KANACHUR INSTITUTE OF MEDICAL SCIENCES MBBS

Boys and Girls Hostel Rules & Regulations

Hostels for students are run with the primary objective of providing them a “Home away from
home” where they can feel at ease and put in their best. The hostel atmosphere
certainly provides self-confidence, instills discipline in the minds of students, and provides
scope for developing ideals of a harmonious communal living to enable them to share the joys
of camaraderie, fellowship and professional fraternity. Self-help and a spirit of
accommodation for the common good are some of the virtues expected from the inmates. The
guiding principle towards the formulation of the rules and regulations for hostellers is to ensure
a safe, secure, comfortable and pleasant stay and to create an environment, which is
conducive to learning. To this end, all the activities are geared towards the students’
development and progress.

The hostel shall be treated as an extension of the Kanachur Institute of Medical Sciences and
observance of rules and regulations of the Hostel shall be compulsory for all boarders.

THE HOSTEL FACILITY

The KIMS Hostel Facility comprises of separate blocks meant for female students and for male
students. Each of the blocks has a senior resident warden, junior resident
wardens/Care takers, under the supervision of the Council of Wardens. Hostel residents shall
follow the instructions of the Wardens without fail. The hostel facility has been designed
and constructed to provide conducive ambiance for learning. Hostel accommodation is
provided on sharing basis and no student is allowed to stay alone in a room.

Admission: Application for admission to the Hostel:

All rights of admission to the college hostels are reserved with the Chief Wardens of the Boys
hostel and the Girls hostel. Only a bonafide student will be permitted to avail hostel
facility, on condition that the student agrees to abide by all the rules and regulations of
the hostel. Hostel accommodation is provided on sharing basis and no student is allowed to
stay alone in a single room. No student can claim admission as a right. Joint application for
hostel accommodation has to be personally submitted by the student and the parent (in case of
divorcees, the legal parent as declared by the Court of Law) to the administration, along with the
required hostel fee; mess fee; notarized anti- ragging affidavit; notarized affidavit to abide by the
rules and regulations of the hostel etc., after studying the rules and regulations of the hostel,
as well as, that of the KIMS and on-site visit to the hostel. A guardian also should sign the
affidavits. Email of the student and parent & local guardian shall also be provided.
Any change of address/telephone /mobile number/email of the student ; parent and guardian
shall be intimated to the academic cell/student cell in writing without fail. No booking /
reservation of hostel accommodation will be entertained on telephone/ E-mail.

We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:
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A copy has been mailed to the student.

Admission to a Hostel is based on first come and first serve basis and will be confirmed only
after approval from the concerned authority and is also subject to satisfactory fitness
certificate from MCI registered doctor. Admission given is provisional.

Registration as day scholar:

A student, whose parents are residents of Mangalore are required to fill day scholar form
and submit the same to the college office at the time of admission.

Local Guardian
The student will register details of local guardian, if any, duly authenticated by parents. The
application for allotment of accommodation in the hostel shall also be signed by the local
guardian. Student not having local guardian will be required to declare so in the application.
Only one person can be a local guardian for one student.

A student may be refused admission, if his/her conduct during his/her earlier stay in any of
the hostels was not satisfactory or he/she was a defaulter.
Room Allotment/Shifting
The allotment of rooms will be made based on the policy of the administration. All the rooms are
three seated rooms. All the students seeking admission in the hostel will be given sharing
accommodation only, in the interest of the safety; security of the applicant. Those
who refuse sharing accommodation at the time of admission or later during their stay, shall be
expelled from the hostel immediately. No refund of fee will be made. Room allotment is done by
the hostel warden in consultation with the Council of Wardens, after the payment of hostel
fee and the interest free security deposit, submission of necessary documents. Three
students are accommodated in each room. Students shall not interchange their room with
another student or shift into vacant room/ bed without prior written permission from the
warden. Defaulters shall be fined. Living in a hostel pre-supposes a high degree of integrity
and consciousness as a member of a community. It entails a moral responsibility upon a
resident to:
(i) see that no damage is done to the hostel property .
(ii) make every effort for peaceful co-existence maintaining the decorum, and
(iii) observe all hostel rules meticulously in letter and spirit.
Hostel Fee

Hostel Fees, mess fee, security deposit etc., :

The student shall pay hostel fee, along with the mess fee(as announced from time to
time or as amended) for one year, at the college cash counter, along with interest free one time
refundable security deposit in advance at the time of admission to first year. The term for the
hostel fee is one academic year as per the academic calendar of the apex bodies.
Those students who wants to quit the hostel before the completion of course and decides to stay
outside (with prior permission from the Management) he / she should clear the hostel and mess
fee for the balance period of the courses.

We have read and understood above Rules and Regulations.

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 Signature of Student: Signature of Parent:
Name: Name:
Date: Date:
A copy has been mailed to the student.

The fee shall be paid by Demand Draft or any other modes, details of which can be had from the
Accounts Manager. Hostel fee, mess fee etc., shall be paid each year, till the completion of the
course, by the student before the commencement of the each academic year, as notified.

Payment of fees is not like that of other courses (PUC/BA/BSc etc.). Parents and
students should note that the payment of Academic fees; Hostel fee; Mess fee etc., is
based on the academic year (consisting of two terms) and not based on whether the
student appears for the examination or not.

Parents of the students from outstation are informed to book accommodation in advance,
as one of the criteria for the allotment of rooms is on first come first serve basis.

Inventory Acknowledgement:
On allotment of the room, at the time of admission, every student shall occupy the room
immediately and acknowledge the receipt of the items meant for him/her in the inventory
register maintained by the resident warden.

No Creation of Tenancy:
No right in nature of tenancy or any other like right is created by occupation or use of hostel
premises and property. A student is merely permitted to temporarily stay in the hostel, under the
rules and regulations framed by the KIMS administration, from time to time.

Change of Rooms:
A change of room will be allowed normally at the beginning each academic year.

Vacant seat in a room: No student is permitted to occupy a vacant seat in a room, without the
official allotment.

KIMS property
Comprises of fixtures, furnishings and any other materials /equipment /instruments
/installations inside and outside the various buildings present in the KIMS campus.

Hostel rules (boys & girls) and regulations:

Every student and parent must be acquainted with all the rules and regulations of the Hostel.
He / She must observe them strictly. Ignorance of the rules will not be considered as
an excuse. Parents should ensure that their child abides by the hostel rules and
regulation.

Every student shall maintain a high standard of discipline, have respect for the Institute and
conduct himself in a dignified manner.

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We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:

A copy has been mailed to the student.

All residents of hostels are liable to fine or penalty or other disciplinary action for any violation of
hostel rules, as decided by the Student Disciplinary Committee. Any violation of rules
and directions will be subject to strict disciplinary action, which in extreme case/s may
lead to expulsions, debarment, rustication etc.,.

