UnofficialTranslation

ResultsBasedMonitoringand
EvaluationGuidelines
2067(2010)

GovernmentofNepal
NationalPlanningCommission
SinghaDurbar

Publisher

AllRightsReserved:

NationalPlanningCommissionSecretariat
SinghaDurbar,Kathmandu
NationalPlanningCommissionSecretariat
MonitoringandEvaluationDivision
SinghaDurbar,Kathmandu

Background

Monitoring and Evaluation can play a vital role in providing information whether the
objectivesandthegoalssetinthePeriodicPlanforthedevelopmentofnation,havebeen
achievedornot.MonitoringandEvaluationhavebeenconsideredasanimportanttoolto
provide information whether the development programmes have been implemented
appropriatelyornotandwhethertheexpectedoutputandoutcomeshavebeenachieved.
Besides,italsoprovidesevidencebasedinformationonmaincontributingfactorsbehind
thesuccessandfailureaswellastheimprovementsthatwillberequiredinfuture.

Effortshavebeenmadetoimprovetheshortcomingsandweaknessesthatwerefeltinthe
process of setting up Monitoring and Evaluation system as a useful management tool.
National Planning Commission has developed this Guideline by incorporating the
suggestions received from different sectors regarding the essential process of Monitoring
andEvaluationforthedevelopmentprogrammesandprojectslaunchedbythegovernment
aswellasconsideringthenewdimensionsandvaluesthatemergedinthemonitoringand
evaluationsystem.Therefore,theprovisionsclearlyspecifiedinthisGuidelinewillmakethe
Monitoring and Evaluation process systematic, regular, and results based in enhancing its
effectiveness.

This Guideline has been developed not only focusing on the inputs and outputs of the
development activities but also on the process of ensuring clear and systematic
implementation of monitoring and evaluation by measuring the results, outcomes/effects
and impact on the basis of certain methods and procedures. It provides clarity in the
monitoring and evaluation work at different levels and creates conditions for providing
informationonaregularbasistoallourstakeholdersanddevelopmentpartnersaboutthe
effectandimpactondevelopment.

National Planning Commission believes that this Guideline will lead the development
programmes in the proper direction and make the overall development programmes
resultsbased.AlltheministriesandagenciesarerequestedtoimplementtheGuidelineso
that it will help us to achieve our expected development goals and objectives. National
Planning Commission would like to extend its gratitude to all concerned for their
contributionsinpreparingthisGuideline.

Shrawan,2067(2010)

NationalPlanningCommission

TableofContents

Part1:

Preliminary

1.1
1.2
1.3
1.4

Titleandcommencement
Definitions
ObjectiveoftheGuidelines
SignificanceoftheGuidelines

Part2:

ResultsBasedMonitoring

2.1
2.2
2.3
2.4
2.5

Criteriaandstandardsfortheresultsbasedmonitoringandevaluation
Conductingmonitoringpursuanttothestagesofresultsbasedmonitoring
Organizationalprovisions
Majorpointstobeincludedinthereportbythemonitor
Applicationsofinformationandfindingsofthemonitoringandfeedback

Part3:

ResultsBasedEvaluation

3.1
3.2
3.3
3.4
3.5

Evaluationofdevelopmentproject/programme
Evaluationmethodology
Provisionsregardingtheevaluationtobeconductedatdifferentlevels
Stagesofevaluation
Needtoapprovetheevaluationframework,evaluationplan&evaluation
actionplan
Evaluationmethodology
Subjectmatterstobeincludedintheevaluationreport
Appropriatesuggestionsreceivedfromtheevaluationshouldbe
consideredasthefeedbacks

3.6
3.7
3.8
Part4:

ProvisionsRegardingConductionofMonitoringandEvaluationby
IndependentEvaluatororThirdParty

4.1

Involvementofindependentevaluatororthirdpartyinmonitoring&
evaluationprocess
Servicefrompersonoutsidethepublicagencyororganizationshouldbe
procuredbypreparingtermsofreference(tor)
Toproviderequireddata,documentsandinformationregarding
monitoringandevaluation
Themonitor,evaluatorandtheimplementingagencyshouldnothaveany
interestfortheirpersonalbenefit
Themonitorandevaluatorshouldconducttheworkasspecified
Themonitorandevaluatorshouldworkwithintheparameterof
prevailinglaws
Evaluationcanbeconductedthroughthelegallyestablishedorganizations
throughthepreparedlisting

4.2
4.3
4.4
4.5
4.6
4.7
Part5:

Miscellaneous

5.1
5.2
5.3

Provisionsregardingmonitoringandevaluationsupervisioncommittee
Toprovideresourcesandinputtothemonitorandevaluator
Linkingthepublicagencysystemswiththesystematcentrallevelfor
conductionofmonitoringandevaluation

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5.4
5.5
5.6
5.7
5.8

5.9
5.10
5.11
5.12
5.13
5.14
5.15
5.16
Annexes
Annex1:
Annex2:
Annex3:
Annex4:
Annex5:
Annex6:
Annex7:
Annex8(A):
Annex8(B):
Annex8(C):
Annex8(D):

Annex8(E):
Annex8(F):
Annex8(G):
Annex8(H):
Annex9:
Annex10:
Annex11:

Thecommissionshouldattendtheministeriallevelreview
Tolinktheperformancewithresultsachievedfrommonitoringand
evaluation
Themonitorandevaluatorshouldconductmonitoringandevaluation
usingthechecklistofrelateddocuments
Themonitorandevaluatorhavetostatethesourcesofinformation
includingtheobjectiveandmethodologyofthemonitoringandevaluation
Thedata,informationandthedocumentscollectedduringthemonitoring
andevaluationshouldnotbedisclosedwithoutconsentoftheconcerned
authority
Themonitoringandevaluationreportshouldbemadepublic
Themonitorandevaluatorshouldbeabidedbytheconductand
responsibilitiesasprescribedforintheprevailinglaws
Shouldnotbeinvolvedorinvolveothersinthetemptation,corruptionor
fraudulentpractices
Useoftheguidelines
Tobeabidedbytheprevailingactandregulations
Thecommissionmaydevelopandissuetheproceduresandtrainingmanual
Powertoremovedifficulties
Amendmentoftheguidelines

Explanationofthecontenttobeincludedinlogframe
Mainindicatorsofoutcome/impact/effectmonitoring
Sectoralsampleindicatorsofimplementationmonitoring
Checklistregardingmonitoringandevaluationofactivities
Keypointstobeincludedwhilepreparingmonitoringreport
Coredataoftheprojectandupdatedstatusform
Statusofworkperformance/outputindicators
Yearlydevelopmentprogramme
Trimester/annualprogressreport
Overall..........trimester/annualprogressreportoftheprojectsinpriority
order(p)
Trimester/annualprogressstatusofthepriorityiprogrammes/projectof
fiscalyear........problemsobservedinimplementationandefforts
madeinsolvingproblems
Basicprojectdataandperiodicstatusdescriptionform
Monthlyprogressreportform
Detailsofformfornewproject
Detailsregardingextensionoftheproposedproject
Institutionalarrangementregardingmonitoringandevaluation
Outlineofthemethodusedwhileevaluatingaccordingtokirkpatrickmodel
Mainpointstobeincludedinthetermsofreferences(tor)ofevaluator

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DateofApprovalfromNPC2067/4/5(21/7/2010)

ResultsBasedMonitoringandEvaluationGuidelines,2010

Preamble

Whereas, recognizing the need to accomplish the development policy, programme and
projectsinaccordancewiththepredeterminedquantity,quality,inputandtimeframeand
attainthegoalsandobjectivessetintheperiodicplan;

Whereas,recognizingtheneedtoevaluatetowhatextentthetargetgroupsachievedthe
outputfromtheimplementationofthedevelopmentplan,programme,andprojects;and
whetherornotsuchoutputcanbeattainedinthelongtermandwhateffectandimpactof
suchoutputlieinthelivingstandardsofthepeople;

Andwhereas,consideringtheneedaccordinglytoadjustthedevelopmentprocessandto
maketheinputinthedevelopmentprojectstransparentandresultsbased;

Therefore, it is necessary to clearly define the Results based Monitoring and Evaluation
system and ensure its implementation, National Planning Commission has issued this
guideline to exercise the power pursuant to Clause 27 of Formation and Operation of
DirectiveofNationalPlanningCommission,2067.

Part1

Preliminary
1.1

1.2

Title and Commencement: This Guideline shall be called Results Based

Monitoring and Evaluation Guidelines, 2067(2010). This Guideline will come into
effectimmediately.
Definitions:Unlessthesubjectorcontextotherwiserequires,inthisGuideline,
(a)

"Monitoring, means the regular and periodic act of assessment to be

performed by the management itself at different levels or the person,
agency or group designated by the management. It is mainly done to
confirm whether the predetermined inputs and means for development
policy, programme and project or the flow of other activities relating to
these, have been implemented properly or not and whether the expected
outputs have been achieved or not by implementing the programme
accordingtotheplanofaction.

(b)

"Evaluation" means the act of assessment performed logically and in a

systematized manner by the management itself at different levels or the
person,agencyorgroupdesignatedbythemanagement.Itistoconfirmto
whatextentactivitiesarerelevant,beneficialandeffectiveregardingtheset
objectivesofdevelopmentpolicy,programmeandproject.

(c)

"Result" means the output, production or outcomes/effect (desired/

undesired or positive/negative) achieved from the implementation of any
programme.

(d)

"Commission"meansNationalPlanningCommission.

(e)

"Ministry"meansconcernedMinistryoftheprojectimplementingagency.

(f)

"Plan"meansPeriodicplan.

(g)

"Programme" means the project, working moDality relating to different

sectorsdirectedbythespecificobjectiveortheintegratedstructureofthe
services.

(h)

"Project" means the structure of the correlated activities implemented in

the specific area and within certain timeframe for achieving certain
objectives.

(i)

"Indicator" means the basis of monitoring and evaluation to measure

quantityandqualityofdevelopmentorthechanges.

(j)

"Work performance indicator," means the indicator used for the

quantitative or qualitative measurement against the approved goal or for
measuring the work performance, working efficiency, outcomes, etc
accordingtoanyothersystem.

(k)

"IndependentorThirdPartyMonitoringandEvaluation"meansmonitoring
and evaluation conducted by the public agency beyond the control of the
plans, programmes and projects of the implementing agency or by the
independentpersonortheorganisationbeyondthepublicagencyorjointly
bysuchpublicagencyandotherindependentpersonororganization.

(l)

"National Development Action Committee" means the committee formed

under the chair of the prime minister to conduct review, monitoring and
evaluationofthedevelopmentpolicy,programmesandprojects.

(m)

"Ministerial Level Development Action Committee" means the committee

formed under the chair of the minister/state minister of the concerned
ministrytoconductreview,monitoringandevaluationofthedevelopment
policy,programmesandprojects.

(n)

"MonitoringandEvaluationSupervisionCommittee"meansthecommittee
formedunderthechairoftheVicepresidentoftheCommissiontomakethe
activities relating to monitoring and evaluation conduct in each level
systematic,tosupervisethemandprovidenecessarydirective.

(o)

"Input" means the financial, human and other physical resources required
toachievethedesiredandnecessaryoutputsthroughtheplannedactivities.

(p)

"TermsofReference(TOR)"meansthejobdescription,whichincludesthe
scope of monitoring and evaluation, its methods, working procedures,
resources and timeframe and the desired format of the monitoring and
evaluationreport.

(q)

"Public agency" means all the constitutional bodies and agencies, all the
ministries under the Government of Nepal, secretariats, departments, and
projects including courts and security agencies and other government
offices.

1.3

ObjectiveoftheGuidelines:TheobjectiveofthisGuidelineistoimplementresult
basedmonitoringandevaluationmethod,processandtoolstoassessplan,policy,
programmeandprojectregularly,reliablyandeffectivelysothatitcanachievethe
desired goals. It helps to ensure the maximum use of public inputs to produce
desired outputs, outcomes and impact as per expected quantity, cost, time and
quality.Thus,itcandevelopconfidencewithinthestakeholdersanddevelopment
partners.

1.4

SignificanceoftheGuidelines:Preparationandimplementationofsuchguidelines
have been considered necessary and appropriate in order to create favourable
situationsformakingthedevelopmentpolicy,programmeandtheprojectactivities
resultsbasedandutilisingtheresourcestotheoptimumlevel,withaviewtomake
themonitoringandevaluationprocesslogical.Thesignificanceoftheguidelinesis
also to inform the development partners and the stakeholders regarding the
implementation status of the development programmes/projects and integrating
the network of automated monitoring and evaluation system from the project
implementationtothepolicylevelandtoenhancepublicaccountability.

Part2

ResultsBasedMonitoring

2.1

Criteria and Standards for the Results Based Monitoring and Evaluation: The
public agency should take into account the Logical Framework as the basis while
developingthecriteriaandstandardsforresultsbasedmonitoringandevaluation.
Moreover, monitoring and evaluation should be conducted taking into
consideration the input in the results chain targeted by the concerned
programme/project, output, outcomes, impact including relevance, efficiency,
utility and impact, sustainability, use and mobilization of resources, results
achievedanditspossibleimpact.

2.1.1 Provision Regarding Indicators: The public agency should prepare the
monitoring and evaluation indicators in accordance with the objectives,
which should be fair, independent, specific, measurable, achievable,
reliable and time bound. These indicators also should be assessable and
comparable,practical,monitoringfriendly,transparentandrepresentative.
Approvalofthemajorindicatorsrelatedtomonitoringandevaluationhas
to be received together with the programme/plan. The indicators can be
modified upon requirement while the budget and programme are
approved on an annual basis. For the purpose of this Guideline, the
samplesofthemainsectoralindicatorsofmonitoringtheoutcome/impact
areinAnnex2andthesectoralindicatorsforworkperformancemonitoring
areinAnnex3.

2.1.2 Actions to be taken while Monitoring: While conducting monitoring, the

project office should emphasize the implementation (resources/outputs)
monitoring, the programme level on the outcome/impact monitoring and
thepolicylevelontheeffectmonitoring.


2.2

Conducting MonitoringPursuant to theStages ofResultsBasedMonitoring:The

public agency should conduct monitoring pursuant to the stages of the results
basedmonitoringspecifiedinthisGuideline.

