Republic of the Philippines
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
QUEZON CITY CAMPUS Tel no. 428-91-44
On-the-Job Training Portfolio
College of Technology Diploma in Office Management Technology with specialization in General Office Practice
Pamella Joyce G. Villegas TRAINEE
Republic of the Philippines
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
QUEZON CITY CAMPUS Tel no. 428-91-44
A NARRATIVE REPORT ON THE JOB TRAINING UNDERTAKEN AT Polytechnic University of the Philippines (Quezon City) Don Fabian St. Brgy. Commonwealth Quezon City
A Report Submitted to the Faculty of COLLEGE OF TECHNOLOGY Polytechnic University of the Philippines Quezon City Campus
In Partial Fulfillment of the Requirements for the Diploma in Office Management Technology General Office Practice (Practicum I)
Pamella Joyce G. Villegas Name of Student June 8 , 2013 Date Submitted
2x 2 formal Picture (corporate)
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES Vision Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippines into an epistemic community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through: 1. Provision of undergraduate and graduate education which meet international standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and 4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Philosophy As a state university, the Polytechnic University of the Philippines believes that: Education is an instrument for the development of the citizenry and for the enhancement of nation building; Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood, peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internationalism. Strategic Objective: 8-Point Agenda: 1. Pursuing Academic Excellence through Disciplinal Integrity. 2. Embedding a Culture of Research 3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions 4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus Development 5. Academic Freedom 6. Institutionalizing Civil Society Engagement and Involved Extension Service Program 7. Assuring Transparency in Fiscal Responsibility 8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization Shared Values God-Fearing Love for Humanity and Democracy Collegiality Integrity and Credibility Transparency and Accountability Passion for Learning Humanist Internationalism
OJT PORTFOLIO
I. ACKNOWLEDGMENT I Pamella Joyce G. Villegas an Diploma In Office Management Technology, have a great experience in developing my skills, ability and knowledge in my Office Practicum.
First and Foremost I would like to thank our OJT coordinator Prof. Sheryl R. Morales to her help and expert guidance to us without her we don't know know the right things we need to do . And to our beloved Supervisors In Charge Ms.Cherrylyn P. Esparagoza and Mrs.Ednalyn A. Bataller and to the Registrar Prof.Cleotilde B. Servigon and Specially the Academic Head Prof.Doris B. Gatan and Supervisor Mr.Artemus G. Cruz , Thank you for accepting, teaching and guiding us we had a great OJT experience .
II. INTRODUCTION General Office Practicum (On the Job Training) it is a method which can students can choose what company that they want and assure that they will use and develop their knowledge. And on the Company, also the regular employees of the companies where the students conducting their training their tasks will be deductible to reduce their work and they can also be able to accomplished many tasks because of the help of trainees. With different Companies, Department or Agencies the students will able to use their knowledge and skills and to learn more.
OJT PORTFOLIO III. COMPANY PROFILE Name of Company: Polytechnic University of the Philippines (Q.C) Address : Don Fabian St. Brgy. Commonwealth Quezon City Contact Number: 428-91-44 Contact Person: Mrs.Ednalyn A. Bataller Department/Division/Section: Learning Resource Center Inclusive Dates of Training: May 3June 1 Company Vision, Mission, and Values: Vision clearing the paths while laying a new foundations to transform the Polytechnic University of the Philippines into an Epistemic Community. Mission Reflective of the great emphasis being given by the country's leadership aimed at providing appropriate attention to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to become globally competitive, the University shall commit its academic resources and manpower to achieve its goals through:
1. Provision of undergraduate and graduate education which meet inter-
national standards of quality and excellence; 2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the dynamically changing domestic and international environment; 3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos; and Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and benefits derived from the utilization of higher education resources. Values God-Fearing Love for Humanity and Democracy Collegiality Integrity and Credibility Transparency and Accountability Passion for Learning Humanist Internationalism
OJT PORTFOLIO Pictures of the Company (physical structures)
OJT PORTFOLIO IV. OBSERVATIONS IN THE COMPANY What I have observed at PUP QC , the Faculty and Professors are doing their job greatfully with smile and they are treating each other as a family and they are friendly people . The strength and challenges of this company is that they helping and guiding each other to do the job well . I think the best practice of this company is the preparing for enrollment and making the registration cards, filing the documents, making evaluations and arranging the documents alphabetically. My over-all observation in PUP QC they had a good relationship as family to each one of them. V. PERIODIC REPORTS (daily, weekly, monthly) What we do daily are the following: Filing Documents. Answering Telephone calls. Prepares Correspondence What we do weekly are the following: Checking the Credentials and Assisting Enrollees Distributing X-ray results. What we do monthly are the following: Releasing Registration Cards. During my whole training in PUP Quezon City I think the problem/s that I have encountered is the influx of many enrollees
and accompanying parents so disappointed Repair numbering seat because even the parents should sit is for incoming first year students.