1. The rooms allotted to the students at the time of admission are for a limited period of up to
one year or less. Allotment of a room made to any student is subject to cancellation, if he/
she fails to occupy it in the stipulated time or is found absent from the room without prior
information or without any valid reason. Residents will also forfeit their allotment if they
fail to clear all their dues to the hostel by the scheduled date.
2. The bags and other belongings of students/visitors, every time they enter, both at the boys
and the girls hostels, shall be checked, manually and/or by metal detectors, in order to
secure a weapon-free and violence-free, drugs free campus. Students are instructed to
co-operate with the security guards.
3. KIMS treats all its students equally. Your roommate is entitled to equal rights of occupancy
and access to any material of common use. We expect you to have a courteous attitude
towards your roommate and not indulge in any activity that is not in accordance with
common code of social conduct. Discrimination, verbal or behavioral, psychological,
based on the caste, religion, colour, nationality, region, gender, sexual harassment
and socioeconomic status of your room mate / hostel mate is strictly prohibited.
4. Identity Card: The student will compulsorily always wear their Identity cards provided
to them by the Kanachur Institute of Medical Sciences administration, while in the
campus or when moving out of the Campus, so that in case of an
emergency/accident the KIMS administration can be contacted and informed. Security
personnel have been asked to check ID cards of students entering the campus. Student
should co-operate with security personnel for verification and checking of Identity Card.
The name of the student’s not carrying, Identity card with him/her will be reported to
the warden for disciplinary action.
5. Dress Code: The students should be decently dressed when they are out of rooms.
Residents should be properly dressed while going to common room, dining hall or hostel
/ office/ functions, failing which it will be considered an offence and disciplinary action
may be imposed as decided by the administration. For girls, tight body hugging
clothes, short tops, revealing clothes etc., are forbidden outside the room. The
decision, as to what constitutes a decent dress remains vested with the KIMS
administration.
6. Furniture & Fixture: Students are not permitted to bring any extra fixtures or furniture’s into
the room allotted to them at any time during their stay. All furniture and fixture in the rooms
allotted to students must be cared properly. Students will be required to pay double the

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 original cost of any item is found missing from their rooms. Students will also be required
to pay twice the charges of the repair to item that is found to have been willfully
damaged or have been damaged on account of misuse or unfair wear and tear.
We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:
A copy has been mailed to the student.
7. Interchange of Furniture/Fixture: Students are prohibited from interchanging any
furniture/fixture from one point/location in the hostel to another. Besides a penalty,
students involved in such activities may be expelled from the hostel.
8. Maintenance of Rooms: The rooms have been distempered and painted as per schedule
and will be maintained regularly by the management as per the maintenance schedule. All
maintenance complaints/requirements will be attended to by maintenance department.
Complaint(s) must be entered in the register(s) available with wardens of their hostels.
The complaints will be attended to expeditiously and are monitored by the Wardens.
Residents are not permitted to re-paint or do any alteration of any nature. Students should
co-operate in carrying out maintenance work and shall vacate their rooms completely,
when that administration requires the rooms for this purpose.
9. Residents are not permitted to allow their rooms to be used by others. Proxy or dummy
room-mates are forbidden. Strict action will be taken, if accommodation is
held as proxy. They are liable to be removed from the hostel. All residents are advised
to extend their fullest co-operation to see that no unauthorized persons enter or stay in the
hostel premises. If they happen to find any such person, the matter should be immediately
brought to the notice of the Warden for further action. The Warden or his representative may
enter any room at any time of the day or night for physical verification of inmates.
10. All hostel inmates must report any disciplinary matter or problems concerning them or their
room-mate/ neighbor roommates, coming to their notice to the Chief Warden through the
Senior Resident Warden. In case their room-mate is absent from the room or is sick / admitted
in the hospital or is in any kind of physical/mental trouble or is indulging in any bad practices
the same must be immediately brought to the notice of the Chief Warden through
Senior Resident Warden.
11. Change of rooms: The Dean on recommendation of the Student Disciplinary Committee
may refuse hostel facilities without assigning any reason or remove a resident from the hostel
at any time on disciplinary grounds. Students may be required on disciplinary grounds, to
vacate their rooms at short notice. The administration has the right to shift any student from
his/her room to another room in the hostel at any point of time as per its discretion, at short
notice due to administrative reasons; directions from apex bodies; on disciplinary
grounds and students are required to co-operate. They must occupy rooms specifically
allotted to them. The Hostel Management reserves the right to break open any room
which is not vacated, pack up the contents and store it. No complaints of breakage or loss
by the students in this regard will be entertained.
12. The management reserves the right to break open the rooms in case of violation of
hostel rules, suspected unlawful activities and security risk cases or where the student is
absent from his room for a long period without prior information or without any valid
reason. This will be carried out by the security guard in the presence of the hostel
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 Warden. The items in the room will be listed by these officials and kept in the store room. A
verbal report, followed by a written report shall be sent by the Chief Warden & the Senior
Resident Warden to the higher authorities.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:
A copy has been mailed to the student.

13. Safety & Personal Belongings: The hostel warden shall provide keys of the allotted
room to the respective student. Students will not change lock and key without permission. The
students are advised not to keep large amount of cash or jewellery or other valuables etc., in
their rooms or on their person. The risks and responsibility for the safety of their belongings
including ATM/Debit cards; Mobile Sets/Laptop etc., shall be entirely that of the
residents. The Student should not leave mobile, ornaments and other valuables
unguarded. THE HOSTEL AUTHORITIES/MANAGEMENT WILL NOT BE RESPONSIBLE FOR
ANY THEFT, DAMAGE AND LOSS OF A MOBILE SET /DESKTOP /LAPTOP /COMPUTER/ etc.,
Residents are advised to take an insurance policy against theft and fire.
14. Cleanliness: The student shall keep their rooms, common areas and
surrounding areas neat, tidy and clean at all times and shall not throw anything
including trash, in such places or any premises in the hostel, except in the dustbin or the
place specifically provided for the said purpose. Residents are responsible for the
cleanliness of their rooms. They should see that the rooms are properly cleaned
and swept every day. No wet clothes should be dried on the furniture or in
corridors/ balconies. The warden may confiscate any such clothes hung for drying in the
balconies. No student shall store any cooked food in the room.

15. Electricity Restrictions: A Resident is not allowed to use more than one electric bulb
(upto 100 W) or one fluorescent tube. Electric appliances such as electric heaters, air
conditioners, induction cook tops, electric rods, table fans, television, sound system, electric
immersion coil etc., are not permitted in the room, defiance of which shall enable the warden
to confiscate such appliances forthwith and such students are liable for disciplinary action.
Every effort must be made to economize the use of electricity. The lights, fans,
including mosquito repelling machines, should be used only as and when necessary and shall
be switched off while leaving the room without fail. In case of default on this account, a
fine per default occasion will be imposed by the KIMS administration. Table
lamps shall be used for study purpose after lights out time or if there is objection from
the other roommate.
16. The electric points provided in each room are to be used solely for either connecting
table lamps or for charging their mobiles or for charging mosquito repellent machines.
Residents must bring to the notice of the warden any failures/breakdown in the electric
supply. They should not themselves attempt to repair the defects in the mains or in the
distribution system. The service of an electrician is available round the clock for
attending to any defect in the electric system or fittings. Students have to watch TV
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 in the common TV room provided in the hostels.

We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:

A copy has been mailed to the student.

17. Water Timings: Water is an essential but scarce commodity. All residents are requested
to use water judiciously and preserve it. Leakage etc. in the bathrooms should be
immediately reported to the warden. Hot water timings have been laid down and the same
are always displayed on hostel notice board. The student should not leave taps open when
the taps are dry, as it will result in subsequent loss of water and further aggravate
the water problem. Disciplinary action shall be initiated on those residents who waste or
leave the taps open repeatedly.

18. Fire Hazards and Safety: Candles and incense sticks are a fire hazard and are not permitted
in the hostels. Burning anything in the premises, including in the rooms, is banned.
Combustible materials such as gasoline, paint thinner and oil lamps are not permitted in
the hostels. BURNING/BURSTING OF CRACKERS, CARRYING OF CRACKERS TO
THE ROOMS AND LIGHTING OF LAMPS/CANDLES/ANYTHING ARE BANNED
STRICTLY IN AND AROUND THE HOSTEL PREMISES THROUGHOUT THE YEAR.
This is necessary to avoid an inadvertent fire.
19. In case of Fire: Residents must raise an alarm and call the hostel
warden/security immediately. Students shall exit through the nearest fire escape route.
Students shall participate in the mock drills for fire etc., as and when conducted.
20. Leaving the hostel for lecture classes: As the lecture classes commence at 8.00 AM every
morning, students should have their breakfast and leave the hostel by 7.45AM. Students
staying at the hostel beyond 7.45AM without valid reason or for silly stupid reasons will be
fined. Those not keeping good health should mandatorily visit the Casualty of KHRC along
with the warden, failing which disciplinary action shall be initiated.
21. Teacher counselors (mentors): Students should remain in touch with their mentor
allotted to them though out the year, which cater to their emotional and intellectual
needs. Teacher counselors can coordinate with wardens of hostels and exchange personal
details of students, academic record and behavior patterns for prompt pre-emptive or
corrective action.
22. Mess and Dining Facility: Food is prepared in a state of the art mechanized kitchen. Dining
facilities are provided separately for girls and boys.
a. Mess fee: The student shall pay mess fee for one year in advance at the time of
admission to the hostel and before the commencement of each academic year,
every year till the completion of the course.
b. Entry into Mess: Only hostel residents are permitted to have food in the mess. Outside
food is strictly forbidden in the Mess.
c. Wastage of Food: Members are expected to inform their absence to the Mess

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 Supervisor well in advance, to avoid wastage of food. Students are advised not to
waste food. Paying mess bill does not entitle them to waste food.
d. Guests: Guests/Visitors/Parents/relatives are not allowed in mess.

