Annexure IV- Document proof of Identity and address
Each applicant for a personal digital signature certificate shall provide proof of Identity and proof of address
as detailed below:
Document as proof of identity (Anyone):
1. Aadhaar (eKYC Service)
2. Passport
3. Driving License
4. PAN Card
5. Post Office ID card
6. Bank Account Passbook/statement containing the photograph and signed by an individual with
attestation by the concerned Bank official.
7. Photo ID card issued by the Ministry of Home Affairs of Centre/State Governments.
8. Any Government-issued photo ID having Name& address.
Documents as proof of address (Anyone):
1. Aadhaar (eKYC Service)
2. Telephone Bill
3. Electricity Bill
4. Water Bill
5. Gas connection
6. Bank Statements signed by the bank
7. Service Tax/VAT Tax/Sales Tax registration certificate.
8. Driving License (DL)/ Registration certificate (RC)
9. Voter ID Card
10. Passport
11. Property Tax/ Corporation/ Municipal Corporation Receipt
12. Any Government issued photo ID having a Name & address
With the above documents, the following conditions will apply.
1. Validity of the Address Proof: In case of any utility bills like electricity, water, gas, and telephone bills, in
the name of the applicant, the recent proof, but not earlier than 3 months from the date of application shall
be attached.
2. Using a single document copy to be used for both Identity & Address proof: This may be considered.
However, if the address in the photo ID is different from the address given in the application then a separate
address proof may be insisted upon.
3. Digitally signed documents: A Digitally Signed photo ID document by the issuer can be accepted in
electronic format where CA can validate the Digital Signature. In such a case, CA shall cross-verify the photo
with the video. The document shall be preserved along with its password (if any) for future
references(Applicable for ePAN, Driving License etc being issued by respective issuers in digitally signed
form)
AUTHORIZED SIGNATORY LETTER TO CA FOR eSign/DSC
(To be submitted to CA by Authorized Signatory)
[APPLICABLE TO ALL CENTRAL GOVERNMENT EMPLOYEES, STATE GOVERNMENT EMPLOYEES, EMPLOYEES
OF STATUTORY BODIES, PUBLIC SECTOR UNDERTAKINGS AND OTHER GOVERNMENT ORGANIZATIONS]
To
Speed Sign Technologies Pvt Ltd
Jaipur
I, Controlling / Administrative Authority / Head of Office / Head of Department (HoD) of the -------
Organization Name ----------------------, have understood the requirements of eSign/DSC enrolments under
provisions of the Information Technology Act, and will authorize the employees in line with these
requirements. I have enclosed my ID card /identity letter issued by the organization/ Proof of association
with the organization.
Full Name: ____________________
Organization Name: ____________________
Position/Designation: ____________________
Organization Identity Card Number: ____________________
Office Address: ____________________
Office Tel No: ____________________
Mobile No: ____________________ (Optional)
Website Reference of my information, if any: ____________________ (Optional)
Signature: ____________________
(Seal & Stamp)
Date: ____________________
Enclosed: ID card of Authorized signatory /identity letter issued by the organization/ Proof of individual
association with the organization
Supporting documents for organisation verification Authorization to Authorized Signatories
Category Documents required
Individual/Proprietor 1) Business registration certificate containing the name of the proprietor
ship Firm: confirming the business ownership of the Authorized signatory (Proprietor).
2) Government-issued ID card (PAN, Voter ID, Passport or Driving License) of the
Authorized signatory shall be enclosed.
Partnership Firm: 1) Copy of List of Partners from Partnership Deed. (First page and page(s)
containing Authorized Signatory/Partner Name)
2) If the Authorized signatory is not a partner, an Authorization Letter signed by a
partner.
3) Government-issued ID card (PAN, Voter ID, Passport or Driving License) or
organizational ID card of the Authorized signatory shall be enclosed.
Corporate Entities: 1. Copy of List of Directors.
2. If the Authorized signatory is not a director, Board Resolution OR Power of
Attorney shall be enclosed.
3. Government-issued ID card (PAN, Voter ID, Passport or Driving License) or
organizational ID card of Authorized signatory shall be enclosed
Association of person 1. Copy of resolution from Association / Society authorizing the signatory.
(body of individuals) 2. Government-issued ID card (PAN, Voter ID, Passport or Driving License) or
organizational ID card of the Authorized signatory shall be enclosed.
Limited Liability 1. Copy of List of Directors
Partnership 2. If the Authorized signatory is not a director, Board Resolution OR Power of
Attorney shall be enclosed.
