AT-01-06

STUDENTS’ TEXT

LOGISTICS MANAGEMENT

DEC 2010

MODULE- II / TERM- II

ETI, AF

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DESIGNED FOR TRAINING USE-DO NOT QUOTE AS AN AUTHORITY
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PRINTERS : ETI, AF BANGALORE

COPY RIGHT : RESERVED

EDITION : DEC 2010

COMPILED BY : JWO Pankaj Kumar

EDITED BY : JWO Avashthi

VETTED BY : Wg Cdr N Govindrajan

JWO Deviprasann

PRINTED ON : DEC 2010

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AT – 01 – 06
LOGISTICS MANAGEMENT

CONTENTS

Chapter Page
Subject Syllabus Index
No No
1 Logistics Terms and Forms EL FIT/LGS/1 5
Logistics Terms, Definitions EL FIT/LGS/1.1 5
Forms & Publications EL FIT/LGS/1.2 6
2 Defect Report EL FIT/LGS/2 9
Preparation & Distribution of Defect
EL FIT/LGS/2.1 11
Report
Dispatch of Defective Items & Defect
EL FIT/LGS/2.2 12
Investigation Report
3 Priority Demands EL FIT/LGS/3 14
AOG, MOG, IOR, EL FIT/LGS/3.1 14
URR , USR and Hasteners EL FIT/LGS/3.2 15
4 Inventory EL FIT/LGS/4 17
Types of Inventory & Inventory
EL FIT/LGS/4.1 17
Check
Duties and Responsibilities of
EL FIT/LGS/4.2 18
Inventory Holder
5 Material Management EL FIT/LGS/5 20
Classification & Categories of Stores EL FIT/LGS/5.1 20
Checks during Dispatch and Receipt
EL FIT/LGS/5.2 21
of Stores
Scale of Equipment EL FIT/LGS/5.3 22
Monitory Powers in respect of
EL FIT/LGS/5.4 23
Purchase of Stores
Automatic Replenishment System EL FIT/LGS/5.5 24
6 IMMOLS EL FIT/LGS/6 28
Working with IMMOLS & its
EL FIT/LGS/6.1 28
Constraint Areas
7 Class Test EL FIT/LGS/7 30

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Due for revision in Dec 2013 or before reprint, whichever is earlier.

AMENDMENT RECORD

Sl. No. Date Amendment details Authority

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CHAPTER-1

LOGISTICS TERMS AND FORMS

1.1 Logistics Terms and definitions

1. Terms used and their definitions

(a) Articles in Use. Equipment held by flights and sections

to enable them to carry out their normal work and which is
accounted for in Flt or Section Inventory.

(b) Dues In. Quantities of equipment recorded by a unit as

being manufactured or repaired in workshops, on loan, on demand
or on contract for delivery to that unit.

(c) Dues Out. Quantities of equipment recorded by units as

required by other unit or flights sections etc. for which it provisions.

(d) Packaging. Packaging is the art and the operation

involving cleaning, preservation, wrapping, identification and
placing in a container of equipment and identification of the
container.

(e) Purchases (Local). Purchases of authorised items of

equipment from civil sources, which are urgently required and are
not available or cannot be obtained expeditiously from normal
sources of supply.

(f) Strike off Charge. The term applied to the entry of an

issue of stores in the stock record card when the issue is not in
respect of a loss.

(g) Write off Charge. A term only to be applied where the

posting of an issue of store in the stock record card is in respect of
a loss.

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1.2 Forms and Publications

2. Forms
(a) IAFF (Q) 403 : Conversion Voucher.

(b) IAFF (Q) 405 : Certificate of Stock Taking.

(c) IAFF (Q) 406 : Statement of Equipment Lost or

Damaged.

(d) IAFF (Q) 425 : Stores Identification Label.

(e) IAFF (Q) 429 (Small) : Demand Issue and Receipt Voucher.