We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:

A copy has been mailed to the student.

e. Mess Timings:
i. Breakfast - 7.00 am to 7.50 am
ii. Lunch - 12.30 pm to 1.50 pm
iii. Evening tea - 4.00pm to 5.00 pm
iv. Dinner - 7.30 pm to 8.50 pm
f. These timings shall be strictly adhered to by all hostellers.
g. No student can force mess staff or the warden for food before or after the allotted timings.
h. No student shall take mess utensils such as plate, spoon, tumblers etc.,
either outside the mess or to their rooms.
i. No meals will be served in the rooms except in cases of illness or any other justified
reason and that too with the permission of the Warden. Residents, as well as,
mess manner/warden, will be fined for violating this rule each time. Meals should be taken
only in Dining Hall. Residents will not enter the cooking area.
23. Outing in the evening and Sunday’s: Hostel students shall not leave the hostel premises
on holidays and Sundays without prior permission of their parents and the warden.
However, for any eventuality that may occur during outing, the responsibility does not lie with
the Institution authorities. The first term MBBS students are not permitted to leave the
campus in the evenings. They are permitted to go outing on Sundays between 9.00 AM to
01.00 PM, subject to parent’s consent. From 2nd term onwards, subject to parent’s
consent, students are permitted to go out on week days between 04.00 PM and 06.00 PM
and on Sunday’s for a period of six hours between 10.00AM to 06.00 PM. Outing is
not permitted on general holidays.
24. Students who intend to go out should make necessary entries in the out / gate register kept
in the warden’s office. Failure to do so will attract disciplinary action. The student shall
return to the hostel before 6:00pm. On return from outing, the residents have to make
necessary entries in the gate register. Making false entries will attract disciplinary
action. Information on late comers will be informed to the Chief Warden, parents and
local guardian by the warden and appropriate disciplinary action shall be initiated.
25. Hostel students who leave hostel without the permission from the
warden/parent OR for not returning back to the hostel in time, shall deemed to be missing
and the Parent /Guardian / Police authorities may be intimated. Outing by the students
is subject to the consent given by the parent’s.
26. Getting into the water at beach or at any lakes etc., during outing is strictly banned.
27. Attendance: Attendance is taken by the wardens of the respective hostels, at 6:15 pm &

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 Hostellers are to sign the attendance register /register in the biometric attendance,
every day between 10.30PM to 11.30 PM. After such prescribed time, the student is not
allowed to go out of the hostel. Going out of the hostel will lead to a disciplinary action
which may include fine and / or suspension from the campus. Those who are absent
during the attendance, shall deemed to be missing and the Parent/Guardian/Police
authorities may be intimated.

We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:
A copy has been mailed to the student.

28. Night Out: Night out shall be permitted by the warden only with the parents, who have arrived to
visit their son/daughter, shall seek permission for their son/daughter to stay with them. The
permission should be sought in person, in writing, personally by the parent, mentioning the date
and time of his/her intended departure and return as well as the destination and enter all
these details in the in-out register maintained in every hostel. Students are not permitted
to go for night out on their own or with any of the other relatives / guardian or friends.

29. Medical Emergency: If a resident falls sick, he/ she or room-mate/friend must immediately
inform the warden on duty, who will make arrangements to shift/ evacuate the student to the
Kanachur Hospital & Research Centre. It will also be obligatory for the local guardian/parents
of the residents to attend him/her at the time of sickness/emergency. Emergency Medical
Help Line numbers are displayed in all the Hostels / Mess. Please inform the doctor about
any previous medical history / history of drug allergy and your blood group. This would be
required when emergency aid has to be administered by hospital. The hostellers with chronic
medical problems / infectious diseases will be asked to vacate the room immediately as
personal medical care by the parent / guardian will be necessary. Any previous significant/disease
medical history or chronic disease must be disclosed by the student and the parent
voluntarily, at the time of application/admission to hostel. Suppression of the facts about illness
may cost life of the student.
30. Silence: Anything which interferes with students studies must be avoided at all times. Strict
silence / Silence hours shall be observed in hostel from 10.00 PM to 7.00 AM on all days. No
noise of any sort will be permitted during the Silence Hours. Care shall be taken at all times
to ensure that music/loud talking is NOT audible to the other roommate. Any manner of
festivities and noise making/celebrations, which may cause disturbance to other inmates in the
rooms or in the hostel premises, will not be allowed. Recreational facilities will be turned off at
10.00 PM. Disciplinary action will be taken on the breach of this rule. Residents must not go to
others’ rooms and disturb the inmates after 10.00 PM. Complaints from other residents will
be investigated and action taken. Students are requested to avoid singing aloud, shouting
or making all types of noises which are likely to distract the attention of those who may be
studying in their rooms or hostel reading room. Residents shall use earphones while listening
to music. Playing any kind of outdoor games inside the hostels/corridors is not permitted.
If a resident wants to make or receive a call, they shall move out of the room to the lift area.
31. Celebration of Festivals and Birthdays: The students are not permitted to celebrate any
festivals; birthdays or partying in the rooms, in the corridors or at any location in the campus.
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 Birthday celebration may be done at a common room for one to two hours between 4.00
PM to 06.00 PM, after obtaining a written permission from the Warden. There should not be any
kind of discomfort to other students. No outside guest or interference of any kind will be allowed
during the birthday or festival celebration. Decoration or sound systems are not permitted during
celebrations.

We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:

A copy has been mailed to the student.

32. Outside Competitions: The student is permitted to participate in various competitions at
other medical colleges located in Mangalore, only after submitting proof and
application along with parent’s consent to the Dean. Only after getting permission from
the Dean, the student will intimate the Warden and make an entry in the Register kept
with the Warden. The students should return back to the hostel the same day.
33. Visitors/Parents: Visitors/parents are allowed to visit a student only in the visitor’s lobby, between
7.00 AM to 8.00 AM and between 4.00 PM to 6.00 PM on working days and between 11.00 AM to
5.00 PM on Sundays and public holidays. No student shall keep talking with visitors in compound,
either in or outside the gate/lane. Male visitors shall see residents of the Girls’ hostel, if needed
to be, only in the Visitors’ Room during specified hours. Female visitors shall not visit men
residents in their rooms; they can visit them, if needed to be, in the Visitors Room during the
specified hours. Visitors shall make required entries in the register maintained at the reception of
each hostel to regulate outsiders’ entry. As a rule, guests are not permitted to stay overnight
in any hostel. No student shall take any visitor including her/his parents to the room. The entry of
all males students is strictly forbidden inside ladies’ hostel. Likewise, female students are not
permitted to enter the gents’ hostels. Visitors are not permitted entry into the Mess.
34. Availability of parents: The parents should give an undertaking to
cooperate with the hostel authority and should be available on call by the warden or
institution authorities without fail. It is their duty to attend to their son/daughter when the he /she is
sick.
35. Out of Bound Areas: The hostel timings shall be strictly adhered to. All residents will return to
the hostel immediately after the closure of library, as the hostel gates will be closed. Students who
wish to go to Bus station; Railway station etc. for the night trains must take prior permission at least
one day in advance from the Warden. Any student found loitering in the hostel corridor or in the
campus after the hostel gates are closed, are liable for disciplinary action.

