University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
Project report analysis on
MS-Outlook
Subject:IT FOR MANAGEMENT Group Members:Sr. No. 1. 2. 3. 4. 5. 6. Name Veena Hukeriker Santosh Kakad Manoj Kapadnis Swastik Malusare Kiran Shinde Kamlesh Varleker Roll no 14 19 22 31 50 56
University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
MS OUTLOOK
A. Introduction:
Microsoft Outlook is a personal information manager from Microsoft, available both as a separate application as well as a part of the Microsoft Office suite. The current version is Microsoft Office Outlook 2010 for Windows and Microsoft Office Outlook 2011 for Mac. Although often used mainly as an e-mail application, it also includes a calendar, task manager, contact manager, note taking, a journal and web browsing. It can be used as a stand-alone application, or can work with Microsoft Exchange Server and Microsoft SharePoint Server for multiple users in an organization, such as shared mailboxes and calendars, Exchange public folders, SharePoint lists and meeting schedules. There are third-party add-on applications that integrate Outlook with devices such as BlackBerry mobile phones and with other software like Office & Skype internet communication. Developers can also create their own custom software that works with Outlook and Office components using Microsoft Visual Studio. In addition, Windows Mobile devices can synchronize almost all Outlook data to Outlook Mobile.
University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
B. How to configure Microsoft Outlook to your PC:
The steps in this section apply if you already have an existing web-based account.
Step 1: Verify your user name and your password
Before you begin, make sure that you have the correct user name and password. First, sign in to your web-based account to make sure that you have all the information. If you do not enter the correct user name and password, you will receive an error message when you try to send or receive email. Outlook 2011 will automatically enter the incoming and outgoing server names and ports. If you cannot receive or send email, check these settings with your web-based email provider or Internet service provider. If you have the correct user name and password, go to step 2.
Step 2: Set up Outlook 2011 with your web-based account
1. 2. On the Tools menu, click Accounts. In the Accounts window, click the E-mail Account button.
University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
3. The Enter your account information dialog box will appear. In the E-mail address box, type your web-based email address. For example, type username@hotmail.com.
4. Click Add Account. 5. In the Accounts window, verify the information, and then close the window. See screenshots below for comparison.
University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
For Hotmail or MSN:Note: For MSN accounts, your email address and user name will end with @msn.com.
University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
For Gmail:-
Create Additional accounts To create additional accounts, click the plus (+) sign in the lower-left corner of the window. Then, click Email, and enter the appropriate information into the fields on the screen.
University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
C. Features and Benefits:
Microsoft Outlook 2010 offers premium business and personal e-mail management
tools to more than 500 million Microsoft Office users worldwide. With the release of Outlook 2010, you get a richer set of experiences to meet your communication needs at work, home, and school. From a redesigned look to advanced e-mail organization, search, communication and
social networking features, Outlook 2010 provides you with a world-class experience to stay productive and in touch with your personal and business networks.
Save time viewing, creating, and managing your e-mail: Think about how much e-mail you receive in a typical week today versus a typical week five years ago. Weve redesigned Outlook 2010 to reflect these changes in your lifestyle and help keep up with the vast amounts of information you receive every day. Manage large amounts of e-mail with ease. Condense, categorize, or even ignore entire conversations with a few clicks. With new conversation management tools and the improved Conversation View, dozens of messages can turn into just a few relevant items. To start harnessing the power of Conversation View, go to the View tab in the Conversations group and select Show as Conversations. Send the right information to the right people and respond to e-mails rapidly. Mail Tips instantly alert you to potential distribution issues and Quick Steps take the multistepped tasks you perform most down to just a single click.
University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
Get easier access to the right tools: Locate the commands you need where you want them. The improved Ribbon, available across Office 2010 applications, makes it easy to uncover more commands so you can focus on the end product rather than how to get there. Easily configure new and existing accounts, clean up your inbox, and visually see how much space is left in your mailbox. These are just a few of the many features available from the new Microsoft Office Backstage view. Backstage view replaces the traditional File menu in all Office 2010 applications to provide a centralized, organized space to manage your accounts and customize your Outlook experience.
University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
Connect with people and stay up to date: Whether youre managing a team or organizing a family event, its important to stay connected to people inside and outside your office or home. Outlook 2010 brings together various e-mails and communication networks so that staying connected with the people you care about is fast, simple, and fun. Combine multiple e-mail accounts, calendars, and address books and easily manage them from a single, centralized view. Manage your schedule using the new Schedule View. View multiple Outlook calendars, Windows Live, or other shared calendars, in a streamlined horizontal display. View the availability of a person and reach out to them using a variety of communication methods all on a new easy-to-access contact card.
University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
Get additional information about people, such as mutual friends and other social information, and stay better connected to your social and business circles through the new Outlook Social Connector.
Access your vital information anywhere, anytime:
Check e-mail anywhere and quickly locate those important addresses and phone numbers when you need them. Now you can stay connected to your work and personal contacts by taking the new Outlook experience with you. Its easy to keep on top of things while youre on the go.
Microsoft Outlook Web App: Stay up to date and in touch. View your e-mail messages, contacts, and calendar events stored on Exchange Server using a Web browser.3 Microsoft Outlook Mobile: Sync Outlook with an enhanced mobile version of Outlook specifically suited to your Windows phone
University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
D. Advantages of Ms Outlook:
1. MS outlook come up with integrated search function that enables you for search
whatever you want viz doc. Files etc. 2. MS outlook few advanced security features that protect your e-mails from predators.
3. It allows you to synchronize your e-mails with calendar or contact list.
4. Allows you to share your calendar with whom you choose.
5. You can synchronize your mobile with pc hence to send e-mail you need not to be
with your pc.
E. Disadvantages of Ms Outlook:
1. MS Outlook costs you several hundred dollars while alternative free softwares can perform
same functions.
2. It has very low support from Linux based system.
3. There is very little integration with other programes like Google calendar. 4. MS Outlook provides too much functionality hence user finds simple functions like e-mail quite complicated.
University of Mumbais ALKESH DINESH MODY INSTITUTE FOR FINANCIAL AND MANAGEMENT STUDIES
Joravar Bhavan, Vidyanagri, Santacruz, Mumbai-400098
References:1. Microsoft Outlook Retrieved from http://en.wikipedia.org/wiki/Microsoft_Outlook 2. Setting Up Your POP or IMAP Email Address in Microsoft Outlook, Retrieved from http://products.secureserver.net/email/email_outlook.htm 3. Outlook 2010 features and benefits Retrieved from http://office.microsoft.com/engb/outlook/outlook-2010-features-and-benefits-HA101810016.aspx
4. The Disadvantages of MS Outlook Retrieved from
http://www.ehow.com/list_6366154_disadvantages-ms-outlook.html
