The regular meeting of the Board of Calhoun County Road Commissioners was held on Wednesday, July 15,
2009 at 5:30 p.m. in their office located at 13300 Fifteen Mile Road, Marshall, Michigan.
PRESENT: Commissioner Scott Brown, Chairman
Commissioner Hugh Coward, Vice Chairman
Commissioner Charles Monaweck, Member
Commissioner Christopher Vreeland, Member
ABSENT: Commissioner Eric Tobin, Member – entered at 5:36 p.m.
ALSO PRESENT: Kevin Henning, Managing Director
Pixie Coats, Board Clerk
Angie Kline, Assistant County Highway Engineer
Mary Jo Crumpton, Deputy Board Clerk
General Public
Chairman Scott Brown called the regular meeting of the Board of Calhoun County Road Commissioners to
order at 5:30 p.m. and led the Pledge of Allegiance.
Motion made by Commissioner Vreeland and supported by Commissioner Coward
to approve the Claims Payable Listings ending July 9, 2009 for $315,401.54. Roll
call vote: Monaweck-Yes; Brown-Yes; Coward-Yes; Vreeland-Yes. Motion
carried.
Motion made by Commissioner Coward and supported by Commissioner Vreeland
to approve the July 1, 2009 regular meeting minutes. Voice vote: Motion
carried.
COMMUNICATIONS AND RESOLUTIONS
Mrs. Coats read the communications as follows:
a) Received MDOT Contract 09-5382 for hot mix asphalt resurfacing work along Beadle Lake Road from
Division Drive to approximately .5 miles south of B Drive North
b) Received Resolution 2009-09 for MDOT Contract 09-5382
c) Received MDOT Contract 09-5383 for hot mix asphalt resurfacing work along Bellevue Road from
Verona Road to McAllister Road
d) Received Resolution 2009-10 for MDOT Contract 09-5383
e) Received MDOT Contract 09-5384 for hot mix asphalt resurfacing and aggregate shoulder work
along Verona Road from 15 Mile Road to West Drive
f) Received Resolution 2009-11 for MDOT Contract 09-5384
MANAGING DIRECTOR’S REPORT
Resolution 2009-09 for MDOT Contract 09-5382: Mr. Henning requested Board approval of
Resolution 2009-09 regarding MDOT Contract 09-5382 for paving on Beadle Lake Road from Division
Drive to approximately ½ mile south of B Drive North. He noted that this project is being funded
through the American Recovery and Reinvestment Act (ARRA).
Motion made by Commissioner Coward and supported by Commissioner Vreeland
to approve Resolution 2009-09 regarding MDOT Contract 09-5382. Roll call vote:
Monaweck-Yes; Brown-Yes; Coward-Yes; Vreeland-Yes. Motion carried.
Board of Calhoun County Road Commissioners
Minutes of July 15, 2009
Resolution 2009-10 for MDOT Contract 09-5383: Mr. Henning requested Board approval of
Resolution 2009-09 regarding MDOT Contract 09-5383 for paving on Bellevue Road from Verona Road
northerly to McAllister Road. This project is being funded through ARRA.
Motion made by Commissioner Vreeland and supported by Commissioner Coward
to approve Resolution 2009-10 regarding MDOT Contract 09-5383. Roll call vote:
Coward-Yes; Vreeland-Yes; Brown-Yes; Monaweck-Yes. Motion carried.
Resolution 2009-11 for MDOT Contract 09-5384: Mr. Henning noted a correction to Resolution
2009-11. Paragraph five of the resolution should state the funding source as the Surface
Transportation Program (STP), instead of the American Recovery and Reinvestment Act (ARRA). This
project has been on our Rural Task Force list as a Small Urban funded project.
Mr. Henning requested Board approval of Resolution 2009-11 regarding MDOT Contract 09-5384 for
hot mix asphalt resurfacing and aggregate shoulder work on Verona Road from 15 Mile Road to West
Drive.
Motion made by Commissioner Vreeland and supported by Commissioner Coward
to approve Resolution 2009-11 regarding MDOT Contract 09-5384 with the
correction noted above. Roll call vote: Brown-Yes; Coward-Yes; Vreeland-Yes;
Monaweck-Yes. Motion carried.