36. Library timings to the hostellers’: THE FIRST YEAR first term
UNDERGRADUATE STUDENTS WILL RETURN TO THEIR HOSTEL ROOM BY 06.00 P.M and
are not permitted to go to the central library after 6.00 PM. ALL OTHER STUDENTS WILL RETURN
TO HOSTELS as soon as the library is closed. Latecomers returning to their Hostels will be
fined appropriately and their parents are informed.
37. Booking of travel tickets: Students are advised not to book their tickets
unless, their leave is sanctioned or the vacation is declared officially. The students shall
have to cancel their tickets in case their leave/vacation is not permitted.
38. Vacation: In view of the busy academic schedule, students are permitted to go home only during
vacation declared by the college. The parents have to fax or email a request to send their son /
daughter home in the prescribed format available in the academic cell of the college, mentioning the
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 time of departure and arrival at the hostel, destination, well in advance. However, in case of
emergency, students are permitted to go home subject to the request from the parents. Parents are
discouraged to call their son/daughter home, as and when they feel like or quoting fake
reasons, as it disturbs the academic progress and the attendance.

We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:

A copy has been mailed to the student.

39. Storage of Baggage during Vacation: During the vacation, belongings should be kept in
the common storage facility for limited quantity (2 cartons), at the risk of the student.
Management/staff are not responsible for any loss of the belongings. When the student has
completed the course and student shall vacate the hostel & take along all of her/his
belongings with him/her, duly producing the no due certificate.

40. Transportation to go home: Students are to make their own transport to reach the bus stand;
railway station or the airport, when they leave for home. TRANSPORT IS NOT PROVIDED BY
THE INSTITUTION. For safety and security, the students are advised to leave the hostel
after 6.00 AM in the morning and before 7.00PM in the evening, so as to reach the bus
stand; railway station or the airport early. Parents should inform the administration the departure
and arrival time at the hostel in writing, while seeking permission for their son/daughter
to leave the hostel. Students are advised not to reach their destination, late in the evenings or
very early in the mornings, for their security and safety. Booking of cabs / autos shall be done at
the risk of the students.
41. Re-allotment of Hostel Accommodation: Provision of hostel accommodation at
the time of admission, does not automatically ensure its continuation in the subsequent
years. The student has to apply every year for re- allotment in the specified format prior to
the commencement of the academic year (not based on the examination) along with the
prescribed fee and antiragging affidavit. Students who do not pay the college fee; hostel fee and
any other fee and students(and parents) who do not submit the antiragging affidavit will
not be allotted accommodation. Accommodation to candidates who apply for re-allotment will be
provided subject to availability. Re- allotment can be denied to students who are defaulters, with
low academic performance and those indulging in acts of indiscipline. Parents of the
students from outstation are informed to book accommodation in advance.
42. Complaints and Representations: Complaints shall be by an individual
and not group based. All complaints regarding repairs/maintenance in the Hostels must
be entered personally by the students in ‘Complaint Registers’ maintained in the KIMS
Hostels. For other complaints if any, including ragging; assault; etc., complaints shall be
made in writing addressed through the Warden to the respective Chief Wardens.
Complaints, if any, against the conduct of the staff, including the warden may be made by
the residents to the Director in writing. No complaint shall be entertained, if the
complainant himself/herself is a defaulter. These complaints are attended to expeditiously and
monitored. For investigation of any of the complaints, the respective Chief Warden may

Page 11 of 15
 call the concerned resident or the warden.
43. Students must not take law into their own hands, but must report all disputes to the hostel
warden. All kinds of shouting, fighting, gambling, stealing, violent knocking, maltreatment, abuse
are strictly prohibited. In such cases, offender will be handed over to the Police immediately.

We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:

A copy has been mailed to the student.

44. Hostel Staff: The support staff provided at hostels is to facilitate your stay and make it as
comfortable as possible. The student shall treat the staff and housekeeping staff of the
Hostel with due courtesy at all times. If a resident has any problems with them, they shall
submit the complaint directly to the Director, rather than handling themselves.
Service of the housekeeping staff shall NOT be utilized for private or personal work.
No tips in cash or kind should be given to any of the staff of the Hostel.

45. Suggestion Box: Suggestions should be either deposited in the Suggestion

Box kept in the hostel premises or submitted directly to the warden.
46. Notice Boards: All instructions/ notices displayed on notice boards placed at different locations,
in the campus including hostel, shall be deemed to have been read by all residents and
excuses for non-compliance of such instructions, announcements and notices will not be
accepted. Residents are advised to look at the notice board everyday to acquaint
themselves with latest information/orders without fail. ORDERS/DECISIONS NOTIFIED
FROM TIME TO TIME, BY DEAN /ADMINISTRATION/ CHIEF WARDEN/ ANY OTHER
AUTHORIZED PERSON, WILL BE BINDING ON THE RESIDENTS.

47. The students enrolled in hostel and college shall mandatorily go through the rules and regulations
of the hostel and college, displayed on institutional websites for compliance and abide with the
same during their stay.
48. Laundry facility is provided near the hostel which can be used by the students on direct
payment basis to the Accounts section.

49. Prayer halls are located in the hostel.

50. CCTV cameras are installed at each floor of the hostel and at other locations.
51. Strictly Prohibited Activities:
a. Ragging: As per the orders of the Hon’ble Supreme Court of India; the Medical Council of
India; Rajiv Gandhi University of Health Sciences, ragging in any form whatsoever is a
criminal offence and is strictly BANNED inside and outside the campus. It is a cognizable
offence and violation will invite action including as per law of the land, in addition to expulsion
from the KIMS. Being a silent spectator and not reporting/stopping others indulging
in ragging is also an offence and will invite similar disciplinary action. Accepting/undergoing
ragging and not reporting ragging, is also an offence. Students should report any such
incident immediately to any member of the Anti-Ragging Committee /Staff/ Warden /
Security Personnel, directly at any time of the day / night.
b. Discrimination, intimidation, violence, verbal or behavioral, psychological, based on the caste,
religion, colour, nationality, region, gender, sexual harassment and socioeconomic status of
Page 12 of 15
 room mate / hostel mate; anything that may be deemed as vulgar is strictly prohibited.
c. Students are not permitted to leave the campus without prior permission of the authorities.
d. Possession of Vehicles: Students are not permitted to possess any type of automotive vehicle
two wheeler or four wheeler. Students are prohibited from riding as a pillion on a two
wheeler.
e. Cooking and bringing outside food: Cooking of food or use of any kind of cooking
appliances, including use of any kind of stove is prohibited. Food from outside is not
permitted in to the hostel.