2.2.1 PreparationandAmendmentoftheLogframe:Thepublicagency,forthe
purpose of monitoring and evaluation, should prepare a log frame and
receive approval for it. Such log frame should clearly indicate the goal,
objective, outcomes, output and show the relationship of causes and
effectsbetweentheminaccordancewithTable1.Iftheexistinglogframe
requires any amendment after the project comes into effect, amendment
and approval received at the beginning of the fiscal year before the
monitoringshouldbeinitiated.

Table1
LogicalFramework

Nameoftheprogramme:

Dateofamendment:

Results
Chain

Descriptive
Summary

IndicatorsofWork
Performance

Meansof
Verification

Key
Assumptions

Goal

Purpose

Outcomes

Output

Activities

Inputs

Note:ThesampleoflogicalframeworkisinAnnex1withexamples.

2.2.2 Identificationofquestionsregardingworkperformanceandindicatorsetting:The
publicagencyshouldselectindicatorsthatprovideclearanswerstothequestions
based on SMART theory while identifying the questions regarding work
performance and setting the indicators. The SMART process and the validation
questionsareprescribedinTable2.


Table2
SMARTProcessandtheValidationQuestions

Process/System

ValidationQuestions

S=Simple/Specific

Aretheindicatorssimple,measurableanddotheyclearlyindicatewhat
tomeasure?

M=Measurable

Dothestakeholdersagreeontheindicatorsthatreflectexpectedchange
& subject to measure? Are the policy & programme reliable, clear &
measurableforthechangeresultsandqualitymeasurement?

A=Achievable

Have the indicators been approved prior to the implementation of the

programme and project with theconsent of the stakeholders? Will this
reflecttheintensityofeffectontheindicatorsduetothefactorsbeyond
the control of the project and the expected outcomes of the
developmentactivitiesandverificationoftheresults?
Aretheindicatorsachievable?

R=Reliable

Dotheindicatorsembracetheimportanceofthedesiredresultsanddo
theyhavethecapabilitytomeasuretherelevance,transparency,reliably
andmeasurability,regardingexpectedoutputsandoutcomes?

T=TimeBound

Do the indicators have the qualities that allow to measure on regular

basis at appropriate time, to refine the collected data and reporting
them to the concerned party and whether the data to use are
economicalandpreparedinaccordancewiththemonitoringplan?

2.2.3

Approvalofthemonitoringframework,monitoringplanandmonitoringactionplan:

1)Thepublicagency,formonitoring,shouldgetapprovalofthemonitoringframework
whentheprojectisapproved.ThemonitoringframeworkisprescribedinTable3.
Table3
MonitoringFramework

Indicators

Baseline
Data

Meansof
Measurement

Whatto
measure

Whoto
measure

Timeframefor
measurement

Whenand
whomto
report

Goal

Objective

Outcome

Output

Activities

Input

Results
Chain

Note:Thegivenframeworkshouldbepreparedaccordingtothemonitoringsectoranduse
inallthreelevelsprogramme/projectandpolicy,asperneed.

2) Thepublicagency,formonitoringpurpose,shouldgetapprovalofthemonitoring
plan at the stage of the project approval. The matters to be included in the
monitoring plan depend on the type, amount and complexity of the input. The
project itself and the thematic ministry, taking into account the input to monitor,
shouldthereforedetermineit.Thekeypointstobeincludedinthemonitoringplan
shouldbeasprescribedinTable4.

Table4
EssentialPointstobeincludedintheMonitoringPlan

Section

ProposedContent

Objectiveand
Scope

Thisincludesreviewofinput,goal,objectiveandoutcome,relevanceand
significanceofthemonitoringsystemanddiscussionwiththeparticipants,
analogy between quantitative and qualitative matters, resource
requirement and the points the monitoring system intends to focus on.
This will help the ways the monitoring system can assist to the
management, to provide timely reporting and information to the
stakeholders.

Concept

Thisidentifiesthemethodofthestakeholders'participationanditsreview,
concept and application of learning, types of information and application
regardingthemethodsofcollectinginformation.Theconceptisframedon
the subjects such as the extent of implementation of participatory
approaches, the status of Geographical Information System (GIS),
computerizedinformationsystemandthebaselinesurvey.

Logical
Following matters should be included in the logical framework: The
Frameworkand questions regarding work performance at every level mentioned above
Indicators
indicators and definition of information system; needs and relevance of
information; technical knowledge; evaluation of feasibility of resources;
needofinformationforkeystakeholdersandevaluationoftheirinterest;
evaluationofeverymonitoringrelatedtoindicatorsincludingtheexternal
factors;questionsregardingworkperformanceandselectionofindicators
etc.(Inthisprocess,thingsshouldbetakenintoconsiderationthatwillbe
affectedbytheclimate,values,economiccondition,policychangeetc.)
Management
Information
System(MIS)
andReport

This should include the objective of management information system,

collection and analysis of information, reporting, informal contact and
feedback, flow of information regarding the results, reporting and its
deadline, annual action plan, budget structure and procurement plan
including other necessary details along with the physical and financial
reports.

Section

ProposedContent

Monitoring
ActionPlanand
Timeframefor
Activities

This includes the subjects of monitoring such as resource, activities and

effective management for implementation, outcomes and the impact of
the implementation strategy. These can be done through collecting
suggestions and comments, surveys, participatory annual review,
workshop, midterm review & programme completion report, monitoring
actionplanandothernecessarythingsrelatedtoit.

Monitoring
Organization/
requirementof
resources/
necessary
conditionsand
capacity
development

This includes the network and mechanism within the institution and the
one that requires contact with the stakeholders, structure and power in
functioning and management of existing monitoring, needs identification
of human resources, number of various stakeholders related to
monitoring, their capacity, accountability and facility, training needs and
assistanceregardingvehicle,otherequipmentandthetechnicalinput.

Budget

Thisincludesthesummaryofthebudgetallocationformonitoring.

Annexes

Thisincludestheannexesrelatedtosubjectssuchastheproposedlistof
indicators,methodsofdatacollection,annualandbiannualtimeframefor
the activities, quarterly, biannual and annual reports, summary of key
outcomes, status report of the input and resources, output and study of
monitoring results, conclusion and summary of recommendations,
questionnaires of baseline survey (if applied any), detail of the staff and
statusoftheirfacilities,detailofthetechnicalsupport(ifany),monitoring
framework and action plan, budget detail for monitoring, etc. The initial
information and the revised one if any, should be provided for logical
framework or framework in order to support, justify and elaborate the
informationmentionedpriortothisbox.

3) The public agency, for monitoring, should develop annual monitoring action plan
for the monitoring activities to be conducted by different levels, based on the
monitoring plan and should get it approved together with the approval of the
budget and the programme. The framework for monitoring action plan is
prescribedinTable5.

Table5
MonitoringActionPlan
LevelsofMonitoring
Results
Chain

Indicators

Data

Timefor
monitoring

Responsible
authority/
personto
monitor

Program/ Baseline
Activities

Source Authority
of
to
Remarks
data

analyze

Goal

Objective

Outcome

Output

Activities

Input

Note:Thisframeworkshouldbepreparedaccordingtothemonitoringsectorandusedinall
threelevelsprogramme/projectandpolicy,aspertheneed.

2.3

Organizational Provision: Except as provided for in the laws in force, the

organizational provision to conduct monitoring and evaluation at different levels
andtheirfunctionsshouldbeasprovidedforinAnnex9.

2.4

Major Points to be included in the Report by the Monitor: The monitor should
prepare the monitoring report of the level he/she had conducted the monitoring
evaluation. Such a report should include the level wise key points in accordance
withAnnex5andshouldsubmitittotheconcernedauthority.

2.5

Applications of information and findings of the monitoring and feedback: The

informationandfindingsofthemonitoringshouldbeutilisedforimplementationof
the Medium Term Expenditure Framwrok (MTEF) and Managing for Development
Results (MfDR), to identify the status of the project/programme, to improve the
work performance of the development project/programme and as a feedback for
developingproject/programmeandpoliciesinthefuture.

Part3

ResultsBasedEvaluation
3.1

EvaluationofDevelopmentProject/Programme:Thepublicagencyshouldevaluate
thedevelopmentproject/programmeasfollowswithintheallocatedtimeframe:

Initial stage: Prior to making government investment in any project, arrangement

shouldbemadetoconductevaluationbyvariousgovernmentagenciesregardingthe
significance of the project. Assistance may be sought for such an act from the
independentbodyorfromathirdpartyasrequired.Thefeasibilityandrelevanceof
theprojectshouldbethekeyconcernduringsuchanevaluation.

Midterm: Midterm evaluation of the project should be conducted in collaboration

withthemanagementteamandwiththeinvolvementoftheindependentagencyor
the third party as per requirement. The evaluation should concentrate on the
relevanceaswellaspriorityandworkingefficiency.

Finalstage:Oncompletionoftheproject,evaluationshouldbeconductedwiththe
involvement of the implementing agency or jointly with the evaluators of the
independentagencyorthethirdparty.Inthisstage,effectivenessoftheprojectand
itssustainabilityshouldbeclearlytakenintoconsideration.

Effect/ImpactEvaluation:Impactstudyshouldbeconductedwithin25yearsofthe
projectcompletion.Forthispurpose,priorityshouldbegiventotheindependentor
thethirdpartyevaluators.Thisevaluationshouldchieflyconsidertheeffect,impact
andsustainabilityoftheproject.

As required: If any unexpected problems are encountered during the

implementationoftheprojectorifsuchproblemsmaybeencountered,evaluation
canbeconductedatanytimeasperrequirement.

3.2

10

EvaluationMethodology:Thepublicagencyshouldarrangetoconductevaluationof
theproject/programmeusingthemethodseitherbasedononeorallaspectsfrom
among the relevance, effectiveness, working efficiency, impact and sustainability,
dependingonthenecessityandsignificance.Inordertomaketheevaluationresults
oriented, the evaluation should be conducted maintaining combined relationship
between the hierarchy of logical framework and evaluation methodology as
providedforinTable6.


Table6
RelationshipbetweenLogicalFramework&MonitoringMethodology

Results
Working
Chain
Efficiency
Goal

Objective
Outcomes

Output Whatisthe
Activities rateof
return?
Input

Effectiveness

Impact(Effect)

Werethe
objectives
fulfilledandto
whatextenthas
theoutput
supportedtoit?

Whatpositive&
negativeimpacts
wereseenduring
implementation?

Relevance
Towhatextent
werethe
objective&goal
ofthe
monitoring
relevant?

Sustainability
Towhatextent
canthe
relevant
agencies
preservethe
positive
impactsafter
completionof
theproject?

3.3 Provisions regarding the evaluation to be conducted at different levels: Generally,

thepublicagencyshouldconductevaluationoftheprogrammesandprojectsatthe
followinglevels:
(a) Theprogrammelevel:Theevaluationoftheactivitiessuchasfeasibilitystudyof
theprogramme,projectappraisalreport(forwhichtheobjective,timeframeand
budget are specified in the project framework document) should be conducted
fromtheprogrammeandprojectlevel.
(b) SectoralLevel:Evaluationofsectoralprogrammerelatedtothenationalgoaland
thesectoralprogrammesofdifferentregionsshouldbeconductedbythesectoral
ministry level. Even the subjects are to be considered in their entirety but the
projectlevelshouldnotbeevaluatedfromthesectorallevel.
(c) NationalPolicyLevel:Evaluationofthepoliciesofstrategicimportancefromthe
national perspective and periodic plans, the national level programmes and
projects of strategic importance should be conducted by the national policy
development level such as Commission, Council of Ministers, National
DevelopmentActionCommitteeandNationalDevelopmentCouncil.
3.4 Stages of Evaluation: The public agency should pursue following stages in order to
make the evaluation process to be conducted at the project/programme level,
effectiveandresultsbased.
(a) Firststage:Preparationoflogicalframeworkforevaluation,
(b) Secondstage:Evaluationframeworkandevaluationplan,
(c) Thirdstage:Datacollectionandanalysis,
(d) Fourthstage:Summaryofevaluationandreport,

11

3.5 NeedtoApprovetheEvaluationFramework,EvaluationPlanandEvaluationAction
Plan:

1. The public agency should get approval of evaluation framework for evaluation
processatthestageofgettingapprovaloftheproject.Theevaluationframework
shallbeasprovidedforinTable7.
Table7
EvaluationFramework
Results
Chain

Whatto
Indicators
measure

Techniques,
Howto Whowill Whento
tools&
measure measure measure methodsused
formeasuring

When
and
whomto
report

Goal

Objective

Outcomes

Output

Activities

Input

2. Thepublicagencyshouldgetapprovalofevaluationplanforevaluationprocess
while receiving approval of the project. The major points to be included in the
evaluationplanshouldbeasprovidedforinTable8.

Table8
MajorPointstobeIncludedintheEvaluationPlan

1.
Objective,

2.

3.

4.

5.

6.
7.
8.
9.
10.
11.
12.

13.
14.

12

Detailmappingandreviewoftheactivitiestobeevaluated,
Jobdescriptionofevaluationteamorgroupofevaluators,
Activitiestobemeasured,
Questionsandchallenges,
Informationandindicatorsthatguideforconclusionandsuggestions,
Techniquesandapproachestobeused,
Formofchange,
Communicationplan,
Timetable
Feedbackmechanisms,
Applicationofresultsmanagement,
Requiredresourcesandmeansforevaluation,
Remarksorpointstobeclarified

3. The public agency should prepare annual evaluation action plan for evaluation
process and get it approved at the stage of getting approval of the budget and
programme.Theframeworkoftheevaluationactionplanshallbeasprovidedfor
inTable9.

