National Roads Authority
2010 Project Management Guidelines
Phase 1
Scheme Concept & Feasibility Studies
A1.4 Project Execution Plan (Sample Template)
Sample Project Execution Plan
1.
Basic Scheme Data and Document Control
Scheme Name
NRA Project
Reference ID
Current
Project
Phase (Tick
one Box only)
Phase 1 Scheme Concept and Feasibility Studies
Phase 2 Route Selection
Phase 3 Design
Phase 4 EIA/EAR and The Statutory Process
Phase 5 Advance Works and Construction Documents Preparation,
Tender and Award
Phase 6 Construction and Implementation
Phase 7 Handover, Review and Closeout
Lead Local
Authority
(L.A.)
Other Local
Authorities
Scheme
Description
Working Document
Page 1 of 9
Version 1.0 January 2010
National Roads Authority
2010 Project Management Guidelines
Phase 1
Scheme Concept & Feasibility Studies
Basic Scheme Data and Document Control
Mainline
Length (km)
Basic Scheme
Data
Total Scheme
Length (km)
Road
Classification
Motorway
(Length
km)
Type 1 Dual
Carriagewa
y (Length
km)
Type 2 / 3
Dual
Carriagewa
y (Length
km)
Single
Carriageway
(Length km)
Of national roads
of which
Of non-national
roads (public
roads only) of
which
Of farm access/
accommodation
roads
The Scheme
Involves the
Construction of:
Element of Scheme
Number of grade-separated junctions
Number of at-grade junctions
Number of Overbridges
Number of Underbridges
Document
Approval
Document approval must be sought from the following list of personnel after each
revision of the Project Execution Plan.
Name
Working Document
Number (No.)
Department
Page 2 of 9
Position
Approval
Date
Version 1.0 January 2010
National Roads Authority
2010 Project Management Guidelines
1.
Phase 1
Scheme Concept & Feasibility Studies
Basic Scheme Data and Document Control
PEP Revision
History
Each new revision of the Project Execution Plan must be reviewed and recorded in
the table below.
Revision
PEP
Distribution
Reviewed by
Department
Date
Position
This Project Execution Plan should be read in conjunction with the following
documents
Document
Working Document
Reason for
Issue
Each revision of the Project Execution Plan should be distributed to the personnel
listed in the table below
Name
Related
Documents
Authorised
by
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Details
Version 1.0 January 2010
National Roads Authority
2010 Project Management Guidelines
2.
Phase 1
Scheme Concept & Feasibility Studies
Project Definition
Background*
Project
Objectives/
Summary of
Project Brief*
Project Scope
Inclusions
Exclusions
Pre-requisites
Constraints**
Interfaces
Assumptions
Key Issues
*Summarize details on Project Background, Objectives, Scope and Brief as outlined in the Scheme
Project Brief, prepared in accordance with the NRA Project Appraisal Guidelines.
**Summarize key constraints as outlined in the Route Selection Report
Working Document
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Version 1.0 January 2010
National Roads Authority
2010 Project Management Guidelines
3.
Phase 1
Scheme Concept & Feasibility Studies
Roles, Responsibilities and Authority
Project Contact
List
A Project Contact List is given in the table below:
Organisation/
Role
Name
Telephone
Fax
Email
Sponsoring
Agency
Sanctioning
Authority
Client
Representative
Project
Coordinator
Project
Manager
Project Supervisor
Design Process
Lead
Consultant
Administrative
Lead
Design Team
Lead
Employers
Representative
PECS,
If required
Other
Consultants
Project Role
Responsibilities
Project
Organisational
Chart
For a description of Project Role Responsibilities refer to the Introduction
(Section viii Management Structure Roles & Responsibilities) of the NRA
Project Management Guidelines.
Insert Scheme specific chart or refer to the default Chart of NRA Steering Group
- Key Stakeholders as contained in the Introduction (Section viii Management
Structure Roles & Responsibilities) of the NRA Project Management
Guidelines.
Project
Responsibility
Matrix
Working Document
Page 5 of 9
Version 1.0 January 2010
National Roads Authority
2010 Project Management Guidelines
4.