We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:
A copy has been mailed to the student.

f. Substance of abuse: Alcohol / Drugs / Smoking etc.,: The student shall not bring, store,
possess, consume and/or drink any alcohol/ intoxicating drink, chewing of tobacco
and its related products, drug or banned substance of any kind what so ever and/or
smoke in the room and/or in any part of premises, including mess and canteen areas
or entering the hostel after consuming them elsewhere. The same shall apply to visitors also.
An occurrence of such behavior shall invite strict disciplinary action leading to
expulsion from Hostel, rustication from the Institute and action as per law of land. Inform
Warden if you suspect any of the resident is indulging in substance of abuse.
g. Gambling: No gambling of any kind whatsoever shall be allowed on the premises of the
hostel. Any violation of this Rule will invite disciplinary action including expulsion from the
institution.
h. Video recording using mobile or any other equipment: Keeping obscene literature/
video films in their possession; Video recording using mobile or any other equipment, in the
rooms, including the activities of the roommates; of any locations of the
hostel/hospital/college is banned. Any complaint from any of the roommates/ hostel mates /
wardens / staff shall be forwarded to cybercrime police for further action.
i. Invitation to outsiders: Resident students are not permitted to invite any outside person to
address any meeting in the hostel or institution, without the written permission of the Dean.
j. Misuse of Internet and Online Social Media: Any act of uploading derogatory remarks or
image ridiculing a person in eyes of others, against the room mate; Institute or any other
person or organization will invite disciplinary action. Student should strictly refrain from
indulging in any act of violating the code of internet use. Any complaint from any of
the roommates/ hostel mates / wardens / staff shall be forwarded to cybercrime
police for further action.
k. Political or Communal Activity: The students shall not indulge in any political or
communal activity which is detrimental to the law and order and/or against the
Government. Students shall not carry on any propaganda or publicity of any nature
whatsoever in respect of any political or communal matters.
l. Information to Media: The student is not permitted to share any information or give
interview or make speech regarding Hostel or the Institution or on any individual to any
member of the Press, Print Media, Radio, Television or any other media.
m. Firearms / weapon: Any type of storage or possession of firearm, ammunition,
explosives, lethal weapons and inflammable goods on the premises of the hostel is strictly
Page 13 of 15
 prohibited. Violation of the rule will lead to expulsion from hostel and institute. Any resident
found in possession of any of the above shall be liable for disciplinary action including
expulsion and the matter shall be reported to the Police.
n. Pets & servants: The student shall not bring and/or keep any pets in the premises including
cats, dogs etc., Student should desist from pampering stray dogs by offering food, petting
them etc. No student is allowed to engage a private servant.

We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:
A copy has been mailed to the student.
o. Theft/Assault / abuse of a person in the campus: Trespassing into other’s rooms; assaulting
a hostel resident or staff or any individual in the campus; stealing; sexual abuse; at any time is
prohibited. Any complaint from any of the roommates/ hostel mates / wardens / staff
shall be forwarded to the local police for further action.
p. Excursion or picnic: The hostel students are not permitted to proceed on any excursion or
picnic.
q. Students shall not drive any pegs or nails into walls or stick posters / photos on
walls, windows and doors.
r. Students shall not paste any notices on the walls and the walls shall not be scribbled.
52. Damage of Hostel Property: All students shall act as custodians of the Institution and
the hostel property; therefore, its usage should be done with care. Residents shall be liable
to pay for any loss or damage caused to it. In case of loss, depending on the location and
type of property, the roommates or the residents of the entire floor/building will be fined. This is
done with a view to encourage reporting of undisciplined students by the student themselves.
a) In case of damage to any part of the hostel buildings, furniture, apparatus, equipments,
installations, instruments or any property of the Institute caused by the inmates of the
hostel cost shall be recovered from the persons identified as responsible for such
damage.
b) However, if the persons causing damage cannot be identified, the cost of repairing or
making good of the property, as may be assessed, shall be recovered equally
amongst all the inmates of the hostel or the group of inmates of the hostel in a
particular floor/wing, found responsible for the damage.
c) Cost of damages will be recovered in the following manner:
i. If any individual or group is identified to have caused the damage, double the cost will be
recovered from the individual/ group.
ii. If damage is done inside anyone of the rooms and the person/s is / are identified
than double the cost will be recovered from the identified person or the room-mates
collectively.
iii. If a damage is done outside the rooms i.e., in common places like corridors;
bathrooms; recreation halls; mess; gym; etc., and the person/s is/are are not
identified, then double the cost will be recovered, floor wise or block wise or on
the whole from all the residents, as the case may be. Repetition of damage to the
hostel property will result in the expulsion from the hostel.
53. Disciplinary action: Disciplinary action shall be taken against student
violating the Hostel Rules and Regulations. In addition to penalties, punishment,

Page 14 of 15
 fine including expulsion will be levied as disciplinary action depending on the severity of
the offence/violation of rules/act of indiscipline.

54. No Objection Certificate: Admission tickets (Hall tickets) for any University
examination will not be issued to the resident student unless he/she produces a “No Objection
Certificate” from the warden of his/her respective Hostel.

We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:

A copy has been mailed to the student.

55. Vacating the hostel after the University Examination: The residents will vacate the
hostel rooms within 3 days of completion of their university examination unless they are
allowed to keep term. In case the room is still not vacated, it will be locked by the hostel
authorities till the possession of the room is handed over/taken over and a minimum fine
of Rs.1000/- per day shall be imposed in addition to payment of daily charges for stay
without permission from the Warden.
56. Non-payment of fines: students who do not pay the fines within the last
date are liable to be expelled from the hostel/institution, as applicable.
57. The rules and regulations are framed to ensure that the hostel property is protected and
student staying in the hostel is comfortable in a conduciveenvironment for healthy living
and discipline is maintained amongst the inmates. The rules and regulations framed by
the Management can be changed, altered, modified, varied wholly or partly and can be
replaced by Management at their discretion and without assigning any reason whatsoever, for
improvement.

The Rules, Regulations, terms and conditions given above, subject the parents/
student/guardians to the following.

a. The above rules and regulations are binding on the parent/guardian and the student.

b. The parent/guardian and the student understand that these rules/regulations will be up-
dated and will be applicable on the student and parent/guardian and shall be deemed to have
been issued from the date of admission.

We have read and understood above Rules and Regulations.

Signature of Student: Signature of Parent:

Name: Name:
Date: Date:

A copy has been mailed to the student.

Page 15 of 15
 DATA SHEET

For Office use :

SEAT CATEGORY: DATE OF ADMISSION :

COURSE

Student Name:
(As per the SSLC/10th Marks Card)
Date of Birth : Place of Birth :

Sex : Blood Group :

Religion : Sub-Caste :

Category : Nationality :

Student Mobile No. : Student E-mail ID :

Student Aadhar No.:

Father’s Name : Occupation :

Mobile No. : E-mail ID :

Mother’s Name : Occupation :

Mobile No. : E-mail ID :

Guardian’s Name : Occupation :

Mobile No. : E-mail ID :

Annual Income :

Area (Urban/Rural) : State :

ADDRESS DETAILS:
Permanent Address Local Address Communication

Landline No. :

If Foreigner /N.R.I.
Passport No: Valid upto :

Visa No : Valid upto :

 Previous College Details

Name of the Qualifying Exam : Board/University :

Previous School/College : Month & Year of Passing :

(Name & Address)
Medium of Studies :
Register No :

Marks Details of Qualifying Examination

Subjects Max. Marks Marks Obtained

Physics
Chemistry
Biology
Total
Percentage
English
Other Subjects, if any

Total

Signature of the Candidate Name & Signature of the

Parents/Guardian

1) Father :

2) Mother :

3) Guardian :
 KANACHUR INSTITUTE OF MEDICAL SCIENCES NATEKAL, MANGALURU
THE STUDENTS SHOULD FOLLOW THE DRESS CODE PRESCRIBED FOR THEM AND
ADHERE TO IT WHILE IN THE CAMPUS

BOYS:

 The boys should wear formal shirts, trousers, shoes and aprons OR as and when the
uniform is introduced.
 They should be neatly shaved with neat crew hair cut and nails clipped.
 They should not wear Jeans, T-shirts, slippers or canvas shoes.

GIRLS:

 The girls should wear salwar kameez with a duppatta (wale) OR as and when the
uniform is introduced.
 Transparent dresses are not allowed for girl student’s.
 The tops should be knee-length and the length of sleeves should be long enough.
 They should wear loose pyjamas.
 They should tie the hair or braid it neatly, the nails should be clipped.
 They should not wear jeans, leggings, short tops, sleeveless and high heeled
sandals.
 It is compulsory that all the students wear the aprons or lab coats in the campus.
 Violation of dress code will be dealt seriously and may result even in suspension.

