STANDARD OPERATING PROCEDURES
FOR
SUPPLIER EVALUATION
QUALITY PROCEDURE
Supplier Evaluation
Issue No. :
Issue Date :
Rev. No.
:
Owner: M R
01
December 15th 2009
00
Authorized by: C E
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STANDARD OPERATING PROCEDURES
FOR
SUPPLIER EVALUATION
DISTRIBUTION LIST
Copy No.
Owner: M R
Issued to (Designation)
Authorized by: C E
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STANDARD OPERATING PROCEDURES
FOR
SUPPLIER EVALUATION
AMENDMENT SHEET
Revision
No.
Date
Owner: M R
Issue No.
Page No
Authorized by: C E
Nature of
Amendment
Approved by
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STANDARD OPERATING PROCEDURES
FOR
SUPPLIER EVALUATION
1. Purpose
The purpose of this procedure is to evaluate the consistent
performance of existing suppliers and ensure suppliers included on the
approved suppliers list of Company are selected on their liability to
meet stated requirements.
2. Scope
This procedure applies to all existing and potential new suppliers.
3. Reference
Quality System Manual
4. Definitions
Supplier : Any body who supplies anything to Company.
Evaluation: A process adopted to assess the capability of a Supplier.
Customer: An organization or person that has paid for the services.
Verification:
Confirmation and provision of objective evidence
that specified requirements/ corrective actions have been fulfilled.
5. Procedure
Procedure Owner:
Step - I.
Manager Purchase
Need for Supplier Evaluation
The company will require services, products, material, office
equipment, etc on a regular basis. There is a need to identify
potential suppliers with proven ability to meet timely
requirements on regular basis.
Step - II.
Identification of Potential Suppliers
Potential Suppliers are identified through survey &
advertisements. A supplier Information Questionnaire (F - 6.1 ) is
sent to the potential suppliers for completion and dispatch to the
Manager Purchase. Once all the required information has been
received, it is analyzed and suppliers are given requisite grading
on Form (F 6.2 )
Step - III.
Preparation of Approved Suppliers List
The Manager Purchase carries out normal business with the
supplier & evaluates him against the checklist as per Form ( F
-6.2). The successful supplier is added to the approved suppliers
list.
Owner: M R
Authorized by: C E
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STANDARD OPERATING PROCEDURES
FOR
SUPPLIER EVALUATION
Step - IV.
Step - V.
Notification to the supplier
The successful supplier meeting criteria is issued with a
notification that he has been placed on the Approved Suppliers
List as per approval from CE.
Updating of Records
Manager Purchase is responsible to update all the records.
Associated Documentation
Owner: M R
F - 6.1
F - 6.2
F - 6.3
F - 6.4
Supplier Information Questionnaire
Supplier Assessment Checklist
List of Potential Suppliers
Letter of Notification to Suppliers
Authorized by: C E
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STANDARD OPERATING PROCEDURES
FOR
SUPPLIER EVALUATION
F6.1
Serial No: _______
SUPPLIER INFORMATION QUESTIONNAIRE
The company maintains a database of all its suppliers. We would be grateful if you
could complete the section below and return the same for the attention of the
undersigned.
Thanks
Manager Purchase
Name of the supplier: .
Complete Address: .
City / Station: .
Tel No: , Fax No: .
Core Business Activities:
Contact Person Name:
Designation & Tel. no.: . ,
Are you ISO 9000 certified?
Yes/No
If no, do you plan to be ISO 9000 certified in future?
Yes/No
Please give three references:
1. ...
2. ...
3. ...
Owner: M R
Authorized by: C E
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STANDARD OPERATING PROCEDURES
FOR
SUPPLIER EVALUATION
_____________________
Supplier (Sig. & Date)
Owner: M R
Authorized by: C E
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STANDARD OPERATING PROCEDURES
FOR
SUPPLIER EVALUATION
F6.2
Serial No: _______
SUPPLIER ASSESSMENT CHECK LIST
Name of the supplier: .
Complete Address: .
City / Station: .
Tel No: , Fax No: .
E-mail:
SERIAL #
DESCRIPTIONS
(OUT OF 10)
1.
How is the quality of his products?
2.
Are his prices competitive?
3.
Does he supply items in time?
4.
Is he prompt in providing after-sale service?
5.
Does he agree to replace faulty item without any problem?
6.
Does he enjoy good reputation with his customers?
7.
Is the supplier ISO 9000 certified?
GRADING: (Please tick)
Excellent (56-70)
Good (42-55)
Poor (1-41)
_________________________
Sig. & Date Manager Purchase
Owner: M R
Authorized by: C E
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STANDARD OPERATING PROCEDURES
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SUPPLIER EVALUATION
F6.2
Serial No: _______
LIST OF POTENTIAL SUPPLIERS
SR. #.
1.
2.
3.
4.
5.
6.
7.
Supplier Name
.
Grade
Date
Items
...
..
...
..
...
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...
..
...
..
...
..
...
..
...
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...
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...
..
...
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...
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...
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...
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...
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...
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...
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...
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...
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...
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...
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Issued Date & Sig.: ..
Purchase Manager.
Owner: M R
Authorized by: C E
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STANDARD OPERATING PROCEDURES
FOR
SUPPLIER EVALUATION
Owner: M R
Authorized by: C E
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STANDARD OPERATING PROCEDURES
FOR
SUPPLIER EVALUATION
F-6.3
To:
Date:__________
..
..
NOTIFICATION
Dear Sir,
An assessment of suppliers of following product / item was carried out on
. by our purchase department at company.
Serial No.
Product / Item name
1.
..
2.
..
3.
..
4.
..
5.
..
As a result of the assessment for the supply of mentioned products / items you have
been selected for addition to the approved suppliers list of our company.
Best Regards,
Signature: _________________
Purchase Manager,
Owner: M R
Authorized by: C E
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