To, REQUEST FOR QUOTATION

M/s. BPCL ESTIMATE Collective RFQ Number/ Purchase Group

MUMBAI . India - 400038. 1000441405 / N05-RF CTYST/CHEM/CRDC
Ph:,Fax:. Contact person/Telephone
Vendor Code:300648 KALA GOPAL/25533264-3264
Fax : -
Email:iyerkg@bharatpetroleum.in
Our ref.:
RFQ No/Date: 6001872382 / 26.08.2025 Quotation Due Date/Time:18.09.2025/14:00:00

Material/Services required at:

M/s. BHARAT PETROLEUM CORPN. LTD
MUMBAI REFINERY
MAHUL,
MUMBAI - 400074
_______________________________________________________________________
India
CRFQ: 1000441405

SUPPLY AND MONITORING OF POLYELECTROLYTE CHEMICALS ADDITION IN MAKE UP SEA

WATER, UNDER ONE YEAR CONTRACT AT BPCL - MUMBAI REFINERY (MR)

This is an Open tender in two-part bid (Bid Qualification Cum

Techno-Commercial Bid and price bid) floated in Govt. E-Marketplace (GeM)
portal.

Pre-Qualification Criteria
The bidders who intend to participate in the tendering process shall meet all
the following minimum bid qualification criteria - technical & financial and
only such bidders shall be qualified for further evaluation. Bidder shall
fulfil the following pre-qualification criteria.

1. Technical Criteria :

The Bidder or its OEM {themselves or through re-seller(s)} should have

supplied Organic coagulant/ Flocculant/ Polyelectrolyte Products in water
application (Sea water or raw water) other than ETP (effluent treatment plant)
to reduce turbidity and TSS of 30% of bid quantity, in at least one of the
last three financial years before the bid opening date to any Central / State
Govt Organization / Petroleum Refinery / Petrochemicals / Public Listed
Company.

2. Financial Criteria :

Average Annual Turnover: The minimum average annual financial turnover of the
bidder during the last three years, ending on 31st March of the previous
financial year, should not be less than INR 36,54,489.60 Documentary evidence
in the form of certified Audited Balance Sheets of relevant periods or a
certificate from the Chartered Accountant / Cost Accountant indicating the
turnover details for the relevant period shall be uploaded with the bid. In
case the date of constitution / incorporation of the bidder is less than 3-
Page 1 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
year-old, the average turnover in respect of the completed financial years
after the date of constitution shall be taken into account for this criteria.

Net Worth: Net Worth of the Bidder / OEM should be positive as per the last
audited financial statement.

EMD
The interest-free Earnest Money Deposit (EMD) of Rs. 2,50,000/- (Two Lakh
Fifty Thousand Rupees Only) to be submitted by way of Bank Guarantee
/Electronic Fund Transfer

Note to Bidder:

Offer from Joint bidders / consortium will not be acceptable.

Either OEM or their Authorized Dealer(s) can participate in subject tender.

In case offer offers are received from both (OEM and their Authorized
Dealer(s)), offer from OEM bidder will be considered for evaluation and offer
from Dealer(s) will not be considered.

The bidder shall in his own interest, furnish complete documentary evidence to
justify that they meet the 'Bidder Qualification Criteria', as given above.
The bidder shall submit the documents along with the tender, which should be
clearly legible and photocopies shall be dually attested and verified as per
clause above

It may be noted that the submission of authentic documents is the prime

responsibility of the bidder. However, BPCL reserves the right of getting the
documents submitted by the bidder, cross-verified from the document issuing
authority

So far as submission of documents is concerned with regard to qualification

criteria, after submission of tender, only related short fall documents shall
be asked for and considered. However, no new document shall be considered to
qualify the bidder.

Bidders shall submit all required documents in support of above BQC criteria,
failing which they will be disqualified.

