INDUSTRY INTERNSHIP

SUMMARY REPORT

“RESULT MANAGEMENT SYSTEM”

BACHELOR OF TECHNOLOGY

in

COMPUTER SCIENCE AND ENGINEERING

Submitted by

Venu Gopal Singh 21SCSE1011594

SCHOOL OF COMPUTING SCIENCE AND ENGINEERING

GREATER NOIDA, UTTAR PRADESH
2024 – 2025

1
 BONAFIDE CERTIFICATE

24-02-2025

2
 CERTIFICATE

I hereby certify that the work which is being presented in the Internship project report
entitled “ Result Management System” in partial fulfillment for the requirements for the award
of the degree of Bachelor of Technology in the School of Computing Science and Engineering of
Galgotias University , Greater Noida, is an authentic record of my own work carried out in the
industry.
To the best of my knowledge, the matter embodied in the project report has not been
submitted to any other University/Institute for the award of any Degree.

Venu Gopal Singh

21SCSE1011594

This is to certify that the above statement made by the candidate is correct and true to

Signature of Internship Coordinator Signature of Dean (SCSE)

3
 TABLE OF CONTENTS

CHAPTER TITLE PAGE NO

Abstract
List of Figures & List of Tables
List of Abbreviations
1 Introduction
1.1 Objective of the project
1.2 Problem statement and research objectives
1.3 Description of Domain

1.4 A brief introduction about an organization.

2 Technical Description

3 System Design
3.1 General Architecture
3.2 Design Phase
3.2.1 Data flow diagram
3.2.2 UML Diagrams
3.3 Methodology

4 System Implementation

5 Results and Discussions

6 Conclusion and Future Work

7 Appendices-

7.1 Source Code

7.2 Learning Experiences

7.3 SWOT Analysis

8 References

4
 CHAPTER 1

INTRODUCTION

1.1 Objective of the project

This Student Management System (SMS) is designed to streamline and centralize the
management of student data and academic processes. The primary objectives of the project are:

1. Centralized Management of Student Information: To create a unified system for storing

and accessing key student data, including personal details, academic records, attendance,
and assessment results. This ensures easy access and real-time updates for students,
teachers, and administrators.

2. Improved Communication and Collaboration: To facilitate seamless communication

between students, teachers, and administrators through integrated notifications, messaging,
and alert features. This will keep all parties informed about important academic updates,
deadlines, and announcements.

3. Automation of Administrative Processes: To automate essential administrative tasks such

as student enrollment, course registration, grading, and attendance tracking. This will
reduce manual efforts, minimize errors, and improve the efficiency of administrative
operations.

4. Intuitive and User-Friendly Interface: To design a simple and intuitive interface that
enhances user experience for all stakeholders. Students will be able to track their progress
easily, teachers can manage class rosters and grades, and administrators can oversee the
system’s operations without complexity.

5. Enhanced Data Security and Integrity: To ensure that all student data is secure, with proper
access controls and encryption, protecting the privacy and integrity of sensitive academic
information.

9
 1.2 Problem statement and research objectives

Problem Statement

Managing student data and academic processes can be a complex and time-consuming task for
educational institutions. Traditional methods often involve manual record-keeping, leading to
inefficiencies, errors, and difficulties in tracking student progress. Additionally, communication
between students, teachers, and administrators can be fragmented, hindering timely information
exchange and decision-making. There is a need for a centralized, automated solution to streamline
administrative processes, improve data management, and enhance communication within
academic institutions. The existing systems lack a unified platform that integrates essential
features, such as student record management, real-time communication, and automated
administrative tasks, making it challenging to maintain accuracy and efficiency across various
academic operations.

Research Objectives

1. Centralized Student Information Management: To develop a system that centralizes all

student-related information, including personal details, academic records, attendance, and
assessments. This system aims to provide quick and easy access to accurate data, ensuring
that students, teachers, and administrators can efficiently manage and track academic
performance.

