Paper Title: Preparations of Papers for the

Journals of the Academy Publisher

Firstname A. Lastname
Name of Institution/Department, City, Country
Email: first.author@hostname1.org

Firstname B. Lastname and Firstname C. Lastname

Name of Institution/Department, City, Country
Email: {second.author, third.author}@hostname2.org

AbstractThese instructions give you basic guidelines for

preparing camera-ready papers for APs journals.
Index Termsfirst term, second term, third term, fourth
term, fifth term, sixth term

TABLE I.
TYPE SIZES FOR CAMERA-READY PAPERS
Type
size
(pts.)

I. INTRODUCTION

Your goal is to simulate the usual appearance of papers

in a Journal of the Academy Publisher. We are requesting
that you follow these guidelines as closely as possible.

A. Full-Sized Camera-Ready (CR) Copy

Paper size: prepare your CR paper in full-size format,
on A4 paper (210 x 297 mm, 8.27 x 11.69 in).
Margins: top = 30mm (1.18 in), bottom, left and right
= 20 mm (0.79 in).
Type sizes and typefaces: Follow the type sizes
specified in Table I. As an aid in gauging type size, 1
point is about 0.35 mm. The size of the lowercase letter
j will give the point size. Times New Roman has to be
the font for main text. Paper should be single spaced.
Column width: 82mm (3.23 in). The space between the
two columns is 6mm (0.24 in).
Paragraph indentation: first-line 3.7 mm (0.15 in). For
Abstract and Index Terms, no first-line indentation.
Alignment: left- and right-justify your columns. Use
tables and figures to adjust column length. On the last
page of your paper, adjust the lengths of the columns so
that they are equal. Use automatic hyphenation and check
spelling. Digitize or paste down figures.
Title: use 24-point Times New Roman font. Its
paragraph description should be set so that the line
spacing is single with 6-point spacing before and 6-point
spacing after. Use three additional line spacings of 10
points before the beginning of the double column section,
as shown above.

Appearance
Regular

Bold

Italic

Table captions,a table

superscripts
Section titles, tables, table
names, first letters in table
captions, figure captions,
footnotes, text subscripts, and
superscripts

References, authors biographies

10

Authors affiliations, main text,

equations, first letters in section
titles

11

Authors names

24

Paper title

Abstrac
t
Subheadin
g

Section headings: each major section begins with a

Heading in 10 point Times New Roman font centered
within the column and numbered using Roman numerals
(except for ACKNOWLEDGEMENT and REFERENCES),
followed by a period, two spaces, and the title using an
initial capital letter for each word. The remaining letters
are in SMALL CAPITALS (8 point). The paragraph
description of the section heading line should be set for
12 points before and 6 points after.
Subheadings: should be 10 point, italic, left justified,
and numbered with letters (A, B, ), followed by a
period, two spaces, and the title using an initial capital
letter for each word. The paragraph description of the
subheading line should be set for 6 points before and 3
points after.
B. PDF Creation
The PDF document should be sent as an open file, i.e.
Footnotes: 8-point Times New Roman font;
Manuscript received January 1, 2011; revised June 1, 2011; accepted
July 1, 2011.
Copyright credit, project number, corresponding author, etc.

without any data protection.

Please do not use the Adobe Acrobat PDFWriter to

generate the PDF file. Use the Adobe Acrobat Distiller
instead, which is contained in the same package as the
Acrobat PDFWriter.
Make sure that you have used Type 1 or True Type
Fonts (check with the Acrobat Reader or Acrobat Writer
by clicking on File>Document Properties>Fonts to see
the list of fonts and their type used in the PDF document).
AsalwayswithaconversiontoPDF,authorsshould
verycarefullycheckaprintedcopy.
II. HELPFUL HINTS
A. Figures and Tables
Position figures and tables at the tops and bottoms of
columns. Avoid placing them in the middle of columns.
Large figures and tables may span across both columns.
Figure captions should be centered below the figures;
table captions should be centered above. Avoid placing
figures and tables before their first mention in the text.
Use the abbreviation Fig. 1, even at the beginning of a
sentence.

For papers published in translated journals, first give

the English citation, then the original foreign-language
citation [6].
For on-line references a URL and time accessed must
be given.
At the end of each reference, give the DOI (Digital
Object Identifier) number as long as available, in the
format as doi:10.1518/hfes.2006.27224
C. Footnotes
Number footnotes separately in superscripts 1, 2, .
Place the actual footnote at the bottom of the column in
which it was cited, as in this column. See first page
footnote for an example.
Dates of manuscript submission, revision and
acceptance should be included in the first page footnote.
Remove the first page footnote if you dont have any
information there.
D. Abbreviations and Acronyms
Define abbreviations and acronyms the first time they
are used in the text, even after they have been defined in
the abstract. Do not use abbreviations in the title unless
they are unavoidable.
E. Equations
Equations should be centered in the column. The
paragraph description of the line containing the equation
should be set for 6 points before and 6 points after.
Number equations consecutively with equation numbers
in parentheses flush with the right margin, as in (1).
Italicize Roman symbols for quantities and variables, but
not Greek symbols. Punctuate equations with commas or
periods when they are part of a sentence, as in
a bc.

