) or more critical categories have violations
• any combination of violations totaling 20 or more points.
A station review may result in:
• a recommendation to suspend
• imposing a probationary period with conditions
• placing the station on hold for 30 days to remedy deficiencies
• pursuing prosecution (offences outlined in The Highway Traffic Act may result in a fine of
up to $5,000).

In all cases of a station review, the permit holder will be provided written notification of
violations found, corrective actions required, and any further sanctions imposed. The
communication will be documented in the station’s file for continuity.

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 Any audit that finds violations in the critical category will result in a letter from the Manager –
Vehicle Safety to the permitholder. The letter will identify the deficiency and will be placed in
the permitholder’s permanent file.

A record of all points assessed and deleted will be kept in the station file. Points will be
withdrawn on their one-year anniversary dates, providing the same infraction category is not
repeated within that one-year period. Cumulative point assessments are therefore based upon a
twelve-month sliding window as required.

FLAGGING POINT SCHEDULE Nominal Critical

Violations Violations

a) SHOP CONDITION DEFICIENT (e.g.: not enough room to walk 2

around vehicle, tripping hazards, etc.)

CLERICAL WORK DEFICIENT

b) (This includes entry and calculation of inspection dates, omissions 2
including VIN's, mechanic # and signature, identification of defects
and failure to maintain station inspection documents and handbooks)

FAILURE TO NOTIFY VEHICLE SAFETY OFFICE IN WRITING OF

c) STATION INSPECTION PERSONNEL OR STATION ADDRESS 5
CHANGES

FAILURE TO COMPLETELY REMOVE OLD DECALS, IDENTIFY

d) INSPECTION EXPIRY DATES ON DECALS OR INSTALL DECALS 5
CORRECTLY.

e) FAILURE TO NOTIFY IN WRITING THE VEHICLE SAFETY OFFICE 5

OF LOST OR STOLEN DECALS OR CERTIFICATES.

FAILURE TO NOTIFY IN WRITING THE VEHICLE SAFETY OFFICE

f) OF FOUND, PREVIOUSLY REPORTED LOST DECALS OR 5
CERTIFICATES.

g) TOOLS AND EQUIPMENT DEFICIENT 10

h) FAILURE TO INSPECT A VEHICLE ON THE PREMISES OF THE 10

INSPECTION STATION.

VEHICLE SAFETY REINSPECTION / AUDIT FINDS QUALITY OF 10

ORIGINAL INSPECTION DEFICIENT
i)
(Includes out of service items, steering, suspension, brake defects,
incorrect brake inspection performed, and total defects per vehicle
with consideration given to number of vehicles inspected).

j) ISSUING CERTIFICATES THAT ARE SWAPPED, BORROWED OR 10

PURCHASED FROM ANOTHER STATION.

PERFORM INSPECTION ON A VEHICLE NOT WITHIN 15

k) STATION/QUALIFIED MECHANIC PERMIT CONDITIONS
(Examples: perform PMVI when only authorized for light vehicles, or
vice versa; inspect vehicles 8900kg+ when restricted to <8900kg)

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 CO-OPERATION DEFICIENT 15
(Includes failure to permit an audit, or aid in audit, unable to be
l)
contacted by telephone, failure to aid in vehicle reinspection process,
or inform station inspection personnel of changes or directive
pertaining to the inspection program).

m) PRESIGNING OF CERTIFICATES BY MECHANIC OR SIGNING 15

OFFICER.

ALTERING AN INSPECTION CERTIFICATE, FORGING A 20

MECHANICS SIGNATURE OR PERMITTING UNAUTHORIZED
n) PERSONS TO PERFORM INSPECTIONS. (i.e., blatant change that
edits a material fact; does not include Clerical items captured in b
above)

FAILURE TO CONDUCT AN ACTUAL PHYSICAL INSPECTION OF A 20

o) VEHICLE SIGNIFIED ON AN INSPECTION CERTIFICATE. (Doing
paper inspections)

BLATANT MISUSE OF CERTIFICATES TO GENERATE 20

p) UNNECESSARY REPAIRS OR AVOID REPAIRS. (e.g.: vehicle failed
for items not in VESI to generate repair revenue; vague reference to
“worn” without measurements as applicable)

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VII. VEHICLE INSPECTION CERTIFICATE SAMPLES

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