Copies of documents for meeting the bid qualification criteria (BQC), shall be
duly verified with originals & attested by any one of the independent
third-party inspection agency (TPIA), which are registered under #NABCB
accredited bodies as per requirement of ISO/IEC17020/25 as Type A# in QCI#s
NABCB website as on the date of attestation. The link for the website is
http://nabcb.qci.org.in/accreditation/reg_bod_inspection_bodies.php

All charges for verification & attestation by TPIA shall be borne by the
Bidders.

Page 2 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
Bidder at his, option need not provide TPIA verified documents along with bid.
They need to provide only undertaking (as per Annex-I) giving assurance to
submit TPIA verified documents in five days, in case they are successful L1
bidder. Refusal to submit the undertaking by bidder, shall make the bid liable
for rejection.

Bidder submitting the bid should not be under liquidation or involved in

similar proceedings

Indian Bidder should have valid PF, GST registration and PAN

BPCL shall not be responsible for any expense incurred by the bidders in
connection with the preparation & delivery of their bids, site visit and other
expenses incurred during the bidding process

Documents/Declarations to be Submitted by the Bidder:

1. Bidder shall provide all relevant documents towards proof as specified in

the technical & financial criteria.
2. Company profile indicating organization structure of bidding entity.
3 Audited Profit & Loss Account, Balance Sheets/Statement of Assets &
Liabilities etc. for the immediately preceding three financial years.
4.Bidder to submit Purchase order copies and Invoices / Completion certificate
and executed order for the qualifying works.
5. Bidder shall accept Holiday Listing policy.
6.Declaration of Bidder is not under liquidation, court receivership or
similar proceeding.
7. Declaration of holiday listing in enclosed format.
8. Duly signed stamped Integrity Pact (if required).

All technical queries/ clarifications shall be got clarified before bid

submission.
Post order no clarification/deviation/changes/modifications will be
entertained.

The benefits of public procurement policy (micro or small enterprise) are

extended to manufacturers registered for tendered items and not extended to
traders / service providers.

For any technical clarification please contact to:

Mr. Raju Mondal

Sr.Manager(ENERGY AND ENVIRONMEMT)
Tel.: 022 3107 3186 /9987842491
Email ID: mondalr@bharatpetroleum.in

For any commercial clarification please contact:

Page 3 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
Mr. Kala Gopal
Procurement Manager, CPO-MR
Phone No.: 022 3107 3264
Email ID: iyerkg@bharatpetroleum.in

Mr. Shettigar RV ,
Procurement Leader CPO(MR),
Phone No.: 022-2553 3266
Email ID: shettigarrv@bharatpetroleum.in

Our Address for Correspondence:

CPO Department
Bharat Petroleum Corporation Limited.
Mumbai Refinery, Mahul, Mumbai - 400 074.

Pre Bid Meeting:

Pre bid meeting shall be on 03.09.2025 thru Microsoft Team at 14.00 hours.

Pre-Bid queries may be sent in advance to following email ids:

Commercial Queries: vishalanand@bharatpetroleum.in

Technical Queries : mondalr@bharatpetroleum.in

Bidders to ensure submission of their tender queries for clarification during

Pre Bid Meeting before 14.00 hrs on 02.09.2025 to the above mentioned email
ids. Kindly inform the name and email id of your representative who will be
attending the meeting to share the Team link can be sent to them.

Please provide the following details in your quotation:

Contact person, Telephone / Fax No. & Email ID.

You are invited to quote online through GeM portal "On-Two-Bid-Basis" for
above subject as per the enclosed Tender Documents.

SUBMISSION OF TENDER ONLINE ON GEM PORTAL (https://gem.gov.in/):

TWO BID BASIS:

1. UN-PRICED TECHNO COMMERCIAL BID.

Un-priced techno commercial bid shall comprise your technical details and
confirmations to our tender specifications.
Commercial terms shall be clearly mentioned in this bid.

2. PRICED BID.
You shall submit / upload your Price bid along with all required documents, on
Page 4 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
or before the due date specified on GeM portal.

Evaluation method:

The evaluation will be done on over all lowest quote landed price basis.
Landed price will be summation of Basic Price, Packing & Forwarding Charges,
GST, Freight, and other taxes & levies, loading etc.

