EXCHANGE STUDENT
SHORT GUIDE
2025-2026
Bologna Campus
GETTING TO KNOW UNIBO
Before your mobility read the general information for incoming exchange students
If you have any doubts or questions you can contact:
exchange.students@unibo.it
STAY INFORMED!
Activate your @studio.unibo.it mailbox where you will receive all official
notifications
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BEFORE YOUR
MOBILITY
• Getting to know UniBO and
activating your UniBO
mailbox
• Pre-enrolment and visa (for
non-EU students)
• Choosing the courses
• Learning Agreement
• Learning Italian
• Accommodation
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PRE-ENROLMENT AND VISA
If you are a non-EU exchange student (UK students included) you must:
• pre-enrol online through the Universitaly portal
• apply for and obtain an entry visa for study purposes.
Important!
You must apply for the visa well in advance as the process could take several
months.
If you wish to assess your situation, fill in the form.
Contact the Italian Embassy/Consulate if you need further information
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CHOOSING THE COURSES (course units)
Explore the course unit catalogue
When choosing your courses pay attention to:
• CAMPUS
• RESTRICTED ACCESS COURSES
• LEVEL
• LANGUAGE
• CREDITS
If you need any information about courses and Learning Agreement or
academic calendar and lesson timetable, please contact the relevant
International Mobility Office.
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LEARNING AGREEMENT (LA)
The Learning Agreement is the core document of your mobility!
The approval of the LA through the International Mobility Offices at UniBO guarantees that you are allowed
to attend the courses you have chosen.
It is compulsory for Erasmus+ student and may be optional for other exchange programmes, but you still
have to submit a list of the courses you wish to attend to the International Mobility Offices for its approval.
HOW?
➢ If you are an Erasmus+ student and your home University manages the Digital Learning Agreement
(DLA) via Erasmus Without Paper (EWP), you need to follow the instructions you receive from your
home university (and you must use your home university credentials)
➢ If you cannot use EWP or you are a non-Erasmus+ student, you have to upload your Learning
Agreement on AlmaRM. You will be notified of the approval/refusal of your LA via email to your
@studio.unibo.it mailbox
➢ If based on your mobility programme, you are not enabled to upload your LA to AlmaRM, you must send
the list of courses you wish to attend to the International Mobility Offices by email
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ACCOMMODATION
Bologna welcomes a large number of students and finding accommodation
can be difficult, especially for short periods, i.e. less than 12 months.
Start looking for accommodation well in advance!
SAIS - Student Accommodation and Information Service supports
international students in finding accommodation in Bologna and it offers
contractual advice in negotiating rental contracts.
Sign up with SAIS well in advance and search for an accommodation
before arriving in Bologna.
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LEARNING ITALIAN
How to improve your Italian?
Take advantage of the following opportunities:
• L2 ITALIAN COURSES at the University Language Centre (CLA)
Passing the Italian exam at the University Language Centre (CLA) entitles
to 5 ECTS.
Only one course is for free.
For further information write to cla.bo-italiano@unibo.it
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DURING YOUR
MOBILITY
• Check-in
• Healthcare
• Residence permit and
declaration of presence(for
non-EU students)
• Student services
• Sport, culture and free time
services
• Support services
• Changing the duration of your
mobility period
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ONLINE CHECK-IN
After your arrival, check-in at the Exchange Student Desk by joining the
Virtual Desk – Sportelli virtuali:
Important:
• The mobility starts on the first working day following your entry into Italy.
• You can attend lectures even if you have not checked in yet.
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CHANGING COURSES
If you have any questions or doubts about courses, you
should directly contact the International Mobility Office.
If you want to change your LA during your mobility,
you have to repeat the same procedure done for its first
approval via
• EWP
• AlmaRM
• email
and wait for approval or signature
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ONLINE CHECK-IN
WHAT SHOULD I SHOW?
• EU students: your passport or ID card, your used inbound travel ticket to
Italy (for example your flight ticket).
• Non-EU students: your passport with visa, your used inbound travel
ticket to Italy (for example your flight ticket).
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HEALTHCARE
Information about healthcare services in Italy for EU and non-EU students:
• Healthcare in Italy
• Healthcare and medical treatment in Bologna
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RESIDENCE PERMIT AND DECLARATION OF
PRESENCE
If you are a non-EU citizen and your mobility period lasts for more than 90 days, you must
comply with the Italian immigration Law within 8 working days of your arrival in Italy.
• If you have obtained a type D VISA for study, you must apply for a residence permit.