2. Enhanced Communication: To facilitate seamless communication between students,

teachers, and administrators through features like notifications, messaging, and alerts. By
integrating these communication tools, the system ensures that important updates (such as
grades, deadlines, or announcements) are shared promptly with all stakeholders.

3. Automation of Administrative Processes: To automate key administrative tasks such as

student enrollment, course registration, grading, and attendance tracking. This will reduce
manual effort, eliminate errors, and ensure real-time updates, improving the efficiency of
administrative functions.

4. User-Centered Interface Design: To design an intuitive, user-friendly interface for students,

teachers, and administrators, making it easy for them to access and manage the system’s
features. This ensures an enhanced user experience and minimizes the learning curve for
all system users.

10
 5. Comprehensive System Scope: To provide a comprehensive solution for students, teachers,
and administrators:

◦ Students will be able to access their profiles, view grades, register for courses, and
communicate with teachers.
◦ Teachers will have tools to manage class rosters, input grades, track attendance,
and communicate with students and parents.

◦ Administrators will have the ability to oversee the entire system, manage user
accounts, generate reports, and handle various administrative tasks with ease.

1.3 Description of Domain

The Student Management System (SMS) is developed within the domain of Educational
Technology (EdTech), focusing on optimizing academic and administrative processes in
educational institutions. This project aims to centralize and automate key tasks, offering a
streamlined approach to managing student information, communication, and administrative
operations.

The main components of the system include:

1. Student Information Management: The system centralizes student data such as personal
details, grades, attendance, and assessment records, enabling easy access and tracking of
academic progress.

2. Communication and Collaboration: The system integrates tools like notifications,

messaging, and alerts to facilitate communication between students, teachers, and
administrators, ensuring timely updates and effective interaction.

3. Automation of Administrative Tasks: By automating processes like course registration,

grading, attendance tracking, and enrollment, the system reduces manual work and errors,
improving overall operational efficiency.

4. User-Centered Interface: The project focuses on designing a simple and intuitive interface
that enhances user experience, allowing students, teachers, and administrators to interact
with the system easily.

5. Security and Data Privacy: The system ensures secure data storage and access, protecting
sensitive student information through role-based access and encryption.

11
By incorporating these features, the Student Management System aims to improve administrative
efficiency, streamline communication, and provide an effective tool for managing academic data,
ultimately enhancing the educational experience for students, faculty, and staff.

1.4 A brief introduction about an organization.

Zidio is a trusted IT services partner committed to delivering innovative, reliable, and scalable
technology solutions that cater to the unique needs of businesses. Whether it's cutting-edge
software development, robust IT support, or comprehensive technology solutions, Zidio ensures
that every client is equipped with the tools needed to achieve success and growth.

At Zidio, we understand the challenges businesses face in an increasingly complex

technological landscape. Our approach is customer-centric, focusing on providing bespoke
solutions that are both effective and efficient. By leveraging the latest technologies and best
practices, we empower businesses to streamline operations, enhance productivity, and stay
ahead of the competition.

Core Services

Software Development:-
Zidio specializes in creating customized software applications tailored to the specific needs of
businesses. Our team of developers works with a wide range of technologies to deliver robust
and secure solutions, from mobile apps and enterprise software to web-based platforms.

IT Support:-
We offer comprehensive IT support services designed to keep businesses running smoothly.
Our IT support team ensures that your infrastructure is secure, efficient, and up-to-date,
handling everything from troubleshooting and system maintenance to network security and
disaster recovery.

Technology Solutions:-
Zidio provides cutting-edge technology solutions that help businesses optimize their
operations. From cloud computing and data analytics to AI and machine learning integration,
we offer the expertise needed to implement advanced technologies that enhance decision-
making and improve overall performance.

12
 CHAPTER 2

TECHNICAL DESCRIPTION

The Student Management System (SMS) is built using a modern tech stack that ensures both
robust performance and a seamless user experience. The system is divided into three main
modules: Frontend Development, Backend Development, and Database, each utilizing appropriate
technologies for maximum efficiency.

