Outline
Introduction
Course Information
Lecture Outline
Students
Your Background, Interest, and Expectation
Project Management
What is it?
Focus of Class Projects
Outline
Introduction
Course Information
Lecture Outline
Class Schedule
Lectures/ Tutorials: Friday 14.00 18:00
Participation encouraged!
Tutorial
Discussion/readings
Videos / case-studies
Lecture in CM
Office Hours:
- Thursday 2pm-4pm (Room CM037)
by appointment (e-learn email)
Tutorial
Case-studies and videos (preliminary):
Special lectures (to be confirmed):
Large Program Development
Public Private Partnership
Guided tours
Other to be defined
Course Website: E-learn
Course communication through E-learn:
Lecture slides posted before lectures
Homeworks distributed and submitted through Elearn
All files in MS Office or Pdf
Now in E-Learn
Syllabus (posted on E-learn)
Course Description
Course Organization
Preliminary schedule
Textbooks & References
See Syllabus
Participation
Attending to lectures / is required
Students are strongly encouraged to participate
in discussions
Please interrupt presentations/videos at any
point for interactive discussions
Read assigned material before lecture!
Grading
Assignments - Quizz/ Individual Grading, 20%
Assignments Case study/ Individual Grading, 40%
Project - Report/ Individual Grading, 20%
Project - Poster/ Individual Grading, 20%
Grading Details
Late Assignments: Marked 40%, 0 after 5 days
Group project grade (adjusted individually)
For Individual Assignments: Share with others
ONLY concepts and problems be aware of
Plagiarism
Academic Honesty Statement
Academic Honesty
Individual Work Only Allows for Group Discussion
of Concepts and Problems
Do Not Copy Previous Year Work
Reference Any Source
When Confused Ask Me
Project Management MP3703
Friday, 29th January 2016
An Introduction to Project
Management
Dr Nathalie Renevier
Abdul Shah
What is a project?
A project is a temporary endeavor undertaken to
produce a unique product or service
What are the differences between projects and
operations?
Characteristics of Operations
Ongoing Continuous cycle
Repetitive Expected inputs and outputs
Characteristics of Projects
Temporary Definitive beginning and end
Unique New undertaking, unfamiliar ground
What is a successful project?
Customer Requirements satisfied/exceeded
Completed within allocated time frame
Completed within allocated budget
Acceptance by the customer
Why do projects fail?
Scope creep
Poor requirements gathering
No Functional input in planning
Lack of sponsorship
Unrealistic planning and scheduling/Impossible
schedule commitments
Lack of resources
What is Project Management?
Project Management is the application of skills,
knowledge, tools and techniques to meet the needs and
expectations of stakeholders for a project
The purpose of project management is prediction and
prevention, NOT recognition and reaction
Effective Management of the Triple Constraints
Requirements Needs Identified or Unidentified
Expectations
Cost/Resources People, Money, Tools
Schedule/Time
Key areas of Project Management
Scope Management
Issue Management
Cost Management
Quality Management
Communications Management
Risk Management
Change Control Management
Scope Management
Project Scope Management is the process to ensure that
the project is inclusive of all the work required, and only
the work require, for successful completion.
Primarily it is the definition and control of what IS and IS
NOT included in the project
This component is used to communicate
How the scope was defined
How the project scope will be managed
Who will manage the scope (e.g., PM, QA)
Change Control
Issue Management
Issues are restraints to accomplishing the deliverables of
the project.
Issues are typically identified throughout the project and
logged and tracked through resolution.
Issues not easily resolved are escalated for resolution.
In this section of the plan the following processes are
depicted:
Where issues will be maintained and tracked
The process for updating issues regularly
The escalation process
The vehicle by which team members can access
documented issues
Cost Management
The processes required to ensure the project is
completed within the approved budget and includes:
Resource Planning - The physical resources required
(people, equipment, materials) and what quantities
are necessary for the project
Full Time Employees, Professional Services, Cost,
and Contingency
Budget
Budget estimates
Baseline estimates
Project Actuals
Quality Management
Quality Management is the processes that insure the
project will meet the needs via:
Quality Planning, Quality Assurance, and Quality
Control
Clearly Defined Quality Performance Standards
How those Quality and Performance Standards are
measured and satisfied
How Testing and Quality Assurance Processes will
ensure standards are satisfied
Continuous ongoing quality control
Communications Management
The processes necessary to ensure timely and appropriate
generation, collection, dissemination, and storage of project
information using:
Communications planning: Determining the needs (who
needs what information, when they need it, and how it will
be delivered)
Information Distribution: Defining who and how
information will flow to the project stakeholders and the
frequency
Performance Reporting: Providing project performance
updates via status reporting.
Define the schedule for the Project Meetings (Team, OSC,
ESC), Status Meetings and Issues Meetings to be
implemented
Risk Management
Risk identification and mitigation strategy
When\if new risks arise
Risk update and tracking
Change Control Management
Define how changes to the projects scope will be executed
Formal change control is required for all of the
following
1.Scope Change
2.Schedule changes
3.Technical Specification Changes
4.Training Changes
All changes require collaboration and buy in via the
project sponsors signature prior to implementation of the
changes
Sample Project Life Cycle
Initiation Phase
Definition Phase
Planning Phase
Implementation Phase
Deployment Phase
Closing Phase
Initiation Phase
Define the need
Return on Investment Analysis
Make or Buy Decision
Budget Development
Definition Phase
Define Project Scope
Define functional requirements
Requirements to be prioritized into business
critical and non-business critical need
Define technical requirements
Risk Management Planning
Planning Phase
Resource Planning
Work Breakdown Structure
Project Schedule Development
Configuration Management Plan
Quality Assurance Plan
Production Support Plan
Service Level Agreement
System Design
Implementation Phase
Training Plan
System Build
Quality Assurance
Deployment Phase
User Training
Production Review
Go Live
Closing Phase
Additional Resources
Project Management Institute http://www.PMI.org
Project Management Body of Knowledge - PMI
Recommended text books
Gantthead - http://www.gantthead.com/
Questions?
Project Management MP3703
Friday, 5th February 2016
Next Week - Project Governance - Role
of project managers and stakeholders:
Thank you for your attention
See you next week