Table9
EvaluationActionPlan

Results
Chain

Indicators

Goal
Objective
Outcomes
Output
Activities
Input

Processtobe
Program/ Baseline Timefor
Typeof Source
adoptedfor Remarks
Project
Data evaluation evaluation ofdata
evaluation

3.6 Evaluation methodology: The evaluator, while conducting evaluation of the

development policy, programme/project, should use any one or more than one
methodologyasfollows,inaccordancewiththeneedsandimportance.
(a) Direct Observation Method: This method should be used chiefly to evaluate the
sectorsinwhichquantitativeorqualitativechangesoccur.Forexample,afieldvisit
shouldbeconductedinordertomakeonthespotobservationtoseewhetherthe
bridgehasbeenbuiltornotinaccordancewiththeprogrammeforconstructionof
abridge.
(b) TargetGroupMethod:Thisisaparticipatorymethod.Therefore,itshouldbeused
toreviewthereportspreparedbyotheractorsinthosesectorswherequalitative
changesoccur.Forexample,itisappropriatetoseewhetherthereportsprepared
bytheconsultantsarecorrectornot.
(c) Semistructured Interviews: As this is also a participatory method, it should be
used to find out the reason behind change and to find out the facts from direct
observation. For example, an interview can be conducted to discuss with the key
stakeholders.
(d) PilotMethod:Thismethodshouldbeusedtoidentifywhichparticipatorymethods
to be used to involve stakeholders in the evaluation activities to ensure
representationinthesurvey.
(e) Questionnaire and Survey Method: This participatory method should be used in
ordertoinvolvemanystakeholdersrelatedtotheproject.
(f) Strength,Weakness,Opportunity&Threat(SWOT)Method:Thismethodshould
be used to identify strength, weakness, opportunity and threat especially to
integratethequalitativedataandtheevaluationresults.

13

(g) Kirkpatrick Model: This method should be used to evaluate the input made in
educationandtraining.Thesampleoftheevaluationtechniqueusingthismethod
isgiveninTable10.
(h) Goal Attainment Scaling: This method should be used to evaluate the capacity
development, service delivery and the environmental issues faced by the local
people.
3.7 SubjectmatterstobeincludedintheEvaluationReport:Theevaluatorshouldsubmit
theevaluationreportwithcoverageofthepointsmentionedinthelistofcontentsin
Table10.

Executive
Summary
MainSection
oftheReport

Annexes

Table10
ListofContentstobeincludedintheEvaluationReport
Lessons learnt from the evaluation, suggestions, use of findings to
supportManagingforDevelopmentResults
1. EvaluationFramework(Objective,Strategy,Role,Time,Evaluator)
2. Narrativeoverviewoftheexpenditure
3. Evaluationlogframeanddescriptivesummary
4. Findingsofeveryapproachbeingevaluated

Expertise

Effectiveness

Effect&impact

Relevance

Sustainability
5. Conclusion

Summaryofthefindings,lessonslearnt&suggestions

Useoffindingsformanagement

Significanceofevaluationplan

Changesmadeintheimplementationmodelatdifferentperiods
1.
2.
3.
4.
5.

Initiallogicalframeworkusedforimplementation
Evaluationlogframe&tablewhichshowsthestateofprogress
Evaluationquestionnaires&findingsanalyzedbyindicators
Rawdatacollectedfrominterview,survey,directcontactetc.
Reviewofreferencematerials

3.8 Appropriate suggestions received from Evaluation should be considered as

Feedback: The public agency should accept the appropriate suggestions received
fromevaluationandconsiderthemasfeedbackforthepanningprocess.

14

Part4

ProvisionsRegardingConductionofMonitoringandEvaluationby
IndependentEvaluatororThird
Party
4.1

InvolvementofIndependentEvaluatororThirdPartyinMonitoring&Evaluation
Process:Themonitoringandevaluationofdevelopmentpolicy,programme/project
shouldbeconductedindependentlyasrequired.Thepublicagencies,whicharenot
theimplementing bodyofsuchpolicy,programme andproject canbeinvolvedin
this process. The monitoring and evaluation may be conducted by procuring the
service from the third party in accordance with the process of procuring
consultancyserviceprovidedforintheguidelinesinthefollowingconditions:ifthe
evaluationandmonitoringisnotpossiblefromthehumanresourcesofthepublic
agency; or if it cannot be accomplished effectively from the available human
resources; or if the monitoring and evaluation process requires the service of the
relevantspecialists;oriftheagreementwiththedonoragencyrequirestoconduct
monitoring and evaluation of the particular project by the third party outside the
publicagency..

4.2

Servicefrompersonoutsidethepublicagencyororganizationshouldbeprocured
bypreparingTermsofReference(TOR):Thedetailsoftheservicetobeprocured
by the third party along with the relevant cost should be drawn clearly before
implementing the service procurement for monitoring and evaluation from a
person or an organisation outside the public agency. A clear Terms of Reference
(TOR)shouldalsobepreparedbeforeprocuringtheservice.Thebasicpointstobe
includedintheTORwillbeasprescribedforinAnnex11.Theprovisionsinherentin
PublicProcurementAct,2063andPublicProcurementRegulations,2064shouldbe
appliedwhileacquiringservicesfromthethirdparty.

4.3

Toproviderequireddata,documentsandinformationregardingmonitoringand
evaluation: The public agency should provide data, information and documents
regardingthemonitoringandevaluationtotheindependentbodyorthirdpartyas
required or within the stipulated time. If it was not possible to provide the data,
information and documents to the independent or third party because of the
sensitivity of such documents, the concerned party should be informed in writing
accordingly.

4.4

The monitor, evaluator and the implementing agency should not have any
interest for their personal benefit: The monitor and evaluator should conduct

15

monitoringandevaluationofpublicagencyinaprofessional,logicalandimpartial
manner.Ifthereisanypersonalinterestorbenefitineitherthepastorpresentorif
he/she is considered unable to perform the job to ensure optimum benefit in
favour of the organization, he/she should not be appointed as an independent
monitorandevaluator.

4.5

Themonitorandevaluatorshouldconducttheworkasspecified:Themonitorand
evaluator should abide by the TOR and the agreement while conducting the
monitoringandevaluationbythethirdparty.

4.6

The monitor and evaluator should work within the parameter of the prevailing
laws: The monitor and evaluator should abide by the prevailing Policy, Act, Rules
and Laws. If any loss is incurred subject to contravening the legal provisions, the
monitorandevaluatorshouldbeliabletothelossaccordingtotheprevailinglaws.
These provisions should also be stated in the TOR and the agreement for the
monitorandevaluator.

4.7

16

Evaluation can be conducted through the legally recognised organizations

through the prepared listing: The public agency can conduct monitoring and
evaluation of the development policy, programme/project from the third party,
thatisrecognisedlegally.Listofsuchorganisationsshouldbepreparedinadvance.
However, the public agencies are not bound to register the list of the service
providerorganisations.

Part5

Miscellaneous

5.1 ProvisionsRegardingMonitoringandEvaluationSupervisionCommittee:

1. Inordertoensuresystematicconductionofthemonitoringandevaluationateach
level, following directive committee shall be in operation under the chair of Vice
ChairpersonoftheCommissiontosuperviseandprovidenecessarydirectives:

1
2
3
4
5

ViceChairperson,NationalPlanningCommission
MemberresponsibleforMonitoring&Evaluationsector ofCommission
Secretary,NationalPlanningCommissionSecretariat
Secretary,MinistryofFinance
Secretary,MinistryofHousingandPhysicalPlanning

Chairperson
Member
Member
Member
Member

6 Secretary,MinistryofEnergy
7 Secretary,MinistryofIrrigation

Member
Member

8 Secretary, MinistryofEducation

Member

9 Secretary,MinistryofHealthandPopulation

Member

10 Secretary,MinistryofAgricultureandCooperatives

Member

11 Chief,PublicProcurementMonitoringOffice

Member

12 ChiefOfficer,NationalVigilanceCentre

Member

13 FinancialComptrollerGeneral,FinancialComptroller Generaloffice

Member

14 JointSecretary,MonitoringandEvaluationDivisionoftheNPC
Secretariat

Member
Secretary

2. The secretaries of the other ministries, thematic experts of the organizations

regarding evaluation activities registered in accordance with the prevalent laws,
thematic experts of NonGovernmental Organizations (NGOs) and development
partnersmayalsobeinvitedasnecessary,intheCommitteemeetings.
3. The committee may provide necessary directives and guidelines to the public
agencyregardingmonitoringandevaluation.Itisthedutyofallconcernedtoabide
bysuchdirectives.
4. Withregardstoaparticularprojectandprogramme,ifthehigherauthoritydeems
it necessary to conduct additional monitoring or if it is deemed necessary to
conduct one off monitoring of the process, output and outcomes, the monitoring
maybeconductedbytheCommitteeitselforwiththeassistanceofotheragencies.
5. Foreveryfiscalyear,theCommitteecanselectthedevelopmentpolicy,programme
and project for monitoring and evaluation to be conducted by an independent or
third party for every fiscal year and can issue directives to the responsible
organizationtoaccomplishthenecessaryworkaccordingly.
6. TheCommitteewilldevelopitsprocedures.

17

7. The Committee should submit the annual progress report to the Chairperson,
withinthreemonthsoncompletionofthefiscalyear.
5.2

To provide resources and input to the monitor and evaluator: The concerned
agency should provide necessary resources and input for carrying out monitoring
andevaluationofthedevelopmentplan,programmeandproject.Thereshouldbe
nooverlapinallocationofsuchresources,inputandremuneration.

5.3

Linkingthepublicagencysystemswiththesystematcentrallevelforconduction
ofmonitoringandevaluation:Inorderforfunctioningmonitoringandevaluation,
it shall be the duty of all concerned agencies to operate the systems such as
DistrictPovertyMonitoringandAnalysisSystem(DPMAS),PovertyMonitoringand
Analysis System (PMAS), Education Management Information System (EMIS) and
Health Management Information System (HMIS), linking them with the Project
PerformanceInformationSystem(PPIS),withviewtotheirfutureautonomy.

5.4

TheCommissionshouldattendtheministeriallevelreview:Theministriesshould
conductthereviewoftheprogressbyinvitingthesectoralrepresentativeofficerof
theCommissionandtherepresentativeofficeroftheM&EDivision.

5.5

To link the performance with results achieved from monitoring and evaluation:
Thefindingsofmonitoringandevaluationwillbelinkedtotheworkperformanceof
theprojectimplementingorganizationandthestaffandarrangementsforreward
andpunishmentcanbemade.

5.6

The monitor and evaluator should conduct monitoring and evaluation using the
checklistofrelateddocuments:Themonitorandevaluatorshouldusethechecklist
of documents as prescribed for in Annex 4 of this Guideline to conduct the
monitoringandevaluation.

5.7

Themonitorandevaluatorhavetostatethesourceofinformationincludingthe
objective and methodology of the monitoring and evaluation: The monitor and
evaluatorshouldstatetheobjectiveandmethodologyofmonitoringandevaluation
andquotethesourceofinformationinthemonitoringandevaluationreport.

5.8

The data, information and the documents collected during the monitoring and
evaluation should not be disclosed without consent of the concerned authority:
The data, information and documents collected by the monitor and evaluator
duringmonitoringandevaluationprocessshouldnotbemadepublicbyanymeans
in his/her discretion without prior approval of the concerned agency unless such
informationisformallypresentedinthemonitoringandevaluationreport.

5.9

The monitoring and evaluation report should be made public: The reports
prepared on the basis of the monitoring and evaluation conducted by an
independent or a third party should be made public within one month by the
concernedagencytoinformthestakeholders,unlessthereportsarerequiredtobe
keptconfidentialbyprevailinglaw.

18

5.10

The monitor and evaluator should abide by the conduct and responsibilities as
prescribed for in the prevailing laws: The monitor and evaluator should abide by
the conduct and responsibility in accordance with the prevailing law, the
professionalnormsandtheprovisionsinTermsofReference.

5.11

Shouldnotbeinvolvedorinvolveothersintemptation,corruptionorfraudulent
practices: The monitor and evaluator should not partake in bribery or fraudulent
practicesundertheinfluenceofanytypeofgreed.Ifanyofficialswhoarerelated
to the agency carring out the monitoring and evaluation or other individual
persuadestoprepareafakereporttemptingthepersoninvolvedinmonitoringand
evaluationorsuchpersoninvolvedinanysortofcorruptionorfraudulentactivity,
informationregardingsuchactshouldbeconveyedtotheheadofsuchagencyand
theofficealevelhigher.

5.12

Use of guidelines: The monitoring and evaluation of development policy and

programme should be implemented in accordance with this guideline, without
contravening the prevalent law and agreement with the donor agency. While
conductingtheprogramme/projectlevelmonitoringandevaluation,theuseofthis
guideline shall be mandatory regarding the Priority I projects and the projects
operatedwithforeignaid.Whereasmonitoringandevaluationofotherprojectsare
concerned, they should be conducted in accordance with the guidelines in effect
which is issued by the Commission in 2066 Bhadra. The Commission may issue
directivesatcertainintervaloftimesanditshallbedutyofalltobeobligedtosuch
directives.

5.13

To be abided by the prevailing Act and Regulations: If any provisions in this

guidelinearefoundtobeinconsistentwiththeprevailingAct,Regulationsandlegal
provisions, to the extent of such inconsistency, implementation of the guidelines
should be made in accordance with the relevant Act, Regulations and the legal
provisions.

5.14

TheCommissionmaydevelopandissuetheproceduresandtrainingmanual:The
Commissionmaydevelopandissuetheproceduresandtrainingmanualrequiredto
implementtheguidelines.

5.15 Power to remove difficulties: If any difficulty arises in connection with the
implementation of this guideline, the Commission may clarify and remove the
difficultyandissuenecessaryorders.Itshallbedutyofalltoabidebysuchorders
issuedbytheCommission.
5.16

Amendment oftheguidelines: TheCommissionmayamendthisguidelineasand

whenitdeemsnecessary.