• If you are a non-EU student, but you hold a residence permit for study purposes issued by a
European Union country (Schengen Area), which allows for the exemption from the entry
visa and covers the entire mobility period, you do not have to apply for the Residence Permit
but make the declaration of presence.
Please, send a scan copy of the application receipt/declaration to exchange.students@unibo.it
If you do not provide it, after 180 days you will not be allowed to sit any exam!
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STUDENT SERVICES
• University Museum Network
• Libraries and study rooms
• Italian language courses
• TPER - Annual bus passes €154
• Canteens and catering services
SPORTS, CULTURE AND FREE TIME SERVICES
• Sports
• Collegium Musicum
• Culture and events
• Leisure incentives
• Student Associations and Cooperatives
• Student life in our Multicampus
SUPPORT SERVICES
• Services for students with special
needs
• Alias careers for students at University
of Bologna
• Helpdesk against gender based
violence
• The Psychological support service
ONLINE SERVICES
Guide to online student services — University of Bologna (unibo.it)
AlmaRM: LA, Study Plan
AlmaEsami: exam registration and grade verification
Studenti Online: Study Plan and public transport ticket purchase
Virtuale: Syllabus and course materials
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MYUNIBO APP
With myUniBo you can:
• See your study plan with the courses chosen in the LA (my study
plan);
• Check dates and book exams (plan my exams);
• Set a reminder for the day of the exams (calendar);
• See the timetable and classroom of each lesson (class schedule);
• Find useful contacts, like email addresses or phone numbers for any need
(contacts);
The myUniBo app can be downloaded from Google Play or the App Store.
Please note: the app services will work only after the submission of your study plan.
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CHANGING THE DURATION OF YOUR MOBILITY
PERIOD
If you want to stay beyond the agreed period, you will need to ask for an extension.
In order to do so, you have to:
• Ask for the approval of your university
• Ask for the approval of your exchange coordinator at UniBO
• Notify the approval to the Exchange Student Desk by email (exchange.students@unibo.it)
You cannot ask for an extension only to re-take exams.
If you are a non-EU citizen and you wish to extend your mobility, please get in touch with
exchange.students@unibo.it for further information (if the extension is granted, you shall also
renew your Residence Permit).
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EXAMS DEADLINE
All activities and exams must be completed
within the agreed period
AFTER YOUR
MOBILITY
First semester student: February 28th(exam session starting from April not
allowed)
• Check-out
Annual/second semester student : July 27th of Records
• Transcript
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IN ORDER TO CHECK-OUT
Write an email to exchange.students@unibo.it and:
▪ Confirm that all your exams have been recorded (check in
AlmaRM or in AlmaEsami)
▪ Send your outbound travel ticket after leaving Italy
If you notice a significant delay in the recording of your grades after your departure, please send
an email to exchange.students@unibo.it and let us know what is missing, specifying the exam
name, code, date and professor.
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CHECK OUT - DOCUMENTS
The Transcript of Records is issued both in Italian and English.
It shows your personal data, the start and end dates of your mobility, the list of exams and
internships you have done, along with the exam dates, credits (CFU and ECTS) and marks
obtained.
The grades are expressed in the Italian scale out of thirty and are converted into the ECTS
scale.
“Idoneo”/”Pass” can never be transformed into a numerical grade.
The Certificate of Attendance shows the start date and end date of your mobility.
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FREQUENTLY ASKED QUESTIONS
1. I received the result No.
“Idoneo”/“Pass” for one The “Idoneo”/”Pass” can
of my courses. never be transformed into
Can I change it into a a numerical grade.
numerical grade? It will be listed as "ID" on
your ToR.
2 Can the University No, you will need to
staff help me find contact SAIS, the Student
. accommodation? Accommodation and
Information Service
3 I need to go back home
earlier for practical No, you should sit all
reasons, can I take some your exams during your
. exams online? mobility period, while
you are in Italy.
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FREQUENTLY ASKED QUESTIONS
No. For more information
4. Can the Exchange
Student Desk sign my
about your courses and your
LA, you should contact the
LA? International Mobility Office of
the Department where you will
study (e.g., Humanities, Law,
Medicine ...)
I need a handwritten According to
signature on my Unibo policies,
5. Certificate of Attendence;
the Certificate of
Attendance and the ToR
where can I get it? will be exclusively sent to
you and to your University
in digital format
What should I do if I If you cannot try again
6. receive a fail?
(RE/RT)
and need it registered,
ask the professor
straightaway
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THANKS FOR YOUR ATTENTION AND WELCOME TO THE UNIVERSITY OF BOLOGNA!
If you have any doubts or questions you can write to exchange.students@unibo.it
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