(f) IAFF (Q) 429 (Receipt): Certificate Receipt Voucher.

(g) IAFF (Q) 429 (Issue) : Certificate Issue Voucher.

(h) IAFF (Q) 447 : Internal Demand and Issue Voucher.

(j) IAFF (Q) 448 : Internal Return and Receipt Voucher.

(k) IAFF (T) 700 : Aircraft Servicing Form.

(l) IAFF (T) 701 : Log Card.

(m) IAFF (F) 1515 : Article in use Ledger.

(n) IAFF (F) 1527 : Inventory of items.

(o) IAFF (Q) 444 : Loan Card.

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3. Publications. While carrying out the equipment transaction it is

necessary to refer to the following Air Publications:
(a) IAP 1501: IAF Equipment Regulations
(Administration and Accounting).
(b) IAP 1502: Regulations for Equipment, Storage and packing.
(c) IAP 1503: Scale of Equipment.

(d) AP 1086 (series): Vocabulary of Air Force Equipment.

(e) Air Headquarters Routine Order Part III.

(f) Air Headquarters Routine Order Part IV.

Summary

1. Articles in use: Equipment held by flights and sections to enable

them to carry out their normal work and which is accounted for in flight or
section inventory.

2. Packaging: It is the art and the operation involving cleaning,

preservation, wrapping, identification and placing in a container of
equipment and identification of the container.

3. Purchases (Local): Purchases of authorized items of equipment

from civil sources which are urgently required and are not available or
cannot be obtained expeditiously from normal sources of supply.

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Questions

1. The form for Conversion Voucher used is:-

(a) IAFF (Q) 406 (b) IAFF (Q) 403
(c) IAFF (Q) 405 (d) IAFF (Q) 444

2. Inventory of items is maintained in form:-

(a) IAFF (F) 1527 (b) IAFF (F) 1115
(c) IAP 1501 (d) IAP 1086

3. The Air publication AP 1086 is used for:-

(a) Regulation for equipment, Storage packing (b) Scale of
equipment (c) Vocabulary of Air Force equipment (d) All the
above

4. Quantities of equipment recorded by unit as being manufactured or

repaired in work-shops, on loan, on demand, or contract to delivery to that
unit is called:-
(a) Dues out (b) Dues in
(c) Article in use (d) Dues off

5. The items cannot be obtained expeditiously from normal sources of

supply will be procured from
(a) Repair agency (b) By logistic through IOR
(c) Factory (d) Local market by local purchasing

6. Write down the difference between strike off charge and write off
charge.

7. Write the definitions of the following terms:

(a) Articles in use
(b) Packaging
(c) Local purchases
(d) Dues in
(e) Dues out

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CHAPTER-2

DEFECT REPORT

2.1 Preparation and Distribution of Defect Report

1. Preparation of Defect Report.

(a) In the event of detection of a serious defect/failure,

Specialist Officer of the user unit shall raise a Serious Defect
Signal.

(b) Air Officer Commanding (AOC)/CEO/Senior Flight Safety

and Inspection Officer (SFS&IO), in consultation with Command
HQ, is to order a one time check (if required) on the fleet/similar
equipment held in stores.

(c) Following forms are to be raised for reporting serious

defects on airborne equipment: -

(i) Defect Report IAFF (T) – 1022

(ii) Explosive Defect Report IAFF (T) – 1022 X

(iii) Indigenous/Vendor items

Defect Report IAFF (T) – 1022 V

(iv) Flying Clothing Defect Report IAFF (T) –1022 F

(d) Defect reports are to be dispatched to concerned agencies

by fastest means such as speed post, courier service, E-mail, Fax,
LAN/WAN etc. as feasible.

(e) In case of hydraulic components, collect maximum possible

quantity, not exceeding half-liter sample of hydraulic fluid in use on
the aircraft from which the component is removed. Hydraulic fluid
sample is to be collected in a surgically clean, dry glass bottle, seal
and send the sample to investigating agency along with the
component.

