Quality Control Procedures
QCP 13.0
Page 1 of 6
CONTROL OF QUALITY RECORDS
1.0
PURPOSE
To define the method for the identification, collection, indexing, filing, access, storage, maintenance
and disposition of quality records.
2.0
SCOPE
Records used to demonstrate conformance to specified requirements and the effective operation of
the quality system. This includes both records generated by Eaton and suppliers as applicable.
3.0
APPLICABLE DOCUMENTS
Eaton Record Retention Policy Manual
QP-5
Document and Data Control
4.0
GENERAL
4.1
Specific requirements for the generation of quality records are defined in the applicable procedures
(e.g. Quality Control Procedure (QCP) and Standard Operating Practice (SOP) etc.).
4.2
All records must be legible, permanent, and non-erasable.
4.3
Records shall be maintained in a manner that they are readily retrievable and contained in a suitable
environment to prevent damage or deterioration.
4.4
Where contractually required, records are made available for evaluation by the customer or the
customer's representative for the required period.
4.5
When SAFRAN related documents have reached the end of their required period, Eaton shall request
approval of SAFRAN before the destruction of documents occurs. Record destruction can be halted
upon written request by SAFRAN.
4.6
If customer related documents are destroyed by an unplanned incident, Eaton shall inform the
customer immediately by any means and then in a timely manner in writing so that necessary steps
can be taken by the customer without delay.
5.0
SHORT TERM RETENTION
5.1
Users may maintain current records in their area to ensure they are readily retrievable. This retention
of records is considered short term and is generally the current year's and the previous year's
records.
Date of Issue
3/6/87
Prepared By
Revisions
-AN 04/15/16
Revision indicated with
Approved
signature on file
P. Lozovyy
Copies Printed from the On-Line System are Considered Uncontrolled
signature on file
G. Lallathin
Quality Control Procedures
QCP 13.0
Page 2 of 6
5.1.1 Users are responsible for:
generating and maintaining records prior to being sent to long term retention.
responsible for retaining records in a manner to ensure they are readily retrievable and are
protected from damage and deterioration.
ensuring that records in short term retention are protected from loss or improper removal by
limiting access to the records to personnel with a legitimate need, as determined by the user
area.
5.2
Repair Station MRO Customer Build Records are electronically scanned upon completion and are
stored in a dedicated backed-up hard-drive. The Build Records (hard copy) are only maintained in
secured short term storage for approximately two months and then forwarded to Long Term
Retention.
6.0
LONG TERM RETENTION
6.1
The procedure for entering records into long term retention and the control of long term record
retention are described in the Eaton Record Retention Policy Manual.
6.2
Retention times for specific records are defined in Table 1, unless otherwise specified quality records
shall be retained for 10 years. In no case shall the retention time be less than seven years after final
payment on the associated contract. In no case shall the retention time be less than the life of the
engine type certificate plus two years.
6.3
Repair Station Long-term Customer Build Records (records greater than two years old) will be kept
in the secured long-term storage area.
7.0 RECORD MANAGEMENT PLAN
Table 1 indicates types of quality records generated and/or maintained. Table 1 also identifies the
function responsible for the short term storage and maintenance of the record, minimum retention
period, and the indexing method utilized.
TABLE 1
SHORT TERM
RETENTION
AREA/FUNCTION
MINIMUM
RETENTION
PERIOD
INDEXING METHOD
Alternative Part Marking
Authorization Form
Initiating Cell
Discarded when
incorporated in
drawing
With part number
drawing
Approved Supplier and
Special Processors List
Supplier Quality
Permanent
Alphabetical by Supplier
TYPE OF RECORD
Copies Printed from the On-Line System are Considered Uncontrolled
Quality Control Procedures
QCP 13.0
Page 3 of 6
TABLE 1
SHORT TERM
RETENTION
AREA/FUNCTION
MINIMUM
RETENTION
PERIOD
INDEXING METHOD
Assembly Build Record
and Acceptance Test Data
Assembly Cell files
Permanent
Model/Pump Serial
Number
Calibration Mater List
Gage GMS Instruments
Current
Gage/Instrument
Number
Casting Receiving Records
Quality File
15 yrs.
Part Number
Casting FAI
Quality File
Permanent
Part Number
Certified Operator Log
Sheets
Applicable Cell Files
15 yrs.
Part Number
Characteristic Inspection
Reports (CIR)
Applicable Cell Files
15 yrs.
Part Number
Contract Reviews
Program Coordinator
Active + 15 Yrs.
Customer Purchase
Order
Corrective/ Preventive
Action
Cell CAB Library
15 Yrs.
Corrective Action Notice
Number
Customer Concessions
Quality Planning
Permanent
Customer/Chronological
Customer Supplied
Material
Customer Service
15 Yrs.
Part Number/ Serial
Number/ Work Order
Customer Surveys and
CCR Reports
Quality Files
10 Yrs.
Chronological
Defective Measurement &
Test Equipment Log and
Supporting Documentation
Instrument Calibration
15 Yrs.
Chronological
Design Reviews
Engineering Dept. Files
Permanent
Model Number
Engineering Design
Records
Engineering Department
Permanent
Program
Engineering Orders
(E.O.s)
Engineering
Permanent
Part Number/Revision
Level
FAA 8130-3 Airworthiness
Approval Tag
Quality Office / DMIR
10 Yrs.
Chronological
First Article Inspection
Records (FAI)
Quality Department
Permanent
Part Number
Furnace Logs/Charts
Gear/Shaft Cell
15 Yrs.
Chronological
TYPE OF RECORD
Copies Printed from the On-Line System are Considered Uncontrolled
Quality Control Procedures
QCP 13.0
Page 4 of 6
TABLE 1
MINIMUM
RETENTION
PERIOD
INDEXING METHOD
TYPE OF RECORD
SHORT TERM
RETENTION
AREA/FUNCTION
Gage Calibration
GMS System
15 Yrs.
Gage Number
Gear Cell M&M
Inspection Records
Receiving Inspection
15 Yrs.
Part Number with
Receiver
Government Supplied
Material
Lists-Property
Administrator Unsuitable
Property Correspondence
Lists 15 Yrs.
