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Procurement Procedure: A01 Page 1 of 3

This document outlines the procurement procedure for Jampeco Enterprises Limited. It describes the steps in the procurement process from identifying a need for a product or service to goods being received and stored. The key steps are: 1) a requisition is written and approved, 2) quotations are collected and one is approved, 3) a local purchase order is issued to the supplier, 4) goods are delivered and verified via a goods received note, and 5) the goods are taken to storage. The procedure aims to streamline procurement and assigns responsibilities to the procurement manager, administration manager, and technical director at each step. Related records like purchase orders and delivery notes are also referenced.

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671 views3 pages

Procurement Procedure: A01 Page 1 of 3

This document outlines the procurement procedure for Jampeco Enterprises Limited. It describes the steps in the procurement process from identifying a need for a product or service to goods being received and stored. The key steps are: 1) a requisition is written and approved, 2) quotations are collected and one is approved, 3) a local purchase order is issued to the supplier, 4) goods are delivered and verified via a goods received note, and 5) the goods are taken to storage. The procedure aims to streamline procurement and assigns responsibilities to the procurement manager, administration manager, and technical director at each step. Related records like purchase orders and delivery notes are also referenced.

Uploaded by

nadjulius
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOC, PDF, TXT or read online on Scribd
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PROCUREMENT PROCEDURE

Document No:
VAM/PDQP/001
Issue
No.
A01
Page No.
Page 1 of
3
Issue History
Issue Description of Change Originator Efective Date
A01 Initial elease Procurement !anager
Reference Documents
Document Num"er Document #itle
I$O %001:&00' (ualit) !anagement $)stem * e+uirements, Clause -..
I$O %000:&00/ (ualit) !anagement $)stems*0un1amentals 2 3oca"ular)
Contents Page 0or Document Control 4se
Onl)
1 Purpose 1
& $cope 1
5 Process O6ner 1
. De7nitions an1
A""reviations
1
/ Process 0lo6 Chart &
8 Process $tep Description 5
- elate1 ecor1s 5
' elate1 Documents 5
1 Pur!ose
#o improve an1 stream line procurement in 3am"eco Enterprises 9imite1.
" #co!e
#his proce1ure shall govern all purchases of goo1s an1 services
procurement process.
3 Process O$ner: Procurement !anager
% De&nitions an' A((re)iations
%1 De&nitions
%" A((re)iations
!D: !anaging Director DC: Document Controller
P!: Procurement !anager A!: A1ministration !anager
#D: #echnical Director
9PO: 9ocal Purchase Or1er
:N: :oo1s eceive1 Note
0C: 0inancial Controller
PD(P: Procurement Department Procurement Proce1ures
* Process +,o$ C-art
In!ut Process Out!ut Person
Res!onsi(,e
PLEASE MAKE SURE THAT THIS IS THE CORRECT ISSUE BEFORE USE
PROCUREMENT PROCEDURE
Document No:
VAM/PDQP/001
Issue
No.
A01
Page No.
Page " of
3
1.Nee1 for a
pro1uct;service
&. e+uisition 0or
pro1uct;service
5.Approve1
e+uisition
.. (uotations
/. Approve1
(uotation
8. 9PO
- Delivere1 :oo1s
'.Approve1
Delivere1 :oo1s
%. :oo1s eceive1
Note
10. :oo1s in $tore
11. 4se1 goo1s
1. e+uisition for
pro1uct;servic
e
&. Approve1
e+uisition
5. Availa"le :o to
step
Not availa"le * .
..Approve1
(uotation
/. 9PO
8 Delivere1 :oo1s
-.Approve1
Delivere1 :oo1s
'. :oo1s receive1
Note <:N=
%. :oo1s in $tore
10. 4se1 up :
11. Procurement
En1
1. P!;A!
&. !D ;#D; 0C;P!
5. $!;A!
.. #D;!D;P!;0C
/. An) Emplo)ee
8. $upplier
-. P!;A!;PP!
'. An) emplo)ee
%. $!;A!
10. e+uester
11. AA, AC, 0C
. Process #te!s Descri!tion
PLEASE MAKE SURE THAT THIS IS THE CORRECT ISSUE BEFORE USE
Yes
NO
Yes
Yes
Yes
NO
Yes
NO
PROCUREMENT PROCEDURE
Document No:
VAM/PDQP/001
Issue
No.
A01
Page No.
Page 3 of
3
+/
0
Process #te!s Descri!tion
1
It is the responsi"ilit) of the P! or A! to 6rite re+uisition. >o6ever, in the event that the
P! or A! are not technical enough, a re+uisition ma) "e 6ritten ") an) emplo)ee.
&
#he re+uisition can "e approve1 ") either !D ;#D; 0C;P!. A re+uisition ma) "e re?ecte1
for various reasons as 1eeme1 ") the approving authorit).
5
#he re+uester shall "e assigne1 to collect +uotations in relation to the re+uisition.
.
#he +uotation can "e approve1 ") either !D ;#D; 0C;P!. A +uotation ma) "e re?ecte1 for
various reasons as 1eeme1 ") the approving authorit).
/
An) emplo)ee can "e 1irecte1 to 6rite the 9PO.
8
#he re+uester shall "e assigne1 to 6rite an1 9PO "asing on the approve1 Proforma.
-
#he items ma) "e re?ecte1 for various reasons.
%
A :N 6ritten once the goo1s are foun1 to "e accurate. #he) are then ta@en to stores.
10
:N an1 9PO are returne1 to Accounts for accounta"ilit).
1 Re,ate' Recor's
a= 9ocal Purchase Or1er
"= :oo1s eceive1 Note
c= e+uisition form
1= Deliver) Note, etc
2 Re,ate' Documents
Document No Document Tit,e
VAM/PDQF/012
$upplier 9ist
3AM4PD5+400" 9ocal Purchase Or1er
3AM4PD5+4001 Deliver) Note
3AM4#D5+4001 :oo1s eceive1 Note
PLEASE MAKE SURE THAT THIS IS THE CORRECT ISSUE BEFORE USE
Pre!are'
6y7
Name: $ignature: Date:
A!!ro)e'
6y7
Name: $ignature: Date:

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