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| Mechanical O&M Manual | Project XXXXX |
1 INTRODUCTION & GUIDE
1-1 INTRODUCTION................................................................................................................................................. 2
1-2 SCOPE................................................................................................................................................................. 2
1-3 CONTENTS......................................................................................................................................................... 3
1-4 THE MANUAL USERS....................................................................................................................................... 4
1-5 CONTRACTUAL & LEGAL INFORMATION...................................................................................................4
1-6 PROJECT DIRECTORY.................................................................................................................................... 5
1-7 EMERGENCY INFORMATION......................................................................................................................... 6
1-8 USERS OWN EMERGENCY CONTACTS.....................................................................................................7
1-9 DOCUMENT HISTORY..................................................................................................................................... 8
1-9-1 INITIAL DOCUMENT INFORMATION...........................................................................................8
1-9-2 DISTRIBUTION LIST........................................................................................................................ 8
1-9-3 DOCUMENT STATUS & HISTORY................................................................................................9
1-10 ABBREVIATIONS & ACRONYMS................................................................................................................10
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1.1 INTRODUCTION
This manual describes all the .. Services Operating and Maintenance requirements
relating to the . Services Systems supplied, installed and commissioned to the
.
The design is based on the specification and drawings produced by .
The manual, relating to the services installation, must be read in conjunction with other related
documentation, which forms part of the overall Health and Safety File prepared by the Main
Contractor under the Construction (Design and Management) Regulations 2007 (CDM Regulations).
The health and safety file is a set of record documentation, (a suite of manuals and drawings), for the
client/end user focused primarily on health and safety when dealing with maintenance, repair or
construction works carried out to the premises.
The file should be made available for any persons who need to work on or operate any building
related tasks.
Any future works carried out to the building or its services should be documented and recorded in the
health and safety file.
References and further information
Construction (Design and Management) Regulations 2007
1.2 SCOPE
This Operating and Maintenance Manual has been prepared to provide guidance and
recommendations to assist:
Users of the building
Managers of the building and services
Employees, (both directly employed staff and contractors), who carry out maintenance, repair
or new works within the building.
in the understanding, running and maintenance of the services installed.
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1.3 CONTENTS
To obtain the most benefit from this manual, it must be read in conjunction with all related documents
located in the other related Sections of this manual as well as Health and Safety File.
In addition to the documentation directly related to the systems covered by this manual, other interrelated documentation may need to be consulted to obtain a more comprehensive understanding of
not only the service or plant in question but also its possible effect on other services and areas.
These documents will be included within the suite of documents forming the Health and Safety File
and include building structure and fabric information and electrical services.
Reference should be made to the Health and Safety File Contents information.
It is essential that all aspects of Health and Safety, relating to the task, are understood prior to
carrying out maintenance works.
The law imposes a responsibility on the employer to ensure safety at work for all employees and
much of the law regarding safety at work can be found in the Health & Safety At Work Act 1974.
Refer to Section 2 of this manual for further details.
The manual has been produced in sections with each section of the manual detailing the different
aspects of the operation and maintenance requirements. These sections are as follows:
(Hyperlink to Section)
(Hyperlink to Section)
General Description of the Project (Hyperlink to Section)
Operating Procedures (Hyperlink to Section)
Maintenance Procedures (Hyperlink to Section)
Equipment and Suppliers Schedules (Hyperlink to Section)
Manufacturers Literature (Hyperlink to Section)
Commissioning data and Certification (Hyperlink to Section)
Drawings (Hyperlink to Section)
Section 1
Introduction & guide
Section 2
Health and Safety
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8.
Section 9.
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1.4 THE MANUAL USERS
As previously stated, the manual contains all relevant information for the operation and maintenance
of the systems installed.
It is assumed that the users of this documentation will fall into one of the categories listed below. It is
further assumed that the correct instruction and training has been provided by the Client or appointed
representative to the users of this manual.
Users of the building trained designated personnel who can operate appropriate end user
controls e.g. timeclocks, lighting controls, fire alarm panels, system overrides. Additionally they
can contact appropriate personnel in the event of an emergency. It is not expected that these
personnel will have access to controls that require passcodes to access control set points etc.
Managers of the building and services technically qualified senior personnel who have an
understanding of the systems and their operation and relation to other systems. It is assumed
managers know how to operate plant and systems and deal with emergency and other out of
control situations. Personnel will usually have full access enabling them to alter engineering
settings.
Employees, (both directly employed staff and contractors), who carry out maintenance, repair
or new works within the building. Usually qualified Building Services Maintenance Engineers
with in depth knowledge of systems employed to run and maintain plant. They will usually be
working under the guidance of a manager.