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(f) If applicable attach a copy of Flight Data Recorder (FDR)

transcript film/printout including previous five sorties and text of the
analysis along with its interpretation/log card/certificate/calibration
card, with defective component.

(g) A Category „Defect Investigation‟ (Cat 'D‟) label duly

annotated with Defect Report (DR) registration number and signed
by Senior Technical Officer (STO) / CEO should also accompany.

(h) No item should be cannibalized from it. The defective

component must be complete in all respect

(j) Defective Aero engines must be fitted with all original items
which were fitted at the time of failure and must otherwise be
complete in all respects. Cannibalization of parts from such aero
engines is not permitted.

(k) The photocopy of relevant portion of the item Log Card

(Certificate) is to be retained at Station Logistic Section of the
Parent Wing, till the consignee repair agency confirms its receipt.

(l) In case a component which was received after repair with

annotation „Defect Not Confirmed” develops a Serious defect, or a
defect resulting into Premature withdrawal; Defect reporting
procedure is to be mandatorily adopted. In such cases IAFF (T)-
1022 to be annotated „REPEATED DEFECT‟ on the top of the
form.

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2. Distribution of Defect Report. Defect occurred in an Air Force

equipment is to be reported in the form IAFF (T) 1022 as per distribution
given below:

3. Repair agency within India (AF Units):

(a) With Component -01 copy

(b) Unit -01 copy
(c) Parent Wing -01 copy
(d) Parent Command -01 copy
(e) Maintenance Command -01 copy
(f) Air HQ (Concern cell) -01 copy
(g) Air HQ (DDTIS) -01 copy
(h) CSDO -01 copy
(j) Repair agency -03 copies
(k) Air HQ (DFS) (in case of accident) -01 copy
Total : 12 copies

4. Repair agency within India (Civil Agency):

(a) With Component - 01 copy

(b) Unit - 01 copy
(c) Parent Wing - 01 copy
(d) Parent Command - 01 copy
(e) Maintenance Command - 01 copy
(f) Air HQ (Concern cell) - 01 copy
(g) CSDO - 01 copy
(h) Air HQ (DFS) - 01 copy
(j) Civil Repair agency - 06 copy
Total: 14 copies
5. Repair agency in Abroad:

(a) to (h) as above and 03 copies to Air HQ (concerned cell)

Total: 11 copies

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2.2 Dispatch of Defective Items & Defect Investigation Report

6. Following procedure is to be followed for dispatch of defective

items:

(a) Dispatch the defective item along with external issue

vouchers and the IAFF (T) – 1022 to the repair agency under
escort/courier (as applicable) except in case of

(i) Component involved in accident and Court of Inquiry

(COI) is ordered.

(ii) Defects on Aero-engines.

(iii) When component is to be dispatched abroad.

(b) Defective items involved in aircraft accident will be

dispatched by civil/service aircraft flights. Where the civil air and
regular service aircraft flights are not readily available, the
defective items may be sent either by specially chartered service
aircraft or by civil hired vehicles to investigating agency.

7. Defect Investigation report is raised by the investigation agency.

The investigation agency could be a 4th line servicing agency like BRD,
OEM, specialised Labs or any other designated agency. On investigation,
a report is raised by the investigation agency and forwarded to all
concerned agencies.

Summary

1. In the event of detection of a serious defect/failure, specialist officer

of the user unit shall raise a serious defect signal.

2. Air Officer Commanding (AOC/CEO/ Senior flight safety and

inspection Officer (SFS&IO), in consultation with Command HQ, is to
order a one time check on the fleet/similar equipment held in stores.

3. Defect reports are to be dispatched to concerned agencies by

fastest means.

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4. Defect Investigation report is raised by the investigation agency.