VI. SUMMARY OF ACTIVITIES (Weekly)
OJT PORTFOLIO
Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: MAY Week No. 1 Date: Time In: Time Out: Hours Spent: 3 7:43 8:16 12hrs30mins The following tasks were performed: (Weekly) Month: MAY The following tasks were performed: (Weekly)
Date: 4 Time In: 7:07 Time Out: Hours Spent: 12hrs 54mins Date: Time In: Answering telephone Time Out: calls and filing . Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: 6 Time In: 7:55 Time Out: 8:04 Hours Spent: 12hrs 9mins Date: 7 Time In: 8:00 Time Out: 8:19 Hours Spent: 12hrs 19mins Date: 9 Time In: 7:47 Answering telephone Time Out: 8:23 calls and assisting enrollees. Hours Spent: 12hrs 30mins Date: 10 Time In: 7:41 Time Out: 8:06 Hours Spent: 12hrs 25mins Date: 11 Time In: 7:41 Time Out: 8:01 Hours Spent: 12hrs 20mins Date:
Total no. of hours 223hrs 42minsSigned by the Supervisor:__________________________Date: _______
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Week No. 3 Date: 14 Time In: 7:07 Time Out: 8:08 Hours Spent: 13hrs 1min Date: 15 Time In: 8:15 Time Out: 8:14 Hours Spent: 12hrs 1min Date: 16 Time In: 7:56 Answering telephone Time Out: 8:07 calls and assisting enrolHours Spent: 12hrs11min lees. Date: 17 Time In: 7:46 Time Out: 8:11 12hrs25min Hours Spent: s Date: 18 Time In: 7:57 Time Out: 8:02 Hours Spent: 12hrs5mins Date: Week No. 4 Date: 20 Time In: 7:50 Time Out: 8:40 12hrs50min Hours Spent: s Date: 21 Time In: 7:48 Time Out: 8:31 Hours Spent: 12hrs43min Date: 22 Answering telephone Time In: 7:52 calls and Checking DiTime Out: 8:24 ploma. Hours Spent: 12hrs32min Date: 23 Time In: 8:08 Time Out: 8:26 Hours Spent: 12hrs18min Date: 24 Time In: 7:58 Time Out: 8:09 Hours Spent: 12hrs11min Date:
VI. SUMMARY OF ACTIVITIES (Weekly)
OJT PORTFOLIO
Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: MAY The following tasks were performed: Month: June Week No. 5 Date: 1 Time In: 8:03 Time Out: 8:08 Hours Spent: 12hrs5mins Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)
(Weekly) Week No. 4 Date: 25 Time In: 7:45 Time Out: 8:05 Hours Spent: 12hrs20min Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 5 Date: 27 Time In: 7:33 Time Out: 8:38 Hours Spent: 13hrs5mins Date: 28 Time In: 7:40 Time Out: 8:04 Hours Spent: 12hrs24min Date: 29 Answering telephone Time In: 8:00 calls, releasing and arTime Out: 8:04 ranging registration cards Hours Spent: 12hrs4mins of Freshmens. Date: 30 Time In: 7:50 Time Out: 8:08 Hours Spent: 12hrs18min Date: 31 Time In: 7:38 Time Out: 8:03 Hours Spent: 12hrs25min Date:
Total no. of hours 86hrs 66 minsSigned by the Supervisor:__________________________Date: _______
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VI. SUMMARY OF ACTIVITIES (Weekly)
OJT PORTFOLIO
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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)
Total no. of hours ________Signed by the Supervisor:__________________________Date: _______
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VI. SUMMARY OF ACTIVITIES (Weekly)
OJT PORTFOLIO
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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)
Total no. of hours ________Signed by the Supervisor:__________________________Date: _______
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VI. SUMMARY OF ACTIVITIES (Weekly)
OJT PORTFOLIO
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Tasks performed were based on the diary checked and uploaded Date Checked by the adviser:________________________
Month: _________________ Week No. 1 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 2 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly) Month: _________________ Week No. 3 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Week No. 4 Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: Time In: Time Out: Hours Spent: Date: The following tasks were performed: (Weekly)
Total no. of hours ________Signed by the Supervisor:__________________________Date: _______
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OJT PORTFOLIO VII. SELF-ASSESSMENT A. Skills and current technology learned/enforced: I learn the system of Enrollment and how to entertain and assisting many enrollees and their parents.
