Bid Evaluation Report
And
Recommendation for Award of Contract
Name of Project:
Contract Name:
Identification Number:
Date of Submission:
Table 1-Identification
1.1Name of Borrower
GOSL
1.2 Loan/Credit Number
1.3 Date of Effectiveness
1.4 Closing date
a) Original
b) Revised
1.5 Name of Project
1.6 Employer (or purchaser)
a) Name
b) Address
1.7 Contract Number
1.8 Contract description
Supplying & Installation of Lightning Protection
System for Main Building at Teaching HospitalAnuradhapura
The Secretary
Ministry of healthcare & Nutrition, 385,
Rev.Baddegama Wimalawansa Thero Mw.Colombo
10.
THA/AA/27/2010
Supplying & Installation of Lightning Protection
System for Main Building
1.9 Cost Estimate
1.10 Metohd of procurement
1.11 Prior review required
1.12Domestic preference allowed
National Compettive Bidding
No
1.13Fixed price contract
1.14Co financing,if any
Yes
Table 2.Bidding Process
2.1 General procurement Notice
a) First issue date
b) Latest update
2.2 Prequalification
a) Number of firms prequalified
b) Date of Bank no-objection
2.3 Specific procurement notice
a) Name of national newspaper
b) Issue date
c) International publication
d) Issue date
e) Number of firms notified
2.4 Standard Bidding Document
a) title,publication date
b) date of Banks no-objection
c) date of issue to bidders
2.5 Number of firms issued documents
2.6 Amendments to documents,if any
a) list all issue dates
b) date(s)of Banks no objection
2.7 Date of pre-bid conference
2.8 Date minutes of conference sent to bidders and bank
Table 3.Bid Submission and Openning
3.1 Bid submission deadline
a) original date,time
b) extension,if any
3.2 Bid opening date,time
3.3 Record of bid opening,date sent to Bank
3.4 Number of bids submitted
3.5 Bid Validity period(days or weeks)
a) Originally specified
b) Extensions,if any
c) Date of Banks no-objection,If required
Bid Openning Checklist(to be filled out for each bid as it is read out)
Contract ReferenceBid Openning Date:
Time:
Name of Bidder:
a) Is outer envelope of bid sealed
b) Is bid form completed and signed
c) Expiration date of bid
d) Is documentary authority for signing enclosed
e) Amount of bid security(If reqiured)..(state currency)
f) AnySubstitution,Withdrawal, or Modification submitted
g) Describe any alternative bid made
h) Describe any discounts or modification offered:
i) Additional comments (Read out and record model numbers of equipment.)
j) Name of Bidder or Representative present:
k) Total Bid Price:..(list currencies and amounts or percentages)
Signature of responsible official:.Date:
Table 3. Bid Submission and Opening
3.1 Bid submission deadline
a) Original date,time
b) Extentions,if any
3.2 Bid openning date,time
3.3 Record of bid openning,date sent
to Bank
3.4 Number of bids submitted
3.5 Bid Validity period(days or weeks)
a) Originaly specified
b) Extension,if any
c) Date of Banks no-objection,if
requirred
Table 4.Bid Prices(as Read Out)
Bidder Identification
Read-out Bid Price(s)
Name
Country
(a)
(b)
Clarion International Ltd.
Sri Lanka
C.E.L Lanka (pvt) Ltd
Currency(ies)
Discounts
Modifications or
Comments
Amount(s)
Or %
(d)
(c)
LKS
538,000.00
Sri Lanka
LKS
591,070.58
SAW Engineering (pvt) Ltd
Sri Lanka
LKS
620,000.00
Empire Trading Agency
Sri Lanka
LKS
645,284.00
(c)
Table 5. Preliminary Examination
Bidder
(c)
Bid
Security
(d)
Completeness
of Bid
(e)
Substantial
Responsiveness
(f)
Acceptance
for Detailed
Examination
(g)
Clarion
No1
International
Ltd.