Module 1: Frontend Development

The frontend of the SMS is designed to provide an intuitive and responsive user interface. The
technologies used in this module are:

· HTML: Provides the structure and layout of the web pages, ensuring the system's content
is organized and accessible.

· Tailwind CSS: It is a CSS framework Handles the visual styling of the application,
making it visually appealing and ensuring responsiveness across different screen sizes and
devices.

· JavaScript: Adds interactivity to the frontend, enabling dynamic content updates without
reloading the page and improving the overall user experience.

· Node.js: Used for building the frontend's server-side functionalities. It ensures smooth
handling of asynchronous requests and enables the efficient serving of static files.

Module 2: Backend Development

The backend module handles all the server-side logic and APIs required to support the frontend
functionality. The technologies used include:

· JavaScript: Used as the primary programming language for both frontend and backend,
maintaining consistency across the entire tech stack.

· React: While React is primarily a frontend library, it is also utilized on the backend for
building efficient UI components that can be rendered on the server side, improving
application speed and SEO.

13
 · Express.js: A web framework for Node.js, Express is used to build RESTful APIs and
handle routing, ensuring efficient communication between the frontend and backend. It
simplifies server-side logic and improves the handling of HTTP requests.

Module 3: Database

The Student Management System uses a NoSQL database for scalable and flexible data
management. The chosen database is:

· MongoDB: A document-based NoSQL database that stores student information, grades,

attendance, and other related data in JSON-like format. MongoDB is highly scalable and
flexible, making it ideal for handling complex, dynamic student data and supporting
efficient data retrieval for the system.

14
 CHAPTER 3

SYSTEM DESIGN

3.1 General Architecture

1. Frontend (User Interface)

· Technologies: HTML, CSS, JavaScript, React, Node.js
· Purpose: Provides a user-friendly and responsive interface for students, faculty, and
administrators to interact with the system.

· Key Features:
◦ HTML provides the structure of web pages.
◦ Tailwind CSS is a utility-first CSS framework that provides low-level utility
classes for building custom designs directly in HTML
◦ JavaScript enables dynamic content loading, enhancing interactivity (e.g.,
displaying real-time results and updates).
◦ React is used for building dynamic UI components with server-side rendering,
improving application performance and SEO.
◦ Node.js handles asynchronous operations and serves static content efficiently.

2. Backend (Server-Side Logic)

· Technologies: JavaScript, Node.js, Express.js
· Purpose: Manages server-side logic, processes requests, handles business rules, and
interfaces with the database.

· Key Features:
◦ JavaScript ensures consistency across the full tech stack (frontend and backend).
◦ Node.js allows for efficient handling of I/O-bound tasks and asynchronous
requests, ensuring fast performance.
◦ Express.js is used to build RESTful APIs for data retrieval and manipulation (such
as fetching student results, submitting grades, and updating attendance).
◦ APIs enable the communication between the frontend and backend, ensuring
smooth data flow (e.g., GET, POST, PUT, DELETE for managing student records).

3. Database (Data Storage)

· Technology: MongoDB (NoSQL).

15
· Purpose: Stores and manages student-related data, such as results, attendance, personal
details, and academic history.

· Key Features:
◦ MongoDB stores data in a flexible, document-based structure (JSON-like format),
which is highly scalable and suitable for complex data types.
◦ It supports fast querying, aggregation, and real-time updates for operations such as
viewing and updating student results or attendance.
◦ The NoSQL design makes it easy to scale the database horizontally as the volume
of data increases.

3.2.1 Data flow diagram

LEVEL 1 DFD

LEVEL 2 DFD LOGIN

16
 LEVEL 2 DFD RESULT MANAGEMENT

3.2.2 Uml diagrams

USE CASE DIAGRAM ACTIVITY DIAGRAM

ER DIAGRAM

17
 CHAPTER 4

SYSTEM IMPLEMENTATION

1. Backend System Implementation

The backend of the Result Management System (RMS) is developed using Node.js, Express,
and MongoDB to handle the logic for managing students, classes, and results.

