Name of Work: - “Annual Operation and Maintenance of Bio Gas
Plant in NISER campus, Jatni.”
NIT No. & Date: - NISER/MECH/BIOGAS/AMC/24-25/04_1, Dtd:
18.06.2025
Estimated cost of tender : Rs. 6, 96,459.00 (Rupees Six Lakhs
Ninety Six Thousand Four Hundred Fifty
Nine only)
Earnest Money : Rs. 14, 000.00
Period : Initially a period of 365 days (One year)
DLP : NIL
NOTE:
1. The details of tender notification can be downloaded
from https://eprocure.gov.in/eprocure/app or Tender Free View Link from NISER Website
https://www.niser.ac.in/content/tender.
2. Vendors should obtain the USER ID and PASSWORD from CPP Portal by clicking on
“https://eprocure.gov.in/eprocure/app” link in the homepage.
3. For further details on e-Tender participation, please contact Help desk as mentioned below:-
Telephone: 0120-4200 462/ 0120-4001 002/ 0120-4001 005/ 0120-6277 787, Email: support-
eproc@nic.in
4. Tenders should be submitted only through CPP portal and obtain the Tender
Acknowledgement copy as a proof of successful submission.
5. Tender documents for viewing only are also available in NISER web-site address:
www.niser.ac.in.
6. All corrigendum and addendum will be published on NISER website and CPP Portal.
7. NISER is publishing all its public and limited tender on NISER website.
Page 1 of 11
Instructions for Online Bid Submission
The bidders are required to submit soft copies of their bids electronically on the CPP
Portal, using valid Digital Signature Certificates. The instructions given below are meant
to assist the bidders in registering on the CPP Portal, prepare their bids in accordance with
the requirements and submitting their bids online on the CPP Portal.
More information useful for submitting online bids on the CPP Portal may be obtained at:
https://eprocure.gov.in/eprocure/app.
REGISTRATION
Bidders are required to enroll on the e-Procurement module of the Central Public
Procurement Portal (URL: https://eprocure.gov.in/eprocure/app) by clicking on the
link “Online bidder Enrollment" on the CPP Portal which is free of charge. As part of the
enrolment process, the bidders will be required to choose a unique username and assign a
password for their accounts. Bidders are advised to register their valid email address and
mobile numbers as part of the registration process. These would be used for any
communication from the CPP Portal. Upon enrolment, the bidders will be required to
register their valid Digital Signature Certificate (Class Ill Certificates with signing key
usage) issued by any Certifying Authority recognized by CCA India (e.g. Sify / nCode /
eMudhra etc.), with their profile. Only one valid DSC should be registered by a bidder.
Please note that the bidders are responsible to ensure that they do not lend their DSC‟s to
others which may lead for misuse. Bidder then logs in to the site through the secured log-
in by entering their user ID / password and the password of the DSC / e-Token.
SEARCHING FOR TENDER DOCUMENTS
There are various search options built in the CPP Portal, to facilitate bidders to search
active tenders by several parameters. These parameters could include Tender ID,
Organization Name, Location, Date, Value, etc. There is also an option of advanced
search for tenders, wherein the bidders may combine a number of search parameters such
as Organization Name, Form of Contract, Location, Date, Other keywords etc. to search
for a tender published on the CPP Portal. Once the bidders have selected the tenders they
are interested in, they may download the required documents / tender schedules. These
tenders can be moved to the respective „My Tenders‟ folder. This would enable the CPP
Portal to intimate the bidders through SMS / email in case there is any corrigendum
issued to the tender document. The bidder should make a note of the unique Tender ID
assigned to each tender, in case they want to obtain any clarification / help from the
Helpdesk.
PREPARATION OF BIDS
Bidder should take into account any corrigendum published on the tender document
before submitting their bids. Please go through the tender advertisement and the tender
document carefully to understand the documents required to be submitted as part of the
bid: Please note the number of covers in which the bid documents have to be submitted,
the number of documents - including the names and content of each of the document that
need to be submitted. Any deviations from these may lead to rejection of the bid.