The investigation agency could be a 4th line servicing agency like BRD,
OEM, Specialized labs or any other designated agency. On investigation,
a report is raised by the investigation agency and forwarded to all
concerned agencies

Questions

1. Any serious defect / failures occur in Air Force equipment the

serious defect signal raised by:

(a) Specialist Officer of user unit (b) CO of the unit

(c) Senior Technical Officer (d) All the above

2. The forms for reporting serious defect about explosive items are to
be raised in:
(a) IAFF (T) 1022 (b) IAFF (T) 1022X
(c) IAFF (T) 1022F (d) IAFF (T) 1022V

3. In case of hydraulic components, the maximum possible hydraulic

fluid as a sample should be send to investigation agency is:
(a) ½ Ltr (b) 01 Ltr
(c) 03 Ltr (d) 04 Ltr

4. How many copies are to be raised when defect occurs in IAF

equipment is to be reported in the form IAFF (T) 1022 if repair agency is
with in India- AF units:
(a) 10 copies. (b) 16 copies
(c) 12 copes (d) 13 copies

5. What are the procedures to be followed for dispatch of defective

item?

6. What are the points to be observed while preparing the defect

report?

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CHAPTER- 3

PRIORITY DEMANDS

3.1 AOG, MOG & IOR Demands

1. Occasion arises when normal demands submitted by the units do

not materialize in time or due to sudden commitments of the other units it
becomes difficult to meet the exiting Demand. To ensure operational
preparedness, priority demands are raised. The priority demands
authorized to be raised are:-

2. AOG (Aircraft on Ground). It is highest priority demand

raised for airborne and such other equipment that affects the flying
commitments of the flight/section. When it becomes aparent that an item
is required on AOG, Flt/ Sec Cdr will intimate the FSS, giving full details of
the item. On receipt of the inability from FSS, Flt/ Sec will raise the
demand on IAFF (Q) 447 which will be marked prominently as AOG along
with a short brief on unserviceability of the item. All AOG demands are
intimated to the Controlling Command, HQ MC and Air HQ.

3. MOG (Missile on Ground). Requirement for guided Weapon

System may be demanded on MOG. Demands are submitted to Air HQs
for attention of Dte of Guided Weapon. These will be treated on the same
line as AOG demand in respect of processing, dispatch and procurement.

4. IOR (Immediate Operational Requirement). In order to meet

operational requirement and to facilitate rapid supply of items which
although not airborne equipment but are required urgently to maintain
essential and domestic services, a procedure similar to that of AOG is to
be adopted except that letters IOR are to be substituted in the signal
demand and the purpose for which items are demanded is to be stated.
Under any circumstances, IOR demands are not to be raised for item,
which are airborne equipment.

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3.2 URR, USR & Hasteners

5. URR (Urgent Repair Requirements). URR demands are to be

raised for those items, which are holding up servicing of aircraft and allied
system. The URR priority is restricted to repair units and carrying out
second line maintenance of machines and is only to be used when the
lack of necessary spares is actually holding up repair job.

6. USR (Urgent Stock Requirements). USR demands are to be

resorted to for obtaining rotables, life components and other non-ARS
items which are required urgently by the unit to prevent AOGs. Deficiency
shown on the monthly ARS return them-selves constitute USR demands
and are required to be treated on priority by all concerned.

7. Hasteners. After raising the priority demands every three

months the reminder signals are to be raised to the concerned supply
agency and the user is also kept informed about the same for maintaining
the record. In case the hasteners are not sent for a particular item within
three months, the demand is automatically treated as cancelled
considering the user is no longer in need of such item.

Summary

1. To ensure operational preparedness, Priority demands are raised.

These are:

(a) AOG- raised for airborne equipment.

(b) MOG- for guided weapon system treated same as AOG
demand.
(c) IOR- for urgently required components/equipment to
maintain essential and domestic services.
(d) URR- for those items, which are holding up servicing of
aircraft and allied system.
(e) USR- for obtaining rotables, life components and other non-
ARS items which are required urgently by the unit to prevent AOGs.