1.1 Admin Management

· Admin Schema: Represents the admin who can manage students, classes, and results.
· Admin Authentication: Uses JWT (JSON Web Tokens) to authenticate and authorize
admin actions.

import mongoose from 'mongoose';

const adminSchema = n e w mongoose.Schema({

username: { type: String, required: true, unique: true },
password: { type: String, required: true }
});

export const A d m i n = mongoose.model('Admin', adminSchema);

1.2 Class, Student, and Result Management

· Class Schema: Represents a class with students and subjects.

· Student Schema: Represents a student linked to a class and results.
· Result Schema: Stores student results for each class.

import mongoose from 'mongoose';

const resultSchema = n e w mongoose.Schema({

student_id: { type: String, required: true, ref: 'Student' },
class_id: { type: String, required: true, ref: 'Class' },
result: [{ n a m e : String, score: String }]
});

export const Result = mongoose.model('Result', resultSchema);

18
1.3 Routes for CRUD Operations

The backend API has routes for:

· Class management: Add, delete, and fetch classes.

· Student management: Enroll students and fetch records.
· Result management: Post and fetch results for students.

const router = express.Router();

r o u t e r. r o u t e ( " / a d d c l a s s " ) . p o s t ( a d d C l a s s ) ;
r o u t e r. r o u t e ( " / g e t c l a s s " ) . g e t ( g e t C l a s s ) ;
r o u t e r. r o u t e ( " / a d d s t u d e n t " ) . p o s t ( a d d S t u d e n t ) ;
r o u t e r. r o u t e ( " / g e t s t u d e n t s " ) . g e t ( g e t S t u d e n t s ) ;
r o u t e r. r o u t e ( " / a d d r e s u l t " ) . p o s t ( a d d R e s u l t ) ;
r o u t e r. r o u t e ( " / g e t r e s u lts").get(getResults);

export default router;

·

2. Frontend System Implementation

The frontend is built using React to interact with the backend API. It provides an intuitive user
interface for admins and students.

2.1 HTML Structure

A basic HTML file to load the React applicaion:

<!doctype html>
<html lang="en">
<head>
<meta charset="UTF-8" />
<title>Result Management System</title>
</head>
<body>
<div id="root"></div>
<script type="module" src="/src/main.jsx"></script>
</body>
</html>

2.2 React Components

· Dashboard: Displays classes, students, and results.

· Post Result Form: Admins can post results for students.

const D a s h b o a r d = () = > {

19
 c o n s t [data, s e t D a t a ] = u s e S t a t e ( { classes: [], students: [],
results: [] });

useEffect(() = > {
axios.get("/api/getclass").then((response) = >
setData({ ...data, classes: response.data }));
axios.get("/api/getstudents").then((response) = >
setData({ ...data, students: response.data }));
axios.get("/api/getresults").then((response) = >
setData({ ...data, results: response.data }));
}, []);

return (
<div>
<h1>Dashboard</h1>
{/* Render Classes, Students, and Results */}
</div>
);
};

2.3 Tailwind CSS Usage

Card Component (for displaying results):

c o n s t C a r d = ( { title, c o n t e n t } ) = > (
<div className="bg-card text-card-foreground p-6 rounded-lg
shadow-md">
<h2 className="text-xl font-semibold">{title}</h2>
<p>{content}</p>
</div>
);

20
 CHAPTER 5

RESULTS AND DISCUSSIONS

Results

1. User Authentication and Role Management

◦ Admin Authentication: The system allows admins to register, log in, and manage
various operations such as posting results, adding students, and creating classes.
◦ JWT Authentication: Implementing JWT (JSON Web Token) ensures secure and
stateless authentication. Admins are given a unique token upon successful login,
which they use for subsequent requests. This has enhanced the security and
usability of the system.
◦ Role-Based Access: The admin role is the only one with permissions to modify the
system’s data, such as adding students, posting results, and managing classes.