Note:

Quoted prices shall be inclusive of packing and forwarding charges, freight

charges and applicable GST.

Hard copies of the bids shall not be submitted to this office, since hard
copies shall not be considered for evaluation.

DEVIATION (if any):

Your offer shall be in line with tender requirements/ specifications. You

shall furnish all the information/documents required for evaluation of your
offer.
The technical evaluation will be carried out on the basis of information made
available by you in your offer. You shall visit the site if required and
understand the requirement before submitting your offer.

You are requested to have all your queries clarified before bidding. However,
if you still have deviations from our RFQ/Tender documents, please indicate
deviations in your offer under the column 'TECHNICAL DEVIATIONS FORM' and
'COMMERCIAL DEVIATIONS FORM' giving reference to RFQ/GPC clause no, else your
offer shall be presumed to be in line with BPCL enquiry (Both technically and
commercially)and no changes in future shall be entertained.

Deviations appearing under 'TECHNICAL DEVIATIONS FORM' and 'COMMERCIAL

DEVIATIONS FORM' shall be considered while evaluating the offer. However, BPCL
at its own discretion may accept or reject offers received with deviations.

In case there are no deviations, please mention "NIL DEVIATIONS".

BPCL General Purchase Conditions (GPC), CRFQ, policy documents and other
Tender documents are enclosed. Vendor shall submit signed and stamped scan
copies of these documents in their Techno-commercial bid.

OPENING OF TENDERS:

Both un-priced techno-commercial and priced bid will be opened online on GeM
portal.

Page 5 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
 RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
In case any bidder, being micro or small enterprise, is claiming preference as
per MSE policy, such bidder shall submit documents as mentioned below:
Valid MSE UDYAM Certificate with either CA Certificate in format given with
tender or Valid NSIC Certificate.

BPCL reserves the right to cancel this tender without assigning any reasons.

_______________________________________________________________________
Item Material Qty Unit Unit Basic Rate
_______________________________________________________________________
Description Delivery date (in Figures)
00010 89.86.10.493.5 103,680.000 kg
Sea water - Organic Coagulant 25.06.2026

SHORT DESCRIPTION : SEA WATER - ORGANIC COAGULANT

MATGRP : 89
UOM : KG
ORGANIC COAGULANT PURER C 110 DETAILS:
APPEARANCE: PALE YELLOW TO YELLOW
FORM:LIQUID
PH:2-4
NATURE: ACIDIC
SPECIFIC GRAVITY:1.35-1.39

State GST % : ________ % Central GST % : ________ % Integrated GST % : ________ %

Union Ter. GST % : ________ % GST Comp. Cess % : ________ %

HSN Code / SAC Code : ______________

Billing State : ______________

Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unit

Freight Charges : ________ % per unit OR ____________ (INR) per unit

Third party Inspection charges : ________ % per unit OR ____________ (INR) per unit

Other charges (if any ) : Please specify separately

_______________________________________________________________________
00020 89.38.92.228.5 10,368.000 kg
Sea water - Flocculant 25.06.2026

SHORT DESCRIPTION : SEA WATER - FLOCCULANT

MATGRP : 89
UOM : KG
FLOCCULANT AQUAPURE PE 16 DETAILS:
APPEARANCE: WHITE POWDER

Page 6 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
 RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
Item Material Qty Unit Unit Basic Rate
_______________________________________________________________________
Description Delivery date (in Figures)
DEGREE OF ION(%):HIGH
MOLECULAR WEIGHT: HIGH
BULK DENSITY: 0.63
PH : 7-10

State GST % : ________ % Central GST % : ________ % Integrated GST % : ________ %

Union Ter. GST % : ________ % GST Comp. Cess % : ________ %

HSN Code / SAC Code : ______________

Billing State : ______________

Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unit

Freight Charges : ________ % per unit OR ____________ (INR) per unit

Third party Inspection charges : ________ % per unit OR ____________ (INR) per unit