2. After raising the priority demands every three months the reminder
signals are to be raised to the concerned supply agency, are known as
Hasteners.

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Questions

1. Which demand is treated same as AOG demand:-

(a) IOR (b) MOG.

(c) URR (d) USR.

2. Which demand is raised for obtaining rotables, life components and

other non-ARS items which are required urgently by the unit to prevent
AOGs:-
(a) URR (b) IOR
(c) USR (d) MOG

3. Hasteners are raised:-

(a) Only after one month (b) In every three months
(c) Once (d) Five

4. For airborne components and equipments …………….demand is to

be raised:-
(a) URR (b) USR
(c) IOR (d) AOG

5. Write short notes on:-

(a) AOG (b) USR (c) IOR (d) AOG

6. Explain MOG priority demand.

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CHAPTER- 4

INVENTORY
4.1 Types of Inventory & Inventory Check

1. Inventory-IAFF(F) 1527. The list of items held by flight /Section

within authorized scale is known as inventory

2. Purpose of Inventory. The main purpose of inventory is to

acquaint an inventory holder to what are the items he is responsible for
and also to be aware of the items available with him to run the day to day
work of his section.

3. Types of Inventories. The following inventories are

maintained for various stores used in Air Force; -

(a) IAFF (F) 1515: It is used for maintaining a record of

inventory items in ledger. It is with the Equipment Account Section
(EAS). All the transactions related to inventory items are
maintained in this ledger.

(b) IAFF (F) 1527: It is an individual record sheet of

inventory items which is maintained by the inventory holder. All
class „A‟ and class „B‟ stores, when initially issued by logistic
section to any section, are entered on inventory list IAFF (F) 1527
is raised in two copies. One copy held by inventory holder and
another copy retained and maintained by EAS.

4. Inventory Checks. There are four different types of inventory

checks. They are as follows: -

(a) Independent check: Airwarrior with minimum rank of

JWO from other section is detailed by CO to carry out this check.
Periodicity of this check is one year.

(b) Periodical Check: Carried out by inventory holder within

six months from the last independent check or handing over check
subsequent to that date.

(c) H/O and T/O Check: This check is carried out whenever
there is a change of inventory holder.
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(d) Snap Check: Carried out by CO himself at any time or

CO may detail any officer to check the inventory.

4.2 Duties and Responsibilities of Inventory Holder

5. The duties and responsibilities of an inventory holder are stated

hereunder:-

(a) To maintain, the inventory items at all the time.

(b) He is responsible for all demand, return and exchange

pertaining to his inventory.

(c) On receipt of duplicate copy of any transaction, he should

action triplicate copy of his transaction voucher pad. After
actioning triplicate copy and inventory (if necessary), duplicate
copy to be handed over to EAS after obtaining signature on
triplicate copy.

(d) Items to be loaned individually on (Q) 444, if necessary.

(e) To carry out periodical check as and when falls due.

(f) He must hand over the inventory whenever he is absent for

more than 07 days.

(g) He is to maintain expense book for class “C” items.

Summary.

1. There are two types of inventory used in Air Force. They are:

(a) IAFF (F) 1515, used for maintaining a record in ledger by

equipment accounts section .

(b) IAFF (F) 1527 is individual record sheet maintained by

inventory holder.

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2. To check the availability of inventory items, four types of inventory

checks are there. They are
(a) Independent check
(b) Periodical check
(c) Handing over/taking over check
(d) Snap check.

Questions.

1. Individual record sheet is maintained by inventory holder in:

(a) IAAF (F) 1515 (b) IAP 1503
(c) IAFF (F) 1527 (d) F(Q) 429

2. Snap check is carried out by:

(a) JWO and above from other section at any time,
(b) Inventory holder
(c) CO himself at any time or by any officer detailed by CO,
(d) By any officer from other unit at any time.