Phase 1
Scheme Concept & Feasibility Studies
Programme Management
Project
Hierarchy
Overview
The Scheme will consist of a master programme which includes a hierarchy of subprogrammes or stages, which are summarised here. Each sub-section below
should include a summarised description of the stage and a reference to the
stages own PEP. Refer to NRA Project Management Flowchart Phases 1-7 in the
Introduction (Section iv - Interaction with Departmental Guidelines) of the NRA
Project Management Guidelines
Stages in
Capital Works
Management
Planning Initial Stage
NRA Project Management Guidelines Phases 1-3 (Scheme Concept and
Feasibility Studies; Route Selection; and Design.
Planning Development Stage
NRA Project Management Guidelines Phases 4-5 (EIA/EAR and the Statutory
Process; and Advance Works and Construction Document Preparation, Tender and
Award.
Implementation Stage
NRA Project Management Guidelines Phase 6-7 (Construction and
Implementation; and Handover, Review and Closeout)
Schedule of Key Milestone Dates
Milestone
Target Completion
Date
Actual Completion
Date
Project Commencement (year)
Route Selection Report
Design Report
Completion of Part 8 Planning
Publication of CPO/MO
Publication of EIS
Oral Hearing Date
EIS & CPO/MO Approval Date
Date of Notice to Treat
Date of Notice of Entry
Contract PIN Notice
OJEU Contract Notice
Tender Issue Date
Tender Closing Date
Contract Award
Main Construction Contract Commencement Date
Road Opening/ Final Execution Certificate
Final Post Execution Certificate
Contract Completion
Project Closeout (year)
Working Document
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Version 1.0 January 2010
National Roads Authority
2010 Project Management Guidelines
Phase 1
Scheme Concept & Feasibility Studies
Schedule of Programmed Procurement
*Description of Service Provision
Form of
Contract /
Method of
Procurement**
Target
Completion
Date
Actual
Completion
Date
*Insert here summary details of programmed procurement of Service Providers through the various
phases of development
** State whether Standard Conditions of Engagement (COE1), Civil Engineering Works Design by the
Contractor (PW-CF4) or such other means of procurement as approved by the NRA.
Project Cost, Risk and Value Management
Cost, Risk &
Value
Management
Procedures
Working Document
All Cost, Risk and Value Management Procedures for this Scheme shall be
carried out in accordance with the NRA Cost Management Manual. Project
Expenditure Reporting shall be in accordance with the NRA PRS Web User
Manual.
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Version 1.0 January 2010
National Roads Authority
2010 Project Management Guidelines
Phase 1
Scheme Concept & Feasibility Studies
Project Control and Administration
Controlled
Reference
Documents
Refer to the Introduction (Section iii Interaction with other NRA Guidelines and
Section iv Interaction with Departmental Guidelines) of the NRA Project
Management Guidelines. Insert other Controlled Reference documents as
appropriate.
Document
Register
Refer to the Introduction (Section xiii Document Register) of the NRA Project
Management Guidelines.
Decision
Register
Refer to the Introduction (Section xii Decision Register) NRA Project
Management Guidelines.
Lessons
Learned Log
Refer to Lessons Learned Section of Post Project Review Report as per the
NRA Project Appraisal Guidelines
Working Document
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Version 1.0 January 2010
National Roads Authority
2010 Project Management Guidelines
7.
Phase 1
Scheme Concept & Feasibility Studies
Communications Plan
Introduction
The communication plan details all the communication necessary to keep key
stakeholders informed at the correct level.
Typical components include:
Project reporting requirements and details of Project Reviews;
Meeting Schedules.
Reporting
Requirements
The project reporting requirements and deliverables are outlined in the
Deliverables Matrix (Appendix A1.3) which details at which stage an element is
to be produced, reviewed or updated.
Meeting
Schedule
Refer to the Introduction (Section ix Meeting Types) of the NRA Project
Management Guidelines for details of meeting types and frequency.
8.
Quality Plan
Quality
Standards
Refer to the NRA Project Management Guidelines, the NRA Cost Management
Manual, the NRA Project Appraisal Guidelines, the NRA Construction Contract
Administration Manual and the NRA Environmental Assessment & Construction
Guidelines. Insert hereunder any additional details of quality assurance systems in
place to guarantee quality of deliverables, both in-house and from service
providers (e.g. International QA accreditation, relevant qualifications, competence
and training of project team etc.)
Quality Standard
Working Document
Accreditation Body
Accreditation Date
Page 9 of 9
Date for Accreditation
Renewal
Version 1.0 January 2010