19

Annex1
ExplanationoftheContenttobeIncludedinLogFrame
Thecontentsoftheresultschainrangingfromthegoaltotheinputareinthefirstcolumn.Thecontentsaftertheresultcolumnshouldvalidateeveryresult.
Thesecontentsalsobelongtodescriptiveindications,performanceindicators,basisofvalidationandkeyassumptions.Thepersoninvolvedinmonitoringand
evaluationshouldhaveclearknowledgeofthecontentsasfollows:

S.N
1

Result
DescriptiveIndication
IndicatorsofPerformance
CriteriaofValidation
Chain
Goal
Theoutcomesintheleveloftheproject Theindicatorsarewrittenhere.
Validationoftheaccomplishedworks
orprogrammeisbrieflymentioned
Suchindicatorsshouldbeobjective andoutcomesaccordingto
here.
andmeasurable.Forinstance,how predeterminedindicatorsistobe
muchroadconstructionhasbeen presentedhere,andtheindications
accomplished,howmuchworkhas basedonpredeterminedresourcesand
activities.Themainbasesforthisare
beendone?Suchindicatorsare
dataandsourceofinformation.For
relatedtoquantity,quality,time
instance,annualprogressreviewsreport.
andtheinput.
Purpose Itisbrieflymentionedherethedesired Herearepresentedexpected
Thetypesofthesourcesofsuch
actionorwhytheprojectisnecessary. outcomesinmeasurableobjective indicatorsarementionedhere.For
example,livingstandardssurveyor
Forinstance,creatingemploymentor indicators.Forinstance,the
namesurveyreport.
increasingincome.
averagepercapitaincome.

KeyAssumptions

Inthis,evaluationofthespecialtypesof
elementsimpactingtheprojector
programmetakesplaceandeffortswillbe
madetoreducetheimpactandriskcausing
fromsuchelements.Successoftheproject
liesonit.Forinstance,whetheritis
appropriatetopursuetheproject;whether
humanresourcesareavailableornot?
Inthis,estimationismaderegarding
inflation,assumptionofthepossibilityof
fluctuationoftheelementsthataffect
income.Forinstance,theeffectofmonsoons
inagriculture,assumptionregarding
inflectioninthemarketcommodities.
Outcome Thetargetedoutcomesshouldbe
Decreaseinleavingvillage/placeofthe
Theachievedoutcomesshouldbe ReportsofNationalPlanning
brieflymentionedhere.Forinstance, presentedinobjectiveindicators. Commission,DepartmentofStatistics concernedfamiliesoncetheprogramme
improvementoflivingstandardofthe Forinstance,theexactpercentage andministries(Forinstance,Impact
andprojecthavevisibleimpact.
poorpopulationofthegroupand
ofthepeoplewhoseopportunity EvaluationReport,LivingStandard
locationcoveredbytheprojector
foremploymentandincomehave Survey,Survey,etc)
beenincreased.
programme.
Output It istomentionheretheresulttobe
1. Numberofthefamilyreceiving Reportsonannualreview,midterm
Additionalfamilieswillgetintonew
achievedaftertheprogrammecomes
loansoncenew
andprojectcompletionevaluation,
economicactivitiesandentrepreneurship.
intooperation.Forinstance,the
entrepreneurshiphasbeen
technicalexamination.
Thenewfamilieswillgainadditional
expansionofthebranchesofthebanks
started.
knowledgefromtheoldfamilies.
whenneweconomicactivitiesare
2. Numberofthepeoplegetting
initiated.Itmeans,thereisan
employment.
increasedopportunityforthetarget

grouptogetaccesstotheloans.

20

Annex2
MainIndicatorsofOutcome/Impact/EffectMonitoring

Sector/
Subject
1.Income/
Consumption
poverty

Outcome/
Impact/Effect
Populationbelow
povertyline

2.Economic
growth

Economicgrowth

3.Macro
economic
stability

Fiscalbalance

Balanceof
paymentstatus

Monetary
stability
Inflation
Capacityinpublic
expenditure

Outcome/InterimIndicators

Financialsector

Proportionofpopulationbelowpovertyline
Proportionofpopulationbelowpovertylineinthe
totalnationalconsumption
GiniCoefficient
OverallGDPgrowth(real)percentageperyear
Agriculturesectorgrowth(real)percentageperyear
Industrialsectorgrowth(real)percentageperyear
Servicesectorgrowth(real)percentageperyear
Percapitaincomegrowth(real)percentageperyear
Revenue/GDPratio(percentage)
Capitalexpenditure/Totalexpenditureratio
(percentage)
Domesticborrowing/GDPratio(percentage)
Developmentexpenditure/GDPratio(percentage)
Domesticborrowing/GDPratio(percentage)
Export/grossdomesticproductratio(percentage)
Import/grossdomesticproductratio(percentage)
Externalremittanceoftheworkers/labourers/gross
domesticratio(percentage)
Grossrevenue
Currentaccountbalancedamount
Broadmoneygrowth(percentageperyear)
Domesticcreditgrowth(percentageperyear)
Consumerinflation(percentage)perannum
Prioritization(priority1,priority2,priority3)
(percentage)
Budgetdispersiontothepriority1projectcompared
totheallocation(percentage)
Privatization/Numberofpublicorganisationscancelled
theirregistration
Propoorexpenditurecomparedtothetotal
expenditure(percentage)
Moneyspentaddressingthetargetgroupcomparedto
thetotalexpenditure(percentage)
Genderbasedexpenditurecomparedtothetotal
expenditure(percentage)
Percentageofannualchangeinmobilisationoftotal
deposit(ofcommercialbanks)
Totaldeposit/attheratioofgrossdomesticproduct
Totalinternalloan/attheratioofgrossdomestic
product

21

Sector/
Subject

4.Agriculture

Outcome/
Impact/Effect

Foodcrisis

Outcome/InterimIndicators

Agriculturesector
development

Cropproduction

Livestockproduct

Cooperative

5.Irrigation

Areairrigated
throughoutthe
year

22

Ratioofnonperformingcapital
Amountofshorttermloan
Onthespotinspectionofcommercialbanks(times)
Numberofdistrictsfacingfoodcrisis
Numberoffoodsupplieddistrictsamongthosefacing
foodcrisis
Numberofhouseholdshavingaccesstoagriculture
extension
Quantityofmainfoodcrops(metricton)
Areaofcultivatedland(hector)
Areaoflandwithcropplantation(hectare)
Numberofagricultureproductcollection/numberof
markets
Amountofagricultureloan
Irrigatedarea(hector)
Useofchemicalfertilizer(metricton)
Numberofemploymentreceivedfromagriculture
sector
Numberoftheactivefarmergroups
Numberofagriculturecooperatives
Productionofimprovedseeds(metricton)
Distributionofimprovedseeds(metricton)
Numberofpocketprogrammesinoperation
Numberofhouseholdswithaccesstolivestockservice
Numberoffarmergroupsinvolvedinanimal
husbandry
Numberofartificiallybredanimals
Milkproduction(litre)
Fishproduction(metricton)
Meatproduction(metricton)
Numberofpocketprogrammes
Animalhusbandryloan
Eggsproduction(number)
Numberofcooperatives
Numberofcooperativeaffiliatedmembers
Capitalmobilisedthroughcooperative
Numberofemploymentreceivedfromcooperative
sector
Areairrigatedfromsurfaceirrigationsystem(hectare)
Areairrigatedfromundergroundirrigationsystem
(hector)
Waterusergroup/numberoforganisations
Areawithirrigationfacilitythroughouttheyear
(hector)

Sector/
Subject

6.Forestand
soil
conservation

Outcome/
Impact/Effect
Transferof
managementto
wateruser
group/
organisation
Controlofwater
induceddisaster
Areacoveredby
denseforest

Incomefrom
forest
7.Environment Improvementin
environment

Outcome/InterimIndicators

Numberofthetransferredirrigationsystemand
irrigatedarea(hector)
Numberofirrigationsystemsoperatedinjoint
managementandirrigatedareas(hectare)

Embankmentconstruction(kilometre)

Areaofnationalforest(hectare)
Areaofcommunityforest(hectare)
Numberofcommunityforestryusers
Areaofleaseholdforest(hectare)
Numberofleaseholdforestusers
Nationalpark/areaofforestwithinprotectedarea
Areaofaforestation(hectare)
Totalareacoveredwithforest(hectare)
Numberofemploymentreceivedfromforest
Areaprotectedfromsoilconversationprogramme
(hectare)
Areawithherbsplantation(hectare)
Incomegeneratedbyforestusergroup
Incomefromherbs
Ratiooftraditionalfuel(firewood)amongthetotal
energyuse
Percapitaenergyconsume(metricton)
Urbanpollutionlevel
Populationbenefitedfromalternativeenergy
(percentage)
Annualgrowthrateofproductiveindustry
(percentage)
Annualgrowthrateofservicesector(percentage)
Portion/ratioofproductiveindustryingrossdomestic
product
Portion/ratioofservicesectoringrossdomestic
product
Loanamountforindustrialandservicesector
Foreigndirectinvestmentamount
Numberofadditionalemployment
FoodquantitystoredbyNepalFoodCooperation
(metricton)
Thesoldfoodquantity(metricton)
Storagecapacityofpetroleum(kilolitre)
Importquantityofpetroleum(kilolitre)
Quantityofiodinesaltsupply(quintal)
Numberofregistered(cottage,small,mediumand

8.Industry,
commerce/
tradeand
supply

Expansionof

industrialproduct

Supply
management

Smalland

23

Sector/
Subject

9.Labour

10.Tourism

11.Road

12.Energy
(power)

Outcome/
Impact/Effect
mediumscale
industry

Import/export
trade
Labourand
employment

Contributionof
tourism

Increaseinroad
service/facility

Electricityservice

Increaseinrural
utility
13.Information Accessto
and
telephoneservice
communication

Outcome/InterimIndicators

1.
2.
3.
4.

24

large)industries
Numberoftrainingsheld/participants
Amountofcapitalinvestment
Numberofadditionalemploymentcreated
Statusofimporttrade(percentage)
Statusofexporttrade(percentage)
NumberoftheNepaliworkersworkinginthecountries
otherthaninIndia
Totalannualexternalremittanceamount
Employmenttargetedtrainedhumanresources
Internallyemployedhumanresources
TotalnumberoftouristcomingtoNepal(total,
airways/road)
NumberofpromotionalactivitiesoutsideNepal
Availableseatsintheinternationalflights(everyweek)
Durationofthetourists'stay(averagedays)
Numberofstars/touristfriendlyhotels
Numberoftourismindustry
Numberofemploymentreceivedfromtourismsector
Perdaypertouristexpenditure(inUSD)
Earningofforeigncurrencyfromtourismsector
Proportionoftourismingrossdomesticproduct
Totallengthofroads(k.m.)
Constructionofnewroads(k.m.)
Numberofdistrictheadquarterswithaccesstoroads
Roadupgrading,reconstructionandimprovement
(k.m.)
Periodrepairandmaintenance(k.m.)
Regularrepairandmaintenance(k.m.)
Numberofbridgeconstructions
Numberofrepairofbridges
Consumptionoftotalenergy(.)
Capacityoftotalconnectedelectricity(megawatt)
Statusofelectricitysupply(percentage)
Percentageofelectricityleakage(percentage)
Householdhavingelectricityconnectedalready
(percentage)
Percapitautilityofruralelectricity
NumberofVDCshavingaccesstoelectricity
Totalnumberofpeoplewithaccesstotelephone
Numberoftelephoneserviceproviders(including
privatesector)
Telephonedensity(peronehundred)
NumberofVDCswithaccesstotelephoneservices

Sector/
Subject

Outcome/
Impact/Effect
Radio&
television

Outcome/InterimIndicators

14.Education

Improvementin
access

Educationquality

Adulteducation
(15+)

Genderequality

15.Health

Accesstohealth
service

Improvementin
quality

Percentageofpopulationhavingaccesstothe
radio/televisionservice
Percentageoftheareahavingaccesstothe
radio/television
Numberofradio/televisionserviceproviders(including
private)
Numberofpreprimary/ChildDevelopmentCentres
Netenrolmentratioatpreprimary/ChildDevelopment
Centre
Numberofprimaryschools
Netenrolmentratioinprimaryschools
Percentageofstudentsreceivingscholarship
(foundationlevel)
Percentageofhouseholdhavingaccesstoschool
withinjusthalfandhourdistance
RatioofcontinuationofthestudentsuntilgradeV.
Ratioofretentionofthestudentsuntilgrade8
Netenrolmentratioingrade1
Percentageoftrainingprimary/secondaryschool
teachers
Numberoftheschoolstransferredtothecommunity
Studentswhocompletedtheprimarycycle
(percentage)
Numberofcommunitystudycentres
Adultliteracyratio
PortionofAdulteducationintotaleducation
expenditure
Portionoffemaleteachersinprimaryschool
(percentage)
Numberofgirlstudentsreceivingscholarship
(primary/secondary)
Numberofschoolshavingseparatetoiletsforgirl
students
Genderequalityindicatorinnetenrolment
(basic/secondary)
Numberofprimaryhealth(firstaid)centre,health
post,subhealthpostanddistricthospitals
Numberofprivateandcommunityhealth
services/organisations
Numberoftransferredsubhealthposts
Ratioofpopulationwhoneedtowalkmorethanone
hourtoreachtohealthcentreforhealthservice
(percentage)
Numberofprimaryhealthcentreshavingfullstaff
accordingtoapprovedvacancy

25

Sector/
Subject

Outcome/
Impact/Effect

Outcome/InterimIndicators

Infant/child/mate
rnalmortality

Lifeexpectancy

(atbirth)

Populationgrowth
Infectionfrom

maindiseases

16.Drinking
watersupply
andsanitation

17.Social
inclusionand
targeted
programme

Accesstoclean
drinkingwater

Reductionof
waterbornedisease
Human
development
indexofcentral
andfarwestern
development
region

Accessofwomen,
Dalitandethnic

26

Percentageoftheunfulfilledvacancyinremotearea
Numberofhealthcentresprovidingminimum15
medicinesamongthemostnecessarymedicines
Ratioofwomenreceivinghealthcheckedupafter
delivery
Percentageofunder1yearoldchildrenhavingaccess
toserviceswhosufferedfromrespiratoryinfection
Percentageofoneyearoldchildrenfullcourseof
vaccineagainstthetargeteddiseases
Percentageofchildrensufferingfrommalnutrition
Ratioofwomenaffectedfrommalnutrition
Numberofwomenhavingaccesstoobstetriccare
serviceinhospitalandhealthcentres
NumberofhealthworkerspromotedtoANM
Prematuredbirthrate
Prematuredmortalityrate
Infantmortalityrate(perthousand)
Childmortalityrate(perthousand)
Maternalmortalityrate(peronehundredthousand)
Under5sufferingfromdysentery/diarrhoearate
Under5respiratoryinfectionrate
Percapitahealthexpenditure(nationallevel)
Lifeexpectancyatbirth
Contraceptiveprevalencerate
NumberofHIVinfected
Numberofpatientsdiagnosedandtreatedfor
tuberculosis,malaria,blackfeverandAvianinfluenza
Numberofpopulationbenefitedfrombasicdrinking
waterservices
Numberofpopulationbenefitedfromhighand
mediumleveldrinkingwaterservices
Numberofpopulationbenefitedfromsanitation
services
Budgetexpenditureinmidwesterndevelopment
regionandfarwesterndevelopmentregion
Budgetallocatedtoprovidegranttothelocalbodies
onthebasisofpovertyformula
NumberofdistrictsinwhichPovertyEradicationFund
hasoperatedprogrammes
Humandevelopmentindexofmidwestern
developmentregionandfarwesterndevelopment
region
Numberofwomen,Dalit,Madheshiandethnic
populationbenefitedfromscholarship