No2
No3
Yes
Yes
No
C.E.L Lanka
(Pvt) Ltd
No5
No6
Yes
Yes
Yes
No
SAW
Engineering
(Pvt) Ltd
No7
Yes
Yes
Yes
Yes
Yes
Empire
Trading
Agency
No5
No7
Yes
Yes
Yes
Yes
(a)
Verification
Eligibiliy
(b)
Note:
1. Has not submitted authority for the signature.
2. No evidence for ICTAD registration and clarification should be made.
3. Bid securiry is not acceptable and the bid validity period is aloso less than the reqiured period.
4. Has not given company purticulars and authority for the signature.
5. ICTAD registration has not been updated.
6. Has not submitted authority for the signature.
7. No evidence for ICTAD registration and clarification should be made.
Table 6.Corrections and Unconditional Discounts
Bidder
Read-out Bid Prices
Corrections
Corrected
Bid
Price(s)
Unconditional
Discounts
Corrected/
Discounte
d Bid
Prices
(f)=(c)+(d)(e)
(a)
(i)=(f)-(h)
Currenc
y(ies)
Amount(s)
Comp
utatio
nal
Error
s
Prov
ision
al
sum
s
Percent
age
Amount(s
)
(h)
(b)
(c)
(d)
(e)
SAW
LKS
Enginee
ring
(pvt) Ltd
620,000.00
620,000.00
620,000.00
Empire
Trading
Agency
645,284.00
645,284.00
645,284.00
Clarion
Internati
onal
Ltd.
(g)
C.E.L
Lanka
(pvt) Ltd
LKS
Table 7.Exchange Rates
Currency Used for Bid Evaluation
Effective Date of Exchange Rate
Authority or Publication Specified for Exchange
Rate
Table 8.Currency Conversion (Multiple Currencies)
Specify Evaluation Currency:
Bidder
Currency(ies)
Corrected/Discounted
of Bid
Bid Price(s)
(a)
(b)
Applicable
Exchange
Rate(s)
(c)
Evaluation Currency
Bid Price(s)
(e)=(c)x(d)
(d)
Total Bid
Price
(f)
Note:
Table 9.Currency Conversion (Single Currency)
Bidd
er
(a)
Correccted/Disc
ounted
Bid Price (in
specified
currency)
Payment Composition
(b)
(c)
Curren
cy of
payme
nts
Perc
ent
of
total
Bid
Price
(d)
Excha
nge
rate
used
by the
Bidder
Amoun
t in
evaluat
ion
Curren
cy
(e)=(b)x (f)
(d)
Amou
nt in
curren
cy of
payme
nt
(g)=(e)
x(f)
Exchan
ge rate
for
Evaluat
ion
(h)
Evaluation
Currency
Bid
Tot
Prices al
(i)=(g)x
(h)
(j)
Table 10.Additions,Adjustments, and Priced Deviations
Bidder
(a)
Clarion
International
Ltd.
C.E.L Lanka
(pvt) Ltd
SAW
Engineering
(pvt) Ltd
Empire
Trading
Agency
Corrected/Discounte
d Bid Price
(b)
-
Additions
Adjustment
(c)
-
(d)
-
Priced
Deviations
(e)
-
620,000.00
620,000.00
645,284.00
645,284.00
(f)
Table 11.Qualification of lowest Evaluated Bidder
Requirement in the bidding Document
Schedulle of Key Personal
1. Work supervisor with more than 5 yrs
Experience
Bidders Qualification /Experience
Key persons experience is not clearly
mentioned.Clarrification shall be made.
Table 13. Proposed Contract Award
1. Lowest Evaluated Responsive bidder
a) Name
b) Address
2.If bid submitted by Agent,list actual supplier
a) Name
b) Address
3. If bid from joint venture, list all partners, Nationalities, and
estimated shares of contract.
4. Principle country(ies) of origin of Goods/Materials
5. Estimated date (Month, Year) of contract signing.
6. Estimated delivery to project site/completion period
7. Bid Price(s)(Read-out)
8. Correction for Errors
9. Discounts
10.Other Adjustments
11.Proposed Award
SAW Engineering(Pvt) Ltd
No.52,Makola
North,Makola,Kiribathgoda
-
Currency(ies)
LKS
LKS
LKS
LKS
LKS
Amount(s) or %
620,000.00
620,000.00
