HOW TO USE THIS COMPETENCY BASED LEARNING

MATERIAL

Welcome to the module in “Developing Event Program”. This

module contains training materials and activities for you to

complete.

The unit of competency “Develop Event Program “covers the

knowledge, skills and attitudes needed to configure computer systems

and networks. It is one of the specialized modules required to complete

the course Events Management NC III

You are required to go through a series of learning activities in order to

complete each learning outcome of the module. Each learning outcomes is

provided with Information Sheets (Reference Materials for further

reading to help you better understand the required activities). Follow

these activities on your own and answer the self-check at the end of each

learning outcome. You may remove a blank answer sheet at the end of

each module (or get one from your facilitator/trainer) to write your

answers for each self-check. If you have questions, don’t hesitate to ask

your facilitator for assistance.

Recognition of Prior Learning (RPL)

You may already have some or most of the knowledge and skills

covered in this learner's guide because you have:

been working for some time

already completed training in this area.

If you can demonstrate to your trainer that you are competent in a

particular skill or skills, talk to him/her about having them formally

recognized so you don't have to do the same training again. If you have a
qualification or Certificate of Competency from previous trainings, show it

to your trainer. If the skills you acquired are still current and relevant to

the unit/s of competency they may become part of the evidence you can

present for RPL. If you are not sure about the currency of your skills,

discuss this with your trainer.

At the end of this module is a Learner’s Diary. Use this diary to

record important dates, jobs undertaken and other workplace events that

will assist you in providing further details to your trainer or assessor. A

Record of Achievement is also provided for your trainer to complete

once you complete the module.

This module was prepared to help you achieve the required

competency, in Setting up Equipment and Trolley, Accessing Rooms for

Servicing, Making-up Beds, Cleaning and Clearing Rooms and Cleaning

and Storing Trolleys and Equipment. This will be the source of

information for you to acquire knowledge and skills in this particular

trade independently and at your own pace, with minimum supervision or

help from your instructor.

Talk to your trainer and agree on how you will both organize the

Training of this unit. Read through the module carefully. It is

divided into sections, which cover all the skills, and knowledge you

need to successfully complete this module.

Work through all the information and complete the activities in

each section. Read information sheets and complete the self-check.

Suggested references are included to supplement the materials

provided in this module.

Most probably your trainer will also be your supervisor or manager.

things.

Your trainer will tell you about the important things you need to

consider when you are completing activities and it is important that

you listen and take notes.

You will be given plenty of opportunity to ask questions and

practice on the job. Make sure you practice your new skills during

regular work shifts. This way you will improve both your speed and

memory and also your confidence.

Talk to more experience workmates and ask for their guidance.

Use the self-check questions at the end of each section to test your

own progress.

When you are ready, ask your trainer to watch you perform the

activities outlined in this module.

As you work through the activities, ask for written feedback on your

progress. Your trainer keeps feedback/ pre-assessment reports for

this reason. When you have successfully completed each element,

ask your trainer to mark on the reports that you are ready for

assessment.