Other charges (if any ) : Please specify separately

_______________________________________________________________________
00030 1 Lumpsum
Manpower for Monitoring 25.06.2026
_________________________________________________________________
Manpower for monitoring the dosing

State GST % : ________ % Central GST % : ________ % Integrated GST % : ________ %

Union Ter. GST % : ________ % GST Comp. Cess % : ________ %

HSN Code / SAC Code : ______________

Billing State : ______________

Packing & Forwarding Charges : ________ % per unit OR ____________ (INR) per unit

Freight Charges : ________ % per unit OR ____________ (INR) per unit

Third party Inspection charges : ________ % per unit OR ____________ (INR) per unit

Other charges (if any ) : Please specify separately

_______________________________________________________________________

Page 7 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
 RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
Grand Total (inclusive of all taxes, duties/charges etc)
In figure:
In Words :

_______________________________________________________________________

Page 8 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
 RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
_______________________________________________________________________
TERMS & CONDITIONS

1.Pricing types
1)Your offer shall be firm in all aspect till complete execution of the order;
non acceptance of firm prices shall liable for rejection.

2)Material to be delivered on Door Delivery basis at our Mumbai Refinery

Warehouse. Basic material cost,freight charges (if applicable) & GST shall be
clearly indicated in your quotation.

3)Freight: Vendor has to quote for Freight charges, if applicable, in their

offer and undertake responsibility for delivery up to BPCL warehouse.

It is the responsibility of vendor to arrange for transportation of the items

in time so that material is received at BPCL Warehouse without any transition
delay. The date of receipt of material at BPCL Warehouse shall be considered
for calculation of LD charges, if any.

We shall reimburse the freight charges against submission of original

documentary proof. Vendor shall mention percentage (%) of freight charges
applicable in the offer.

4) Please confirm to all our points in 'Terms & Conditions' or else we will
presume that all our Terms & Conditions mentioned in this tender are
acceptable to you.

5) No advance payment is permitted as per BPCL conditions. Suppliers not

accepting payment as per BPCL terms are solely rejected.

6) Delay in receiving Invoices or failure of delay or failure in providing

copies of dispatch documents/original MTC/ etc and any demurrage or wharfage
or any loss resulting thereby shall be borne by the vendor.

7)Vendor to indicate the following in the attached un-price bid format.

1. GSTN Number.

2. HSN Code.

3. Billing Address (Ex-works location)

4. Applicable GST rate.

No deviations will be accepted.

9) BPCL reserves the right to cancel this tender without assigning any
reasons.

Page 9 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
 RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

2.Deadlines
Validity:

Your quotation shall be valid for period of 120 Days from the bid due date or
extended bid due date whichever is later.

3.Terms of delivery
Material to be delivered on "Door Delivery" (FOR / FOT) basis at our Mumbai
BPCL Refinery Warehouse (BPCL MATERIALS GATE).

Material shall be delivered at the below mentioned address.

Bharat Petroleum Corporation Limited

Main Warehouse, Mumbai Refinery,
Mahul, Mumbai 400 074.

Contact Nos :
Warehouse Receipt Section - + 91 22 2553 3639/3645/ 3646
Warehouse Manager - + 91 22 2553 3643
Procurement Dept. - + 91 22 2553 3262/3256/3282

Page 10 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

4.Shipping instructions
Note To Transporter / Delivery Man:

Driver / Helper / delivery person bringing the material must carry with them
any one of the identity proof viz. driving licence / PAN Card / Adhar card
etc., without which the person will not be allowed to enter inside the
refinery.

Material shall be delivered at the below mentioned address.

Bharat Petroleum Corporation Limited

Main Warehouse, Mumbai Refinery,
Mahul, Mumbai 400 074.

Contact Nos :
Warehouse Receipt Section - + 91 22 3107 3639/3645/ 3646
Warehouse Manager - + 91 22 3107 3643
Procurement Dept. - + 91 22 3107 3262/3256/3282

Please note that our Main Warehouse shall accept material from 8:00 hrs till
15:00 hrs on all working days. Material shall be delivered strictly within the
stipulated timings. Consignments reaching our warehouse late shall not be
entertained. BPCL is closed on sundays and public holidays.

