Concept of Memorandum
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ScribdTranslationsConcept of Memorandum
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ScribdTranslationsMEMORANDUM
1. CONCEPT
It is the brief communication used to remind about an issue or to give
simple instructions. The common name for this writing is
memorandum, but the term memorandum is accepted. In plural the
the term is memorandums, memoranda or memorandos. It is informal and
It should never be used to sanction a specific person.
Most official offices order the printing of their
format in half-letter size. It includes the letterhead and the
word MEMORANDUM located at the top center of the paper.
2. THE ELEMENTS
Letterhead
Subject
c)c)Date
d) Address
e) Text
Farewell
g) Acknowledgment
h) Company
Final references.
3. FUNCTION. The memorandum is a diplomatic communication in
the one that transmits a message and can be:
an order.
a message.
A request.
a lost one.
A justification.
a warning.
g) Information, etc
4. USES.
It is used among the different offices and departments of the same
institution. Due to its status as an internal document
INTEROFFICE
It is so common in our administration that some entities
they have printed memorandums in booklets, depending on their
format of the requirements.
5. CHARACTERISTICS:
It is characterized by being:
a) A brief and direct document.
b) Functional and practical.
Internal.
d) Circulates within the institution.
e) Above all, immediate action.
6. CLASSES:
a. Simple or direct memorandum. It is one that is addressed to
a single recipient, to address a work matter. It is a
document that links a subordinate and vice versa, or a boss with
another of same range.
DEL : General Manager
AL Section Chief of
Sales.
SUBJECT Warning call.
DATE November 3rd
2011.
b. Multiple memorandum. It is used to give to
to know provisions or any information in form
simultaneously to several recipients. It is the same text.
with same numbering for various recipients.
DE : General Manager.
A : Section Heads.
SUBJECT : Holiday roll.
DATE November 3
2011.
DE Director of the Institute.
A : Teachers. Luís
Hernández
John
Rivera
César
Castro
SUBJECT : Delivery of grades.
DATE : November 3
2011.
7.PARTIES:
a) Numbering. The word memorandum is written followed by the
code or the corresponding number, of the year and the initials of
the institution. Example.
MEMORANDUM No. 015/GG/11.
(Management General
MEMORANDUM No. 020/DC-IPSS/11.
Accounting Department of the Peruvian Institute of
Social Security.
b. Information. The word DE is written followed by the name
complete and sender's charge; then the word A: followed by the
full name and position of the recipient; the word SUBJECT:
followed by a summary of the subject or text of the document; and the
word DATE: followed of the date del day.
DE (L) position and/or name of the
person what send.
A (L) position and/or name of the
recipient.
SUBJECT synthesis of the message.
DATE day, month and year.
c. Body or text. It is the part where clarity is expressed.
precision the reason for the document, drafting the fundamentals,
the necessary, directly and without wordiness.
d. Farewell. Generally it is very simple with 1 or 2
words. Usually to be sincerely
e. Signature and initials. It is the signature of the person who sends the
document
Eduardo Prado González
MANAGER GENERAL
f. With copy or distribution. It is used when the document
it must be integrated for the knowledge of another person
besides recipient.
c.c. Department de Personal
It means with copy.
g. Distribution.
C.c. Department of Personal
c.c. File.
H. Initials. The sender's initials are written in uppercase letters.
and in lowercase letters those of the typist, data entry operator or
secretary, separated by a forward slash.