3. Government-issued ID card (PAN, Voter ID, Passport or Driving License) or
organizational ID card of Authorized signatory shall be enclosed
Non-Government 1. Copy of resolution from the NGO / Trust authorizing the signatory.
Organisation /Trust 2. Government-issued ID card (PAN, Voter ID, Passport or Driving License) or
organizational ID card of Authorized signatory shall be enclosed
Banking Organization 1. Bank ID card of Authorized Signatory / Bank Manager
Government 1. Copy of organizational ID card of Authorized signatory /identity letter issued by
Organization the organization/ Proof of individual association with the organisation
2. letter of Authorized signatory to CA for eSign/DSC as per Annexure V
Supporting Documents in respect of the Existence of organization
Category Documents required
Individual/Proprietorship Firm 1) The proof of organisational GST verification details as
mentioned in Annexure III.
OR all the below-mentioned documents
1) Original Bank Statement with transactions less than 3 months,
signed by the Bank. The Bank Statement shall be in the
“organization name”. As an alternative to the bank statement, a
signed letter from the bank confirming the account's existence
and organisation name can be provided.
2) Copy of Organization Business registration certificate including
Shops & Establishments
Partnership Firm 1) The proof of organisational GST verification details as
mentioned in Annexure III.
OR all the below-mentioned documents
1) Original Bank Statement with transactions less than 3 months,
signed by the Bank. The Bank Statement shall be in the
“organization name”. As an alternative to the bank statement, a
signed letter from the bank confirming the account's existence
and organisation name can be provided.
2) Copy of Organization Business registration certificate including
Shops & Establishments.
3) Copy of Organization PAN Card
Corporate Entities The proof of organisational GST verification details as mentioned
in Annexure III.
OR all the below-mentioned documents
1) Original Bank Statement with transactions less than 3 months,
signed by the Bank. The Bank Statement shall be in the
“organization name”. As an alternative to the bank statement, a
signed letter from the bank confirming the account's existence
and organisation name can be provided.
2) Copy of Organization Incorporation Certificate.
3) Copy of Organization PAN Card
Association of person (body of The proof of organisational GST verification details as mentioned
individuals) in Annexure III.
OR all the below-mentioned documents
1) Original Bank Statement with transactions less than 3 months,
signed by the Bank. The Bank Statement shall be in the
“organization name”. As an alternative to the bank statement, a
signed letter from the bank confirming the account's existence
and organisation name can be provided.
2) Copy of Organization Incorporation and Registration Certificate
issued by authority such as Registrar.
3) Copy of Organization PAN Card
Limited Liability Partnership The proof of organisational GST verification details as mentioned
in Annexure III.
OR all the below-mentioned documents
1) Original Bank Statement with transactions less than 3 months,
signed by the Bank. The Bank Statement shall be in the
“organization name”. As an alternative to the bank statement, a
signed letter from the bank confirming the account's existence
and organisation name can be provided.
2) Copy of Organization Incorporation certificate.
3) Copy of Organization PAN Card
Non-Government Organisation 1) Original Bank Statement with transactions less than 3 months,
/Trust signed by the Bank. The Bank Statement shall be in the
“organization name”. As an alternative to the bank statement, a
signed letter from the bank confirming the account's existence
and organisation name can be provided.
2) Copy of Organization Incorporation certificate.
3) Copy of Organization PAN Card
Banking Organization 1) The proof of Bank GST verification details as mentioned in
Annexure III. OR all the below-mentioned documents
1) Copy of Bank PAN Card
2) Copy of Incorporation Certificate or Banking License Certificate
Government Organization 1) As per Article 12 in The Constitution of India 1949, the State
includes the Government and Parliament of India and the
Government and the Legislature of each of the States and all local
or other authorities within the territory of India or under the
control of the Government of India
2)Government organization include State/ Central Governments
and their departments, any agency/instrumentality on which the
Government has deep and pervasive control, PSUs, Government
Companies, Government Corporations etc.
3) For government organizations, the authorised signatory shall
be the Controlling/Administrative Authority/Head of Office or
Head of Department (HoD).
4) For issuance of DSCs MPs and MLAs having ID card, the
approval of an authorised signatory is not required during their
tenure; however, their identity should be verified from the state
or central government websites. At the panchayat level, for
issuance of DSC to elected members, the authorised signatory
shall be the Block Development Officer (BDO).
