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Planning & Development Department

Locker Policy

Introduction:

Safe deposit lockers facility is one of the ancillary services extended by bank at our
branches. The locker units will be leased out to customers after obtaining adequate KYC
documents. The relationship between the banker and the customer of a locker is that of
lessor and lessee.

Secrecy and Confidentiality:
The Bank will ensure utmost secrecy of the Safe Deposit Lockers hired by the customer
and will not divulge any information about hiring of lockers, mode of operation etc. to
anyone, except when the disclosure is required to be made with the clear consent of the
hirer(s) or in compliance of the orders of a competent authority having statutory powers.

Banks lockers will be available to any person, having contractual capacity i.e. capacity to
enter into a contract. Thus locker can be hired by an Individual singly and / or two or
more individuals jointly as well as firms, Limited Companies, Societies, Associations, Clubs
etc.

Allotment of locker:

Allotment of lockers shall be based on the duly filled in application of the prospective
hirers on the printed format provided by the bank.
Lockers will be allotted by the branches on first-come-first-serve basis.
Due diligence of KYC norms, will be duly applied before allotment of locker.

Wait List of Lockers:

Branches will maintain a wait list for the purpose of allotment of lockers and will ensure
transparency in allotment of lockers. All applications received for allotment of locker will
be acknowledged and given a wait list number.


Fixed Deposit as Security for Lockers:

To ensure prompt payment of locker rent, at the time of allotment, a minimum fixed
deposit is obtained which would cover 3 years rent and the charges for breaking open the
locker in case of an eventuality.


Providing a copy of the agreement:

Branches will give a copy of the agreement to the locker-hirer at the time of allotment of
the locker, if preferred by the customer.

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Rental Tariff and Recovery of Rent:
Locker rent and service charges will be decided by the Bank, depending on their size from
time to time. The rent tariff and related service charges will be publicized among the
customers, suitably.
Recovery of rent from hirer(s):
Safe Deposit Locker rent will be payable in advance and in the event of locker rent
remaining unpaid, when due, the Bank will have the right to refuse access to the locker
and without prejudice to Banks right to break open the locker.
Locker rent will be recovered on annual basis. The lease period of one year will start from
the date of hiring the locker and will continue till the preceding day of the corresponding
date in the subsequent year.
If the locker is hired in the name of the staff member, either singly or jointly with his /
her spouse, a nominal concession will be allowed at the discretion of the Bank. However, a
staff member would be eligible to hire only one locker at concessional rent at the bank.
Operations of Safe Deposit Vaults/Lockers:

Branches will exercise due care and necessary precaution for the protection of the lockers
provided to the customer.

The Hirer/s can operate the Safe Deposit Locker only on the Banks working days and
during the business hours of the Bank.

Before operating the locker, the hirer/s should sign the locker operation register which
shall be kept at the bank.

The Locker can be surrendered at any time without any damage.

Customer due diligence

Branches will carry out customer due diligence for both new and existing customers at
least to the levels prescribed for customers classified as medium risk. If the customer is
classified in a higher risk category, customer due diligence as per KYC norms applicable to
such higher risk category should be carried out.

Measures relating to lockers which have remained un operated

Where the lockers have remained unoperated for more than three years for medium risk
category or one year for a higher risk category, branches will immediately contact the
locker-hirer and advise him to either operate the locker or surrender it. This exercise will
be carried out even if the locker hirer is paying the rent regularly. Further, branches will
ask the locker hirer to give in writing, the reasons why he / she did not operate the
locker. In case the locker-hirer has some genuine reasons as in the case of NRIs or persons
who are out of town due to a transferable job etc., branches will allow the locker hirer to
continue with the locker operations. In case the locker-hirer does not respond nor operate
the locker, branches will consider opening the lockers after giving due notice to him. This
clause is included in the locker agreement.

Embossing identification code:
Branches will ensure that identification Code of the bank / branch is embossed on all the
locker keys with a view to facilitate Authorities in identifying the ownership of the locker
keys.
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Breaking Open of Locker:

Break-open of locker may happen either at the request of the hirer/s or by the bank
for default in payment of prescribed charges for or for any other reason.
Break Open charges shall be recoverable from the hirer/s.
Bank shall engage the suppliers of the locker unit to break open the lockers.
When the break-open of locker is done at the request of the hirer, the same shall
take place in the presence of the hirer or his nominee, as the case may be.
When the break-open of locker is done at the instance of the bank, the customer
shall be provided notices in advance as per the internal procedures and then it will
be broken open by the representative of the manufacturers /suppliers in the presence
of two respectable non-staff independent witnesses, in addition to the officers of the
branch.

