Dear Supplier,
Good Day. I would like to make an inquiry and updates for the new materials that our company is
looking for. Please Give us a call or a reply with the related information with regards to this. Hoping
for your feedback soon.
Thank you.
Sincerely,
Altuitsky General Merchandise Inc.
Mr. (Managing Director) (
Name of the Compnay)
Date: ___________
Subject: Asking approval payment for the steel materials needed for the construction Dear Mr.
____________
This is a request letter for your approval for the steel material needed for our project. Our first
estimate was not accurate and now we need additional steel materials for the construction.
The amount to be paid is $----.It is already calculated by Accounting Department. Itjust need your
approval . Once the purchased is done, I will send you the copy of the receipt of the said purchase.
Thank you for considering.
Respectfully
yours,
(name)
Engineer.
Your Invoice Is Incorrect
[Name, Company Name & Address here]
[Date]
Dear [name],
I have received the invoice # [invoice no.], dated [date].
I want to tell you that there is a mistake in this invoice.
[State here the mistake in the invoice].
{For instance} We ordered [quantity] of [product name] from you, and we received the same
number of items. But, the invoice is incorrect, it shows [wrong quantity in invoice] items, we did not
receive this number of items.
I have enclosed the copy of our purchase order and shipment receipt for your reference. You can
clearly see the difference.So, please send me an updated invoice at your earliest convenience. We will
make the payment when we receive the correct invoice.
Sincerely,
[Your name & Designation]
[Company name]
Wrong Items Shipped: Please Re-Ship
[Name, Company Name & Address here]
[Date]
Dear [name],
This is in reference to our order [order no.]. We ordered [product name, quantity] on [date]
We have received the shipment, and there are mistakes in the order. We ordered [product name with
quantity], but, instead we have received [different product name]We did not order this product and,
we dont need this. So, we are returning this consignment, and want you to re-ship our order as soon
as possible.Please send our order fast as it has been already delayed.We will be thankful to you if you
could send the order by [date].You can contact me on [no. here] for further information.
Sincerely,
[Your name & Designation]
[Company name]
Encl: [Enclosures List here]
Sample Delivery Status Inquiry Letter to Transporter for non-receipt of material in
Transit for a long time in India in word/.doc Format
RSL/ABTC/13-14/012
February 11, 2014
M/s AB Transport Company
14/1 N L Road
Mumbai 420 125
Attn : Mr S N Agarwal
Dear Sirs,
We have been informed by our Mumbai branch that material against Challan Nos. -------- & --------despatched from our Factory at Cochin on 30.01.2014 to M/s ABC Enterprises has not been
delivered to the party till date. As per your despatch report from Cochin, we understand that material
had been despatched on 04.02.14. You will kindly appreciate that it should take hardly 2/3 days to
reach Mumbai from Vizianagaram but today already 2 weeks has been passed but material has not
been
reached
to
the
party.
A similar case has been reported to the same party last month and material has been delivered to
them after 20 days.
In such circumstances, please advise how we can sustain the valuable parties. However, we would
like to inform that the party has cancelled their order as they have to fulfil some commitment for a
project which we cannot supply to them in time.
You are requested to kindly enquirer about the same and inform us where the said material has been
stuck up whether the said material has been transhipped somewhere else after despatching from
Vizianagaram or in other things.
We are looking for your reply.
Thanking you,
Yours faithfully,
For ROCKET SALES LTD.
Example Template of Request Letter from Purchase to Supplier for Refund
of Advance Payment against non delivery of materials in word/ .doc Format
in India
RSL/ABCP/2013-14
December 28, 2013
M/s ABC Pvt. Ltd.
N-2, Sector IV
Dist. Gautam Budh Nagar
Noida 201 306 (U.P)
Attn : Mr Anil Sharma, Sr. Manager (Mktg)
Dear Sirs,
Sub : Our Purchase Order No.RSL/09-10/2482 dtd.26.12.09
for supply of Two Road Rollers Belts Model No.RR-560DC
This is to bring to your kind notice that we have not received our ordered material till
date despite of an advance of Rs.2,27,000/- made to you vide Cheque No.00001
dtd.05.01.10 drawn on SBI. We have contacted you on regular basis over phone but your
promises to despatch the material have failed every time.
mple Template Complaint Letter to Transporter for Delaying the Delivery of Goods in
word /.doc Format in India
RSL\ABC\2013-14\145
March 10, 2014
M/s ABC Carriers ( P) Ltd.
14/2 T N Road
Raipur 492 012
Attn : Mr Prakash Jain
This is further reference to the discussion had with you regarding following materials of Anil
Electronics Pvt. Ltd., Noida lying in your Raipur godown for transshipment:
DATE
reply
on
To
The
ZZZZZZ
Door
City
Phone
Fax
Number
and
with
:
Business
The
Name
0011
0011
of
ZIP
-
The
Manager,
House,
Street,
Code.
XXXXXXXX
XXXXXXXX
Dear
Sir,
We thank you for your letter of enquiry dated 20th December - 2008. We have the pleasure
to
submit
our
prices
and
enclose
samples
as
desired.
It is the size of the order that enables us to quote such an exceptionally low price which
should not however be regarded as standing quotation for general orders.
We are sure that these prices will suit you and you would favour us with your valued order.
Thanking
Yours
you.
Faithfully,
Vasu
Manager
Reply letter for quotation
The following reply by the seller is equally business-like. You will notice that it is
sent promptlyon the day the enquiry is received. The sellers guarantee is a
strong selling-point.
Reply quotation letter
4th June 2010
Dear Sirs
We thank you for your enquiry of yesterday and, as requested, enclose sales of
different qualities of paper suitable for poster work and quote as follows:
A1 quality Printing Paper, white 95p per kg
A2
do
90p per kg
A3
do
85p per kg
These prices include delivery at your works.
All these papers are of good quality and quite suitable for poster work. We
guarantee that they will not discolor when pasted.
We can promise delivery within one week from receiving order and hope you will
find both samples and prices satisfactory.
Yours Faithfully,
Request for quotation for
printing paper
3rd June 2009
Dear Sirs
Will you please quote for the supply of about 50 reams of good quality white
poster paper suitable for auction bills and poster work generally.
We require paper that will retain its white appearance after pasting on walls and
hoardings and shall be glad if you will state your prices, including delivery at our
works, and send us samples. Delivery would be required within four weeks of
order.
Yours faithfully
Lee Anderson