Sector/
Subject

Outcome/
Impact/Effect
groupto
education

Outcome/InterimIndicators

Lifeexpectancyof
Dalitand
oppressed
community/sector
Ratioofwomen,
Dalitandethnic
groupinvolvedin
politicsand
publicposition

Accessofwomen,
Dalitandethnic

grouptodebt

Ratioofwomen

inincome
employment
18.Governance/ Improvementin

Improvement governance

incivilservice

Women,Dalit
andethnicgroup
inpublicservice
19.Corruption
control
20.
Decentralisation

Casesof
corruption
Allocationof
quality
service/delivery

Numberofwomen,Dalit,MadheshiandJanajati
benefitedfromtraining
Numberofwomen,Dalit,MadheshiandJanajati
receivingscholarshipforhighereducation
Ratioofboysandgirlsstudentsinprimaryand
secondaryeducation
Numberoftrainedattendants,ANMandnurse
Numberofhealthcentresinremoteareas(22districts)

Numberofwomen,Janajati,Madheshi,Dalit,disable
andremoteareapopulationinvolvedinteaching
profession
Numberofwomen,Dalit,MadheshiandJanajati
holdingpoliticalposition/portfolio
Rationoftheseatsrepresentedbywomen,Dalitand
Janajatiintheparliament
Numberofwomengroups
Mobilisationofsavingfromwomengroups
Amountofloangiventowomenandtheirnumbers
AmountofloangiventoDalitsandtheirnumbers
AmountofloangiventoJanajatisandtheirnumbers
Portionofwomeninincomegeneratingemployment
innonagriculturesector
Numberofsurveyoforganisationsandmanagement
Numberofsurveyofcomplaint/settlement
(management)
Numberofinvestigationofmanagement
Numberofbeneficiarysurveys
Effectivenessofimplementationofgoodgovernance
actandrule
Numberofapplicationreceivedfromwomen,Dalit,
MadheshiandJanajatigroupsatcivilservice
Percentageofwomen,Dalit,MadheshiandJanajati
groupsincivilservice
Numberofcorruptionrelatedcases:Registered/filed,
adjudicated,convicted(fully/partially)
Numberoftheagenciesdeliveringservicestransferred
tothelocalbodies
Agricultureextensionservice(districts/areas)
Healthservice
Primaryandsecondaryschool
Other
Lengthofurban/ruralroadtransferredtothelocal

27

Sector/
Subject

Outcome/
Impact/Effect

Outcome/InterimIndicators

Increaseinself
dependenceand
accountability

21.Human
rights

Violationsof
humanrights

bodies(k.m.)
Numberofthetrainedstaffinthelocalbodies
Numberofdistrictshavingpreparedorupdated
periodicdistrictdevelopmentplan
Numberofdistricts(DistrictDevelopmentCommittee)
havingpreparedCitizenCharter
Ratioofconditionalgrantindevelopmentbudget
Percentageofinternalincomeintheannualbudgetof
localbody(VDC/municipality/DDC)
Numberoflocalbodiesconductingonehundred
percentageofpublicauditoftheprojectsoperatedby
them
Numberoflocalbodiesconductingpublichearing
(VDC/municipality/DDC)
Numberofcomplaintsregisteredatlocalbodiesand
thecomplaintsadjudicated(VDC/municipality/DDC)
Numberoflocalpeople'scomplaintsagainstthe
infrastructuralprojectsaccomplishedbythelocal
bodies
Numberoflocalbodiestoinformlocalpeoplethrough
themedia(radio,newspapers,interaction)and
percentageofthepopulationtoreceiveinformation
abouttheprojectsoperatedbylocalbodies
Numberofthelocalbodiestoaccomplishfinancial
auditintime
Numberofcasesinvestigatedagainsthumanrights

28

Annex3
SectoralSampleIndicatorsofImplementationMonitoring

Sector

Objective

Strategy

Comprehen
sive/
Extensive
Economic
Stability

Maintainfinancial Encourageto
discipline
manage
appropriate
expenses/
expenditure

Agriculture

Increase
agriculture
product,
productivityand
incomefor
poverty
alleviationand
foodsecurity
Provideirrigation
facilityintheland
suitablefor
irrigation
throughoutthe
year

Irrigation

Commerce

Increasethe

Activities
Preparebudgetin
accordancewith
businessplanpursuant
toMfDRbycategorizing
publicexpenditurein
currentexpenditureand
capitalexpenditureand
strengthening MTEF
Increasethetechnology
transferprocessbased
onsmallgroupsand
developcapacityofstaff
andfarmergroups

Indicators
Numberofministries
preparingMTEFbased
ontheunitprice/
investment
Numberofministries
implementingBusiness
Plan

Numberofactive
farmergroups
Numberoftechnology
transferredtominimal
fooddistrict
Numberofvisitspaidto
controlqualityof
fertiliser
Numberofthe
Strengthenpublic Encouragetherepairand
transferredprojects
andcommunity
maintenanceofthe
Expansionofthescope
irrigationsystem
irrigationsystem
ofthetransferred
managedbyfarmersand
projects
governmentirrigation
Increaseinthenumber
systems
ofwaterusers/
associations/
organisationsin
operation
Adopttradepolicy
AmendmentofAct/Rule Establishmentofexport
Extend/expand
theuseof
availablemodern
technology

Sourceof
Information
Reviewof
MTEF
Reviewof
MfDR

Responsible
Agency
National
Planning
Commission,
Ministryof
Finance,
thematic
ministries

Quantity/
Outcome

Reportof
Ministryof
Agricultureand
Cooperative

Ministryof
Agricultureand
Cooperative

Reportof
Ministryof
Irrigation/
Department

Ministryof
Irrigation/
Department

NepalGazette

Ministryof

29

Sector

Objective
contributionof
commerce/trade
ineconomic
management
Increase
employment
opportunitiesfor
poverty
alleviation

Strategy

Activities

inaccordancewith
inaccordancewiththe
regional
WTOstandards
/international
agreements
Labour
Adoptanobjective Conductorientationto
foremployable
makepublicexpenditure
economicgrowth
creatingmore
employment
Encourageprivatesector
tocreateemployment
andeconomicgrowth
andimproveinpolicy
Infrastructural Developand
Expand/extend
Numberoftheroads
development manageroad
roadnetworksto
linkedwithadditional
(road)
transportation
connectthe
districts
networksto
districtswhere
ImplementationofBOOT
supporteconomic thereisnoaccess
Act
andsocial
toroads
development
Encourageprivate
efforts
sectorparticipation
Energy
Increasethe
Establishenergy
Promoteprivate
Sector
sectorfor
developmentfund
sector
electricitysupply participationin
Establishindependent
withviewto
regulatorybody
theenergysector
reliableand
economicand
social
sustainability
Information Increase
Privatesector
Participationofprivate
and
everybody's
participation.
sectorintelecom

30

Indicators

Sourceof
Information

processingsite
Extensioninquality
systemisation

Responsible
Agency
Commerceand
Supply

Quantity/
Outcome

Budgetallocationfor
labourintensive
infrastructure
programme
Prepareimproved
policyandimplementit

Budgetbookand
reportofthe
ministries
concerned

National
Planning
Commission/M
inistryof
Finance/Minist
riesconcerned

Lengthoftheadditional
roadsconstructed
Numberofroadslinked
withadditionaldistrict
headquarters

Reportof
Ministryof
PhysicalPlanning
andWork

Ministryof
Physical
Planningand
Work

Establishmentofenergy Reportof
developmentfund
Ministryof
Establishmentof
Energy
regulatorybody

Ministryof
Energy

ActivationofGSM
operationfrom/of

Ministryof
Informationand

Reportof
Ministryof

Sector
Communi
cation

Objective
accessto
informationand
communication

Expand/extend
Tourism,
Infrastructure thetourism
,Serviceand relatedactivities
Promotion
Industry

Expand/extend
industrialisation

Supply

Improvementif
supplyand
distributionof
mostnecessary
goods

Education

Enhancequality
ofprimary
educationand
increaseaccess

Strategy
Clarifytheroles
and
responsibilitiesof
thedirectorsof
publicandprivate
sectors
Promotetourism
/develop
productionand
markets
Strengthening
market
orientation
policies
Strengthenfood
supplyinremote
areas

Decentralise
school
management
community/local
bodyandchange
regulation,
monitoringand

Activities
Extend/expandradio
transmissionservices

Indicators

privatesector
Expansionofradioand
televisionservices
throughoutthe
country,expansionof
internet
Initiatepromotional
Numberofpromotional
activitiesfocusing
activities
regionalmarket
ImplementtheWorld
HeritageGuidelines
effectively
Appropriatethecustom Toappropriatecustom
rate
rate
Improveforeign
Newforeigninvestment
investmentpolicy
policy
Quantityoffood
Toappropriatethe
procuredatthelocal
activitiesofNepalFood
level
Cooperationand
Capacitydevelopment
strengthensupply
ofstorage
management
Policyresolution
regardingprivatesector
participation
Transfermanagementof Numberoftheschools
theschoolto
transferredtolocal
community/localbodies
community
Develop/prepareaction Improvedholistic
plantoevaluatethe
trainingprogramme
achievementofstudents' Numberofcommunity
knowledge
learningcentres

Sourceof
Information
Informationand
Communication

Responsible
Agency
Communication

Quantity/
Outcome

Reportof
TourismandCivil
Aviation
Ministry/Tourism
Board
Reviewof
customrate
NepalGazette

Ministryof
Tourismand
Civil
Aviation/Touris
mBoard
Ministryof
Industry
Ministryof
Finance
Ministryof
Commerceand
Supply,Nepal
Food
Cooperation

Reportof
Ministryof
Commerceand
Supply

Reportof
Ministryof
Education

Ministryof
Education/Dep
artmentof
Education

31

Sector

Health

Drinking
Waterand
Sanitation

Forestand
Soil

32

Objective

Strategy

Activities

Indicators

evaluationfrom
implementationof
roleofcentreand
districtbased
bodies
Increasethemost Developedtrained Makeconditionsand
Percentageof
necessaryhealth staffandallocate
criteriaforappointment
transferredon
servicesforall
andtransfertransparent
completionofworking
themparticularly
particularlythe
Arrangeincentivesfor
periodpursuanttothe
toremoteplaces
rural/ruralarea
healthworkersinvillage
letteroftransfer
population
andruralareas
Percentageofpregnant
womenhaving
minimum4times
accesstohealthservice
Increaseaccess
Appropriatesectoral
Prioritizethe
Includeandamend
to/improvebasic policytomakethe
policypreparedand
conditionsregarding
drinkingwater
implemented
ruralwatersupply
sectoralactors'clearrole
servicesinrural andsanitation
andresponsibilityinthe Proportionofdrinking
areasina
waterprojects
projectdemand
policy
sustainable
operatedbythe
drivenand
manner
community
participatory
Proportionofnew
projectsthathave
includedsanitation
Numberofhouseholds
constructingandusing
toiletsaccordingtonew
ruralprojects
Assistinpoverty Developcapacity Developcapacityofthe Numberof
reductionby
oftheforestusers
forestusers
trainings/studyvisits

Sourceof
Information

Responsible
Agency

Quantity/
Outcome

Reportof
Ministryof
Healthand
Population

Ministryof
Healthand
Population

Reportofphysical
Planningand
Work

Ministryof
Physical
Planningand
Work

Annualprogress
report

Ministryof
ForestandSoil

Sector

Objective

Conservation affiliatingrural
peopletothe
forestand
providingforest
related
employment
opportunityand
income
generation
Targeted
Rescue/remove
Programme poor/socially
marginalised
andbackward
groupsfrom
povertycycle

Strategy

Activities

Sourceof
Information

Responsible
Agency
Conservation

Quantity/
Outcome

Numberofdistricts
Census,survey,
havingcompleted
budgetbooklet
povertymapping
Increasedallsectoral
budgetallocationfor
backwardgroup/region
Transferoftheagencies
providingbasicservices
tothelocalbodies
Increasedaccessof
targetedgroupto
policymakinglevel

National
Planning
Commission,
CentralBureau
ofStatistics,
Sectoral
ministries

Indicators

toprotectforest
andplantsrelated
tosources

Implementparticipatory
accomplished
sectormanagement
Numberofsource
managementgroups
Numberofforests
transferredtothe
community

Provide
orientation
regardingsectoral
programmeand
focusontargeted
group/area

Initiateprocesstoextend
anddevelopthesectoral
activitiesonthebasisof
povertymapping

Note:Whileplanningthebudget,theministriesshoulddeterminesuchindicatorsasnecessaryandimplementthemunder/withinthe
approvedprogrammeofNationalPlanningCommission

33

Annex4
ChecklistRegardingMonitoringandEvaluationofActivities

1. Workingcalendar
2. Humanresourcemanagement
3. Managementofnecessaryresources
4. Monitoringandevaluationplan
5. Followingreportsanddocumentstobetested/verified:

34

Programme/projectprofile

Monthly/quarterly/annualprogressreport

Programme/projectperiodanddetailsofagreementwiththedonoragency

Detailsofbudgetdispersiontobesupported/coveredbythegovernment
andforeignaids

Reportonspecialimprest

Longtermplanregardingprocurement

Documentsregardingtenderofannualprocurement

Procurementprocedure

Preplan/verificationandselectionprocedure

Evaluationprocessoftenderandresultoftheevaluationprocess

Procurementagreementandmanagementforitsimplementation

Landacquisitionandarrangementsfordistributingcompensationand
statusofcompensationdistribution

