Annexure-I
PROCEDURE FOR APPOINTMENT OF NOTARY PUBLIC
1. Application for appointment as a Notary
As per Rule 4(1) of Notaries Rules, 1956, a person may make an application (in original) for appointment as
a notary (hereinafter called the applicant), through the concerned District Judge or the Presiding
Officer of the Court or Tribunal where he/she practices as an Advocate.
The Address whom the application has to be sent
The Competent Authority(Notary Cell),
Department of Legal Affairs,
Ministry of Law & J ustice,
4
th
Floor, Shastri Bhawan,
New Delhi-110001.
Form I meant for those Advocates who have
(a) Practice experience of at least for 10 years i.e. 10 years experience from the date of the enrolment in the
concerned Bar Council.
(b) Practice experience of at least for 07 years for those belonging to Scheduled Castes/Scheduled
Tribes/Other Backward Classes/Woman i.e. 07 years experience from the date of the enrolment in the
concerned Bar Council.
Form II meant for those Retired Government Officers who had been
(a) A member of the Indian Legal Service under the Central Government, or
(b) He had been at least for 10 years,-
(i) A member of J udicial Service; or
(ii) Held an office under the Central Government or a State Government requiring special knowledge
of law after enrolment as an Advocate; or
(iii) Held an office in the department of J udge Advocate General or in the legal department of the
armed forces.
Documents to be attached with the Application Form:-
(i) An Attested copy of the Matriculation Certificate( for date of birth);
(ii) An Attested copy of the Original Graduation Degree Certificate;
(iii) An Attested copy of the Original LLB Degree Certificate;
(iv) An Attested copy of the Enrolment Certificate issued from the concerned Bar Council;
(v) Name in the application form should be same as that in the Enrolment Certificate issued from the Bar
Council, if any Advocates want to change his/her name, generally in case of woman after marriage
he/she has to change his/her name in the Enrolment Certificate also; and
(vi) Married Woman Advocates should attach an attested copy of the Marriage Certificate.
Note:-
Duly filled in application which are complete in all respects will only be considered.
Applicants whose application has been rejected in the past, they will apply only after expiry of 6
months period i.e. from the date of issue of rejection letter.
Candidates, whose names have not been recommended by the Interview Board, may apply afresh.
FORM I
MEMORIAL
{Rule 4 (2)}
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PHOTOGRAPH
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1. Name of the applicant:_________________________________________
2. Father s/Husband s name:______________________________________
3. Date of Birth:________________________________________________
4. Whether SC/ST/OBC/General:___________________________________
5. Address( Residence):__________________________________________
__________________________________________Pin_______________
Telephone:_______________Fax:___________E-Mail_________
Address (Office):_____________________________________________
_______________________________________Pin:_________________
Telephone:_____________Fax:___________E-Mail:___________
6. Educational qualifications (Please attach attested photocopies):_______
7. Enrolment No. and date (Please attach attested photocopies):___________
8. Practising in:________________________________________________
Civil side:_____________________________
Criminal side:__________________________
Taxation:_____________________________
Revenue courts:_______________________
9. Whether income tax assessee:____________________________________
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10. The memorial of (name of the applicant in block letters) showeth:_______
1. that the memorialist is a person eligible for appointment as notary under the
notaries Act, 1952 and clause (a) of rule 3 of the Notaries Rules, 1956;
2. that the memorialist resides in _____________(here state the name of the local
area or name of court where he intends to practise) and will reside for upwards
of__________________(state how long);
3. that the number of notaries in the local area is insufficient for the
requirements thereof(the grounds of the statement should be
added):__________________________________________________.
4. that no previous application of the memorialist has been rejected or withdrawn
by him, within the preceding six-months.
The memorialist, therefore, prays that the government be pleased to appoint and admit
him as a notary under and by virtue of the notaries Act, 1952(53 of 1952) and clause (a) of the
rule (3) of the Notaries Rules, 1956 to practice in
________________________(here state the name of the local area).
Date:________day of ________ Signature of the Applicant
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Sl.No. Name and address Profession Name and address Signature
of Organisation of the firm/Orgn. (with seal)
1.
2.
3.
4.
5.
Note: (Under rule 4 (3) the memorial should be countersigned by a J udicial Magistrate, a
Manager of a Nationalized Bank, a Merchant and two prominent inhabitants of the area where
he intends as a notary)
(FORM II)
(Rule 4(2))
1.Name_______________________ __________
2.Father's/Husband s name ____ __________________________
3.Date of birth _______ _________________________
4.Whether SC/ST/OBC/General___________________________
5.Address(Residence)_____________________________________________________
PIN___________________
Telephone__________________Fax_____________E-mail______________________
Address(office)_________________________________________________________
__________________________ PIN ____________________________________
Telephone ________________ Fax _________________ E-mail _________________
6. Educational qualifications______________________________________________
7. Date of joining government service _______________________________________
8. Date of retirement_____________________________________________________
9. Post held at the time of retirement______________________________________
10. Area where the memorialist intends to practice as Notary
_________________________________________________________
Signature of the applicant
Dated_____________ day of ____________ 20_____________
PHOTOGRAPH
