Request For Proposal (RFP)
Broadband, Internet, and Related Services for
Mesa County Libraries
December 14, 2020
1. Mesa County Libraries
2. (MCL) is a public library district serving Mesa County at eight locations.
3. Description of Current Broadband Services
3.1. Mesa County Libraries is looking for broadband service bids at 4 out of 8
locations (Clifton, Orchard Mesa, Palisade, and Gateway). Current service
consists of:
3.1.1. Clifton Branch – 300Mbps Cable
3.1.2. Orchard Mesa Branch – 300Mbps Cable
3.1.3. Palisade Branch – 300Mbps Cable
3.1.4. Gateway Branch – 8Mbps DSL
3.2. The main purpose of this broadband service is to support Internet access for
library users, including patrons and library employees.
4. Services Requested by this RFP
4.1. By Location and Type
4.1.1. Clifton Branch Library - 590 32 Road #6F, Clifton CO, requires 300Mbps
copper, fiber or better at competitive prices.
4.1.2. Orchard Mesa Branch - 230 Lynwood St, Grand Junction CO, requires
300Mbps copper, fiber or better at competitive prices.
4.1.3. Palisade Branch Library – 119 W. 3rd Street, Palisade CO, requires
300Mbps copper, fiber or better at competitive prices.
4.1.4. Gateway Branch Library - 42700 Highway 141, Gateway, CO 81522
4.2. Vendors may propose upgrades for all circuits. Partial solutions are welcome.
5. Schedule
12/14/2020 RFP posted with E-rate 470
12/28/2020 Deadline for Written Questions
01/11/2021 PROPOSAL CLOSING DATE
01/18/2021 Winning contractor(s) selected by
July 1, 2021 to July 31, 2021 Contractor(s) to complete
implementation(s) by
6. Terms and Conditions
6.1. MCL reserves the right to reject all proposals, reject portions of any proposal,
or accept the proposal or proposals deemed most advantageous to MCL. MCL
may cancel this RFP at any time and for any reason. Any bidder may be
disqualified if the proposal is not clear, comprehensive, and accurate; if the bid
is not technically correct; if the bid is not submitted by the due date; or if there
is ANY problem that might interrupt E-rate funding. All proposals received
may be subject to clarification prior to contract award.
6.2. All documents provided to MCL by Contractor will be the exclusive property
of MCL and subject to its use and control.
6.3. This RFP is not a commitment to purchase.
6.4. MCL shall not reimburse Bidders for any costs incurred in the preparation and
submission of the proposal. MCL does not obligate itself with any action taken
or cost incurred by Bidder in responding to this Request for Proposal.
6.5. This bid will be non-exclusive. MCL reserves the right to purchase any
supplies or services from multiple vendors each of whose proposed services
are determined to be the best solution at the best price for one or more specific
sites.
7. Statement of Qualifications
7.1. Detail your firm’s experience installing, supporting, and maintaining
telecommunication services for libraries in the not-for-profit sector, as well as
for- profit corporations of comparable size.
7.2. Describe how your firm will implement the proposed services, in particular
how you can minimize downtime for transferring circuits and reconfiguring
the existing network.
7.3. Identify the project manager who will be assigned to MCL if you win the
bid, including a statement of qualifications and experience.
7.4. Provide names and contact information of three clients comparable to MCL
who are also E-rate Applicants.
7.5. MCL requires evidence of worker’s compensation and general liability
insurance with minimum coverage of $1,000,000 per occurrence/$2,000,000
aggregate. MCL shall be added as an Additional Insured on General Liability,
Automobile Liability, and Umbrella/Excess insurance coverages. Waiver of
subrogation shall be provided in favor of MCL.
7.6. Include your USAC SPIN.
8. Costs
8.1. Itemize fees and terms.
8.2. State any guarantees regarding limits to future cost increases.
8.3. Confirm that all prices are Lowest Corresponding Pricing (LCP).
9. Bid procedures and evaluation
9.1. Questions may be submitted in writing to Finance Director Blair Wade, 443 N.
6th Ave, Grand Junction CO 81501 or to bwade@mcpld.org. Additional
information and/or clarifications based on written questions will be sent to all
bidders via email. Verbal questions or questions submitted after the Deadline for
Written Questions will not be considered.
9.2. Should the MCL omit anything from this RFP that may be necessary for a clear
understanding of requirements, or should any instructions appear to conflict,
bidders should contact Finance Director Blair Wade, 443 N. 6th Ave, Grand
Junction CO 81501 or to bwade@mcpld.org prior to Deadline for Written
Questions.
9.3. Bidders must respond in detail to requirements stated herein; and acknowledge
terms, conditions, and scope of work by completing the “Proposal Sheet” at the
end of this document.
9.4. Bids must be received by email to Blair Wade at bwade@mcpld.org with subject
line Mesa County Libraries Broadband RFP Response”. Attach proposal
documents in current Microsoft Office formats. Include a scanned pdf of the
“Proposal Sheet” below, completed and signed by an authorized representative
9.5. LATE PROPOSALS WILL NOT BE ACCEPTED OR CONSIDERED. IT IS
THE RESPONSIBILITY OF THE BIDDER TO INSURE THE PROPOSAL
ARRIVES AT THE LIBRARY PRIOR TO THE PROPOSAL CLOSING DATE.
9.6. After proposals are opened, a Bidder may be given an opportunity to explain
any error, and may request their proposal be withdrawn. Such proposals may,
with the approval of the Finance Director, be withdrawn and not resubmitted.
Errors, determined by the MCL to be minor, may be allowed in an otherwise
acceptable proposal.
9.7. The contract shall be awarded based on BEST VALUE as determined by MCL in
compliance with E-rate rules. Criteria are not limited to the lowest price, however
PRICE is the most important factor per E-rate rules.
9.8. In the event the selected Contractor believes that a change in, or addition to, work
is beyond the scope of this contract, it must notify MCL in writing prior to
beginning such work.
Mesa County Libraries
REQUEST FOR PROPOSAL
PROPOSAL SHEET
Terms, Conditions and Specifications are stated on the previous pages.
PRINT THE WORDS "NO EXCEPTIONS" HERE ____________________________ IF
THERE ARE NO EXCEPTIONS TAKEN TO ANY OF THE TERMS, CONDITIONS, OR
SPECIFICATIONS OF THESE PROPOSAL DOCUMENTS. IF THERE ARE EXCEPTIONS
TAKEN TO ANY OF THESE TERMS, CONDITIONS, OR SPECIFICATIONS OF THESE
PROPOSAL DOCUMENTS, THEY MUST BE CLEARLY STATED ON A SEPARATE
SHEET OF PAPER, ATTACHED TO THIS PROPOSAL SHEET AND RETURNED WITH
YOUR PROPOSAL.
FIRM OR INDIVIDUAL
TELEPHONE
ADDRESS:
____________________________________________________________________________
PRINT NAME AND TITLE:
AUTHORIZED SIGNATURE: __________________________________________________
DATE: _____________