Rehabilitationplananditsimplementation

Policyregardingenvironmentprotection,programmeandstatusofthe
programmeimplementation

Frameworkoftheobjectiveoutline

Workperformanceindexandinstitutionalroleandresponsibilityregarding
monitoringandevaluation

Annex5
KeyPointstobeIncludedWhilePreparingMonitoringReport

(a)ProjectLevel(Output)
1. Background
2. Objective
3. Stageofmonitoring(Thestagesmentionedintheguidelines)
4. Sourcesofinformation
5. Findingsofmonitoring
6. Mainproblems,suggestionsforsolutionandplanningforimplementationof
thesuggestion(workstobedone,responsibleinstitutionandindividualand
deadline)
7. Conclusion
(b)ProgrammeLevel
1. Background
2. Objective
3. Executivesummary
4. Methodofdata/informationcollectionandthetoolsused
5. Sourcesofinformation
6. Findingsofmonitoring
7. Mainproblems,suggestionsforsolutionandplanningforimplementationofthe
suggestion (works to be done, responsible institution and individual and
deadline)
8. Conclusion
9. Annex
(c)PolicyLevel(GoalandOutcome)
1. Background
2. Objectives
3. Monitoringmechanism
4. Sourcesofinformation
5. Findingsofmonitoring
6. Mainproblems,suggestionsforsolutionandplanningforimplementationofthe
suggestion(workstobedone,responsibleinstitutionandindividualanddeadline)
7. Conclusion
8. Annex

35

Annex6
CoreDataoftheProjectandUpdatedStatusForm

1. Subtitlenumberoftheprojectbudget
2. Nameoftheproject:
3. Goaloftheproject:
4. Objectiveoftheproject:
5. Output/outcomeoftheproject:
6. Mainactivitiesoftheproject:
7. Millenniumdevelopmentgoal:
8. Policyandstrategyoftheprojectperiodicplan
9. Sector:
10. SubSector:
11. Povertyindicator

FTocontributedirectlytopovertyeradication

FTocontributeindirectlytopovertyeradication

FOthers

12.Indicatorrelatedtogender

FTocontributedirectlytogenderequality

FTocontributeindirectlytogenderequality

FOthers

13.Typeoftheproject

FServiceoriented

FConstructionoriented

FResearchoriented

FProductionoriented

FGoodgovernance

14.Projectimplementationsiteandthecriteriaadoptedwhileselecting

(a)Implementationsite:

District:

Electoralconstituency:

Municipality/V.D.C.

(b)Selectioncriteria

15.Totalcostoftheproject:
16.Detailsoftheresourcedistributiontocovertheprojectcost

36

Detail
InternalSource
GovernmentofNepal
Localbody/agency/Organisation
People'sparticipation
Total

Amount

Detail
ExternalSource
Loan
Grant
Technicalsupport
Total

Amount

17.DonorAgency:
18.Projectperiod:(Proposedtotalyears):
(a)Dateofstart:
(b)Dateofaccomplishment:
(c)Reviseddateofaccomplishment:
19.PriorityorderoftheprojectaccordingtoMTEF:

FFirstpriority

FSecondpriority

FThirdpriority

20.Annualdistributionoftotalamountoftheproject
FirstYear

SecondYear

ThirdYear

FourthYear

FifthYear

21.Budgetallocationforprojectconsultant
Consultant
Internal
External
Total

FirstYear

SecondYear

ThirdYear

FourthYear

FifthYear

22.Projectimplementingagency:

37

PartB:UpdatedProjectStatus
23.StatusofProjectExpenditure:
Description

TotalCost

(a)InternalSource

Expenditureuntilthelastfiscal
year

1.

GovernmentofNepal

2.

People'sparticipation

3.

Organisation

4.

Localbody

(b)External

1.Loan

Tobecompensated

Directpayment

Tobecompensated

Directpayment

Assistanceinkind

External/internationalconsultant

Localconsultant

Miscellaneousexpenditure

Totalamount

Grandtotalamount

2.Grant

3.Technicalassistance

24.Physicaloutcomesandachievementoftheprojecttodate(AccordingtoNo.5):
25.Benefitfromtheimplementationoftheproject:
(a)Totalpopulationbenefited

TotalPopulation:
Indigenousethnicity:

Woman:
Dalit:

Muslim:

Specifyifanyother:

(b)Numberofemploymentcreated(Labourday):
(c)Estimatedquantitytobeincreasedinproduction:
(d)Contributiontowardsregionalbalance:

38

Children:
Madhesi:

26.DetailsRegardingServices:
Details
Totalnumberofconsultantsfortheproject
Numberoftheconsultantsappointeduntilthelast/
previousfiscalyear

Internal

External

27.StatusofReimbursementwiththeDonorAgency:
Amounttobe
requestedfromthe
beginningtodate(Rs.)

Amount
Amounttobe
Amountreimbursed
requestedfrom
requestedfor
fromthebeginning
thebeginningto
reimbursement
todate
date(Rs.)
(Rs.)

28.PhysicalandFinancialProgressandDurationoftheProject:
UntilLastFiscalYearOutoftheTotaloftheProject
PercentageofPhysical
Percentageof
PercentageofTimeSpent
Progress
Expenditure

29.DetailsoftheProjectChief:
Name

DurationofWorkingattheProject
From
To

Nameofprojectchief:

Designation:

Date:

Signature:

39

Annex7
StatusofWorkperformance/OutputIndicators
NameofMinistry:
Project:

S.N.
1

FiscalYear:

Statusfromthe
beginningoftheyear
todate
Proposed
Actual
6
7

MainActivities
2
Action1
Output1.1
Activity1.1.1
Activity1.1.2
Activity1.1.3
Action2
Output1.2
Activity1.2.1
Activity1.2.2
Activity1.2.3
Action3
Output1.3
Activity1.3.1
Activity1.3.2
Activity1.3.3

Description

Indicators

Unit

Totalofthereported
year
Proposed
8

Actual
9

10=(5)+(7)

11=(6)+(8)

Note:Theprojectlevelshouldpreparethisformontrimesterbasisandsendittotheministry.

Nameofofficertoprepare:

Nameoftheheadoftheoffice
Signature:

Signature:

Designation:

Designation:

Date:

Date:

40

Fromthebeginningoftheprojectto
theendoftheyear

Nameofheadofdepartment/secretaryofministry

Signature:

Designation

Date:

Annex8(A)
YearlyDevelopmentProgramme
(AccordingtoFiscalProcedureRegulations20(1)RelevanttoBudgetPreparation)
1.F.Y.:

AnnualBudgetRs.

11.Totalprojectcost: Initial Revised

2.Noofbudgetsubtitle:

(a)Internal
(1)GovernmentofNepal:
(a)Internal
(1)GovernmentofNepal:
3.Ministry:

(2)Localbody/organisation:

(2)Localbody/organisation:
4.Department/Organisation:

(3)People'sparticipation:

(3)People'sparticipation:
5.Programme/NameofProject:
(b)External
(1)Loan:

(b)External
(1)Loan:
6.Location:
(a)District

(2)Grant:

(2)Grant:

(b)V.D.C./Municipality/WardNo.:
12.ExpenditureuntilpreviousFY(Includingdirectpaymentandkinds)
7.DateofCommencementoftheProject:

(c)Exchangerate:

(a)Internal
(1)GovernmentofNepal:
8.DatetoAccomplishtheProject:

(b)Localbody/organisation:
9.Project/NameoftheOfficeIncharge:

(c)People'sparticipation:

(b)External
(1)Loan

(2)Grant
(AmountRs.inthousand)

TargetQuantity

AnticipatedProgress

ExpectedCost

Quantity

Weightage

Budget

Quantity

Weightage

Budget

Quantity

Weightate

Bueget

Quantity

Weightage

10

11

12

13

14

15

16

17

18

19

20

21 22

23

Remarks

WeightedTProgress

Budget

Cost

ThirdQuarter

Quantity
Accomplished

Unit

SecondQuarter

Weightage

Programme
/Activity

First
Quarter

Annual

Cost

SN

UntilthePreviousFiscalYear
amongAllActions

Targetof..FiscalYear

Quantity

TotalActivitiesof
Project

.of
Fiscal
Year
Annual

24 25

(a)Programmesundercapitalexpenditure

(i)

Total
programme

41

Targetof..FiscalYear

Remarks

Budget

Weightage

Quantity

Quantity

Weightate

ThirdQuarter

Budget

Weightage

SecondQuarter

Quantity

Weightage

Quantity

ExpectedCost

TargetQuantity

AnticipatedProgress

Annual

Bueget

First
Quarter

Budget

.of
Fiscal
Year
Annual

WeightedTProgress

Cost

Quantity
Accomplished

Unit

UntilthePreviousFiscalYear
amongAllActions

Weightage

Programme
/Activity

Quantity

SN

Cost

TotalActivitiesof
Project

under
capital
expenditure
(b)Programmesundercurrentexpenditure

(i)

Total
programme
under
current
expenditure
(ii)Total
expenditureof
programme
(a+b)
(iii)Costfor
utility
(iv)Costfor
officeoperation
(v)Grandtotal
expenditure
(a+d+e)

Note:TheannualbasisprojectsshouldnotbefilledinColumns49,andColumns412canbehiddenwhilegettingapprovalofthe
trimesterallocation.However,thecolumnnumbersshouldremainunchanged.

42


IndicatorsofExpectedOutputAccordingtotheProjectGoal
andDescriptionofOtherActivitiesRegardingImplementation

S.N.
Description
1
2
a)
Expectedoutcomeaccordingto
projectgoal:
(i)
(ii)
(iii)
(iv)
b)
Otheractionsregarding
implementation:
Initialactions
Landacquisition
1.
Supplyofhumanresource
2.
Appointmentofconsultant
3.
(1)Internal

(2)External
4
ProceduralActions
Costforcontracting/agreement
forsupply,constructionand
otheractivities
5
Sendingtheauditor'sreportto
thedonoragency
6
Reimbursementdues

Unit
3

Annual
Goal
4

Firstfour
monthlygoal
5

Secondfourmonthlygoal
6

Thirdfourmonthlygoal
7

Hector
Number

Number
Rs.in
thousand
Number
Rs.in
thousand

c)Detailoutputaccordingtologicalframeworkoftheproject
S.N.
DescriptionoftheProjectOutput
Unit

Target

OutcomesUntilPreviousFiscalYear

Name,designationandsignature: Name,designationandsignatureofproject/officeincharge: Name,designationandsignatureofthepersonto

verify
Date:

Date;

Date:

43

Annex8(B)
..Trimester/AnnualProgressReport

1.FiscalYear:

2.BudgetSubtitleNumber:

3.Ministry:

4.NameofProgramme/Project:

5.NameofProject/OfficeHead:

6.BudgetduringthisPeriod(Rs.):

(a)Internal (1)GovernmentofNepal:
(2)Organisation:

(3)People'sParticipation:

(b)External
(1)Loan:

(2)Grant:

Programme/
Activities

Trimester/AnnualProgress

UntiltheReporting
Period
ProgressofthisFiscal
Year

Budget

Quantity

Weighted

Quantity

Weighted

10

11

12

13

..Trimester/Target

Unit

1
2
3
(a)Activitiesundercapitalexpenditures:

(i)
Totalofcapital

expenditure
programme
(b)Activitiesundercurrentexpenditure:

(ii)
Totalofcapital

expenditure
(iii)Programme

44

8.Trimester/Percentageofexpenditurecomparedtotheannualbudget:
9.Percentageoftotalexpenditurefromthebeginningtothisperiod(compared
tototalcost/investment)

10.Timespentinpercentage(comparedtothetotalperiod):
11.Percentageofphysicalprogressfromthebeginningtothisperiod:

AnnualTarget

SN

Quantity

Weightage

Budget Quantity Weightage

UntilthisPeriodfrom
amongtheTotalofthe
Project

Remarks

7.Expenditureduringthisyear(Rs.):

(a)Internal
(1)GovernmentofNepal:

(2)Localbody/organisation:

(3)People'sparticipation:

(b)External
(1)Loan:

(2)Grant:

Quantity
Accomplished
14

Weighted
Progress
15

16

AnnualTarget

Programme/
Activities

Budget

Quantity

Weighted

Quantity

Weighted

10

11

12

13

..Trimester/Target

Unit
Quantity

SN
1
2
ExpenditureTotal(a+b)
(iv)Utilityexpenditure
(v)Officeoperational
expenditure
(vi)ExpenditureGrand
Total(c+d+e)

Trimester/AnnualProgress

UntiltheReporting
Period
ProgressofthisFiscal
Year

Weightage

Budget Quantity Weightage

UntilthisPeriodfrom
amongtheTotalofthe
Project

Remarks

Quantity
Accomplished
14

Weighted
Progress
15

16

Weightedprogressofthereportingperiodwhilecalculatingthetrimesterprogress:Column11/8x100ofRow(C)
Weightedprogressofreportingperiodwhilecountingthetrimesterprogress:Column11/5x100

Remarks:
1.Column14and15shouldnotbefilledinthecaseofannualprogrammes.
2.Column7,8and9shouldnotbefilledinwhilepresentingtheannualtarget,progress.
3.Theprogresscolumn12and13shouldnotbefilledinwhilepresentingannualtarget,progress.

45

DescriptionoftheProjectOutcomes/Output

SN
1
a)

b)
1.
2.
3.

4.

5.
6.

46

Description
2
Expectedoutputoftheprojectaccordingtoits
target
(i)
(ii)
(iii)
Otheractionsrelatedtoimplementation
PreliminaryActions
Landacquisition
Supplyofhumanresources
Recruitmentofconsultants:
(i) External
(ii) Internal
ProceduralActions
(i)CostoftheActionofcontract
(tender)/agreementsignedforsupply,
constructionandotheractivities
Auditreportsubmittedtodonoragency
Dueamountforreimbursement
(a)Amounttoberequested(demanded)
(b)Actualamountrequested(Rs.)
(c)Amountyettobereceived(Rs.)