3. Explain different types of Inventory checks.

4. What are the duties and responsibilities of an inventory holder?

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CHAPTER-5

MATERIAL MANAGEMENT
5.1 Classification & Categories of Stores

1. Classification of Stores. All Air Force equipment/stores are

classified as follows: -

(a) Class 'A'. All articles which remain on charge and cannot
be exchanged except on their return to store when defective and
which is beyond the capacity or authority of the unit to repair must
be returned to the appropriate agency or disposed off as
salvage in accordance with the current instructions on disposal of
unserviceable items.

(b) Class ‘B’. All articles which remain on charge and cannot
be replaced except on their return to store but which may be
conditioned and if necessary condemned on the recommendation
of the Wing/ Station CEO/S Lgs O (in respect of Musical
Instruments, Textile, Woollen and Barrack equipment).

(c) Class ‘C’. Consist of all stores not covered by class A&B,
which are normally totally consumed in use.

2. Categories of Equipment. Categorisation of equipment is

done on return of stores either for exchange or as surplus to
requirements. Air Force Equipment are categorized under the following
categories: -

(a) Category ‘A’. Serviceable, new and unused equipment fit

for immediate use.

(b) Category ‘B’. Used but serviceable & fit for immediate re-
use.

(c) Category ‘C’. Equipment apparently serviceable but subject

to functional test.

(d) Category ‘D’. Unserviceable equipment but Repairable.

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(e) Category ‘E’. Unserviceable equipment which is beyond

economical repair.

5.2 Checks during Dispatch and Receipt of Stores (at Flight/

Section)

3. Checks during dispatch. The following points are to be strictly

observed while dispatching any item to the concerned repair agency/
supply agency:-

(a) Return voucher is to be raised for returning any item to the

logistic squadron.

(b) Correct Sec/Ref number, nomenclature, serial number of the

item is to be endorsed. The lists of accessories to be mentioned
and make sure all are available as per the list.

(c) Remove the X‟tal from the equipment prior to dispatch and
mention the same in the voucher.

(d) Put the equipment in the original packing case and pack
properly.

(e) Make sure all publications relevant to the equipment are

available for dispatch and it is to be endorsed in the voucher.

(f) The equipment running logbook must be dispatched along

with the item.

(g) Make sure adequate precautions are observed while

dispatching the item to the base logistics squadron to prevent any
physical damage during transit.

(h) The Cat ‟D‟ label should have all relevant informations and
the fault must be endorsed properly to help proper analysing of
fault.

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4. Checks during Receipt. The following points are to be strictly

observed while receiving any item from the repair agency/ supply
agency:-

(a) Internal demand voucher is to be raised for receiving any

item from the Logistics squadron. The Quantity authorised and Qty
held must be mentioned in the internal demand voucher.

(b) After unpacking the equipment it is to be checked for any

physical damage.

(c) Check the correct serial number of the item and accessories
available as per the voucher. Any discrepancy observed to be
raised and informed to S Lgs O.

(d) Relevant publications/ Logbooks are to be checked.

(e) The equipment is to be functionally tested for all the

parameters as per the final test report and any abnormality found
to be brought to the notice of the specialist officer and necessary
report to that effect is to be made for back loading.

5.3 Scale of Equipment

5. IAP 1503: Scale of equipment

 Part „A‟ - Scale of contents of tool kit for use by

Tradesmen/Sec.
 Part „B‟ - Scale of barrack & hospital equipment.
 Part „C‟ – Scale of clothing, necessaries, arms, and
accoutrements.
 Part „D‟ – Miscellaneous scale of eqpt for units/
Formations.