Documents specified below shall form part of your supplies.

" Delivery challan with a copy of Purchase Order. Delivery challan shall
contain the following along with other relevant details.
" Purchase Order No. with date.
" Item description as per PO with quantities supplied.
" Complete Delivery Address as mentioned above.
" Contact details of Purchase Officer and Delivery location.
" Duplicate copy of Transporter's Excise invoice, if applicable.
" Packing list of the consignment
* Only diesel driven vehicle with spark arrestor is allowed to enter inside
the Refinery.
* Three wheeled vehicles shall not be permitted.
* Trucks bringing in the material shall have the provision for sideways
opening.
* Vehicle must have a spare tire (stepney).

Usage of 'Advance Shipping notification' package:

" BPCL Mumbai Refinery has implemented online package for advance information
about the incoming material at BPCL MR warehouse. The package is called
'Advance Shipping notification'.
The vendor can access this package through BPCL E-connect, for which the link
is https://econnect.bpcl.in . The vendor has to register and then login in
Page 11 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
this package for submitting the
shipping information. This shipping information must be sent by the vendors
before dispatching the material"

Page 12 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
 RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

5.Terms of payment
Payment Terms:

100 % Payment after 30 days on receipt of material and receiving final

certification from BPCL Technology Department by meeting guarantee clause
given in performance guarantee. No payment will be made if turbidity reduction
is not achieved as expected in guarantee clause.

In case purchase order value exceeds Rs 10 lakhs(including taxes),vendor shall

submit PBG(As per attached GPC) for 5% basic value along with first invoice.

No advance payment will be made.

All taxes & duties shall be paid as per prevailing rates.

Any statutory variations in the present rates of taxes & duties shall be to
BPCL account upto Contractual Delivery Date (CDD). Beyond CDD, any increase
shall be borne by the seller, whereas any decrease shall be passed on to BPCL.

Trade Receivables Discounting System (TReDS):

Trade Receivables Discounting System (TReDS) is an institutional mechanism set

up in order to facilitate discounting of trade receivables of MSMEs from
corporate buyers through invoice discounting by multiple financiers.

Bharat Petroleum Corporation Limited (BPCL) is registered with TReDS platform

of the aggregators M/s. Receivables Exchange of India Ltd (RXIL}, M/s Invoice
mart and M/s. M1xchange.

The eligible MSME bidders can avail the discounting facility by registering
either in one or multiple TReDS platform of the aggregators.

It enables the sellers (MSMEs) to discount their invoices through the

aggregators to the financiers at competitive rates thus unlocking their
working capital swiftly.

Performance Bank Guarantee (PBG):

PBG is applicable only if total Order value is above INR 10 lakhs. Please note
non-acceptance of submission of PBG as per BPCL payment may lead to rejection
of offer.

Vendor will have to provide Performance Bank Guarantee for 5% of the basic
value of purchase order unless otherwise specified. This bank guarantee shall
be valid (shall remain in force) for guarantee period (as mentioned in the
guarantee clause), with an invocation period of six months thereafter. In the
case of Indigenous vendors, the Performance Bank Guarantee shall be given on a
Page 13 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
non-judicial stamp paper of appropriate value (currently Rs 100).
PBG format is as per GPC Annexure-I.

