General Layout of a Formal Letter
Components Explained
1. Sender's Information: Your contact information should be at the top so the recipient can
easily reach you.
2. Date: Indicate when the letter is written.
3. Recipient’s Information: Include the recipient’s name, title, and address for proper targeting.
4. Salutation: A formal greeting (e.g., "Dear Mr./Ms. [Last Name]").
5. Body: The main content where you discuss your purpose. It should be clear and
professionally written.
6. Closing: Use a formal closing phrase (e.g., "Sincerely," "Best regards,").
7. Signature: If sending a hard copy, sign your name. If it's an email, simply typing your name is
sufficient.
8. Optional: Include your title and organization name if relevant.
Sample Formal Letter:
John Doe
123 Main St.
Springfield, IL 62701
johndoe@email.com
(123) 456-7890
September 15, 2023
Jane Smith
Manager
ABC Corp.
456 Company Rd.
Springfield, IL 62701
Dear Ms. Smith,
I am writing to express my interest in the Marketing Manager position advertised on your website. With over
five years of experience in the marketing field, I believe my skills and passion make me a suitable candidate
for this role.
In my previous position at XYZ Ltd., I successfully led a team of marketers to increase product visibility and
sales by over 30% in one year. I am proficient in digital marketing strategies and have a proven track record in
project management.
I would be thrilled to discuss how my background, skills, and enthusiasms align with the goals of ABC Corp.
Thank you for considering my application. I look forward to the opportunity to speak with you.
Sincerely,
John Doe
