Faculty of Medicine and Surgery
OCCUPATIONAL HEALTH PROTOCOL
(Applicable to applicants for the
Doctor of Medicine and Surgery M.D. - Degree Course)
Applicability for Courses commencing in October 2014 and later
1. Prior to enrolling for the course in October all applicants who receive an official letter of
acceptance from the University shall be required to undergo an occupational health assessment
so as to ascertain that they are fit for the duties related to their proposed studies. The Senior
Executive of the Medical School shall forward a list of all first year students to the Occupational
Health Unit (OHU), Ministry for Energy and Health.
International Students
2. International Students are required to send their duly filled in Health Form (as per ANNEX 1)
completed by a medical doctor or an occupational physician together with the results of all the
tests to the OHU, not later than four weeks prior to the commencement of the course.
Local Students
3. The OHU shall inform local students about the date when their occupational health
assessment shall take place.
4. A standard assessment is conducted by officials from the OHU. This shall consist of a
verification of the immunisation record and any medical information submitted. The Health
Form (as per ANNEX 2) is duly filled in and any pending tests shall be electronically booked and
taken at the OHU.
5. Before having bloods taken to be tested for any infectious diseases, students shall be required
to fill in and submit a consent form (as per ANNEX 3).
Certification and Liability
6. The OHU shall issue an Occupational Health Certificate for all local and international students.
These Certificates are subsequently forwarded to the Senior Executive of the Medical School.
7. All students who fail to satisfy this requirement shall be barred from attending the Clinical
Placements indicated in the programme of studies, and consequently from progressing further
with the course.
ANNEX 1
Faculty of Medicine and Surgery
Health Form for International Students
Name: __________________________________
Date of Birth: ___________________
ID/Passport No.:
Current Academic Institution:
Dates of Proposed Attachment:
Proposed Specialty /Area of Study:
It is important that you are properly protected from relevant infectious diseases prior to your clinical placement. The
questionnaire below will help assess your fitness for the duties related to your proposed studies.
PLEASE NOTE:
It is your responsibility to take and follow specialist advice if you are, or you believe that you may be,
infected with any blood-borne virus.
MEDICAL HISTORY
Please tick the relevant response
Have you suffered from:
1. Faints, fits or diseases of balance or nervous system
2. Allergies or sensitivities or reactions to immunization
3. Back problems
4. Cough, diarrhea or skin rashes in past month
5. Uncorrectable vision or hearing deficits
6. Psychiatric conditions
NO
YES
REMARKS
List all countries in which you have lived for more than 6 months, including dates:
DECLARATION
Student:
I declare that the above answers are true and complete to the best of my knowledge and belief. I
understand that acceptance for the clinical placement is subject to successful completion of a medical test
and that any tests for which I have provided results may need to be repeated.
Signature of Student: ________________
Date: ____________________
__________________________________________________________________
FOR OFFICE USE ONLY
Documentation complete and satisfactory -- no objection
Documentation incomplete -- still requires ________________________________________________
Other:
Signature: ___________________________
Date: ____________________
HEALTH QUESTIONNAIRE
(to be completed by your medical doctor or an occupational physician)
Please ask your m e d i c a l doctor, or occupational physician, to complete the following details about your
health and sign the statement at the bottom of the form. ALL details in the form should be duly filled in. No
alternatives are offered to the following certifications required.
Requirement:
Result submitted
(Tick as applicable)
Documentation Required
Date
HEPATITIS B
Evidence of immunity or
absence of markers of
infectivity.
Hepatitis B antibody (anti-HBs) result
OR
Hepatitis B Surface Antigen (HBsAg) -- if positive,
include HepB e antigen test
Please attach copies of results dated within the previous
3 months (in English)
anti-HBs > 10 IU/ml
HBsAg negative
HB e antigen if indicated
TUBERCULOSIS
Free from active infection
Chest X-Ray Report (CXR)
OR
Interferon-Gamma TB test
OR
Mantoux/Heaf Test
Please attach results dated within the previous 3 months
(in English)
CXR negative
Interferon-Gamma TB test
negative
Mantoux/Heaf test
RUBELLA
Evidence of immunity
Documented vaccination (2 doses)
Result of Antibody titre to rubella
Vaccination records
OR
Rubella titre
Please attach results / certification dated within the
previous 3 months (in English)
VARICELLA
Evidence of immunity
Definite recollection of past infection OR
Documented vaccination (2 doses) OR
Result of Antibody titre to varicella
Please attach results / certification dated within the
previous 3 months (in English)
Declaration
Vaccination records
Varicella titre
HEPATITIS C (HCV)
Free from infection
Hepatitis C antibody (HCV) result
Hepatitis C antibody (HCV)
result
Please attach results / certification dated within the
previous 3 months (in English)
HUMAN IMMUNDEFICIENCY VIRUS (HIV)
HIV antibody (HIV) result
HIV antibody (HIV) result
Free from infection
Please attach results / certification dated within the
previous 3 months (in English)
Any Other Serious
Medical Conditions
Medical Doctor:
I certify that the information included about the above student is correct.