The PBG should be valid for a period calculated as Delivery Period + contract
period + 6 months claim lodging period & shall be furnished within 15 days of
PO. The PBG should be sent to us directly by your Banker

SFMS Bank Guarantee:

Vendor shall insist their bank for issuance of SFMS Bank Guarantee for faster
payments. Vendor shall provide BPCL's Bank Account No. & IFSC Code (Details
given below) to their Bank as beneficiary at the time of application for Bank
Guarantee in favour of BPCL. Issuing Bank shall issue the Bank Guarantee &
send SFMS message to BPCL's Bank confirming the authenticity of Bank Guarantee
who in turn shall send the confirmation to BPCL. Vendor should ensure the
following for issue of e-bank guarantee.

a. The issuing bank is on SFMS platform.

b. SFMS Message type used is 760 COV and SFMS Delivery report /Message copy is
sent along with original BG.
c. For BG amendment, message type 767COV is to be used.
d. SFMS contains following details:
i. Beneficiary's bank name: ICICI Bank
ii. IFSC Code : ICIC0000393
iii. BPCL's Customer ID : BPCL583493800
e. BG Issuing bank should send the BG issuance advice through SFMS to BPCL's
designated banker : ICICI Bank, Backbay Branch, Mumbai (IFSC: ICIC0000393)
f. BG Issuance advice should mention applicable Unique Identifier Code (UIC)
in row/ field number 7037of SFMS Delivery Report.
a. BPCL Location: Kharghar, Navi Mumbai
b. Head Office: Ballard Estate
c. UIC: BPCL583493800
g. The original BG should be submitted along with print out of SFMS Delivery
report from the BG Issuing Bank Branch.
h. SFMS BG will help in faster verification of BGs and prompt release of
payment to vendors.

All taxes & duties shall be paid as per prevailing rates. Any statutory
variations in the present rates of taxes & duties shall be to BPCL account
upto Contractual Delivery Date (CDD). Beyond CDD, any increase shall be borne
by the seller, whereas any decrease shall be passed on to BPCL.

6.Warranties
Material if rejected to be replaced free of cost on F.O.R. BPCL Mumbain
Refinery Warehouse basis.

Page 14 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

7.Penalty for breach of contract

Breach of Contract/LD Clause:

Contractual delivery date for dispatched F.O.B./ F.O.R./F.O.T. destination at

site, the date of delivery shall be the date on which the goods / materials
are delivered owners Warehouse at site. The time and date of delivery of
materials/equipment as stipulated in the order shall be deemed to be the
essence of contract. LR date will be considered as delivery completion date
for calculation of Liquidated damages in the case of ex-works contract. Date
of receipt of materials at owner's premises shall be considered for
calculation of price reduction for F.O.R destination contract.

In case of delay in execution of order beyond the date of delivery as

stipulated in the order or any extension sanctioned, BPCL may at its option:-

1.Accept Delayed delivery and recover Liquidated Damages by a sum equivalent

to half percent (0.5%) of the basic value of any goods not delivered for every
week of delay or part thereof, limited to a maximum of 5% of the total basic
order value.

2.Cancel the order in part or full and purchase such cancelled quantities from
else where on account and at the risk of the vendor without prejudice to its
right under clause (1) above in respect of goods delivered.

Page 15 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

8.Contract riders (clauses)

Technical Scope of work:

Technical scope of work attached separately in tender documents.

Clause regarding Earnest Money Deposit (EMD)

1. The interest-free Earnest Money Deposit (EMD) of Rs. 2,50,000/- (Two Lakh
Fifty Thousand Rupees Only) to be submitted by way of Bank Guarantee
/Electronic Fund Transfer

The following categories of bidders are however exempted from depositing EMD:
-

a) Units registered with National Small Scale Industrial Corporation Limited

(NSIC).

b) Units falling under Micro & Small Enterprises (MSEs) category and
registered with authorities specified under Public Procurement Policy for MSEs
and as defined under the MSMED Act 2006.

The above are subject to the fulfilling of under mentioned conditions:

I. Units should be registered with National Small Scale Industrial Corporation

Limited (NSIC) or with any of the Authorities specified under the Public
Procurement Policy for MSE's. (DIC/KVIC/KVIB/Coir Board/NSIC/Directorate of
Handicrafts and Handloom or any other body specified by Ministry of MSME.)

II. Registration Certificate is valid for a period at least up to validity of

the offer.

III. Self-attested copy of valid relevant registration certificate should be

submitted in support.