1.5 CONTRACTUAL & LEGAL INFORMATION
Contract Start date:
Practical Completion date:
End of Defects Liability Period:
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1.6 PROJECT DIRECTORY
Below is a list of those involved in the design and installation of the mechanical services. A full project
directory of the whole Design and Construction Team is located in the Building Health and Safety File.
EMPLOYER
ARCHITECT
NAME
NAME
ADDRESS
ADDRESS
POST CODE
POST CODE
TELEPHONE
TELEPHONE
FAX
FAX
WEB
WEB
LEAD DESIGNER
DESIGN ENGINEER
NAME
NAME
ADDRESS
ADDRESS
POST CODE
POST CODE
TELEPHONE
TELEPHONE
FAX
FAX
WEB
WEB
PLANNING SUPERVISOR
MAIN CONTRACTOR
NAME
NAME
ADDRESS
ADDRESS
POST CODE
POST CODE
TELEPHONE
TELEPHONE
FAX
FAX
WEB
WEB
MECANICAL SERVICES CONTRACTOR
ELECTRICAL SERVICES CONTRACTOR
NAME
NAME
ADDRESS
ADDRESS
POST CODE
POST CODE
TELEPHONE
TELEPHONE
FAX
FAX
WEB
WEB
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1.7 EMERGENCY INFORMATION
GAS
ELECTRICITY
TRANSCO
24-HOUR EMERGENCY
0800 111 999
EDF ENERGY
24-HOUR EMERGENCY
LONDON 0800 028 0247
EAST OF ENGLAND 0800 783 8838
SOUTH EAST OF ENGLAND 0800 783 8866
www.edfenergy.com
www.transco.co.uk
WATER
ESSEX AND SUFFOLK WATER
24-HOUR EMERGENCY
0800 526337
www.eswater.co.uk
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1.8 USERS OWN EMERGENCY CONTACTS
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1.9 DOCUMENT HISTORY
1.9.1 INITIAL DOCUMENT INFORMATION
Document Origin Date:
Project and version number:
Author:
XXXXXXXX
The following information should be completed whenever this document is altered or amended.
1.9.2 DISTRIBUTION LIST
*Media - P Paper copy
DATE
E Electronic Media
NAME/ COMPANY
VERSION
MEDIA*
P
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1.9.3 DOCUMENT STATUS & HISTORY
DATE
SECTION/CLAUSE
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1.10 ABBREVIATIONS & ACRONYMS
A
AMPERE
A/V
AUDIO/VISUAL
AAV
AUTOMATIC AIR VENT
AC
ALTERNATING CURRENT
ACOP
APPROVED CODE OF PRACTICE
ANSI
AMERICAN NATIONAL STANDARDS INSTITUTE
BCWS
BOOSTED COLD WATER SERVICE
BE
BLACK ENAMEL
BEMS
BUILDING ENERGY MANAGEMENT SYSTEM
BHWS
BOOSTED HOT WATER SERVICE
BS
BRITISH STANDARD
CAD
COMPUTER ASSISTED DESIGN
CATV
CABLE TELEVISION
CCD
CHARGE COUPLED DEVICE (USED IN CAMERAS)
CCTV
CLOSED CIRCUIT TELEVISION
CD
COMPACT DISK
CD-ROM
COMPACT DISK - READ ONLY MEMORY
CDM
CONSTRUCTION, DESIGN AND MANAGEMENT
CFC
CHLOROFLUOROCARBON
CFM
CUBIC FEET PER MINUTE
CIBSE
CHARTERED INSTITUTION OF BUILDING SERVICES ENGINEERS
COAX
CO-AXIAL
CORGI
COUNCIL FOR REGISTERED GAS FITTERS
COSHH
CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH
CPU
CENTRAL PROCESSING UNIT
CT
CONSTANT TEMPERATURE
CWS
COLD WATER SERVICE
CMDS
COLD WATER DOWN SERVICE
DB
DECIBEL
DBA
DECIBELS ADJUSTED
DC
DIRECT CURRENT
DDC
DIRECT DIGITAL CONTROL
DCV