When you have completed this module (or several modules), and

feel confident that you have had sufficient practice, your trainer will

arrange an appointment with registered assessor to assess you. The

results of your assessment will be recorded in your competency

Achievement Record
COMPETENCY BASED LEARNING MATERIALS

EVENTS MANAGEMENT NC III

CORE COMPETENCIES

No Unit of Competency Module Title Code

1 Plan And Develop

Event Proposal Or

Bid

Planning And

Developing Event

Proposal Or Bid

TRS342315

2 Develop An Event

Concept

Developing An Event

Concept

TRS342316

3Develop Event

Program

Developing Event

Program

TRS342317

4 Select Event Venue

And Site

Selecting Event Venue

And Site

TRS342318
5 Develop And Update

Event Industry

Knowledge

Developing And

Updating Event

Industry Knowledge

TRS342319

6 Provide On-Site Event

Management Services

Providing On-Site

Event Management

Services

TRS342320

7 Develop And Update

Knowledge On

Protocol

Developing And

Updating Knowledge

On Protocol

TRS342321

8 Manage Contractors

For Indoor Events

Managing Contractors

For Indoor Events

No Unit of Competency Module Title Code

1 Plan And Develop

Event Proposal Or

Bid

Planning And

Developing Event

Proposal Or Bid

TRS342315

2 Develop An Event

Concept

Developing An Event

Concept

TRS342316

3Develop Event

Program

Developing Event

Program

TRS342317

4 Select Event Venue

And Site

Selecting Event Venue

And Site

TRS342318

5 Develop And Update

Event Industry
Knowledge

Developing And

Updating Event

Industry Knowledge

TRS342319

6 Provide On-Site Event

Management Services

Providing On-Site

Event Management

Services

TRS342320

7 Develop And Update

Knowledge On

Protocol

Developing And

Updating Knowledge

On Protocol

TRS342321

8 Manage Contractors

For Indoor Events

Managing Contractors

For Indoor Events

TRS342322

MODULE CONTENT
.Learning Outcome .Learning Content .Progress

Check

.Training

Duration

. IDENTIFY

CONFERENCE

OBJECTIVES

.Different Types of

Conferences

Objectives of

Conferences

Event Staging and

Site Selection

Consultation With

Customers

.DESIGN EVENT

PROGRAM

. Sample Event

Scheduling

Designing the

Event Program

Event Budget

Plan/ Checklist

.FINALIZE PROGRAM

.DETAILS Creating an Event

Proposal
 IDENTIFY

CONFERENCE

OBJECTIVES

Different Types of

Conferences

Objectives of

Conferences

Event Staging and

Site Selection

Consultation With

Customers

DESIGN EVENT

PROGRAM Sample Event

Scheduling

Designing the

Event Program

Event Budget

Plan/ Checklist

FINALIZE PROGRAM

DETAILS Creating an Event

Proposal

COMPETENCY SUMMARY

Unit of Competency: DEVELOP AN EVENT PROGRAM

Module Title: DEVELOPING AN EVENT PROGRAM

Module Descriptor:
This module deals with the knowledge, skills,

behavior and motivations required to design an

event program. Event managers, either internal or external to the sponsoring organization,
would

generally undertake this role

Nominal Duration: 90 hours

Learning Outcomes At the end of this module, the trainee must be

able to:

LO1. Identify conference objectives

LO2. Design event program

LO3. Finalize program details

Assessment Criteria

1. Overall context and scope of the conference are identified.

2. Specific conference objectives are developed and agreed with in

consultation with colleagues and/or guests.

3. Dates and time are set to meet agreed objectives.

4. A theme is developed to complement event objectives.

5. Overall event format is developed within known budget, venue and

staging constraints.

6. Relevant components are identified, designed and integrated in the

program.

7. The use of appropriate technological options are identified and

integrated in program development.

8. A business program is developed to incorporate an appropriate range of

activities.
9. The proposed event program is presented within required timeframe.

10. Approval of program details is obtained.

11. Appropriate actions are undertaken in relation to the dissemination

and publication of the event program

LEARNING OUTCOME SUMMARY

QUALIFICATION : EVENTS MANAGEMENT NC III

UNIT OF COMPETENCY : DEVELOP EVENT PROGRAM

MODULE TITLE : DEVELOPING EVENT PROGRAM

Module Description:

This module deals with the knowledge, skills, behaviour and

motivations required to design an event program. Event managers, either

internal or external to the sponsoring organization, would generally

undertake this role.

LEARNING OUTCOMES:

At the end of this module, the trainee must be able to:

LO1. Identify conference objectives

LO2. Design event program

LO3. Finalize program details

QUALIFICATION : EVENTS MANAGEMENT SERVICES NC III

UNIT OF COMPETENCY : DEVELOP AN EVENT PROGRAM

MODULE TITLE : DEVELOPING AN EVENT PROGRAM

ASSESSMENT CRITERIA:

1. Overall context and scope of the conference are identified.

2. Specific conference objectives are developed and agreed with in

consultation with colleagues and/or guests.

CONTENTS:

Conference session formats

Provided a range of options for conference staging and venue set

ups

Could identify the needs of different market segments in relation

to conference activities (e.g. Corporate, associations, and

government).

Detailed knowledge of the range of options available to

conference organizers in terms of venues, staging, format and

pre/post tour components.

Use electronic equipment

CONDITIONS/RESOURCES:

The students/trainees must be provided with the following:

.EQUIPMENT. TOOLS AND

ACCESSORIES

.SUPPLIES &

MATERIALS

.LEARNING

MATERIALS

LCD

Projector
(optional)

Overhead

Projector

(optional)

Computer

Printer

Software for

presentation

skills

Books

relating to

event

management

Books and

videos

relating to

public

speaking

CONTENTS:

Conference session formats

Provided a range of options for conference staging and venue set

ups

Could identify the needs of different market segments in relation

to conference activities (e.g. Corporate, associations, and

government).

Detailed knowledge of the range of options available to

pre/post tour components.

