Appendix A.3.
The Institution of Engineers (India)
8 Gokhale Road, Kolkata 700 020
PROPOSED GUIDELINES FOR ONE DAY WORKSHOP The One Day Workshop is one of the sponsored technical activities of a particular Engineering Division, under the aegis of which the activity will be organized. 1. PLANNING Proposal for holding One Day Workshop will emanate from a Centre and shall be processed by the concerned Division Board/Chairman of the Division Board. The proposal from a Centre should be submitted to the concerned Division Board at least one month prior to the proposed dates of the Workshop. The proposal shall contain the suggested theme, brief write up on the theme, date and venue (city/town) of the Workshop. 2. RESPONSIBILITY The primary responsibility for planning and organizing the Workshop shall rest with the Host Centre. Implicit support of the Headquarters will be available. For smoothness in organization of the event, the Host Centre shall constitute the Organizing Committee. Organizing Committee The Organizing Committee shall be constituted with the Chairman of the Host Centre as its Chairman and the Honorary Secretary of the Host Centre or one Corporate Member (attached to the Host Centre) as its Organizing Secretary. The Members of the Committee shall include local Corporate Members. 3. RESOURCE MOBILIZATION The Organizing Committee shall plan resource mobilization and the income may comprise the following : Grant from the Division Board Registration fees to be paid by delegates Contributions of other organizations as Patrons, Co-sponsors, Collaborators, Donors or Associates 4. The grant from the Headquarters @ Rs.5,000/- will be released after receipt of report and photographs.
- 2 5. Payment All payments should be made in the favour of The Institution of Engineers (India) -------------- State/Local Centre. 6. The structure of the programme of an One Day Workshop shall be as follows : (i) Inaugural Session to have : Welcome Address by the Chairman, Host Centre Address by the Chairman, Division Board (if present) Address on the theme of technical sessions by the Honorary Secretary / Organizing Secretary / Convenor Address by the Special Guests (if any) Inaugural Address by the Chief Guest Vote of thanks by the Honorary Secretary of the Centre (ii) Technical Session The Organising Committee shall invite the renowned professionals, having expertise in the relevant field to deliver Lectures during the Technical Sessions. Apart from that, Articles, received on the theme of the Workshop, will also be presented during the Technical Sessions. (iii) Concluding / Valedictory Session to have : Welcome Address by the Chairman of the Host Centre Reporting of Technical Sessions Vote of thanks by the Organizing Secretary / Honorary Secretary The Chairman of the Host Centre shall preside over both the Inaugural and the Concluding/ Valedictory sessions. (iv) The report on the Workshop shall be sent to the HQ within 15 days from the date of culmination of the Workshop together with two copies of the preprints of articles (as published) /CD containing the articles and a few photographs for possible inclusion as a report in the IEI News.