Appropriation of Caution Money towards overdue locker rent and other Bank
charges.
In cases of break-open of lockers carried out by the Bank for non-payment of locker rent,
the Caution Money deposited by the hirer/s, will be appropriated for recovery of expenses
incurred by the Bank in (i) breaking open the locker, (ii) replacement of lock, and (iii)
recovery of Banks dues on account of overdue locker rent.
Freezing / Unfreezing of Lockers
The Bank will give due cognizance to orders received from a competent authority having
statutory powers for freezing / unfreezing of locker.
Death of the hirer:
Notice of knowledge of the death of a hirer or a surviving hirer in the case of 'E or S' hirers
will be recorded in the Locker Register (L. 7) with date and source of information under
the initials of an officer.
As a further precaution, a slip reading 'hirer deceased' will be pasted on the locker.
Thereafter access to the locker should be allowed on production of legal representation.
Access may however be allowed, for making an inventory of the contents with a view to
obtaining the necessary legal representation to known heirs of the deceased in the
presence of their lawyers / solicitors or to persons authorised by a court for this purpose.
Where authority has been given to the survivor or survivors to operate the locker in writing
specifically at the time of lease of the locker, in the case of joint account, the question of
legal representation does not arise unless the survivor also dies.

Section 45ZE of the Banking Regulation Act, 1949 does not preclude a minor from being a
nominee for obtaining delivery of the contents of a locker. However, the responsibility of
the branches in such cases will be to ensure that when the contents of a locker were
sought to be removed on behalf of the minor nominee, the articles were handed over to a
person who, in law, was competent to receive the articles on behalf of the minor.



Procedure for return of contents of Lockers to Survivor/Nominee/Legal heirs:

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In order to ensure that the contents of lockers are returned to the genuine nominee, as
also to verify the proof of death, bank has devised our own claim formats and will also
follow the procedure suggested by the Indian Banks' Association /appropriate authorities.
Access to the safe deposit lockers (with survivor / nominee clause)

i. If the sole locker hirer nominates a person, banks will give to such nominee access
of the locker and liberty to remove the contents of the locker in the event of the
death of the sole locker hirer.

ii. In case the locker was hired jointly with the instructions to operate it under joint
signatures, and the locker hirer(s) nominates person, in the event of death of any of
the locker hirers, the bank should give access of the locker and the liberty to
remove the contents jointly to the survivor(s) and the nominee(s).

iii. In case the locker was hired jointly with survivorship clause and the hirers
instructed that the access of the locker should be given over to "either or survivor",
"anyone or survivor" or "former or survivor" or according to any other survivorship
clause, banks will follow the mandate in the event of the death of one or more of
the locker-hirers.
However, banks will take the following precautions before handing over the contents:

(a) Branches will exercise due care and caution in establishing the identity of the
survivor(s) / nominee (s) and the fact of death of the locker hirer by obtaining
appropriate documentary evidence;

(b) Branches will make diligent effort to find out if there is any order from a competent
court restraining the bank from giving access to the locker of the deceased; and

(c) Branches will make it clear to the survivor(s) / nominee that access to locker is
given to them only as a trustee of the legal heirs of the deceased locker hirer i.e.,
such access given to him shall not affect the right or claim which any person may
have against the survivor(s) / nominee to whom the access is given.

Bank will note that since the access given to the survivor(s) / nominee (s), subject to the
foregoing conditions, would constitute a full discharge of the bank's liability, insistence on
production of legal representation is superfluous and unwarranted and only serves to
cause entirely avoidable inconvenience to the survivor(s) / nominee (s) and would,
therefore, invite serious supervisory disapproval. In such case, therefore, while giving
access to the survivor(s) /nominee(s) of the deceased locker hirer, the bank will desist
from insisting on production of succession certificate, letter of administration or probate,
etc., or obtain any bond of indemnity or surety from the survivor(s)/nominee(s).