Page 2 of 11
TENDER DOCUMENTS
File No. NISER/MECH/BIOGAS/AMC/24-25/04_1 Date: 18.06.2025
Name of work: - “Annual Operation and Maintenance of Bio Gas Plant in NISER campus,
Jatni.”
INDEX
Sl. No. Particulars Page No. Remarks
1. Standard E-Tender terms and 1-2
condition
2. Technical Bid Checklist 4
3. Notice Inviting Tender 5
4. Tender Notice 6
5. General terms and conditions 7-10
6. Technical Specification/ Scope of 10
work
7. Schedule of Quantity 11
NOTE: Tender can be downloaded and bided from website address:
https://eprocure.gov.in/eprocure/app. Tender documents for viewing only are also
available in NISER web-site address: www.niser.ac.in
FIC (IWD)
Page 3 of 11
NAME OF THE WORK
“Annual Operation and Maintenance of Bio Gas Plant in NISER campus, Jatni .”
TECHNICAL BID
NOTE
The tenderer should enclose the following documents along with the Technical Bid
otherwise tender will be summarily rejected.
1) a) Scanned copy of self-attested completion certificate for similar work i.e.
construction or operation and maintenance of Bio Gas Plant during the last seven
years from Govt./Semi- Govt. organization/ Autonomous organization/ Reputed
Private organization not below the rank of E.E as per NIT.
b) Scanned copy of self-attested valid Registration Certificate (State
PWD/CPWD/Railways/MSME/Udyog Adhaar/MES).
c) Scanned copy of self-attested PAN card.
d) Scanned copy of self-attested GST Registration certificate.
e) Scanned copy of the EMD amount in the form of Demand Draft is as per NIT.
f) Scanned copy of ISO certificate, if any.
g) Scanned copy of valid EPF and ESI registration certificate.
2) Also, contractors shall submit the above documents (self-attested) with original for
verification before opening of technical bid for verification with original DD for
EMD. The bidder those who will not submit the self-attested hard copies of required
documents in the office, the technical bid of the bidder will not be opened.
3) Incomplete/Partial bid or bid not submitted in prescribed format will be rejected.
Page 4 of 11
NOTICE INVITING TENDER
Director, NISER invites E- tender in two bids (Technical Bid and Financial Bid) for the
following work: -
Name of the work: “Annual Operation and Maintenance of Bio Gas Plant in
NISER campus, Jatni.”
Ref. NIT No. NISER/MECH/BIOGAS/AMC/24-25/04_1, Date: 18.06.2025
Estimated Cost: Rs. 6, 96,459.00/-
Earnest Money: Rs. 14000.00/-
AMC Period: 365 Days (01 Year).
Last date of submission of E- tender: 03.07.2025 to 12.00 PM.
Date of Original EMD cost submission: 04.07.2025 at 02:45 P.M.
Date of Opening: 04.07.2025 at 03:00 P.M
Tender can be downloaded and bided from website address:
https://eprocure.gov.in/eprocure/app. Tender documents for viewing only are also
available in NISER website address: www.niser.ac.in
Faculty-In-Charge (IWD)
Page 5 of 11
Tender Notice
Director of NISER hereby invites E- tender in a two bids (Technical Bid and Financial Bid)
for the following work from experienced and capable agencies registered in CPWD/ MES/
Railways/ State PWDs/ MSME and/or those who have worked for DAE or its Organizations or
Govt. /Semi Government organizations/ reputed private organizations and have successfully
carried out similar works (Bio Gas Plant construction or Operation and Maintenance) as
indicated in the prescribed format of the E-Tender portal in last seven years. The eligible
contractors may submit their bid along with supporting documents of fulfilling the above
conditions otherwise the bid bear the risk of not being considered.
Estimated Earnest Duration of
Name of Work Cost Money work
Name of the work: - “Annual Operation
and Maintenance of Bio Gas Plant in NISER 365 Days
Campus, Jatni.” 696459.00 14000.00 (01 year)
NISER/MECH/BIOGAS/AMC/24-25/04_1, Date:
18.06.2025
The Bidders are requested to give detailed tender in E-Tender portal in the prescribed
forms in two bids (Technical Bid and Financial Bid)
Tender process & award of contract.