Signature of Candidate :

Name :

Aadhar Card No. :

Signature of Parent :

Name :

Address :
 KANACHUR INSTITUTE OF MEDICAL SCIENCES
Code of Conduct for MBBS students

All rules and regulations are framed in the larger interest of the students and parents and no exceptions
are made on their application. Parents cannot pick and choose and see what suits them. Any parent not
agreeing with the rules/regulations may choose to get their son/daughter admitted in any other college.

Kanachur Institute of Medical Sciences has framed the rules and Regulations to meet the following
objectives:

a. The College has to instill habits in all students, as the period of induction to exit, is vital for
the students grooming to become a good citizen and a good doctor and the college does not absolve
itself of this responsibility.

b. All students are primarily here to study and this aspect takes the priority and is pursued
vigorously, however the College does follow an appropriate policy of extra-curricular activities and
leisure also.

c. Most students come from conservative homes. The College respects such values and strives
to see the continuity of the same.

d. Medical Education is being conducted in mostly co-education set-up; The College lays
emphasis on good behavior and respect towards females. The College is sensitive on objectionable
male-female interaction and any such tendency draws immediate cognizance and action. A Internal
Complaints Committee is constituted to look into any such specific complaints.

e. The College assumes that educating the students is equally its responsibility as much as of
the parents. The College strives to take various measures like holding extra classes before the
examinations and extra coaching to achieve this aim.

f. The College reserves the right to take whatever measures it considers necessary for the
furtherance of academic performance of the student and the decision by the college shall be deemed
to be final and not subject to any judgment, argument, criticism or discussion by the parents.

With the above and amongst other in mind, the College has set out the rules and regulation and reserve
the right to change any such rule /regulation without notice.

1. Maintenance of DISCIPLINE within the College campus is of utmost importance. Every student shall
maintain strict discipline in the College premises. The Student shall always maintain decency, decorum
and etiquette and shall behave with other students in proper manner.

2. The student shall obey the instructions of the Faculty members and shall always interact with them with
due respect.
3. The students are advised to keep themselves aware of the Institute rules and regulations. They are also
advised to go through detailed Hostel rules and Prevention of Ragging rules published on College
Website. Ignorance of rules shall not be an excuse for violation.

We have read and understood above Rules and Regulations.

Signature of Student Signature of Parent

Name: Name:
Date: Date:

APage of 9 been mailed to the student.

copy1 has
4. All instructions/ notices displayed on notice boards placed at different locations, in the campus, shall be
deemed to have been read by all the students. Excuses for non-compliance of such instructions,
announcements and notices will not be accepted. Students are advised to look at the notice board
everyday to acquaint themselves with latest information/orders without fail. Orders/decisions notified
from time to time, by Dean /administration /HOD’s/ librarian/ warden / any other authorized person, will
be binding on the students.
5. All KIMS students must be polite and behave well with all the staff and must learn to develop good
attitude. No student is permitted to make fun or tease, abuse or manhandle and physically assault
Management/Faculty / Medical Doctors / Medical Administrators / Technical Staffs / Nursing Staffs /
Visitors/other Medical students and any other human being both inside and outside KIMS premises.
6. All students must behave politely, respectfully and empathetically with all patients, patients’ relatives and
other general public and must demonstrate well behaved attitude towards them.
7. Students shall abide by the rules, regulations and code of conduct prescribed by the Institution,
including the hostel rules, as in force from time to time and subsequent
changes/modifications/amendments made there to. Failure on the part of the students to keep up with
the disciplinary rules will result in such punishment including expulsion from the college as may be
imposed by the college disciplinary committee.
8. All matters regarding admission
to the course, the decision of the Institution and/or the apex bodies, will be final and binding.
9. Any dispute arising out of the admission to the course will be subject to the jurisdiction of the Hon’ble
Courts in Mangaluru or the Hon’ble High Court of Karnataka.
10. The student will compulsorily always wear their Identity cards provided to them by the Kanachur
Institute of Medical Sciences administration, while in the campus or when moving out of the Campus, so
that in case of an emergency/accident the KIMS administration can be contacted and informed.

11. Students shall follow the Institution dress code while attending the classes either in the College,
Hospital, Laboratory, Library, Examinations, Internal Assessment Tests; College function. For Boys the
dress code is : formals trouser (above waist), shirt with collar, shirt tucked in OR as and when the
uniform is introduced; formal(LEATHER) black shoes and socks; boys should be neatly groomed with
neat hair cut ('spikes', 'Out of Bed Look', Punk look or the Like are not permitted) & nails clipped; boys
are not permitted to wear jeans; T-shirts; slippers or canvas/sports/sneakers/tennis shoes; caps; ear
rings; pony tails; torn trousers; trousers with 5 or more than 5 pockets. For Girls the dress code is:
formals like salwar kameez or Chudidhar OR as and when the uniform is introduced; formal footwear;
hair beyond shoulder length to be tied); tops should be knee-length and sleeves should be long enough;
should tie the hair neatly; the nails clipped; girls are not permitted to wear tight fitting clothes; skirts; half
pants; revealing tops; jeans; leggings; short tops; sleeveless tops; wearing short kurtis; T shirts or high
heeled footwear; It is compulsory for all the students to wear clean ironed aprons /lab coats with the
college emblem when in laboratories; dissection hall; hospital; college. NEET examination dress code
shall be followed while appearing for the internal assessment tests and university examinations. Under
no circumstance tattoo or studs be worn on the body. The students are expected to look neat and clean
and to wear decent & modest dresses, of sober colours. Noisy heals in the college and hospital
premises will be considered as a violation. Violation of dress code shall be dealt seriously and may
result even in suspension.

We have read and understood above Rules and Regulations.

Signature of Student Signature of Parent

Name: Name:
Date: Date:

A copy has been mailed to the student.

Page 2 of 9
12. Counselling: Students who faces academic or other problems can approach the designated mentors.
13. The KIMS authorities/management will not be responsible for any theft, damage and loss of their
properties.
14. If a student falls sick during class hours, he/ she or his/her friend must immediately inform the teaching
faculty, who will make arrangements to shift/ evacuate the student to the Kanachur Hospital & Research
Centre.
15. The student is permitted to participate in various competitions/activities at other medical colleges
located in Mangalore, only after submitting proof and application along with parent’s consent to the
Dean/Associate Dean/Chairman, Sports & Cultural Committee. A student who is having less than 90%
attendance in any subject or who has secured less than 50% marks in the internal assessment tests in
any subject or has violated any of the institutional rules is not permitted to represent the institution in
any activities.
16. Students must not take law into their own hands, but must report all disputes to the Dean/Associate
Dean. All kinds of shouting, fighting, gambling, stealing, violent knocking, maltreatment, abuse are
strictly prohibited. In such cases, offender will be handed over to the Police immediately.

17. As per the orders of the Hon’ble Supreme Court of India; the Medical Council of India; Rajiv Gandhi
University of Health Sciences, ragging in any form whatsoever is a criminal offence and is strictly
BANNED inside and outside the campus. Students shall not indulge in, nor tolerate ragging, in any form,
even in words or intentions. Any student involved in RAGGING of any sort directly or indirectly shall be
dismissed from the college immediately, in addition to facing action by the law enforcing authorities. It is
a cognizable offence and violation will invite action including as per law of the land, in addition to
expulsion from the KIMS. Being a silent spectator and not reporting/stopping others indulging in ragging
is also an offence and will invite similar disciplinary action. Accepting/undergoing ragging and not
reporting is also an offence. Students should report any such incident immediately to Dean/Associate
Dean /Staff / any member of the Anti-Ragging Committee / Warden / Security Personnel, directly at any
time of the day / night. An undertaking to this effect is to be signed by both Students and Parents. Toll
free number and anti-ragging committee members telephone numbers are displayed at prominent
places and on the college website for the information of students. Students expelled on grounds of
indiscipline will not be entitled to any refund of any fees or deposit.

