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NEW CAIRO TECHNOLOGICAL
UNIVERSITY
1ST YEAR
INFORMATION TECHNOLOGY
ESSENTIALS
BY: ABDEL RAHMAN SWALEM
Lecture 4 Office Basics
Start and Exit Office Applications
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Click in the search box.
Start and Exit Office Applications
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The message box introducing Cortana appears.
Note: Cortana is the Windows 10 search assistant. Click Learn more to read
about Cortana.
Start and Exit Office Applications
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Start and Exit Office Applications
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C-You can use this panel to
open an existing document.
D-You can use this area to
start a new document.
E-This area indicates
whether you have signed in
to your Office 365
subscription.
F-To exit from the program,
click the Close button (x ).
create a shortcut to open an Office
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application
Navigate the Program Windows
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A- Title Bar
Displays the name
of the open file
and the Office
program.
B-Quick Access
Toolbar
Displays quick-
access buttons to
commonly used
commands such as
Save, Undo, and
Redo.
Navigate the Program Windows
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C-Ribbon
Displays groups of related commands in tabs. Each tab
offers buttons for performing common tasks.
D-Program Window Controls
These buttons enable you to control the appearance of the
program window. You can minimize the Ribbon, and you can
minimize, maximize, restore, or close the program window.
E-Office 365 Indicator
Ifyou see your name, you are signed in to your Office 365
subscription. You can click your name to display a menu that
enables you to manage your Microsoft account settings or
switch to a different Microsoft account.
Navigate the Program Windows
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F-Status Bar
Displays information about the current Office document.
G-View Shortcuts
These shortcuts switch to a different view of your document.
H-Zoom Controls
This feature changes the magnification of a document.
Work with Backstage View
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Click the File tab to display Backstage view.
Work with Backstage View
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Work with Backstage View
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Change the Color Scheme
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You can use Office themes
and background patterns
to change the appearance
of the program screen.
Themes control the color
scheme the program uses,
and background patterns
can add interest to the
screen while you work.
Color schemes can improve
your ability to clearly see
the screen, but be aware
that background patterns
might be distracting.
Change the Color Scheme
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Change the Color Scheme
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Change the Color Scheme
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Find a Ribbon Command
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When you need to take an action that you do not take
on a regular basis, you can make use of Office 2016’s
new feature, the Tell Me What You Want To Do feature.
The Tell Me What You Want To Do search feature helps
you find commands on the Ribbon.
You can still use the Ribbon directly, as described in the
next section, “Work with the Ribbon.” The Tell Me What
You Want To Do search feature is most useful when you
are not sure where on the Ribbon to find the command
you need.
Find a Ribbon Command
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Find a Ribbon Command
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Find a Ribbon Command
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Find a Ribbon Command
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Find a Ribbon Command
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Work with the Ribbon
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In addition to letting an Office program help you find a
command, you can select commands using the Ribbon. Each
Ribbon tab contains groups of related command buttons.
Each button performs a common task. Some tabs appear
only when needed. For example, if you select a table, the
Ribbon displays the Table Tools tab.
In all Office programs, you can customize the Ribbon to
support the way you work. For example, you can create
your own Ribbon tab that contains the buttons you use most
often; that way, you can avoid switching tabs to use a
particular command.
Work with the Ribbon
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Create a Ribbon Tab
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Create a Ribbon Tab
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1-Click the File tab.
2-Click Options to display the Options dialog box.
3-Click Customize Ribbon.
4-Click the tab you want to appear to the left of the new
tab.
5-Click New Tab.
C-Word creates a new tab and a new group on that tab. To
reposition the tab, click it and click the arrows.
6-Click New Tab (Custom).
7-Click Rename to display the Rename dialog box.
8-Type a name for your tab and click OK.
9-Click New Group (Custom) and repeat Steps 7 and 8 to
rename the group.
Customize the Quick Access Toolbar
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The Quick Access Toolbar, or QAT, is located in the top left corner of the program
window above the File and Home tabs. It offers quick access to the frequently used
Save, Undo, and Redo commands. If you want, you can customize this toolbar to
include other commands you use often, such as the Quick Print, Print Preview, or any
other command.
You can also reposition the QAT so that it appears below the Ribbon rather than
above it; and, if you change your mind, you can put the QAT back above the
Ribbon.
Customize the Quick Access Toolbar
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1-Click the More button ( ).
A-You can click any of the common commands to add them to the toolbar.
B-You can click Show below the Ribbon if you want to display the toolbar below
the Ribbon.
2-Click More Commands.
Customize the Quick Access Toolbar
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1-Click the More button ( ).
A-You can click any of the common commands to add them to the toolbar.
B-You can click Show below the Ribbon if you want to display the toolbar below
the Ribbon.
2-Click More Commands.
Customize the Quick Access Toolbar
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Customize the Quick Access Toolbar
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Using an Office Program on a Tablet PC
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Using Office 2016 on a tablet offers a different experience than
using the programs on a computer with a keyboard and mouse. This
section shows you how to open an Office program on a touch device
and how to switch between Touch and Mouse modes.
Office enhancements for tablets are limited primarily to enlarging
buttons on the Quick Access Toolbar and the Ribbon to make
selecting commands easier. For a friendlier touch experience,
consider using universal Office apps for various mobile devices,
which, although not as powerful as Office 2016, were written
specifically for touch devices. You can share documents across
platforms.
Using an Office Program on a Tablet PC
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Start and Exit Office Applications
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Using Touch/Mouse Mode
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Using Touch/Mouse Mode
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