Figure 1. Note how the caption is centered in the column.

To figure axis labels, use words rather than symbols.

Do not label axes only with units. Do not label axes with
a ratio of quantities and units. Figure labels should be
legible, about 9-point type.
Color figures will be appearing only in online
publication. All figures will be black and white graphs in
print publication.
B. References
Number citations consecutively in square brackets [1].
No punctuation follows the bracket [2]. Use Ref. [3] or
Reference [3] at the beginning of a sentence:
Give all authors names; use et al. if there are six
authors or more. Papers that have not been published,
even if they have been submitted for publication, should
be cited as unpublished [4]. Papers that have been
accepted for publication should be cited as in press [5].
In a paper title, capitalize the first word and all other
words except for conjunctions, prepositions less than
seven letters, and prepositional phrases.

(1)

Symbols in your equation should be defined before the

equation appears or immediately following. Use (1),
not Eq. (1) or equation (1), except at the beginning of
a sentence: Equation (1) is ...
F. Other Recommendations
Use either SI (MKS) or CGS as primary units. (SI
units are encouraged.) If your native language is not
English, try to get a native English-speaking colleague to
proofread your paper. Do not add page numbers.
G. A Quick Checklist
Paper
size=A4;
Margins:
top=3cm,
bottom=left=right=2cm; Column spacing=0.6cm
For the whole document (Ctrl-A to select the
whole document), Font Type=Times New Roman,
do NOT use any Asian font type like SimSun in
formulas, section numbers (III, IV, V, ...), list
numbers (1), 2), (1), (2), ...), or punctuation marks
(,, ., :, ;, (, ), ...). Check Word Count
(on the status bar at the bottom of the window) to
ensure the number of Asian Characters (including
textboxes and footnotes) is 0
In Paragraph settings for the whole document
( Ctrl-A to select the whole document), Line

spacing must be "Single", "Snap to grid" must

NOT be checked.
In Paragraph settings for main text except section
titles, Indentation left=right=0, first line=0.37cm;
Spacing before=after=0, not blank line between
paragraphs
Title and authors: font style=regular NOT bold
NOT italic; font size for title is 24 with 6 spacing
before & after, for authors names font size is 11,
affiliations font size is 10
References: strictly follow the instructions in
Section II.B.
Biographies: it is strongly recommended adding
for each author a short bio to the end of the paper.
APPENDIX A APPENDIX TITLE

Appendixes, if needed, is numbered by A, B, C... Use

two spaces before APPENDIX TITLE.
ACKNOWLEDGMENT
The authors wish to thank A, B, C. This work was
supported in part by a grant from XYZ.
REFERENCES
[1] G. Eason, B. Noble, and I. N. Sneddon, On certain
integrals of Lipschitz-Hankel type involving products of
Bessel functions, Phil. Trans. Roy. Soc. London, vol.
A247, pp. 529551, April 1955.
[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism,
3rd ed., vol. 2. Oxford: Clarendon, 1892, pp.6873.
[3] I. S. Jacobs and C. P. Bean, Fine particles, thin films and
exchange anisotropy, in Magnetism, vol. III, G. T. Rado
and H. Suhl, Eds. New York: Academic, 1963, pp. 271
350.
[4] K. Elissa, Title of paper if known, unpublished.
[5] R. Nicole, Title of paper with only first word capitalized,
J. Name Stand. Abbrev., in press.
[6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, Electron
spectroscopy studies on magneto-optical media and plastic
substrate interface, IEEE Transl. J. Magn. Japan, vol. 2,

pp. 740741, August 1987 [Digests 9 th Annual Conf.

Magnetics Japan, p. 301, 1982].
[7] M. Young, The Technical Writer's Handbook. Mill Valley,
CA: University Science, 1989.

Firstname A. Lastname and the other

authors may include biographies and
photographs at the end of regular papers.
Photographs, if provided, should be
cropped into 26mm in width and 32mm
in height. The first paragraph may
contain a place and/or date of birth (list
place, then date). Next, the authors educational background is
listed. The degrees should be listed with type of degree in what
field, which institution, city, state or country, and year degree
was earned. The authors major field of study should be lowercased.
The second paragraph uses the pronoun of the person (he or
she) and not the authors last name. It lists military and work
experience, including summer and fellowship jobs. Job titles are
capitalized. The current job must have a location; previous
positions may be listed without one. Information concerning
previous publications may be included. Try not to list more than
three books or published articles. The format for listing
publishers of a book within the biography is: title of book (city,
state: publisher name, year) similar to a reference. Current and
previous research interests ends the paragraph.
The third paragraph begins with the authors title and last
name (e.g., Dr. Smith, Prof. Jones, Mr. Kajor, Ms. Hunter). List
any memberships in professional societies like the IEEE.
Finally, list any awards and work for professional committees
and publications. Personal hobbies should not be included in the
biography.

Firstname B. Lastname includes the biography here.

Firstname C. Lastname includes the biography here.