Federal Aid Projects: Mr. Henning noted that previously authorized federal aid projects have begun
and some have already been completed: a) 22 Mile Road, between T Drive South and South County
Line Road has been paved, shoulders are complete and pavement marking should be finished by the
end of the week; b) 22 ½ - 23 Mile Road, between F Drive South and M-60 was paved today.
Shoulder work and pavement marking to follow; c) T Drive South, between 18 and 20 Mile Road was
also paved today and the shoulders will be installed tomorrow.
We have received the executed contract from MDOT for the N Drive North project and anticipate this
project will begin soon.
CCRC Crews: Our crews continue to patch, mow, and replace culverts. Calls regarding potholes
have lessened. Mr. Henning informed the Board that we are utilizing workers through the Michigan
Works! Summer Youth Program and this has doubled our patching crews.
MDEQ Communication: Board members were provided with a communication to the MDEQ
regarding the monitoring wells test results on the level of sodium chloride at our three facilities. The
notifications have been prepared and mailed to neighboring properties for the migration of chloride in
groundwater as required by the Administrative Rules of Part 201 of 1994 PA451 as amended.
CRAM: Mr. Henning noted that CRAM continues to push for citizen involvement and has created a
“Local Roads Matter” brochure, as well as a flyer urging citizens to contact their legislator about the
condition of our roads. Mr. Henning also stated that he is working with the Battle Creek Enquirer
regarding this most recent media push.
EPA: Mr. Henning informed the Board that on the Public Works side of our office, we have received
notice from the EPA that our payment request for $250,000 for Phase I construction of the Duck Lake
project has been processed. The remaining balance of the $1,000,000 grant would be available to
Sheridan Township and the City of Albion for Phases 2 and 3, tentatively scheduled for 2010.
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Board of Calhoun County Road Commissioners
Minutes of July 15, 2009
SUPERVISORS AND PUBLIC OFFICIALS COMMENTS
Mr. Keith Eyre, Newton Township Trustee, asked the distance of the Beadle Lake Road project in relation to
Division Drive. He stated that a service request was put in for the curve on Beadle Lake Road at Division
Drive. Mr. Henning responded that paving would be done south of the light, but not past the second light.
The problem at the curve was due to an abundance of emulsion used when that area was patched by the
Durapatcher, and CCRC has since put down sand, cleaned up the area and repatched. The Beadle Lake
Road project will probably start in late August/mid September. Mr. Eyre asked if residents can check the
status of their requests for service on CCRC’s website. Mr. Henning replied no, the service request system is
not accessible through our website. Mr. Eyre thanked CCRC for taking care of the tires that he brought in
about a month ago and asked when the next Tire & Appliance Collection would be held. Staff noted that it is
scheduled for early October and is posted on our website.
CITIZEN COMMENTS
Mr. Joe Bramble, Convis Township resident, stated that the Convis Township Board discussed CCRC’s
roadside mowing, especially at the corners. He added that he saw CCRC crews out mowing today. Mr.
Bramble asked if there were any more resolutions/contracts coming down from the State and if there would
be additional funding. Mrs. Kline responded that any additional funding would not be redistributed until after
December. He commented that the N Drive North project stops short of 16 Mile Road.
Mr. Gardy Berezonsky, Marengo Township resident, commented that he hopes CCRC is not joining non-
Michigan organizations and stated that Act 51 funds should not be used for CRAM membership.
COMMISSIONER COMMENTS
Commissioner Monaweck received a “thank you” for taking care of the brush on the southwest corner of
I Drive North/11 Mile Road and for patching done on 6 ½ Mile Road. He noted that the crushed concrete
that was placed at the washout area on F Drive South, west of ½ Mile Road is holding. Commissioner
Monaweck asked about berm removal on gravel roads and noted that areas with standing water have not
been addressed.
Commissioner Coward thanked CCRC workers for the patching in Bedford Township. He noted that he has
met with legislators regarding our roads and encouraged everyone to contact them.
Commissioner Brown echoed Commissioner Coward’s comments and noted there is a toll free number for
residents to contact their legislators.
ANNOUNCEMENTS
The next regular meeting of the Board of Calhoun County Road Commissioners will be held on Wednesday,
August 5, 2009 at 5:30 p.m.
There being no additional business before the Board, Chairman Brown adjourned the meeting at 5:53 p.m.
Submitted by:
_________________________________ ___________________________________
Mary Jo Crumpton, Deputy Board Clerk Scott A. Brown, Chairman