Signed:
Name (Capitals):
Position:
Date:
Practice stamp
_____
______________________________________
PLEASE NOTE:
The Health Form should be signed. The form, as well as all the results, should then be
scanned and sent to the Medical Officer in charge of Occupational Health via e-mail to:
Copies of ALL test results and documentation should be in ENGLISH. They should also be
scanned and attached to the same email.
The email should be sent not later than 4 weeks before the commencement of the course.
Insufficient information will require further enquiries.
Regulation 4 par (8) of the M.D. Regulations
All information provided will be kept strictly confidential.
robert.a.galea@gov.mt
ANNEX 2
Faculty of Medicine and Surgery
Health Form for Local Students
Name: __________________________________
Date of Birth: ___________________
ID/Passport No.:
Current Academic Institution:
Dates of Proposed Attachment:
Proposed Specialty /Area of Study:
It is important that you are properly protected from relevant infectious diseases prior to your clinical placement. The
questionnaire below will help assess your fitness for the duties related to your proposed studies.
PLEASE NOTE:
It is your responsibility to take and follow specialist advice if you are, or you believe that you may be,
infected with any blood-borne virus.
MEDICAL
HISTORY
Please tick the relevant response
Have you suffered from:
1. Faints, fits or diseases of balance or nervous system
2. Allergies or sensitivities or reactions to immunization
3. Back problems
4. Cough, diarrhea or skin rashes in past month
5. Uncorrectable vision or hearing deficits
6. Psychiatric conditions
NO
YES
REMARKS
List all countries in which you have lived for more than 6 months:
DECLARATION
Student:
I declare that the above answers are true and complete to the best of my knowledge and belief. I
understand that acceptance for the clinical placement is subject to successful completion of a medical
test and that any tests for which I have provided results may need to be repeated.
Signature of Student: ________________
Date: ____________________
FOR OFFICE USE ONLY
Documentation complete and satisfactory -- no objection
Documentation incomplete -- still requires ________________________________________________
Other:
Signature: ___________________________
Date: ____________________
HEALTH QUESTIONNAIRE
(to be completed by your medical doctor or an occupational physician)
Please ask your m e d i c a l doctor, or occupational physician, to complete the following details about
your health and sign the statement at the bottom of the form. ALL the form should be filled in. No
alternatives are offered to the following certifications required.
Requirement:
Result submitted
(Tick as applicable)
Documentation Required
Date
HEPATITIS B
Evidence of immunity or
absence of markers of
infectivity.
Hepatitis B antibody (anti-HBs) result
OR
Hepatitis B Surface Antigen (HBsAg) -- if positive,
include HepB e antigen test
Please attach copies of results dated within the previous
3 months (in English)
anti-HBs > 10 IU/ml
HBsAg negative
HB e antigen if indicated
TUBERCULOSIS
Free from active infection
Chest X-Ray Report (CXR)
OR
Interferon-Gamma TB test
OR
Mantoux/Heaf Test
Please attach results dated within the previous 3 months
(in English)
CXR negative
Interferon-Gamma TB test
negative
Mantoux/Heaf test
RUBELLA
Evidence of immunity
Documented vaccination (2 doses)
Result of Antibody titre to rubella
OR
Vaccination records
Rubella titre
Please attach results / certification dated within the
previous 3 months (in English)
VARICELLA
Evidence of immunity
Definite recollection of past infection OR
Documented vaccination (2 doses) OR
Result of Antibody titre to varicella
Please attach results / certification dated within the
previous 3 months (in English)
Declaration
Vaccination records
Varicella titre
HEPATITIS C (HCV)
Hepatitis C antibody (HCV) result
Free from infection
Hepatitis C antibody (HCV)
result
Please attach results / certification dated within the
previous 3 months (in English)
HUMAN IMMUNDEFICIENCY VIRUS (HIV)
Free from infection
HIV antibody (HIV) result
HIV antibody (HIV) result
Please attach results / certification dated within the
previous 3 months (in English)
Any Other Serious
Medical Conditions
Medical Doctor:
I certify that the information included about the above student is correct.
Practice stamp
Signed:
Name (Capitals):
_____
Position:
Date:
______________________________________
PLEASE NOTE:
Details in the Occupational Health Protocol
M.D. Regulations
All information provided will be kept strictly confidential.
ANNEX 3
CONSENT FORM
Occupational Health (Medical) Unit
Ground Floor
St. Lukes Hospital
GMangia
Tel: 21224425
Consent for Blood Tests for Infectious Diseases
(including Rubella, Varicella, Hepatitis and HIV)
I, the undersigned, hereby give my consent to have bloods taken to be tested for any infectious
diseases as may be required.
Signature:_______________________
Signature of witness:______________________
Name:__________________________
Name of witness:_________________________
I.D. Card No:____________________
I.D. Card no. of witness:___________________
Passport No:____________________
Date:__________________________________