IV. Registration with DGS&D will not entitle a Tenderer to claim above
exemption.

V. Units registered with National Small Scale Industrial Corporation Limited

(NSIC) or MSE subject to:

Such bidders must upload appropriate proof at location specified for the same
in the etender, to show that they are eligible for the exemption from EMD
(application for registration as NSIC / Udyam registration / MSE or for
renewal will not be acceptable), failing which such bid will be treated as bid
received without EMD and liable to be rejected.

VI. All MSEs who are having Udyog Aadhaar Memorandum (UAM) /EM I/ EM II shall
not be given benefits available under Public Procurement Policy for MSEs order
2012. They are required to file fresh registration in the new Udyam
Page 16 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
Registration Portal (https://udyamregistration.gov.in) and submit the same in
tender for getting EMD as well as MSE purchase preference. All enterprises
registered with MoMSME and whom registration have been re-classified in
accordance with notification no S.O.2119 (E) dated 26/06/2020, they are
required to submit Udyam Registration certificate.

VII. Bidders must have to submit copy of MSE registration certificate along
with CA certificate (Exempted in case of NSIC submitted). In case CA
certificate in not submitted, bid of the bidder shall be rejected at EMD
stage.

Such bidders must upload appropriate proof at location specified for the same
in the e-tender, to show that they are eligible for the exemption from EMD
(application for registration as NSIC / Udyam registration / MSE or for
renewal will not be acceptable), failing which such bid will be treated as bid
received without EMD and liable to be rejected.

2. This EMD clause shall not be applicable to the contractors registered with
Bharat Petroleum Corporation Limited only in case of limited tenders / single
tenders.

3. In case start up is a MSE, Purchase preference shall be extended as per MSE

policy. However, for non-MSE startups, only EMD exemption shall be extended.

4. Registration with DGS&D will not entitle the Bidder to claim exemption from
payment of EMD.

5. The permissible forms of EMD are:

a) Bank Draft drawn in favor of Bharat Petroleum Corporation Ltd.

Or
Electronic Funds Transfer to BPCL's Bank Account (the desired BPCL Bank
Account details to be mentioned in the enquiry document)
b) Bank Guarantee (BG) executed by any Scheduled Bank approved by Reserve
Bank of India and advised by Corporate Treasury from time to time. The BG
shall remain valid upto the date of bid validity or for a minimum period of
six months from the due date of opening the tend whichever is later.

Electronic fund transfer to be preferred over DD.

6. The Bank Guarantee in lieu of EMD shall be furnished on non-judicial stamp

paper of appropriate value and in the prescribed Performa given in the Tender
Document.

7. Bank Guarantee (BG) shall be executed by any Scheduled Bank approved by

Reserve Bank of India as per the proforma. The BG shall remain valid for a
period of six months from the due date of opening the tender.

Page 17 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
8. Original DD/ Banker's Cheque or BG as the case may be, towards EMD shall be
sent separately at the following address:
Procurement Manager, CPO MR,
CPO Dept., 2nd Floor, South block, Admin Bldg.,
BPCL Refinery, Mahul, Mumbai - 400074.

Copy the DD/ BG as the case may be, along with proof of dispatch to be
uploaded at location specified for the same in the e-tender. Bids without EMD
are liable to be rejected.

9. EMD of other unsuccessful bidders shall be released after issuance of

FOA/LOA/contract Order against this tender. However, in case of a successful
bidder the EMD shall be released on receipt of performance bank guarantee.

10. Forfeiture of EMD - A tenderer who has submitted their bid shall not be
permitted to alter/ amend or withdraw the bid, notwithstanding that the bid(s)
has/ have not yet been opened/ finalized. A tenderer who purports to alter/
modify / withdraw their offer after submission, within the validity of the
offer shall be liable to have their offer rejected and their EMD
forfeited/encashed.

11. The Earnest Money deposited by successful tenderer shall be forfeited if

the successful tenderer fails to honour the offer terms prior to ordering and
Contractual terms after issuance of FOA/LOA/contract Order

12. Offers received without scan copy of EMD (DD/BG/Valid NSIC Certificate)
in the e-tender and physically not received within 7 days after Bid Submission
Due Date (as indicated in the e-tender or corrigendum thereof) are liable to
be rejected.