Access to the safe deposit lockers (without survivor / nominee clause)

There is an imperative need to avoid inconvenience and undue hardship to legal heir(s) of
the locker hirer(s). In case where the deceased locker hirer had not made any nomination
or where the joint hirers had not given any mandate that the access may be given to one
or more of the survivors by a clear survivorship clause, the bank will adopt a customer-
friendly claim procedure, drawn up, then and there, for giving access to legal heir(s) /
legal representative of the deceased locker hirer.

The Bank shall also be guided by the provisions of Sections 45 ZC to 45 ZF of the Banking
Regulation Act, 1949 and the Banking Companies (Nomination) Rules, 1985 and the
relevant provisions of Indian Contract Act and Indian Succession Act.
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Further, in case the nominee/ survivor(s) / legal heir(s) wishes to continue with the
locker, banks may enter into a fresh contract with nominee/survivor(s) / legal heir(s) and
also adhere to KYC norms in respect of the nominee/ legal heir(s).

Surrender of Locker:

Locker can be surrendered by the hirer/s at any time during the contract period
through a written application and handing over of keys to the Bank Officials.
Bank can also request for surrender of locker with due notice.
In cases where the hirer wishes to surrender the locker before expiry of existing
lease period, surplus of rent over the 12 months tenure, if any, will be refunded.
Surrender of the locker after expiry of the lease period, will be allowed on payment of
arrears of locker rent, at the stipulated rate structure.
Settlement of Claim:

Settlement of claim to the nominee or the legal heirs shall be subject to the following:
Proper identification and establishing the identity of the survivor(s) / nominee(s)
Production of death certificate issued by competent authority.
There should not be any order from a competent court restraining the bank from
giving access to the locker of the deceased.
In case nomination is available, contents of the locker shall be delivered to the
nominee after proper identification of the nominee and subject to production of
necessary documents.
Where no nomination is available, settlement shall be made to the legal heirs as
per Banks claim settlement policy.

Other aspects:

The Bank will exercise due care and necessary precautions for the protection of
lockers and the locker hirer while operating the locker. The security procedure will
be well documented.
In all cases except where locker is continued to be used by surviving hirers, locker
key will be taken back from nominee/claimants, by terminating the original
contract.
In case the claimant does not have the locker keys, locker needs to be broken
open. This should be done post obtaining documentation and approval.
Nomination, cancellation or variation in existing nomination can be made either at
the time of hiring of the locker or subsequently at any time during occupancy of
the locker.
The prescribed form of nomination or cancellation / variation of nomination, as the
case may be obtained from hirer/s duly completed in all respects, which will be
recorded in a register maintained with the Bank and an acknowledgement given to
the hirer.
No notice of claim of any person, other than hirer/s of a locker, will be entertained
by the Bank. The Bank is also not bound by any such notice even though expressly
given, provided that where any decree, order, certificate or other authority from a
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court of competent jurisdiction relating to the locker or its contents is produced
before the Bank, the Bank shall take due note of such decree, order, certificate or
other authority.
Where the hirer/s prefers not to nominate, the same will be recorded in the
application form.
Disclaimer:
The Bank will, in no way, be responsible / liable for the contents/articles kept in the
locker by the hirer. In case of theft, burglary or similar unforeseen events, action will be
initiated as per law.
Force Majeure:

Bank shall not be liable if any transaction does not fructify or may not be completed or for
any failure on part of the bank to perform any of its obligations contemplated hereunder if
performance is prevented, hindered or delayed by a force majeure event (defined below),
and in such case its obligations shall be suspended for so long as the Force Majeure.
Force Majeure Event means any event due to any cause beyond the reasonable control
of the Bank, including without limitations, unavailability of any communication systems,
breach, or virus in the processes or payment or delivery mechanism, sabotage, fire, flood,
explosion, natural disasters or other Acts of God, war, damage to the banks facilities or
of its correspondent bank(s), civil commotion, strikes or industrial action of any kind,
riots, insurrection, acts of government, computer hacking, unauthorized access to
computer data and storage devices, computer crashes, malfunctioning in the computer
terminal or the systems getting affected by any malicious, destructive or corruptive code
or program, mechanical or technical errors/failures or power shut down, faults or failures
in telecommunication etc., which prevents it from performing its obligations within the
specified service delivery parameters.
Right to alter or add Rules:
The Bank reserves the right to alter or add to these rules and such alteration and additions
shall be binding on the account holder. Such alteration will be made known to the account
holder through website.