Use electronic equipment

CONDITIONS/RESOURCES:

The students/trainees must be provided with the following:

EQUIPMENT TOOLS AND

ACCESSORIES

SUPPLIES &

MATERIALS

LEARNING

MATERIALS

LCD

Projector

(optional)

Overhead

Projector

(optional)

Computer

Printer

Software for

presentation

skills

Books

relating to

event

management
Books and

videos

relating to

public

speaking

METHODOLOGIES:

Discussion

Lecture

Simulation

Case study

ASSESSMENT METHODS:

Project to develop a program for a conference

Questioning to assess knowledge of programming for different

types of conferences

Review of portfolios of evidence and third party workplace

reports of on-the-job performance by the candidate

INFORMATION SHEET 3.1-1

TYPES OF CONFERENCES

Learning Objectives: after reading this information sheets the trainees

will able to:

1. Identifies overall context and scope of the conferences

2. Source event venues or sites

Meeting
A meeting is a gathering of two or more people that has been

convened for the purpose of achieving a common goal through verbal

interaction, such as sharing information or reaching agreement.

[2]KMeetings may occur face to face or virtually, as mediated by

communications technology, such as aKtelephone conference call, aKSkype

conference callKor a videoconference.

Convention

AKconvention, in the sense of a meeting, is a gathering of

individuals who meet at an arranged place and time in order to discuss or

engage in some common interest. The most common conventions are

based uponKindustry,Kprofession, andKfandom.

Exhibition

AnKexhibition, in the most general sense, is an organized

presentation and display of a selection of items. In practice, exhibitions

usually occur withinKmuseums, galleries andKexhibition halls, andKWorld's

Fairs. Exhibitions include [whatever as in major art museums and small

art galleries; interpretive exhibitions, as at natural history museums and

history museums], for example; and commercial exhibitions, orKtrade

fairs.

Trade Show.

AKvirtual tradeshowK(sometimes called aKvirtual trade fair) is a

type ofKvirtual eventKrun in an online environment that goes live and stays

live online for a limited period of time. It can be considered the online

equivalent of a traditionalKtradeshowKor exhibition, but exhibitors and

visitors connect with one another via theKInternet, regardless of

geographic location, toKexchange valuable information.

AKseminarKis, generally, a form ofKacademicKinstruction, either at

anKacademic institutionKor offered by a commercial or professional

organization.

Workshop

An educational seminar or series of meetings emphasizing

interaction and exchange of information among a usually small number of

participants:Ka creative writing workshop.

Forum

A forum was a gathering place of great social significance, and

often the scene of diverse activities, including political discussions and

debates, rendezvous, meetings, et cetera

Symposium

Symposium is a meeting or conference for the discussion of some

subject, esp. a meeting at which several speakers discuss a topic before

an audience.

A collection of opinions expressed or articles contributed by several

persons on a given subject or topic.

Lecture

AKlectureKis an oralKpresentationKintended to present information or

teach people about a particular subject, for example by

aKuniversityKorKcollegeKteacher. Lectures are used to convey critical

information, history, background, theories and equations.

Panel

AKgroupKofKpersonsKgatheredKtoKconductKaKpublicKdiscussion,judgeKaK
contest,KserveKasKadvisers,KbeKplayersKonKaKradioKortelevisionKgame,KorKthe

Klike:KaKpanelKofKpoliticalKscientistsKmeetingtoKdiscussKforeignK

Policy

PERFORMANCE CRITERIA CHECKLIST

CRITERIA YES NO

Did I…….

Identify overall context and scope of the events?

Develop and agree specific event’s objectives in

consultation with relevant colleagues and/or

customers?

 Set dates and times to meet agreed objectives?

Develop theme to complement event objectives?

Develop overall event format within known

budget, venue and staging constraints?

Identify, design and integrate relevant

components for the program?

Identify and integrate use of appropriate

technological options in program development?

Develop business program based on principles of

adult learning to incorporate an appropriate range

of activities?

 Present proposed event program to the

appropriate people within required timeframe?

 Obtain approval of program details in accordance

with agreed procedures?

dissemination and publication of event

program appropriate range of activities?

REFERENCES

www.google .com

www.wikepedia.com

1. Meeting–DefinitionandMorefromtheFreeMerriam-
WebsterDictionary.(n.d.).Dictionary

andThesaurus–Merriam-WebsterOnline.RetrievedApril21,2010,fromDavid2.

2. Kalupahana,Nagarjuna: The Philosophy of the Middle Way.SUNYPress,1986,pages17-

TheauthorrefersspecificallytothethoughtoftheBuddhahere.

3. Bartsch,Frank(31May2013). "ExhibitionandEventLogistics".BBHandel.Retrieved
5

June 2013.4.

4.
TheFairwasasuccessandtheyarealreadyworkingfor2009,Clarin,May13,2008

5. "Seminardefinition(dictionary.com)".Retrieved2009-02-17