Unit
3

Annual
Target
4

Progress
5

Hectare
Number
Number

Rs.in
thousand

Number
Rs.in
thousand

..Trimester
Target
6

Progress
7

TodateofthisFiscal
Year
Target
Progress
8
9

c)Descriptionofoutputaccordingtotheprojectlogicalframework

S.N.

DescriptionofProjectOutput

Unit

Target

AchievementofthisPeriod

AchievementtoDate

DescriptionRegardingProblemsoftheProject

S.N.

MainProblemsObservedinthe
ProjectImplementation

Causesofthe
ProblemsObserved

EffortsMadetoSolve
Problems

ProblemsObservedtobe
PresentedinMDAC

Suggestionsfor
Solutionof
Problems

DetailsasperthispageshouldbefilledinandsubmittedtotheMinistrytopresentMDACtobeheldoneveryfourmonths/andevery
twomonths.
Name,designationandsignature:

Date:

Name,designationandsignatureofproject/officeincharge:

Date:

Name,designationandsignatureofthepersontoverify

Date:

47

Annex8(C)
OverallTrimester/AnnualProgressReportoftheProjectsinPriorityOrder(P)

1.FiscalYear.
2.NameofMinistry/Sector:
3.DateofthelatestmeetingheldofMDAC:
S.N.

Nameof
Project/
Programme

Budget
Subtitle
2

StatusoftheProgressofthe
ProjectfromitsInitialStageto
Date(%)
Time
Physical
Financial
Spent
4
5
6

Trimester/Annual
ProgressStatus(%)
Physical

Financial

Key
Achievements
duringthis
Period

MainProblems
Observedin
Implementation

Effortsmade
inSolving
Problems

10

11

Note:Column4,5and6shouldnotbefilledinthecaseofanannualproject.

StatusoftheimplementationofthedecisionsofthesecondlastmeetingofMDAC:
1.
2.

MaindecisionsmadeintheMDACmeeting:
1.
2.
Name,designationandsignature:

Date:

Name,designationandsignatureofproject/officeincharge:

Date:

Name,designationandsignatureofthepersontoverify

Date:

48

Problemsto
Suggestions
bePresented
forSolving
inNDPSC
Problems
Meeting
12

13

Annex8(D)
Trimester/AnnualProgressStatusofthePriorityIProject/ProgrammesofFiscalYear.,ProblemsObservedin
ImplementationandEffortsMadeinSolvingProblems
NameofMinistry/Agency:
TotalNumberofPriorityIProjects/Programmes:
Amongthem,NumberoftheProject/ProgrammesReceivedDetails:
NumberofProjects/ProgrammesAchieving80andmorethan80percent:
NumberofProjects/ProgrammesAchievingbetween50percentand79.99percent:
NumberofProjects/ProgrammesAchievingbelow50percent:
NumberofProjects/ProgrammesnothavingTrimesterTargetsduringthisPeriod:

S.N.
1

Budget
Subtitle
Number
2

Main
Achievements
MadetoDate
6

StatusofProgress(%)

Nameof
Project/Programme
3

Physical

Financial

Problems
Observedin
Implementation
7

EffortsMadein
SolvingProblems

Remarks

Note: 1.ThisformshouldbefilledinbytheSectionofConcernedDivisionundertheSecretariatofNationalPlanningCommission.

2.Additionalsheetsofpapercanbeusedasrequired.
Name,designationandsignature:

Date:

Name,designationandsignatureofproject/officeincharge:

Date:

Name,designationandsignatureofthepersontoverify

Date:

49

Annex8(E)
CoreDataoftheProjectandUpdatedStatusForm

PartA:BasicinformationrelatedtoProject
1.Subtitlenumberoftheprojectbudget:
2.Nameoftheproject:
3.Goaloftheproject#:
4.Objectiveoftheproject#:
5.Output/outcomesoftheproject#:
6.Mainactivitiesoftheproject#:
7.Millenniumdevelopmentgoal:
8.Policyandstrategyoftheperiodicplanoftheproject
9.Sector:
10.Subsector:
11.Indicatorofpoverty
Tocontributedirectlytopovertyeradication

Tocontributeindirectlytopovertyeradication
Others

12.Indicatorrelatedtogender

Tocontributedirectlyforgenderequality
Tocontributeindirectlyforgenderequality

Others

13.Typeoftheproject

Serviceoriented

Researchoriented
Productionoriented
Constructionoriented
Goodgovernance

14.Projectimplementationsiteandthecriteriaadoptedwhileselecting

(a)Implementationsite:District:

Electoralconstituency:

Municipality/V.D.C.

(b)Selectioncriteria
15.Totalcostoftheproject:
16.Detailsoftheresourcestocovertheprojectcost
Detail
InternalSource
GovernmentofNepal
Localbody/organisation
People'sparticipation
Total

Amount

Detail
ExternalSource
Loan
Grant
TechnicalSupport
Total

Amount

#Tobefilledinaccordingtothelogicalframework.Intheeventwhenthereisnologframe,
itshouldbefilledinaccordingtotheprojectproposal.

50

17.DonorAgency:
18.ProjectPeriod/Durationoftheproject(proposedtotalyear):
(a)DateofStart:
(b)Dateofaccomplishment:
(c)Reviseddateofaccomplishment:
19.PriorityorderoftheprojectaccordingtoMTEE

Firstpriority

Secondpriority

Thirdpriority

20.Allocationofthetotalprojectbudgetonannualbasis
FirstYear

SecondYear

ThirdYear

FourthYear

FifthYear

21.Budgetallocationforprojectconsultant
Consultant
Internal
External
Total

FirstYear

SecondYear

ThirdYear

FourthYear

FifthYear

22.Projectimplementingagency:

PartB:UpdatedStatusofProject

23.StatusofProjectExpenditure:
Distribution
(a)InternalSource
1. GovernmentofNepal
2. People'sparticipation
3. Organisation
4. Localbody/agency
Totalamount
(b)External
1. Loan
Tobereimbursed/recovered
Directpayment
2.Grant
Tobereimbursed
Directpayment
Assistanceinkind
3.Technicalassistance
External/internationalconsultant
Localconsultant

Expenditureuntiltheprevious/last
fiscalyear

TotalCost

51

Distribution

Expenditureuntiltheprevious/last
fiscalyear

TotalCost

Miscellaneousexpenditure
Totalamount

Grandtotalamount

24.Physicaloutputandoutcomesoftheprojecttodate(AccordingtoNo.5):

25.Benefit/advantagefromtheimplementationoftheproject:
(a)Totalpopulationbenefited

TotalPopulation:

Woman:

Children:
Indigenousethnicity:
Dalit:

Madhesi:
Muslim:

Specifyifanyother:
(b)Numberofemploymentcreated(Labourday):

(c)Estimatedquantitytobeincreasedinproduction:

(d)Contributiontowardsregionalbalance:

26.Detailsregardingservices:

Detail

Internal

External

Totalnumberofconsultantsfortheproject
Numberofconsultantsappointeduntilthelast
fiscalyear

27.StatusofReimbursementwithDonorAgencies:

Amounttobe
Amountrequested
requestedfromthe
fromthebeginningto
beginningtodate(Rs.)
date(Rs.)

Amountreimbursed
fromthebeginningto
date(Rs.)

Amountyettobe
reimbursed(Rs.)

28.PhysicalandFinancialProgressoftheProjectandDuration:

Untilthelastfiscalyearfromamongthetotaloftheproject
Percentageofphysicalprogress

Percentageofexpenditure

Percentageofthetimespent

29.DetailsRegardingProjectChief:

Name

Nameofprojectchief:
Signature:

Durationof WorkingintheProject
From
To

52

Designation:
Date:

Annex8(F)
MonthlyProgressReportForm
(ForProject/ProgrammetobeCarriedoutSpecialMonitoring)

..................Year...................Month
1.Numberofbudgetsubtitle:
2.Ministry
3.Nameofdepartment/organisation:
4.Nameoftheproject:
5.AnnualbudgetRs:
6.BudgetuntilthistrimesterRs:
7.ExpenditureamountuptothismonthRs:
8.Statusofgoals/progressaccordingtoannualactionplanoftheproject:
ActionGoalofthis
MonthAccordingto
AnnualActionPlan

S.N.
1
2
3

OneMonthsProgress
AccordingtoAction
Goal

MainActivities
Accomplished
untiltheLast
Month

9.Progressuntilthelasttrimester(inpercentage)

(a)Physical

(b)Financial
10.Problemsrevealedintheprojectandsolutions:
S.N.
1
2
3

Remarks

MainProblems

Techniques
Adoptedfor
Solution

DetailofSupport
RequiredfromOther
Agencies,ifAny

Nameofprojectchief:
Signature:

Commentsandsuggestionsoftheministry:
1.
2.
HeadofMonitoringandEvaluationDivision
Name:

Signature:

Date:

Date:

VerifiedBy
Name:
Signature:
Date:

53

Annex8(G)
GovernmentofNepal
Ministry
DetailsofFormforNewproject
(TobefilledinbytheconcernedMinistrywhilesubmittingtheproposalforapprovalof
newproject)
PartA:BasicDescriptionoftheProject
1.Nameoftheproject:*
2.Goaloftheproject:*
3.Objectiveoftheproject:*
4.Targetedoutput/outcomesoftheproject:*
5.Mainactivitiesoftheproject:*
6.Indicatorsofmillenniumdevelopmentgoal:
7.Policyandstrategyoftheperiodicplanoftheproject
8.Sector:
9.SubSector:
10.Indicatorofpoverty
FTocontributedirectlytopovertyeradication

FTocontributeindirectlytopovertyeradication
FOthers

11.Indicatorrelatedtogender
FTocontributedirectlyforgenderequality

FTocontributeindirectlyforgenderequality

FOthers

12.Typeoftheproject
FServiceoriented
FResearchoriented FProductionoriented

FConstructionoriented
FGoodgovernance

13.Projectimplementationsiteandthecriteriaadoptedwhileselecting

(a)Implementationsite:
District:Electoralconstituency:

Municipality/V.D.C.

(b)Selectioncriteria
14.Totalcostoftheproject:
15.Donoragency:
*Tobecompletedaccordingtotheprojectframework

54

16.Durationoftheproject(Totalproposedyear):

(a)Datetobecommenced:

(b)Datetobeaccomplished:

17.Projectimplementingagency:
18.Detailoftheresourceallocationtocovertheprojectcost
Detail

AmountRs

Detail

AmountRs

InternalSource

ExternalSource

GovernmentofNepal

Loan

Localbody/agency/Organisation

Grant

People'sparticipation

TechnicalSupport

Total

Total

19.Annualdistributionoftotalamountoftheproject

(Amountinthousands)

FirstYear

SecondYear

ThirdYear

FourthYear

FifthYear

20.Budgetforprojectconsultant

Consultant

FirstYear

SecondYear

ThirdYear

FourthYear

FifthYear

Internal

External

Total

21.FeasibilityStudyoftheProject:

a) Whethertherehasbeenanyfinancialandtechnicalfeasibilitystudytakenplace?If
not,specifythereason:
b) Yearinwhichfinancialtechnicalfeasibilitystudywastakenplace:
c) Conclusionoffinancialtechnicalfeasibilitystudy:

22.Economicandfinancialanalysisoftheproject:

Paybackperiod
Benefitcostratio
FinancialinternalrateofreturnFIRR
EconomicinternalrateofreturnEIRR
NetpresentvalueNPV
Costeffectivenessanalysis
Agencyforconductingfeasibilitystudy:

55

23.Briefdescriptionofenvironmentalimpactassessment(Mentionthereasonifnottaken

place).
24.Benefitfromtheimplementationoftheprojectandnatureofbenefit:

(a) Totalbeneficiarypopulation:

Totalpopulation:

Women:

Children:

IndigenousJanajatis:

Dalit:

Madheshi:

Muslim;

Specifyifanyother

(b) Numberofemploymentcreated(labourday):

(c) Estimatedquantityofgrowthinproduction:

(d) Contributiontowardsregionalbalance:

PartC:AdministrativeandLogisticDetail
25.Managementofhumanresourcesrequiredforimplementationoftheproject:

(a)Tobemanagedbythecurrenthumanresources:

(b)Detailsoftherequiredadditionalhumanresources:
(c)ConsentofMinistryofGeneralAdministrationregardingrequiredadditionalhuman
resources:

26.Institutionalarrangementtocarryoutmonitoringandevaluationoftheproject:

(a) Budgetallocatedformonitoringandevaluation:
(b) Detailsofmonitoringandevaluationtobeconductedbythedonoragencies:
(c) DetailsofmonitoringandevaluationtobeconductedbyGovernmentofNepal
(d) Detailsofindicatorstoreflecttheoutputandimpactoftheproject:

27.Mainphysicalitemsnecessaryfortheproject:

NameofItems

Unit

EstimatedCostRs.

28.Detailsofsimilartypesofotherprojectsinthelocationforwhichthisprojectisproposed:

(a) Detailsofsimilartypesofprojectsaccomplishedandtheirstrengthsandweaknesses:
(b) Detailsofsimilartypesofprojectscurrentlyinoperation:
(c) Detailsofsimilartypesofprojecttobelaunched,ifany:

56

29.Sustainabilityoftheprojectandphaseoutplan

TobefilledinbyNationalPlanningCommissionSecretariat
30.Nameanddesignationoftheauthoritytoapprovebeforesubmittingtheprojecttothe
Commissionmeetinganddateofapproval:

Name:

Designation:

Dateofapproval:

31.ConsentoftheDivisionconcerned:
(a) WhetherornotitisappropriatetogetapprovalfromNationalPlanning
Commission:
(b) Reasonsforbeingappropriateorinappropriate:
(c) Pointstobedecided:

Note:Followingdetailsarerequiredtobeincludedalongwiththisprojectdescription.
a. Logicalframeworkoftheproject
b. Agreement/consentletterregardingforeignaids
c.

Responsibilityandapprovalletterofthelocalbodiesiftheyaregoingtoinvolvedin
theproject

d. LetterofapprovalfromMinistryofGeneralAdministrationregardingadditional
humanresources

Remarks:
1.Separatesheetsofpapercanbeusedifthespaceintheprescribedformisnot
adequatetowritedescription.
2.Anydetailsthoughnotmentionedintheseformsbutinformativefordiscussionand
decisionshouldbementioned.