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5.4 Monetory Powers in Respect of Purchase of Stores

6. The purchasing power in respect of different stores are as follows:

Competent Financial Financial Financial Remarks

Authority limits without limits with
consultation consultation
with the with the
IFA/CDA IFA/CDA

(a)VCAS/DCAS/ Rs 1,00,000/= Rs 25,00,000/-

AOM/AOP/ AOA & DG
(b) ACAS NIL Rs. 5,00,000/-
(c)AOC-in-C Command Rs 1,00,000/= Rs 25,00,000/-
(d)AOLM/SMSOs at NIL Rs. 10,00,000/-
Command HQ
(e) AOC self accounting Rs 1,20,000/= Rs 5,00,000/-
Unit
(f) OC Self accounting unit Rs 60,000/= Rs 3,00,000/-

7. Local Purchase Code Heads of Stores.

Sl. No Head Code

1 Hiring of Transport 735/01 & 735/02
2 Aviation Stores 742/01
3 MT 743/01
4 FOL 746/01
5 Ordnance Stores 747/01
6 Clothing 748/01
7 Miscellaneous Stores 750/01
8 Information Technology 754/01

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5.5 Automatic Replenishment System (ARS)

8. Automatic Replenishment System in IAF came in force from May

1972 with aims at providing the following:-
(a) A scale of the first and the second line requirements of
aircraft maintenance spares to support the flying task at operating
units and to monitor automatic supply of spares against such scale.

(b) Reduction in holding of unwanted/excess spares at wings.

(c) Holding of Non-ARS listed items at operating units as per

the list prepared by the respective maintenance cell at Air HQ.

(d) Feed back on actual consumption data and stock balance at

the operating units, updating scales and monitoring supplies.

(e) Assist in provisioning on a realistic basis.

(f) Equitable distribution of available stocks.

(g) Economy of effort and time.

9. ARS Applicability & Agencies involved. Automatic

Replenishment System is normally applicable to all aircraft where the
spares consumption trend is established and will involve the following
agencies:-
(a) Aircraft Operating Unit
(b) Replenishment Agency: This would be the Air Stores Park
(ASP for the zone in which the unit is located, or an Equipment
Depot (ED) or Support Wing of Base Repair Depot (BRD) so
designated for units in their vicinity.
(c) Controlling Command Headquarters.

(d) Headquarters Maintenance Command.

(e) Air Headquarters Maintenance Cells.

(f) DMIS
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10. Importance of ARS. The importance of ARS are:

(a) The existing stocks can be put to best and judicious use.

(b) Inter unit transfer can be readily effected.

(c) Hoarding/overstocking at unit can be eliminated.

(d) The provisioning section can respond to actual consumption

trends swiftly and effectively.

11. Compilation of ARS Booklet. The guide lines for compilation of

ARS booklet by Maintenance Cells at Air HQ are as follows:-

(a) Only first and second line maintenance spares, which have
been consumed at least thrice during the last two years are to be
included. Rotables and other scaled equipment are not included in
these booklets.

(b) Items in ARS booklet other than aircraft spares are confined
to aircraft oil, lubricants etc, which are necessary for aircraft
maintenance and flying.

(c) Items are arranged Vocab Section wise in numerical

sequence invariably CCN/ GIG No. are to be quoted against each
item.

(d) In lieu/ interchangeability/Commonality will be indicated

against every item where applicable.

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Summary

1. All Air Force stores are classified in three classes. They are Class
„A‟, Class „B‟ and Class „C‟.
2. Class „A‟ store items cannot be exchanged and must be returned to
appropriate agency or disposed off as salvage.
3. Class „B‟ items cannot be replaced except on their return to store
and if necessary condemned on recommendation of wing/ station CEO.
4. Class „C‟ items are normally totally consumed in use.
5. Air Force equipment s are categorized under following categories.
(a) Cat „A‟ – Serviceable new and unused equipment.
(b) Cat „B‟ – Used but serviceable items.
(c) Cat „C‟ – Equipment apparently serviceable but subjected to
functional check.
(d) Cat „D‟ – Unserviceable equipment but repairable.
(e) Cat „E‟ – Unserviceable equipment which is beyond
economical repair.
6. During dispatch of any unserviceable equipment to repair agency,
return voucher is to be raised with correct sec/ref number, nomenclature,
serial number, all publications, Cat „D‟ label in original packing case.
7. While receiving any item from repair agency, internal demand is to
be raised. After unpacking, the eqpt is to be checked for any physical
damage, publications, and accessories. The eqpt is to be functionally
tested for all parameters.
8. Automatic replenishment system (ARS) in IAF is to facilitate
technicians for first and second line requirements of aircraft maintenance
spares to support flying task and to monitor automatic supply of spars
against such scale.
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Questions