DOUBLE CHECK VALVE
DMM
DIGITAL MULTIMETER
DRV
DOUBLE REGULATING VALVE
DVM
DIGITAL VOLTMETER
DWG
AUTOCAD DRAWING FORMAT
DXF
DRAWING EXCHANGE FORMAT -AUTOCAD DXF
ELCB
EARTH LEAKAGE CIRCUIT BREAKER
EMC
ELECTROMAGNETIC COMPATIBILITY
EMI
ELECTROMAGNETIC INTERFERENCE
ESD
ELECTROSTATIC SENSITIVE DEVICE
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FLOW
F&E
FEED AND EXPANSION
FA
FROM ABOVE
FB
FROM BELOW
FD
FIRE DAMPER
FFL
FINISHED FLOOR LEVEL
FM
FREQUENCY MODULATION
FMV
FLOW MEASUREMENT VALVE
FODRV
FIXED ORIFICE DOUBLE REGULATING VALVE
GRP
GLASS REINFORCED POLYESTER
HCFC
HYDROCHLOROFLUOROCARBON
HL
HIGH LEVEL
HOFR
HEAT RESISTING, OIL RESISTING AND FLAME RETARDENT
HRC
HIGH RUPTURE CAPACITY
HSE
HEALTH AND SAFETY EXECUTIVE
HTG
HEATING
HV
HIGH VOLTAGE
HVAC
HEATING VENTILATING AND AIR CONDITIONING
HVCA
HEATING AND VENTILATING CONTRACTORS ASSOCIATION
HWS
HOT WATER SERVICE
HZ
HERTZ (CYCLES PER SECOND)
IEE
INSTITUTION OF ELECTRICAL ENGINEERS
IV
ISOLATING VALVE
KILO (1000 UNITS)
KA
KILOAMPERE (1000A)
KHZ
KILO HERTZ (1000 CYCLES PER SECOND)
KVA
KILO VOLT AMPERES
KWH
KILO WATT HOURS
LED
LIGHT EMITTING DIODE
LCD
LIQUID CRYSTAL DISPLAY
LL
LOW LEVEL
LPHW
LOW PRESSURE HOT WATER
LPV
LUBRICATED PLUG VALVE
LSV
LOCK SHIELD VALVE
LV
LOW VOLTAGE
METRE
MCB
MINIATURE CIRCUIT BREAKER
MCCB
MOULDED CASE CIRCUIT BREAKER
MICC
MINERAL INSULATED COPPER CABLE
MM
MILLI-METRE(S)
MPHW
MEDIUM PRESSURE HOT WATER
MUX
MULTIPLEXER
MWS
MAINS WATER SERVICE
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NEWTON
NICAD
NICKEL CADMIUM (RECHARGEABLE BATTERY)
NICEIC
NATIONAL INSPECTION COUNCIL FOR ELECTRICAL INSTALLATION CONTRACTING
NRV
NON-RETURN VALVE
OEL
OCCUPATIONAL EXPOSURE LEVEL
OV
OPEN VENT
PA
PASCAL
PCB
POLYCHLORINATED BIPHENYL
PDF
PORTABLE DOCUMENT FILES
PE
POLYETHYLENE
PF
POWER FACTOR
PFC
POWER FACTOR CORRECTION
Ph
PHASE
PIR
PASSIVE INFRARED
PP
POLYPROPYLENE
PTFE
POLYTETRAFLUOROETHYLENE
PVC
POLYVINYLCHLORIDE
RETURN
RCBO
RESIDUAL CURRENT BREAKER
RCCB
RESIDUAL CURRENT CIRCUIT BREAKER
RCD
RESIDUAL CURRENT DEVICE
RH
RELATIVE HUMIDITY
RIBA
ROYAL INSTITUTE OF BRITISH ARCHITECTS
RICS
ROYAL INSTITUTION OF CHARTERED SURVEYORS
RMS
ROOT MEAN SQUARE
RPM
REVOLUTIONS PER MINUTE
RS232
SIGNAL INPUT/OR OUTPUT SERIALLY CODED
SPN
SINGLE POLE & NEUTRAL
STP
SHIELDED TWISTED PAIR
SWA
GALVANISED STEEL WIRE ARMOUR
SV
SAFETY VALVE
TA
TOABOVE
TB
TO BELOW
TP
TEST POINT
TPN
THREE PHASE & NEUTRAL
TRV
THERMOSTATIC RADIATOR VALVE
UPS
UNINTERRUPTIBLE POWER SUPPLY
UTP
UNSHIELDED TWISTED PAIR (WIRE CABLE)
uPVC
UNPLASTICISED POLYVINYLCHLORIDE
UV
ULTRA VIOLET
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VOLT
VA
VOLT AMPERE
VAV
VARIABLE AIR VOLUME
VCD
VOLUME CONTROL DAMPER
VIR
VULCANISED INDIAN RUBBER
VRV
VARIABLE REFRIGERANT VOLUME
WATT
XLPE
CROSS-LINKED POLYETHYLENE INSULATED
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