The technical bid will be evaluated to shortlist the eligible bidders. The financial bid of
only the short listed bidders shall be considered for further processing. Bidders whose
technical offer is found acceptable and meeting the eligibility requirements as specified in
this tender will be eligible for the financial bid evaluation.
The earnest money deposit and the cost of tender (Non Refundable) as indicated against the work
should be send by post or by hand to “SO(D)-Mechanical, INSTITUTE WORKS
DEPARTMENT, NISER, Jatni campus, PO-Bhimpur- Padanpur, Via-Jatni, District-
Khurda, PIN- 752050” so that it reaches on or before the opening of the technical bid for e-
tender system, in the form of Account Payee Bank Draft payable on any branch of
Nationalized/Schedule Bank at Bhubaneswar/ Jatni in favor of Director, NISER payable at
Bhubaneswar/Jatni in a sealed envelope. All tenders submitted without requisite amount of
earnest money shall be rejected and their technical and financial bid shall not be opened. No
interest is payable on EMD. Director of NISER, reserves the right to accept/reject any/all tenders
without assigning any reason whatsoever. Part or incomplete tenders will be summarily rejected.
No further correspondences whatsoever shall be entertained in this regard. Canvassing in any
manner shall result in rejection of the tender.
Any dispute arising out of this shall subject to Bhubaneswar jurisdiction only.
Faculty-In-Charge (IWD)
Page 6 of 11
General Terms and Conditions:
1. Director of NISER hereby invites e-Tender in a two bids system (Technical Bid and Financial
Bid) for the following work from experienced and capable agencies registered in CPWD/ MES/
Railways/ State PWDs/ MSME and/or those who have worked for DAE or its Organizations or
Govt. /Semi Government organizations/reputed private organizations and have successfully
carried out similar works, as indicated in the prescribed format of the e-Tender portal in the last
seven years. The eligible contractors may submit their bid along with supporting documents of
fulfilling the above conditions otherwise the bid bear the risk of not being considered.
In support of fulfilling all the essential conditions mentioned in the previous paragraph the
contractor shall submit the details through e-Tender in the prescribed format the past details,
mentioning the name of work, estimated cost, date of commencement as per agreement & actual
date of completion as per agreement along with schedule of quantities executed and any penalty
levied due to delay in executing the work from an officer not below the rank of Executive
Engineer.
2. The estimated cost of the work is 6, 96,459.00/- (Rupees Six Lakhs Ninety Six Thousand
Four Hundred Fifty Nine only).
3. AMC Period of the work will be 365 (Three Hundred Sixty Five Days) and the date of
commencement shall be reckoned from the day mentioned in the award letter.
4. The earnest money deposit and the cost of tender (Non Refundable) as indicated against the
work should be send by post or by hand to “SO(D)-Mechanical, INSTITUTE WORKS
DEPARTMENT, NISER, Jatni Campus, PO-Bhimpur-Padanpur, Via-Jatni, District-
Khurda, PIN- 752050” so that it reaches on or before the opening of the technical bid for e-
tender system in the form of Account Payee Bank Draft payable on any branch of
Nationalized/Schedule Bank at Bhubaneswar/ Jatni in favor of “Director, NISER payable at
Bhubaneswar/Jatni” in a sealed envelope. All tenders submitted without requisite amount of
earnest money shall be rejected and their technical and financial bid shall not be opened. No
interest is payable on EMD. The EMD will be returned to the bidders(s)/Agents whose offer is
not accepted by NISER within one month from the date of the placing of the final order(s) on the
selected bidder(s). In case of the bidder(s) whose offer is accepted the EMD will be returned on
submission of Performance Bank Guarantee (if applicable). However, if the return of EMD is
delayed for any reason, no interest /penalty shall be payable to the bidders.