1. Totally consumed store items falls in classification:

(a) Class –A (b) Class -C

(c) CAT- D (d) CAT- E

2. Used but serviceable Eqpt falls in category:

(a) Class- A (b) CAT-A

(c) Class- B (d) CAT- B

3. Eqpt serviceable but subjected to functional test falls in category:

(a) CAT-B (b) CAT-C

(c) CAT-D (d) CAT-E

4. Which component of an Eqpt is not to be sent to repair agency along

with unserviceable Eqpt:

(a) Publications (b) crystal

(c) Accessories (d) Log book

5. Briefly explain classification of stores.

6. Briefly explain categories of stores.
7. What checks are to be carried out while dispatching any
unserviceable equipment to repair agency?
8. What checks are to be carried out while receiving any item from
repair agency?
9. What is automatic replenishment system? What is its aim?
10. Classify the scale of Eqpt.
11. What are the guide lines for completion of ARS booklet by
maintenance cells at Air HQ?

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CHAPTER-6
IMMOLS
(INTEGRATED MATERIAL MANAGEMENT ON LINE SYSTEM)

6.1 Working with IMMOLS & its Constraint Areas

1. With the implementation of IMMOLS, the process of inventory

management through an integrated on-line system has commenced.
Approximately 7.6 lakhs items have been introduced in the Global Item
Gallery (GIG) of IMMOLS, after thorough scrutiny and vetting by teams of
specialist tradesmen, under the control of the concerned directorates at
Air HQs.

2. The large number of records (approx 7.6 lakhs) indicates that

almost all the items required in the IAF have been ported into IMMOLS
GIG. However, there could be cases where an item is newly introduced in
the IAF or is not correctly identified. In such cases, the item is to be
introduced in the GIG to enable its transactions in IMMOLS environment.

3. Logging into IMMOLS. To log into IMMOLS, you must have an

authorized user name and password. If you do not have user name &
password contact the System Administrator. To log into IMMOLS, perform
the following steps:-

(a) Double click on the IMMOLS icon on your desktop. The

IMMOLS log on screen will open.

(b) Enter the user name and password.

NOTE: The user name and password are case sensitive. Password
should not be told to anyone not even to your friends.

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4. Abbreviation & Glossary of Terms. The following Abbreviation

and terms are generally used:

(a) IMMOLS: The computerized, automated integrated materials

management online system developed for automating all logistics
activities of IAF.

(b) GIG (Global Item Gallery). The global item gallery is

powerful querry in IMMOLS, which allows selecting all items from
the item master based on a large number of parameters.

(c) Personal Folder: Each user of IMMOLS will get a

personal folder in which a document needing his action will reside,
thus a demand that has been registered will automatically move to
the personal folder of the approving authority.

(d) Material Group: The term used to describe the range of

items that belong to a particular weapon or other systems.

(e) IMMOLS Mail: An electronic document that is an official

communication between two units.

5. Salient Points. The Various Salient Points of IMMOLS

networks are:
(a) Replica of manual system being followed. Hardly any
movement of paper.

(b) Scales will be laid down by Air HQ.

(c) Every document will follow a parent –child relationship.

(d) One document can have only one approving authority.

(e) All documents need to be submitted and saved for the next
person to view and action.

(f) Most of the information needs to be selected from the

available data on the screen.

Bibliography: IAP

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