Lists-Program/Contract
No.
Audits 15 Yrs.
Audits Part Number
Audits-Service Call
Heat Treat Equipment
Qualification
Manufacturing Eng.
Life of Equipment
Equipment Number
Heat Treat Personnel
Qualification
Human Resources
Active Employment
or 15 Yrs.
Employee Name
Inspection Status/
Manufacturing Records
WDS Mainframe
15 Yrs.
Work Order Number
Inspection/Test Stamp Log
Manufacturing Quality
15 Yrs.
Function/ Stamp
Number/ Employee
Internal Audits
Quality Office
15 Yrs.
Year / Audit Number
Internal Audit Schedule
Quality Office
Current Year & Rev.
Year/ Latest Revision
Instrument Calibration
Instrument Calibration
15 Yrs.
Instrument Number
Machining Equipment
Approvals
SPC Engineers
Life of Equipment
Equipment Identification
Management Reviews
Quality Files
Manufacturing Drawing
Approvals
Manufacturing
Engineering
15 Yrs.
Chronological
6 Months
Part Number/Revision
Level
Print Room
Manufacturing Traveler
With Product (While in
Production)
Discard
At Completion
N/A
MRO Unit Build Records
MRO Record Storage Area
15 Yrs
By Ship Date /
Serial No.
NDT Equipment
Calibration
Instrument Calibration
15 Yrs.
Instrument Identification
Number
NDT Inspection Logs
Housing Cell Files
15 Yrs.
Month/Part Number
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Quality Control Procedures
QCP 13.0
Page 5 of 6
TYPE OF RECORD
SHORT TERM
RETENTION
AREA/FUNCTION
MINIMUM
RETENTION
PERIOD
NDT Material
Qualification
NDT Examiner's Files
15 Yrs.
Chronological
NDT Personnel
Qualification
NDT Examiner's File
15 Yrs.
Employee Name
NDT Systems Evaluations
NDT Department Files
15 Yrs.
Chronological
Nonconformance Reports
(NCR)
Manufacturing Quality
15 Yrs.
Year / Part Number
OEM Unit Build Records
Ship Bench
15 Yrs.
Program/ Model No./
Serial No.
Oven Probe Checks weekly
Posted on Ovens
15 Yr.
Chronological
Personnel Qualification /
Training
Human Resources
Active Employment
or 15 Yrs.
Employee Name
Personnel Training
Human Resources
15 Yrs.
Employee Name
Plating Logs/Records
Plating Department
15 Yrs.
Chronological
Plating Materials
Qualification
Materials Laboratories
15 Yrs.
Chronological/ S.C.
Number
Plating Oven Qualification
Manufacturing Eng.
Life of Equipment
Equipment Number
Plating Personnel
Qualification
Human Resources
Active Employment
or 15 Yrs.
Employee Name
Preventive Action Forms
Quality Files
15 Yrs.
Chronological
Product Investigation
Reports
Reliability Engineer's Files
15 Yrs.
P.I.R. Number
Product Servicing
Customer Service
15 Yrs.
Part No./Serial No./
Work Order
Purchase Orders
Purchasing Dept.
Active + 15 Yrs.
Part Number
Quality Cost Reports
(MR-5)
Quality Files
15 Yrs.
Chronological
Quality Plans
Quality Files
15 Yrs.
Model Number
Rework / Salvage Logs
Applicable Cell Files
15 Yrs.
Part Number
Risk Releases
Receiving Inspection
15 Yrs.
Part Number with
Receiver
Copies Printed from the On-Line System are Considered Uncontrolled
INDEXING METHOD
Quality Control Procedures
QCP 13.0
Page 6 of 6
TYPE OF RECORD
SHORT TERM
RETENTION
AREA/FUNCTION
MINIMUM
RETENTION
PERIOD
INDEXING METHOD
RR Airworthiness
Certificates
Quality Office / DMIR
Permanent
Chronological
Servicing
Inglewood MRO
2 Yrs.
Part Number/Serial
Number/Work Order
Six Sigma Records
Six Sigma Steering Team
Files
10 Yrs.
Chronological
Software Retention
User Area
Indefinite
Part Number/
Revision Level
Solder Equipment
Calibration
Instrument Calibration
15 Yrs.
Instrument Identification
Number
Solder Personnel
Qualification
Solder Examiner's Files
15 Yrs.
Employee Name
Source Change/Work
Transfers
Quality Files
15 years
Part Number
Supplier Audits
Supplier Quality
Permanent
Alphabetical by Supplier
Supplier Engineering
Design Records
Supplier Facility
Life of engine type
certificate plus two
years
Part / Model Number
Supplier Material Review
Board (MRBA)
Supplier Quality
15 Yrs.
Year / Supplier / MRBA
Number
Test Stand Qualification
Test Building- Test Stand
History File
15 Yrs.
Test Stand Number
United Technologies Flight
Safety, Critical
Components Adour (All
Manufacturing Records)
Applicable Cell File
40 Yrs.
Part Number
Visual Acuity
Human Resources
15 Years
Employee Name
X Ray Film
Materials Lab
15 Years
Part Number
Note: For electronic records transferred from computer file, the storage media shall be capable of
maintaining data integrity for the full retention period.
Copies Printed from the On-Line System are Considered Uncontrolled