18. The students shall attend all campus activities organized on various occasions like Independence Day,
Republic Day, Founder’s Day, and any other campus functions.
19. Students native of Mangaluru & who reside in Mangaluru with their parents, are the Day scholars in the
true sense. The College will recognize them as Day scholars.
20. The Conduct of Students in the Class has to be of a very high standard. The college lays a lot of
emphasis on class — room conduct where the following is expected from the student.
i. Extend a high level of courtesy to all teachers and other staff.
ii.Do not leave the class without permission from teacher during the class.
iii. After assemble, the verbal roll call will be made. Be nice and courteous in your
response.
iv. Proxy is a serious offence – and punished promptly.
v.Student will not leave their bags, books or belongings, unattended either in the class room or
anywhere else. Management or Staff is not responsible for loss, theft or damage to their personal
properties.

We have read and understood above Rules and Regulations.

Signature of Student Signature of Parent

Name: Name:
Page 3 of 9
 Date: Date:
A copy has been mailed to the student.

vi. Do not remain in the lecture hall after the class is over.
vii. Do not take any eatable, water, drinks, gums etc. to the Lecture Hall or to the class. This is
punishable with fine.
viii. Throwing papers, refuge / garbage, empty bottles, wrappers etc., is an offence.
ix. Absence to classes attracts fine and is intimated to parents. Students shall not absent for
classes preceding the tests.

21. Students attending the Hospital clinical postings, are expected to abide by certain established norms of
discipline, as mentioned below. While at the Hospital, all students come under the respective HOD on
the clinical side, who shall be responsible for the maintenance of discipline and good behavior. The
HODs are empowered to use all means available at their disposal for the implementation of the same:

i. The students shall be properly dressed with white clean aprons with college emblem. They
shall carry necessary diagnostic sets as may be required by the relevant department. Not
carrying the proper gear will attract disciplinary action.

ii. High moral character is expected, while at the Hospital for duty or learning. The administration
shall not tolerate any breach of discipline in any form or manner.

iii. Students are expected to be courteous with the patients and attendants.
22. KIMS recommends only the RGUHS university prescribed books to be studied. Students are instructed
not to consult guides, summaries, notes, guess books or any other non-prescribed material. The
performance of students(in the tests and examinations) who study guides, summaries, notes, guess
books, concise editions or any other non-prescribed material may not be satisfactory. All Students are
advised to buy the latest edition text books, since periodic research is incorporated in the Fresh
Editions.

23. Students should maintain good academic attendance, progress and conduct, which are prerequisites to
appear for university examinations. Punctuality is a must for each lecture, practical, clinical classes,
seminars, tutorials, tests, examinations etc., Students shall attend all the lecture, practical, clinics,
Internal Assessment Tests etc., and also submit assignments on time. Students are expected to be
seated 5 minutes before the commencement of the class. Boys and girls to sit separate. All students will
start occupying the seats from the front, and vacant seats, if any, shall be left in the rear. Late comers
will not be permitted to enter the class. 100% attendance in lecture and non- lecture(practical; tutorial;
seminar etc.,) classes is compulsory and should adhere to the same throughout the course and in case
attendance falls short, for any reason, competent authority of the Institute may take disciplinary action,
as may be deemed fit and proper. Submission of medical certificate/leave letters does not amount to
exempting the minimum attendance requirements. Unauthorized absence is liable for fine and
punishment. Those who have less than 90% attendance shall not be permitted to go home for any
reason other than during vacation.
24. A detained student due to shortage of attendance shall attend all the classes during the extended
year/period of study, with the existing batch of students or as notified by the concerned HOD’s and put
up 100% attendance to be eligible for the next RGUHS examination.

We have read and understood above Rules and Regulations.

Signature of Student Signature of Parent

Name: Name:
Page 4 of 9
 Date: Date:

A copy has been mailed to the student.

25. If the candidate lacks requisite attendance in any subject(s), he/she shall not be allowed to appear in
the university examinations for those subject(s). Institution will not condone leave of any form, even if
the student is absent from the course for any reason including pregnancy, child birth, illness etc., Lack
of attendance leads to incomplete training mandated by the Medical Council of India and in turn could
be against long term interests of the community as incomplete training could put patient life at risk.

26. It is mandatory for all the students, to attend all the internal assessments conducted by the college;
absence shall not be permitted; if absent, they will not be allowed to take university examination.
27. Students should secure minimum of 50% marks in Theory and Practical / Clinical / Internal assessment
tests, separately and are expected to adhere to the same throughout the course. In case internal
assessment marks are less than 50% separately in theory / practical / clinical, falls short for any reason,
students may not be permitted to appear for University Examinations and competent authority of the
Institute may take such punitive action against the student, as may be deemed fit and proper. Those who
have poor performance records (less than 50%) are not permitted to go home for any reason other than
during vacation. No retest is conducted for the absentees.
28. The Internal Assessment Tests are conducted as per RGUHS regulations. Tests are held in Exam Halls.
The following should be noted in particular.
i. Late comers are barred from appearing in the tests.
ii. Attempt to look around and cheat attracts disciplinary action.
iii. Students are expected to follow NEET examination dress code any student violating the dress –
coe is not allowed to appear in the Exam / Test.
iv. Students are required to bring their college identity card, pencil / pen sets and all other
stationary items except answer booklets. Bonfide practical records to be produced by the
students at the practical internal assessment tests.
v. Students should not carry mobile phones, electronic devices, notes, books, and scarp papers to
the hall or lab during exam. Any student found in possession of cheating material shall be liable
for disciplinary action.
29. A student detained for shortage of internal assessment marks shall attend the internal assessment tests
as notified by the concerned HOD’s and secure a minimum of 50% marks during the extended year of
study, to be eligible to appear in the next RGUHS University examination.
30. Students shall observe the Rules & Regulations of the Central library of Kanachur Institute of Medical
Sciences. Violation of rules attracts disciplinary action.
31. Fees and other charges are payable in advance before the start of academic year till the student
passes the qualifying examination in general.:

a. All figures quoted in the students fees are valid for that year and are subject to change.
b. The College does not take responsibility of sending reminders to parents to pay the outstanding
dues.
c. The dates for payment of the fee are fixed and are notified in the beginning of year on notice
boards, any delay in payment of Fee will result in imposition of fine.
d. All fee payments Pay Order / Drafts shall be made as directed by the Accounts Department,
KIMS.

We have read and understood above Rules and Regulations.

Signature of Student Signature of Parent

Page 5 of 9
 Name: Name:
Date: Date:

A copy has been mailed to the student.

Any candidate who fails in the supplementary examination of the University as prescribed shall
have the course extended according to the regulations.
Institution will not refund fee either in full or in part, under any circumstance, once the seat is
allotted. If a student intends to discontinue the course at any time after joining and attending
classes, student shall pay the college fees and dues for the balance duration of the course in full.
Student and parent have to submit a discontinuation notarized bond on Rs.200/- stamp paper at
the time of joining the course.

32. If there is change in the Govt. fees in the succeeding years students shall remit the revised fee.

33. There is no concept of preparatory leave or study leave with a view to prepare for the internal
assessment tests or university examination. The College has a controlled preparatory classes
programme which is organized and run by the College.