13. For submitting BG for EMD purpose BPCL Bank details shall be as follows:

Name of the Beneficiary as per Bank Record - BHARAT PETROLEUM CORPN LTD.
Address of the Beneficiary
4 & 6, Currimbhoy Road,
Ballard Estate, Mumbai - 400001
Bank Account Number - 11083986979
Account Type Cash Credit
Name & Address of the Bank & Branch -
state Bank of India, CAG Branch, Corporate Accounts Group,
N eville House, 3rd Floor, J. N. Heredia Marg,
Ballard Estate, Mumbai - 400001
Bank Branch MICR Code 400002133
Bank Branch IFSC Code SBIN0009995.

PP-LC POLICY (Purchase preference linked with local content):

The PPPMII document is attached in the attachments. Bidders have to read the
document and upload the declaration/certificate for percentage of local
Page 18 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
RFQ Number :6001872382 Date : 26.08.2025
To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)
content in prescribed formats (Annexure) and provide the documents as
mentioned in the PPP MII order for necessary qualification/purchase preference
as applicable.

13. Subject tender is non-divisible.

9.Other contractual stipulations

Bidder shall submit Signed and stamped copies of following mandatory tender
documents along with their Techno-commercial offer, failing to which the bid
will be considered to be non-responsive and will be rejected.

1) Undertaking for Land border clause (in given format - on letter head)

2) Declaration regarding Holiday listing (in given format - on letter head)

3) Declaration of Local Content as per PPP MII policy (on letter head)

4)Declaration of Integrity Pact

Bidder shall also submit Signed and stamped copies of following tender
documents.

" CRFQ document / Technical specifications / Scope of work

" BPCL General Purchase Conditions (GPC) document
" Special Purchase Conditions (SPC) document
" Technical deviations, in given form (mention 'NIL' in case of no
deviation)
" Commercial deviations, in given form (mention 'NIL' in case of no
deviation)
" Terms & conditions document.
" OEM Authorization Letter, if applicable (on letter head).

* Deviations appearing in the 'DEVIATIONS FORMS' only will be considered while

evaluating the offers and Deviations mentioned elsewhere (in any other tender
documents) will not be considered.

BPCL at its own discretion may accept or reject offers received with
deviations.

Page 19 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
 To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

10.Delivery
Contract period :

One year

Delivery period : 15 days delivery after call off

_______________________________________________________________________
Important Notice
_______________________________________________________________________
Sr.No Description
001 Quotation received after due date will not be entertained

002 Your quotation must specify exact amount or percentage discount,

GST, Charges, Transport, Packing & forwarding,
etc. as applicable.

003 In case you are unable to quote, kindly send the quotation with a
regret for our records. Non-receipt of a regret will adversely
affect your vendor rating.

004 No quotation will be accepted without your rubber stamp and

signature.

005 Your quotation must be strictly in enclosed envelope

indicating Collective RFQ No., RFQ No. and due date.

006 For all future correspondences please mention the vendor code
Collective RFQ Number & RFQ Number.

Page 20 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.
 To:M/s. BPCL ESTIMATE MUMBAI - 400038 India (300648)

-------Tear off Portion to be pasted on the envelope containing offer------------

_______________________________________________________________________
Collective RFQ No. : 1000441405

Our Reference: Due Date : 18.09.2025

RFQ No. : 6001872382 Due Time : 14:00:00
Subject:

To,
BHARAT PETROLEUM CORPORATION LTD-MUMBAI REFINERY
P & CS DEPT .SOUTH BLOCK, 2ND FLOOR,
MAHUL, CHEMBUR,
MUMBAI
400074

_______________________________________________________________________
Purchase Group : N05-RF CTYST/CHEM/CRDC

Page 21 of 21 Vendor Sign & Stamp For Bharat Petroleum Corporation Ltd.