2. Efficient Data Management

◦ Student Enrollment in Classes: The system allows students to be enrolled in

specific classes. Each class can have multiple subjects and students, enabling
efficient organization of student records.
◦ Dynamic Result Management: The RMS allows admins to post individual
student results per class. Results are stored in a structured format that can be easily
retrieved, making it convenient for both students and staff to view them.
◦ Relational Data: Using MongoDB, relationships between classes, students, and
results are managed through ObjectId references. This enables seamless data
retrieval and ensures referential integrity.

3. Frontend Design and User Experience

◦ Responsive and Intuitive UI: The frontend of the system, built using React.js, is
responsive and easy to navigate. It adapts well to different screen sizes and
provides users (both admins and students) with a clear and intuitive interface for
viewing and managing data.

21
Discussions

1. Scalability and Flexibility

◦ MongoDB's NoSQL Architecture: One of the main advantages of this system is

its scalability. MongoDB's document-based data model is ideal for dynamic data
like student records and results, which can vary in structure. As the institution
grows, new classes, students, and results can be easily added without the need for
major database schema changes.
◦ Future-Proofing with Tailwind CSS: The use of Tailwind CSS also supports
flexibility. As new UI components are needed, they can be quickly created by
combining utility classes, making it easy to adjust the user interface as the
application evolves.
◦
2. Challenges Encountered

◦ Data Integrity: Maintaining data integrity while allowing complex relationships

between students, classes, and results was a key challenge. MongoDB's reference
system helps mitigate this issue, but ensuring that all related data is updated
consistently when any student or class changes were made required careful
handling of delete and update operations.
◦ Performance with Large Datasets: As the number of students and results grows,
the backend needs to handle increasingly larger datasets. Optimizing queries and
ensuring the database can handle large amounts of concurrent requests was a
challenge. Some optimizations were made, including indexing and caching
frequently accessed data.

3. Security and Data Privacy

◦ Data Privacy: Given the sensitive nature of student data, the system implements
basic security measures, such as password hashing with bcrypt and the use of JWT
tokens for session management. However, there is room for improvement,
especially with securing the data during file uploads (e.g., validating the file type
and content).

22
 CHAPTER 6

CONCLUSION AND FUTURE WORK

The Result Management System (RMS) developed as part of this project offers an efficient and
user-friendly solution for managing student data, class information, and academic results. The
system is built using modern technologies such as Node.js, React.js, MongoDB, and Tailwind
CSS, which collectively provide a scalable, responsive, and robust platform.

· Admin Authentication & Role Management: Secure login and role-based access control
ensure that only authorized users (admins) can manage sensitive data like student records
and results.

· Dynamic Data Management: The system allows easy addition, deletion, and
management of students, classes, and results, with strong relational data handling using
MongoDB’s reference model.

· Real-Time Updates: Admins can post results in real-time, and students can instantly view
their updated results. This reduces delays and increases transparency.

Future Work

While the system meets the immediate requirements, there are several opportunities for further
enhancement and expansion. Some of the areas for future work include:

1. Mobile App Development

◦ Although the system is responsive, developing a dedicated mobile application

would provide a more optimized user experience for students and admins accessing
the system on their smartphones.

2. Advanced Analytics and Reporting

◦ Implementing advanced analytics features could offer deeper insights into student
performance. Features like performance tracking, historical comparisons, and
predictive analytics could help both students and administrators make more
informed decisions.

23
3. Real-Time Notifications

◦ Adding a real-time notification system to alert students when new results are
posted or when changes occur (e.g., new class enrollments, result updates) could
improve user engagement and provide instant feedback.

4. Integration with Other Systems

◦ Integrating the RMS with other existing educational systems, such as Learning
Management Systems (LMS) or Student Information Systems (SIS), could
provide a more comprehensive solution. This would enable seamless data flow
between systems and reduce manual data entry.

24
 CHAPTER 7

APPENDICES

7.1 Source Code

Result Schema

Student Schema

25
 Admin Schema

Backend Javascript code for results

26
 Dashboard Code

7.2 Learning Experiences

1. Version Control with Git: Managing code through Git and collaborating using GitHub
or similar platforms improved workflow efficiency and team collaboration.