(Forexamples,theprojectlaunchedbyNGOs)

57

Annex8(H)
GovernmentofNepal
.Ministry
DetailsRegardingExtensionoftheProposedProject
(TobefilledinbyMinistryConcernedwhileProposingtoExtendtheProject)

PartA:BasicDetailsoftheProject
1.BudgetSubtitleNumber:
2.NameoftheProject:
3.TargetoftheProject:
4.ObjectiveoftheProject:
5.ProjectImplementingAgency:
6.LocationWhereProjecthasbeenImplemented:District

Municipality/V.D.C.

Constituency

7.TypeoftheProject:
Sector

Typeof
Project

Subsector

Poverty
Indication

Gender
Indication

Millennium
DevelopmentGoal

8. DurationoftheProject(TotalYears):
(a)Datetheprojectcommenced:

(b)Dateoftheprojecttobeaccomplished:

(c)Durationoftheextensiontimeifdoneso:
Part2:CurrentStatusoftheProject
9. Physicaloutputandoutcomesoftheprojecttodate:
10. Physicalandfinancialprogressanddurationoftheproject:
PercentageoftheProgressuntiltheLastFiscalYearamongtheTotalProject
PhysicalProgress

58

Cost

DurationoftheProjectImplementation

11.Totalprojectcostandexpenditureandproposeddetailforadditionalperiod:
Description
a)InternalSource
1.GovernmentofNepal
2.Organisation
3.People'sParticipation
4.LocalBody
b)External
1.Loan
Tobereimbursed
Tobedirectlypaid
2Grant
Tobereimbursed
Tobepaiddirectly
3.Technicalassistance
ProgrammeCost
Costforexternalconsultant
Costforinternalconsultant
Miscellaneousexpenditure
TotalAmount

TotalBudgetof
theProject

Expenditure
toDate

Proposed
Amountfor
Additional
Period

AmountYetto
beSpent

12.Benefitfromimplementationoftheproject:
(a)Totalpopulationforimplementation:

Totalpopulation:

Wome

IndigenousJanajati:

Dalit:

Muslim:

Specifyifany:

(b)NumberofEmploymentCreated(DayforLabour):

(c)ExpectedQuantityofIncreaseinProduction:

(d)ContributioninRegionalBalance:
PartC:DetailRegardingExtensionoftheProjectDuration

Children:
Madheshi:

13.ReasonsforExtendingtheProjectDuration

1.
2.
3.

14.Activitiestobedoneintheextendedperiodanditsbenefits

S.N.

Activities

Unit

Quantity

Budget

Output

59

15.Humanresourcesrequiredfortheextendedperiodoftheproject:

(a)Currenthumanresourcestomanage:

(b)Additionalnecessary/notnecessary

(c)ConsentofMinistryofGeneralAdministrationifrequiredadditional:

16.Mainphysicalassetsrequiredforadditionalperiodoftheproject:

NameofItem
Unit
EstimatedCostRs.

17.Mentionthedetailsofanychangesthatoccurredregardingtheregularactivities,scope,and
expansionorupscalingincludingthelogframe/indicatorsoftheprojectwhilethedurationof
theprojectisextended:

18.Mentionthekeyproblemsandstrengths/weaknessesintheimplementationoftheproject:

19.PriorityorderoftheprojectinaccordancewiththeMediumtermExpenditureFramework
(MTEF):

FFirstpriority

FSecondpriority

FThirdpriority
20.Sustainabilityandphaseoutplanoftheproject:
21.ConsentoftheMinistryconcernedregardingtheextensionoftheproject:
TobefilledinbytheNationalPlanningCommissionSecretariat

22.NameoftheofficerauthorisingtosubmittheproposaltotheCommissionforextensionof
theprojectanddateofapproval:

Designation:

Name:

Dateofapproval:
23.ConsentoftheDivisionconcerned:
(a)WhetherornotitisappropriatetoconsentfromNationalPlanningCommissionto
extendtheproject:
(b)Reasonsofconsenting/notconsenting
(c)Pointsthatneedbedecided
Note:Followingdetailsshouldbeincludedalongwiththisprojectdescriptionform.

1.Revisedlogicalframeworkoftheproject
2.Consent/approvalpaperofexternaldonoragency
3.ConsentletterofMinisterofGeneralAdministrationregardingadditionalhuman
resources

Remarks:

1. Separatesheetsofpapercanbeusedifthespaceintheprescribedformisnotenough
towritedetails.
2. Otherdetailsthatarenotmentionedinthisformbutinformativefordiscussionand
decisionshouldbementioned,ifany.

60

Annex9
InstitutionalArrangementsRegardingMonitoringandEvaluation

(a)NationalDevelopmentActionCommittee:
Constituted with the provision to be chaired by the right honourable prime minister, the
National Development Action Committee is the supreme body regarding monitoring and
evaluation.Thiscommitteenormallyholdsitsmeetingeveryfourmonthsandatanyother
time required. In this meeting, progress regarding implementation of the projects under
differentministriesarereviewedandtheproblemsthatarenotaddressedbythemeetings
of Ministerial Level Development Action Committee, issues regarding interministry
coordination, policy issues as well as legal issues are presented and efforts are made to
identify the solutions of such problems. The committee comprises of the following office
bearers:
1.PrimeMinister

Chairperson

2.Minister/StateMinisterconcerned

Member

3.FinanceMinister

Member

4.MinisterforGeneralAdministration

Member

5.ViceChairperson,NationalPlanningCommission

Member

6.ConcernedmembersofNationalPlanningCommission

Member

7.ChiefSecretary

Member

8.NPCmemberresponsibleforMonitoringandEvaluation

MemberSecretary

9.Inviteethematicofficebearer
(b)MinisterialLevelDevelopmentActionCommittee:
Constituted with the provision to be chaired by the concerned honourable minister/state
ministerineveryministry,thiscommitteenormallyholdsitsmeetingeverytwomonthsas
wellasatanyothertimerequired.Thedetailsoftheproblemsfacedwhileimplementing
the projects launched under the ministries are discussed, and efforts are made to solve
them in every meeting held every two months. The details of progress regarding
implementationoftheprojectarepresentedandreviewed.Consequently,effortsaremade
to identify the ways of solution of the problems in the meetings held every four months.
Thecommitteecomprisesoffollowingofficebearers:
1. Minister/StateMinister

Chairperson

2. Secretary

Member

3. RepresentativeofMinistryofFinance

Member

4. RepresentativeofMinistryofGeneralAdministration

Member

61

5. RepresentativeofMonitoringandEvaluationDivisionofCommission

Member

6. RepresentativeoftheconcernedsectoralDivisionofCommission

Member

7. HeadofconcernedDepartment

Member

8. HeadofPlanningDivisionofMinistry

Member

9. HeadofMonitoringandEvaluationDivisionofMinistry
10.Officebeareroftheprojectconcerned

MemberSecretary
Invitee

(c)NationalBodyRegardingMonitoringandEvaluation:
MonitoringandEvaluationDivisionexistsundertheCommissiontofunctionasanational
body regarding monitoring and evaluation. Following are the responsibilities of this
Division.
1. Todeterminemonitoringandevaluationindicatorsandformsandtoenforcethem
forimplementationandoperationofthesectoralprogramme/project,
2. To determine the procedures regarding monitoring and evaluation to be
implemented at different levels and stages; to make the ministry and its line
agenciestoimplementaccordingly,
3. Tocompiletheprogramme/projectandprepareadetailalongwithitsassessment,
4. To conduct onthespot monitoring and evaluation as and when necessary and
identifytheactualstatusoftheprojects,
5. To liaise with the concerned agency to address the problems faced in the
implementationandoperationoftheprojectandarrangetoperformthetask,
6. To submit the relevant subjects to National Development Action Committee as
requiredandarrangetoimplementasperthedecisionofthemeeting,
7. To arrange training, study etc to prepare qualified human resources for
developmentandoperationofmonitoringandevaluationsystem,
8. Toavailnecessaryequipmentandtools,servicesoftheexpertsandinstitutionsfor
monitoringandevaluation,
(d)MinisterialLevelMonitoringandEvaluationDivisions/Sections:
Monitoring and evaluation divisions/sections exist in all ministries related to the
development.Thedivisions/sectionsareobligedtofunctionasfollowsinaccordancewith
themonitoringandevaluationguidelines:
1. To implement and make others implement the forms specified regarding
monitoringandevaluationintheprogrammes/projectsoperatedbyministryandits
command,

62

2. To operate monitoring and evaluation to be carried out at different levels and

stagesandasktheagenciesundercommandtodoso,
3. Tocompiletheprogressreportoftheworkrelatedtoprogramme/projectfromthe
line agencies/offices in the stipulated time and prepare details along with the
assessmentandsubmitatthemeetingofMDAC,
4. Toconductonthespotmonitoringofprogrammes/projectsandsubmitthereport
ofactualstatusandsendthefindingsoftheonthespotmonitoringanddecisions
maderegardingthis,totheCommission.
5. To discuss with the concerned agency to address the problems observed in the
implementationandoperationoftheprogrammes/projectsandtoattempttosolve
themandsubmitittothemeetingofMDAC,
6. To submit the relevant problems to NDAC and trimester/annual progress report
and the details to be sent to the Commission in accordance with the monitoring
andevaluationguidelineswithinthestipulatedtimetotheCommission,
7. To arrange training for capacity development of the human resources involved in
theoperationofmonitoringandevaluationsystem,
(e) Arrangement Regarding Monitoring and Evaluation of Regional, District Level and

LocalLevelProject
(1) Theregionaloffices/directoratesunderthelineministryshouldperformmonitoring
andevaluationoftheprogrammesundertheirresponsibilityinthesectoralfashion.
The regional administration offices should perform overall monitoring and
evaluationofthedevelopmentactivitiesoperatedwithintheregionandshouldbe
reportedtothecentre.
(2) A Supervision and Monitoring committee has been provisioned for monitoring of
district level projects. This committee performs assessment of the anticipated as
wellasavailableresourcesforthedistrictlevelprojectsandconductsmonitoringto
checkwhethertheworkhasbeenaccomplishedasstipulatedintheactionplanand
the project goal. The District Development Committee conducts review and
evaluationofthedistrictdevelopmentplanasfollows.
a.

Impactstudyoftheprojectsafteroneyearfromtheaccomplishment,

b.

Biannualprogressevaluationoftheprojectsthatareinoperation,

c.

Annual evaluation of the accomplished projects for management of their

repairandmaintenance,

d.

Evaluation for identification of the type of beneficiary community,

quantity,growthinproductionandemploymentopportunityandeffecton
theecology,asandwhennecessary,

63

e.

Implementation of District Poverty Monitoring and Analysis System and

performing monitoring and evaluation accordingly and making
arrangementstosendreporttothecentreonregularbasis.

(3)ThemonitoringandevaluationofthelocallevelprogrammesimplementedbyVDC
and Municipality should be performed from the local bodies in accordance with
Local Selfgovernance Act, 2055. Most of the development activities in the local
levelareimplementedthroughtheusercommittees.Therefore,itisalsonecessary
toencouragenongovernmentalorganisationstomonitorsuchactivities.
Schedule of the Meetings of National Development Action Committee and Ministerial
LevelDevelopmentActionCommittee:
MeetingofNDAC
Secondweekof
Bhadra/Poush/Baishakmonths

64

MeetingofMDAC
ThirdweekofAsoj/Magh/Jesthamonths(bi
monthly)
ThirdweekofShrawan/Marga/Chaitramonths
(trimester)

Annex10
OutlineoftheMethodUsedWhileEvaluatingAccordingtoKirkpatrickModel

Leveland
Typeof
Evaluation
1.Reaction

2.Learning

3.Behaviour

4.Results

ExplanationandCharacteristic
ofEvaluation
Whatwasthereactionofthe
participantsbeforethetraining
started?
Examples:
Didtheparticipantslikethe
training?
Wasthetrainingrelevant?
Howwasthephysical
facility?
Whattypeofknowledgeand
capacitywasenhancedafter
learning?
Example:
Didtheparticipantslearn
whattheyweremeantto
learn?
Werethereexpected
changesanddevelopment
aftertraining?Etc
Changesseeninbehaviourafter
theparticipantsreturnedtotheir
jobsoncompletionoftraining
Examples:
Havethetrainingsreflected
learningeffectafter
returningtowork?
Didtheyuserelevant
capacityandknowledge?
Arethechangesinhabitand
learningknowledge
sustainable?
Aretheycapableof
cascadingwhattheyhave
learnt?
Changesseeninthe
organisation'sactivitiesthrough
workappraisal
Examples:
Changesseenintimefor
workperformance,quantity,
qualityetcthroughwork
appraisal

Examplesof
Practicalityand
EvaluationToolsand
Relevance
Approaches
Feedback
Tobedone
Verbalreaction
immediately
Surveyafter
aftertrainingis
training
accomplished
Onlinegrading
Shouldbeeasy
andevaluation,
tocollect
etcfromthe
feedbackand
participants
makean
analysis
Testand
Relativelyeasy
evaluation
todoactivities
beforeandafter Extremely
thetraining
relevantfor
Interviewand
traininginwhich
observation,etc
technical
capacityand
quantitycanbe
mentioned

Observationand
interview
Relevantwork
performance
indicators
preparedin
specialmanner

Management
information
systemand
reporting
Annualwork
performance
appraisal

Management
supportand
capacity
necessarytobe
measuredby
changesseenin
behaviour

Operating
evaluation
becomeseasierif
function,duty
andrightsand
responsibilityare
clearlyspecified
Externalreason
alsomayaffect

65

Annex11
MainPointstobeIncludedinthe
TermsofReferences(TOR)ofEvaluator

1. Background
2. Objectiveofevaluation
3. Scopeofevaluation
4. Approachesandmethodstobeadoptedduringevaluation(Onlyifavailablespecial
policyandprogramme)
5. Physicalfacilitiesandresources
6. Qualificationandexperienceofthepersoninvolvedintheevaluation
7. Deadlineforaccomplishmentofworkandworkingcalendar
8. Stagesandtypesofmonitoringandevaluationreport
9. Subjectstobeincludedinthereport
10. Contactpersonforevaluatororfocalpersonorfocalsection
11. Othernecessarymatters

66