34. In view of the busy academic schedule, students are not permitted to go home except during the
vacation declared by the college/university authorities. Going home frequently affects the performance
in the internal assessment tests / exams and attendance. Permission to go home during vacation or
otherwise will be sanctioned only after getting the request from the parents well in advance (7 days)
through the mentor; after verification of the specimen signature of parents by the authorized staff,
provided their attendance is 90% and have secured 50% in the internal assessment tests. Absence of
leave will be permitted by the respective Chief Warden’s. Students shall proceed on absence of leave
after the last class of the day is over i.e., after 4.00PM. Students who do not report to college after
vacation/leave on the expected dates will be fined as notified. No absence of leave is granted for
attending marriages except for the students very own brother or sister. Attending marriage of a cousin,
joint family members, friends, poojas, pilgrimage etc., are not valid reasons. Parents are discouraged
to seek permission to take their son/daughter home unnecessarily.
35. Students should produce no dues certificates whenever required.
36. Students shall not join in any kind of demonstration / coercive agitation /participation in strike / wearing
black badges / resorting to hunger strike / disrupting the normal teaching learning activity, or in any
activity which has a tendency to disturb the tranquillity of life either inside or outside the campus, for
the purpose of forcing the authorities of the KIMS / KHRC to solve own cause or in support of any
other person or groups. Students shall not involve in any undesirable activity that may tarnish the
name of the Institution either inside or outside the campus. Students involved in such activities are
liable for disciplinary actions as deemed fit. The Institute shall in no way provide any support and will
not be held responsible for any such action. Postering and pamphleting in relation to any matter inside
and outside the premises is strictly prohibited. Defaming own friends, faculty and staff of KIMS by
designing cartoons or write ups and putting up such items on notice boards or social websites or
crossing off or overwriting on notices published by KIMS is strictly forbidden.
37. Students shall not participate in any procession agitation, demonstration etc., against the KIMS,
Government, Regulatory Body or the University; jointly or singly sign any application against the
Government, Regulatory Authority, University or any other person not directly connected with the
College. Student shall not wear any badge, emblem or advertisement that can propagate the cause of
any political party.
38. Students are not permitted to possess or use any motorised vehicle, including a two wheeler, inside
the Institute campus.
We have read and understood above Rules and Regulations.

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 Signature of Student Signature of Parent
Name: Name:
Date: Date:

A copy has been mailed to the student.

39. The students are not permitted to celebrate any festivals; birthdays or partying in the class rooms, in
the corridors or at any location in the campus, without the prior permission of the Dean/Associate
Dean.
40. Students shall not use/posses mobile phone in the college, hospital, library, examination hall. They will
leave the mobile in the hostel or in the lockers along with others. In case, if any student is found using
mobile phone it will be seized and fine will be levied.

41. All students are required to safeguard the property of KIMS & KHRC. Student/s shall reimburse the
cost of any damages to glassware, equipments, building or property in the campus caused as ordered
by the Management or respective department.
42. Students shall not indulge in smoking, consuming alcohol or possession or consumption of drugs /
narcotics/weapons. No KIMS student is allowed to possess firearms/ explosives/ammunition with him
or her in college, hospital or hostels. Any student found in possession of any of the above shall be
liable for disciplinary action including expulsion and the matter shall be reported to the Police and or
enforcement agencies.
43. Formation of association of students on the basis of religion, cast or creed is not permitted.
44. The students are not permitted to proceed on any excursion or picnic.
45. Students shall not paste any notices on the walls. Defacing/Scribbling on walls/tables / chairs in the
class rooms/hospital/laboratory is not permitted and violation attracts disciplinary action.
46. The students shall not indulge in any religious discussions. No gatherings, talks by guest speakers,
religious scholars are not permitted.
47. Students shall not keep any obscene literature / video films in my possession or circulate or post them
on social sites at any time.
48. Students are not allowed to shout or make loud noise between the class hours or leisure time while
they are in the campus. Students are prohibited from standing in person or in groups on the corridor.
Unnecessarily initiating a conversation with stranger is to be a avoided.
49. No student shall be permitted to form a student Party / Student Union/ Student Society and
Organisation of any kind either inside or outside KIMS and its Hospitals / Health Centers/ and hostels or
become member of any other outside student union(s) and organizations.
50. No KIMS student is permitted to remove, take away, damage or destroy the property of KIMS or books
from library, audio visual aids, museum specimens etc., Anyone found guilty will be penalised and will
have to bear stern consequences.
51. Use of cameras, in the college; hospital; library; hostel is prohibited. Keeping obscene literature/ video
films in their possession; Video recording using mobile or any other equipment, including the activities
of the any of the staff/students at any locations of the hostel/hospital/college/outside the campus is
banned. Any complaint shall be forwarded to cybercrime police for further action.
52. Students are not permitted to invite any outside person to address any meeting in the hostel or
institution, without the written permission of the Dean.
53. Any act of uploading derogatory remarks or image ridiculing a student/staff/ Institute or any other
person or organization, on to a social website, will invite disciplinary action. Student should strictly
refrain from indulging in any act of violating the code of internet use. Any complaint shall be forwarded
to cybercrime police for further action.

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We have read and understood above Rules and Regulations.

Signature of Student Signature of Parent

Name: Name:
Date: Date:

A copy has been mailed to the student.

54. The students shall not indulge in any political or communal activity which is detrimental to the law and
order and/or against the Government. Students shall not carry on any propaganda or publicity of any
nature whatsoever in respect of any political or communal matters. No student shall be permitted to be
engaged directly or indirectly, in any activity of a Political Party(ies) inside or outside the premises of
the College, its hospitals and Health Centers and inside hostels.
55. The student is not permitted to share any information or give interview or make speech regarding
College or the Hospital or the Hostel or on any individual to any member of the Press, Print Media,
Radio, Television or any other media.
56. Students are forbidden to address any member or person in authority directly. Any communication
intended for such higher authority must be submitted through the Dean who will forward it if he
considers it desirable. Students desirous of addressing the head of the institution, by a letter must do
so independently. Joint applications are entirely prohibited and will not receive attention.
57. Without prejudice to the generality of power to enforce discipline under the regulations, the following
shall also amount to acts of gross indiscipline:
i. any violation of the provisions of the Civil Rights Protection Act 1976,
ii. violation of the status, dignity and honour of any student,
iii. any practice, whether verbal or otherwise, derogatory to women,
iv. any attempt of bribery or corruption in any manner, or
v. creating ill will or intolerance on religious or communal grounds.
vi. Lack of courtesy and decorum;
vii. Unbecoming conduct within and outside the Institute;
viii. Willful damage to institute property or removal of property
ix. Violation of the statutes of the college
x. Use of abusive and offensive language
xi. Disturbing fellow students in their studies
xii. Adoption of unfair practices in tests, assignments, or examinations
xiii. Noisy and unruly behavior, loud talking, unsolicited loitering or unpermitted congregation, causing
distraction and annoyance.
xiv. Defacing walls
xv. Discrimination, intimidation, violence, verbal or behavioural, psychological, based on the caste,
religion, colour, nationality, region, gender, sexual harassment and socioeconomic status of your
room mate / hostel mate; anything that may be deemed as vular is strictly prohibited.
xvi. Any other activity deemed violating the regulations and repute of the college
58. All powers relating to discipline and disciplinary action are vested with the Dean. The Dean may
delegate all or such powers as he deems proper to any of the official of the college or may at his
discretion refer the case to the Student Disciplinary Committee, consisting faculty members of the
Institution, which shall be appointed from time to time or the one in place. This Disciplinary Committee
shall have the power to interview any student or students or any member of the staff or any member of
public, record statements and is empowered to send its recommendations to the Dean. After
considering the recommendations of the Disciplinary Committee, the Dean may take disciplinary
action against the student/s.

We have read and understood above Rules and Regulations.

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 Signature of Student Signature of Parent
Name: Name:
Date: Date:

A copy has been mailed to the student.

The Rules, Regulations, terms and conditions given above subject the parents /students/guardians to the
following.

a. The code of conduct is binding on the parent/guardian and the student.

b. Parent/guardian and the student understand that these rules/regulations will be up-dated and will
be applicable on the student and parent/guardian and shall be deemed to have been issued from the
date of admission.

We have read and understood above Rules and Regulations.

Signature of Student Signature of Parent

Name: Name:
Date: Date:

A copy has been mailed to the student.

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