Tuesday, March 21, 2023
Ref No : 0048/CL/SM-SICI/III/2023
Company Name : PT. NT
Contact person : Mrs. Queena
Address : Jl.Jababeka
Phone / Fax : -
Mobile :
Email : -;
Subject: CONFIRMATION LETTER
Dear Mrs. Queena,
Warmest Greetings from Swiss-Belinn Cikarang…
We would like to thank you for the opportunity of submitting our proposal for you. We are
delighted to be in position to work with you and being part of the success of your event. Further
to your requirement of meeting package in Swiss-Belinn Cikarang, we are pleased to offer our
special rate as follow:
Room Requirement
Published Rate Special Rate
Room Type Dimension (++) (Nett)
Deluxe Room 21 sqm IDR 988.000,- IDR 400.000,-
Suite Room 35 sqm IDR 1.350.000,- IDR 600.000,-
Room Benefits:
Welcome drink upon arrival
Daily Buffet Breakfast for 1 (one) or 2 (two) persons per room per night at Swiss Bistro
Complimentary 2 (two) bottles of daily mineral water per room
Complimentary tea and coffee making facilities in room
Free entrance Swimming pool and Fitness center
Free Wi-Fi internet access in room and Hotel area
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Event Requirement
Satsuki Room – M floor Nadhesiko Room – M floor Kanna Ballroom – Lobby floor
Package Publish Rate (Nett) Special Rate (Nett)
Private Iftar
Maximum 3 (three) hours usage of meeting room IDR 0,- IDR 110.000,-
1x Meal
Name of Event : Private Iftar
Period : 6 April 2023
Time : 17.00 – 20.00
No. of Pax : 137 pax (min. Guarantee)
Venue : Kanna Ballroom
Set up : Round Table
EVENT ARRANGEMENT
Period of Time Package Venue Set up No. of Activities
Event Pax
6 April 2023 17.00 Private Kanna Round 137 Arrival Guest: 17.00
– Iftar Ballroom Table Departure: 20.00
20.00
*Meeting space blocking subject to change where Hotel has discretion to move and or change meeting space as long as it
doesn’t change the minimum requirement to hold the event
The above meeting packages are inclusive of:
21% government tax and service charge *non-commissionable
Free usage of meeting room
LCD screen and projector
1 (one) time of Dinner for 137 pax
Free usage of standard sound system with maximum 2 (two) wireless microphones
Free Wi-Fi internet access during the event
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COST ESTIMATION BANQUET
Period of Package No. of Venue (s) Day Rate (Nett) Total (Nett)
Event Pax (s)
6 April 2023 Private Iftar 137 Kanna 1 IDR 110.000, - IDR 15.070.000, -
Ballroom
Grand Total IDR 15.070.000, -
TERMS & CONDITIONS
The prices are valid for event and dates as stated above.
The above special rates quoted for a minimum guaranteed person. In the event of shortfall,
the hotel reserves the right to review the offer; additional participant on top of guarantee
number will be charged accordingly.
Should there be any additional in terms of attendants and or food, we would appreciate if
you are able to confirm us within 5 working days before the function date.
Hotel is not responsible for any damage and or loss of any guests and organizer belonging
that occurred before, after or during the function.
PAYMENT & DEPOSIT PROCEDURES
50% deposit of total payment arrangement is required to confirm the booking upon and
deposit received is non-refundable.
Balance payment and if any additional should be settled before departure date
Payment can be made by cash, credit card, or transfer to our Bank Account:
Beneficiary Name : PT. ARGA ANANTYA
Bank Name : Bank Central Asia (BCA)
Rupiah Account No. : 071.382.8898
(Please send the copy of bank receipt after the payment is made by email)
CANCELLATION POLICY
Cancellation within 4 (four) days prior to event dates: 50% from the total revenue
Cancellation within 1 (one) day prior to event dates: 100% from the total revenue
FOOD AND BEVERAGE
All food and beverage service for the functions within the Hotel must be provided by the Hotel in
accordance with the Hotel’s prevailing for such services. No leftover food to be taken out from the
premises. Unless the prior consent of the hotel has been obtained and if the hotel requires and
additional charge is paid which is 30% from the actual purchase and you must present the original
bill. Meals for crew and contractors can be ordered with prior notice to the sales staff.
DANGEROUS MATERIAL
Candles, fireworks, explosive, petrol, dangerous gasses or inflammable substances are not
allowed inside and around the hotel.
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DAMAGE TO COMPLEX
The Organizer will be responsible for all damage caused either to the Venue or any other part of
the Complex by any persons in attendance at the event (other than those under the control or
direction of the Hotel) or any contractors engaged by the organizer for the event and must
immediately pay to the Hotel on demand he cost of ratification of any damage. The organizer
must obtain the prior written consent of the Hotel before it engages any contractor for the
event. Where the person organizing the event is not the Organizer, that person warrants that it
has the authority to enter into this agreement on behalf of the Organizer.
SECURITY
The Organizer acknowledges that Swiss-Belinn Cikarang cannot be responsible for the
safekeeping of equipment, supplies, written material or other valuable items left in the function
rooms. Accordingly, the Organizer acknowledges that it will be responsible to provide security of
any such aforementioned items and hereby assumes the responsibility for loss thereof.
AUTHORIZED SIGNATURES
The terms of this agreement shall be binding upon the hotel only if this agreement is dully signed
by the organizer and returned to the hotel on 24th March 2023. Additional specifications,
supplemental charges and/or requirements may be added from time to time and will act as an
addendum to this agreement not withstanding that certain specifications, supplemental charges
and/or requirements may not be finalized or agreed upon event.
Signed and on behalf of Signed and on behalf of
SWISS-BELINN CIKARANG PT. NT
Ullie Naomi (Mrs.) Name :
Senior Sales Executive Title :
Date :
Mobile No. : +62 813 1217 0587
Email : sici2@swiss-belhotel.com;
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