5. The details of tender notification can be downloaded
from https://eprocure.gov.in/eprocure/app or Tender Free View Link from NISER Website
https://www.niser.ac.in/content/tender. Vendors should obtain the USER ID and PASSWORD
from CPP Portal by clicking on “https://eprocure.gov.in/eprocure/app” link in the homepage.
Tenders should be submitted only through e-Tender portal and obtained the Tender
Acknowledgement copy as a proof of successful submission.
6. The Bidders are requested to give detailed tender in E-Tender portal in the prescribed forms
in two bids (Comprising Technical Bid and Financial Bid).
Page 7 of 11
Last date of submission of E- tender : 03.07.2025 to 12:00 PM.
Opening of Bid : 04.07.2025 at 03:00 P.M
7. Tender process & award of contract: The technical bid will be evaluated to shortlist the
eligible bidders. The financial bid of only the short listed bidders shall be considered for further
processing. Bidders whose technical offer is found acceptable and meeting the eligibility
requirements as specified in this tender will be eligible for the financial bid evaluation.
8. Director of NISER does not bind himself to accept the lowest or any tender and
reserves the right to accept the tender either in whole or in part. Director of NISER,
reserves the right to accept/reject any/all tenders without assigning any reason
whatsoever. The decision of the Director shall be final in this regard.
9. Canvassing in any manner or form will lead to rejection of the Bid.
10. The tenderer shall not be permitted to bid for works in any unit of DAE where any of
his/her relatives are employed. He shall also intimate the names of any such persons who
are working with him in any capacity or subsequently employed by him and whose
relatives are working in DAE or its units.
11. Contact for Technical information: (Only E-mail enquiries will be entertained)
Mr. Ajit Kumar Mohanty
SA_D (Mechanical),
Institute Works Department, NISER.
E-mail – ajitmohanty2015@niser.ac.in
NOTE:
A person shall be deemed to be a relative of another if, (a) they are members of a Hindu
undivided family; or (b) they are husband and wife; or (c) the one is related to the other in
the following manner : Father, Mother (including step mother), Son (including step son),
Son‟s wife, Daughter (including step daughter), Father‟s father, Son‟s son, Son‟s wife,
Son‟s daughter, Son‟s daughter‟s husband, Daughter‟s husband, Daughter‟s son,
Daughter‟s son‟s wife, Daughter‟s daughter, Daughter‟s husband, Brother (including step
brother), Brother‟s wife, Sister (including step sister), Sister‟s husband.
12. The Bid shall remain valid for a minimum period of 90 days from the date of opening of
the tender for the purpose of acceptance and award of work. Validity beyond 90 days from the
date of opening shall be by mutual consent.
13. The tenderer should see and obtain the drawings. In case of any queries, necessary
clarifications may please be sought from the office of the Scientific Officer-D (Mechanical). No
claim whatsoever will be entertained in this regard for any alleged ignorance, thereof.
Page 8 of 11
14. Before tendering, the tenderer may inspect the site to fully acquaint himself about the
condition in regard to accessibility to site, nature and extent of ground, working condition of
site and locality including stacking of materials, conditions affecting accommodations and
movement of labour, etc., which are required for satisfactory execution of the work. No
ignorance of the same, whatsoever shall be entertained under any circumstances.
15. EMD is liable to be forfeited if the contractor fails to commence the work as per award letter.
16. Some of the provisions of the contract are given below.
a). WARRANTY – Not Required.
b). MINIMUM VALUE OF WORK FOR THE INTERMEDIATE CERTIFICATE
Intermediate certificate for a lesser amount can be admitted for payment at the discretion
of the Institute.
c). SECURITY DEPOSIT - No SD will be deducted from the bill.
d) COMPENSATION – In the event of any delay in completion of the work attended
beyond the scheduled period, the contractor shall pay an amount equal to one per cent of
the total cost of work or such smaller amount as decided by Director of NISER (whose
decision shall be final) as compensation to the institute, for every month that the work
remains un-commenced or unfinished. Compensation to be paid shall not exceed ten per
cent of the estimated cost of the total work as per award letter.
e) A Labour Cess of 1% of order value shall be deducted from each bill.