2. API Development: Creating RESTful APIs and handling GET, POST, PUT, DELETE
requests deepened my understanding of server-client communication.

3. Data Validation: Implementing input validation using Joi or custom validation logic
ensured data integrity and prevented user errors.

4. Error Handling: Learning to handle errors gracefully with try/catch blocks and custom
error messages for API responses enhanced user experience.

5. Middleware Usage: Using middleware for authentication, logging, and error handling
allowed for a cleaner, more modular code structure.

6. Real-Time Data Updates: Learning how to implement real-time updates using

WebSockets or polling for live data updates.

7. Documentation: Writing detailed API documentation and user guides helped improve
collaboration and ensure code maintainability.

27
 7.3 SWOT Analysis

Strengths

1. User-friendly Interface: The frontend, built using React and Tailwind CSS, provides an
intuitive and responsive user interface, making it easy for both administrators and students
to interact with the system.

2. Scalable Architecture: The system uses MongoDB, a NoSQL database, which is highly
flexible and scalable, making it easier to handle large volumes of data as the user base
grows.

3. Secure Authentication: JWT authentication and bcrypt for password hashing ensure
robust security for users, especially admins and students.

4. Flexible Data Handling: The system allows easy management of classes, students, and
results with a flexible, schema-based design in MongoDB, which can easily accommodate
future changes.

Weaknesses

1. Dependency on Third-Party Libraries: The reliance on external libraries like Tailwind

CSS, bcrypt, and MongoDB may lead to potential issues with updates, compatibility, or
security vulnerabilities.

2. Complexity for Non-Technical Users: Although the system is user-friendly, certain

backend functionalities (like API integration or database updates) may require technical
knowledge, especially when handling data through APIs or file uploads.

3. Limited Testing Coverage: The current implementation may have limited test coverage,
which could lead to issues in scaling or handling edge cases.

Opportunities

1. Expansion of Features: There is an opportunity to introduce more advanced features,

such as notifications, real-time chat support for students, or integration with external
systems (e.g., student management systems or Learning Management Systems
(LMS)).

28
 2. Mobile App Integration: The web-based system can be extended into a mobile
application to improve accessibility and allow students to check results and notifications
on the go.

3. Data Analytics: Implementing data analytics features for admins to analyze performance
trends, student progress, or class statistics could provide valuable insights.

4. Cloud Deployment: Hosting the system on a cloud platform like AWS or Google Cloud
can offer enhanced reliability, security, and performance, especially as the user base grows.

Threats

1. Data Security Risks: As the system handles sensitive student data, any potential data
breach or cyber attack could compromise user privacy and trust.

2. System Downtime: If not properly maintained, the backend infrastructure could face
issues related to server downtimes or performance degradation, affecting the availability
of the system.

3. User Resistance to Change: Institutions may face resistance when trying to migrate from
traditional paper-based result management systems to this digital solution, especially if
staff and students are not well-versed in technology.

4. Competition: There are several established result management systems in the market,
both open-source and commercial. Gaining adoption in the face of competitors can be
challenging.

29
 CHAPTER 8

REFERENCES

Express.js Documentation
Express. (2023). Express.js Web Framework. Retrieved from https://expressjs.com

React Documentation
React. (2023). React – A JavaScript library for building user interfaces. Retrieved from https://
reactjs.org

Tailwind CSS Documentation

Tailwind Labs. (2023). Tailwind CSS: A utility-first CSS framework. Retrieved from https://
tailwindcss.com

MongoDB Schema Design

MongoDB, Inc. (2023). Schema Design for NoSQL Databases. Retrieved from https://
www.mongodb.com/what-is-mongodb

React Testing Library

Kent C. Dodds. (2023). React Testing Library Documentation. Retrieved from https://testing-
library.com/docs/react-testing-library/intro/

Introduction to JWT Authentication

JWT.io. (2023). JWT Introduction. Retrieved from https://jwt.io/introduction/

Javascript web docs from mozilla https://

developer.mozilla.org/en-US/docs/Web/JavaScript

30