SIM 03/12/09 Appendix 1 - Intervention Plan
Central Intervention by NLI to [name of company)]
Background
In the past few years, there have been targeted programmes of work to
Waste and Recycling Companies. In 2009/10 a four year programme of work
started (SIM 03/2009/18 refers) targeting nine significant Waste and Recycling
Companies.
Central Interventions have taken place to assess the Safety Management
Systems of these national companies. This work has been led by the National
Lead Inspectors and is still ongoing.
This programme of work is being extended to a further six companies during
2012/13.
Project Team
1. National Lead Inspector : [name of person coordinating/carrying out
the
Intervention]
2. Inspection Team : [names of others involved with the intervention]
3. Company Details :
4. Head Office Address:
5. Contacts at the Company:
Aims and Objectives
The aim is to undertake a central approach to [company name] to identify
strengths and weaknesses in their safety management systems and to seek
improvements in health and safety performance both in the company and in
the industry as a whole.
The objectives are to:
Evaluate current health and safety performance by consideration of the
companys in-house accident and ill health data, and other reactive
measures (e.g. number of days absent per worker, near miss data)
Assess the current performance of the company by carrying out a
Safety Management System Audit
Use the audit results to identify strengths and weaknesses
Encourage the company to produce/ develop a three year Action Plan
to address any weaknesses.
to monitor progress with the action plan
Work Description
1. Introductory letter to be sent to NLI company (see TRIM 2012/0123452)
2. Initial meeting with [co. name] national Health and Safety Manager to:
explain the intervention
determine the company structure,
establish where the inspections will be carried out(to determine if
Inspector resource will be required in other Areas/Divisions)
decide what topic areas to cover
identify key figures within the company
obtain accident/ill health statistics
3. Meeting with Directors (accompanied by Band 2) to explain the purpose
of the intervention and to secure their commitment to the process.
4. Meeting with Safety Representatives to explain the approach.
5. Carry out safety management system audit to include:
a review of policy and procedures,
interviews with directors, managers, supervisors and operatives
sample of activities/sites
Topics likely to be covered are as follows (but may be influenced by the
main high risk activities undertaken)
Route risk assessment-format/suitability/availability/understanding
Transport risk assessment (yard activities)
Policy and use of reversing assistants
Supervision of operatives
Monitoring of operatives
Director leadership
Worker Involvement
Adoption of safety management systems(e.g. HSG65, OSHAS
18001)
Response to targets set by trade associations (e.g. ESA, BMRA)
and WISH.
6. NLI to report findings to management and safety representatives and to
produce fit for purpose audit report
7. Action plan to be produced by company with agreed target dates
8. Follow up visits as appropriate to monitor progress in implementing the
Action Plan
Outcomes
The company will have an improved safety management system and their
health and safety performance will have improved
Timing
The central intervention will start in 2012/13 and continue for 3 years.
8 days per company have been assigned for 2012/13.
It is anticipated that 5 contact days will be required to maintain the
intervention in 2013/14 and 2 contact days in 2014/15.
The intervention is unlikely to be isolated to one HSE Area. The NLI should
liaise with Head of Operations in other Areas/Divisions to agree the split of
Inspector resources.
Reporting and work recording
1. NLI to set up a case on COIN. (Inspection Case with speciality type as
Intervention Plan.
2. NLI to arrange for the National/Regional Intervention Plan button to be
highlighted on the customer page (this needs to be carried out by
someone with orgadmin rights) of COIN.
3. NLI to attach Intervention Plan to COIN.
4. NLI to complete IRF rating after the audit
5.
NLI to attach Audit Reports and Action Plans to COIN
6. Any noteworthy information e.g. good practice, enforcement notices to
be forwarded to the Sector to support and promote the initiative.
Monitoring
The National Project Officer (NPO) will collate progress on delivery. To assist
with this, the NLI will complete a narrative report and complete the Progress
Table in Appendix 2 on a quarterly basis.
To assess the impact of the NLI Intervention with the national waste and
recycling companies NLIs will complete a Summary Report (see Appendix 3)
at the end of 2012/13 year and return it to the NPO.
Review
Reviews meetings with the NLIs will be organised by the Sector