17. STORES TO BE ISSUED: - No material shall be issued by the Institute. The responsibility
for arranging all materials from approved manufacturer as per award letter lies with the
contractor.
18. The rate quoted by the tenderer shall be inclusive of Taxes as per the Govt. rule. There will
be deduction of TAX from every RA bill and from the final bill of the contractor at the rate
prescribed by govt. of India from time to time.
19. The successful bidder will be required to submit the names, qualifications and experiences of
the supervising staff to be deployed for execution of the work. In case of any changes occurring
during the course of execution of the said work, the same shall also be intimated by the bidder to
the institute.
20. The tenderer should also submit the detail list of tools and plants/ machineries/ equipment,
etc. that he proposes to place at the site of work.
21. The Contractor shall have to make his own arrangements for storage of materials required for
execution of the work and NISER in any manner shall be held responsible for the storage and safe
custody of the said materials at work site.
Page 9 of 11
22. Electricity will be supplied to the site of work at one point only if required and Contractor can
do onward distribution with metering arrangement as per the requirement. Electricity charges; if
any will be recovered from the Contractor‟s bill based on meter readings towards its consumption.
23. Before commencement of the work, the contractor has to submit the list of tools and plants
brought to the site of work. No items other than the list submitted will be allowed to be taken out
from the work site.
24. All the mandatory testing charges will be borne by the contractor.
25. Cost escalation in any manner whatsoever, will not be accepted for the said work, where in
the AMC period will be 365 days (01 year).
26. The work will be executed as per CPWD guidelines and DAE works procedure under the
supervision of Engineer-In-charge of NISER.
Technical Specifications and Scope of Work
1. The agency is instructed to inspect the site thoroughly before participating in tender.
2. The materials (minor consumables, tools and tackles etc.) & services to be provided by the
tenderer under this contract shall be as per the requirement for the work and the instruction
given by the EIC and should be carried out to the complete satisfaction of the Engineer-in-
charge.
3. The working hours of the deployed manpower must be 08 hours per day and the timing of
duty hours will be conveyed by EIC as per the site requirement.
4. The manpower deployed on the site shall collect all the waste (Biodegradable and Non-
Biodegradable) from specified locations of NISER campus by a waste collection vehicle
provided by the institute and feed the Biodegradable waste into Biogas Plant after
segregation, also dump the Non-Biodegradable wastes on a specified location inside the
campus. The contractor has to ensure that the workers employed at the site must report for the
job on time, wearing proper uniform and equipped with all safety equipment and shall follow
all the instructions given to them by EIC.
5. The contractor has to engage suitably skilled/licensed workers of various
categories for execution of work & supervised by supervisors / Engineer of
appropriate qualification & experience to ensure proper execution of work.
They will carry out instructions of Engineer-in-charge & other senior officers of the
Institute during progress of work.
MEASUREMENT AND RA/ FINAL BILL
1. The contractor will be paid quarterly basis on submission of running bill as certified by
the Engineer-In-Charge & bills shall be processed by the various offices for payment, as per
existing procedure.
2. The contractor shall extend all possible co-operations for checking the measurement. Decision
of the engineer-in-charge (mechanical) of NISER shall prevail. In case of any dispute, the
final decision lies with the Director of NISER, which shall be binding on both the parties.
Page 10 of 11
OTHERS
If, the contractor has to remove/dismantle any old, damaged materials & fixtures etc. for the
purpose of execution of the said work, the same shall be deposited with NISER Stock Yard
along with the list of materials under intimate to the concerned Engineer in- Charge. No extra
payment will be made by the institute for this purpose.
SCHEDULE OF QUANTITY
Sl.
Item Description Unit Quantity
No.
1 Duty of one Semi-Skilled manpower (8 hours Shift) Shifts 365
2 Duty of one Unskilled manpower (8 hours Shift) Shifts 365
Faculty-In-Charge (IWD)
Page 11 of 11
