LETTER OF WARNING
BX Article 7 - Discipline and Dismissal
SCOE! ASE
Summary
A Letter of Warning normally consists of five (5) sections:
1. Description of the unsatisfactory performance or conduct
!. Statement of "hat the employee must (or must not) do to correct the
performance or misconduct
#. Statement of the Action that "ill $e ta%en if the correction is not made
&. 'nformation a$out appeal rights
5. A concluding section that lists the documents considered in the decision to
issue the Letter of Warning. A (roof of Service shall also $e attached) $ut
listed separately.
*mployee + La$or ,elations is availa$le for information and consultation on
proposed corrective actions.
-. Warning / ,ev 012&
3Date4
3*mployee5s 6ame4
,*: Letter of Warning (*7ample)
Secti"n #! Descri$e t%e acti"n $ein& ta'en and t%e misc"nd(ct "r per)"rmance
de)icienc*+ Cite speci)ic e,amples+ Descri$e $e%a-i"r. n"t /attit(de+0 1See BX
Article 72
3eep in mind t%at *"(r "$4ecti-e is t" la* "(t a clear and )act(al )"(ndati"n ") all
in)"rmati"n t%at led t" *"(r decisi"n t" ta'e t%is acti"n+ Remem$er t%at in
additi"n t" c"mm(nicatin& t" t%e empl"*ee. t%is letter ma* als" $e read $* an
empl"*ee representati-e "r an independent re-ie5er in "rder t" assess 5%et%er
t%e acti"n *"( t""' 5as 5ell )"(nded and reas"na$le+
' am issuing this letter of "arning $ecause of your failure to fulfill the commitments of
your 8o$) and your deceitfulness. 9ou "ere untruthful "hen you re:uested leave and
misrepresented the reason for your travel.
;n 6ovem$er 1&) !22#) you informed me that you "ould not $e availa$le for duty at the
time of the final e7amination in Decem$er !22#. ' informed you that your presence
through the end of finals) and grading the final e7amination "as part of your 8o$ as
stated in your appointment letter and the statement of the 8o$ e7pectations for your
position. ' also stated that $arring a good reason) you "ere e7pected to fulfill the
assignment. 'n response) you re:uested the time off $ecause you needed to travel to
6e" 9or% to care for an uncle "ho "as ill. ' granted your re:uest for the leave) $ut
as%ed that you provide me "ith verification of the need for you) specifically) to attend to
your uncles5 health. 'nstead) upon your return) you only provided airline tic%et stu$s for a
flight to 'thaca) 6e" 9or%. When pressed) you admitted that you "ent to 'thaca to attend
your $oyfriend5s graduation from <ornell =niversity.
9ou to $e untruthful "ith me) and you did not comply "ith the appointment letter you
signed.
Secti"n 6! Clari)* *"(r e,pectati"ns+ 7"( ma* 5ant t" (se speci)ic e,amples in
"rder t" ens(re t%at t%e empl"*ee (nderstands 5%at *"( 5ant d"ne+ State 5%en
*"( 5ant t%e c"rrecti"n made+ F"r m"st t*pes ") per)"rmance de)iciencies "r
misc"nd(ct. *"( 5ill 5ant c"rrecti"n /"n an immediate and s(stained $asis+0
9ou are e7pected to fulfill the commitments of your 8o$ for the remainder of your
appointment. 9ou are also to follo" department and =niversity policies and procedures
on an immediate and continuous $asis.
In a few instances, such as failure to perform timely work, it may be appropriate to
add deadlines, but be careful. Do not convey to the employee that s/he has three
-. Warning / ,ev 012&
Instr(cti"ns are in B"ld)ace T*pe
2
months to begin to correct the problem or to perform at a level s/he can already
achieve.
I expect you to complete your work on time on an immediate and sustained basis. As
for the current backlog, I expect you to finish the third quarter grades by June 2
.
Secti"n 8! State t%e pr"$a$le acti"n t" $e ta'en i) t%e "))ense is repeated "r
de)icienc* persists+
>ailure to meet my e7pectations may result in further corrective action up to and
including dismissal.
Secti"n 9! State t%e empl"*ee:s ri&%t t" appeal+ State *"(r a-aila$ilit* )"r
;(esti"ns+
9ou have the right to re:uest revie" of this action under =<1=AW Agreement Article 11)
?rievance and Ar$itration. 'f you "ish to re:uest revie" of this action) you must do so in
"riting as e7plained in the Article 11) using the appropriate form. 9our "ritten re:uest
for revie" must $e received in the campus La$or ,elations ;ffice no later that #2
calendar days from the date of this letter. 'f you have any :uestions) please contact me.
Secti"n <! All materials t%at 5ere relied (p"n in c"nsiderin& t%is acti"n m(st
$e listed in t%e attac%ments and attac%ed t" t%e letter+ D"c(ment e,amples
incl(de attendance rec"rds. time cards. mem"s. empl"*ee de-el"pment
5"r's%eets. per)"rmance e-al(ati"ns. 5itness statements. calendar n"tes.
sc%ed(les. departmental "r (ni-ersit* p"licies. etc+ I) t%ere are man* d"c(ments.
*"( s%"(ld n(m$er t%em se;(entiall*+
A r"") ") ser-ice m(st $e attac%ed. $(t listed separatel*+ T%e c"pies speci)ied
$el"5 s%"(ld als" $e listed+
3Signature of Supervisor4
3Supervisor5s @itle4
Attachments: Appointment Letter
Ao$ *7pectations + ?uidelines
(roof of Service
cc: 3Supervisor5s Department Bead4
3Department >ile4
3*mployee + La$or ,elations <onsultant4
=ers"nnel File>
-. Warning / ,ev 012&
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