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B. Equipment, tools, testing apparatus handled (softwares used included) Typewriter, Puncher, Telephone, Printer, Gun Tacker, Bondy Clock, Dry Seal, Projector, Marker . C. Strong points versus weak points The Strong Point of the Company Is that they are helping and guiding each other, they are not going to ignore you when you will ask a question even they are busy they will still going to answer your asking for.
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OJT PORTFOLIO VII. SELF-ASSESSMENT D. Best experiences on the job: For me My Best Experience on this job is that I experience the flow of enrollment on how to assist the enrollees checking the credentials one by one and explaining each course and entertain them and their parents thats arguing with us. E. Evidence of Background preparation: Faults committed (its causes and suggestion given by the supervisor) Give the enrollees number according to the lists at the guard, ignore the wild parents just do your job correctly and just smile.
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OJT PORTFOLIO
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VIII. APPENDICES (please attached) Curriculum Vitae
VILLEGAS, PAMELLA JOYCE G
069 Riverside St. Brgy. Commonwealth, Quezon City 09126296221 Myoneandonly_me27@yahoo.com
WORK OBJECTIVE: To be part of an industry where i can apply my knowledge, abilities and Skills which can help the welfare of the company. SKILLS: Ms Word, MS Powerpoint, MS Publisher, MS Excel PERSONAL INFORMATION: Age: 19 years old Nationality: Filipino Date of Birth: September, 27 1993 Place of Birth: Quezon City Gender: Female
EDUCATIONAL BACKGROUND: Tertiary:
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES(Quezon City)(2011-2012) Don Fabian St. Brgy. Commonwealth Quezon City 1st year Diploma in Office Management Technology
Secondary:
NORTH FAIRVIEW HIGH SCHOOL (2006-2010)
Auburn St. North Fairview Subd. , Quezon City Primary:
NORTH FAIRVIEW ELEMENTARY SCHOOL (2000-2006) Avon St. North Fairvew Subd. , Quezon City SEMINAR ATTENDED : Certificate of Participation CAREER SUCCESS BEGINS NOW Polytechnic University of the Philippines (Quezon City) August 31, 2011 Certificate of Participation SOFTWARE FREEDOM DAY Polytechnic University of the Philippines (Quezon City) September 17, 2011 Certificate of Participation MICROSOFT TECH FEST 11
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OJT PORTFOLIO VIII. APPENDICES (please attached) B. OJT Endorsement Letter
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OJT PORTFOLIO VIII. APPENDICES (please attached) C. OJT Training Memorandum
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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet
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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet
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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet
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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet
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OJT PORTFOLIO VIII. APPENDICES (please attached) D. Monthly Task Performance Sheet
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OJT PORTFOLIO VIII. APPENDICES (please attached) F. Final Evaluation Sheet
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OJT PORTFOLIO VIII. APPENDICES (please attached) E. Trainees Personal Data
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OJT PORTFOLIO VIII. APPENDICES (please attached) G. Copy Certificate of Completion
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OJT PORTFOLIO VIII. APPENDICES (please attached) J. Facilities, equipment, Tools handled (pictures)
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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)
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OJT PORTFOLIO VIII. APPENDICES (please attached) K. OJT photos (minimum size 3R)
Note: photo printed only (printing from CIS not allowed)
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OJT PORTFOLIO VIII. APPENDICES (please attached)
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M. URL of you blog/s Which includes your resume and weekly diaries checked
Joicielicious.blogspot.com
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