Chapter 1

THE PROBLEM AND ITS BACKGROUND

Introduction

Evaluation is the process of interpreting a measurement or aggregate of

measurements, by means of a specific subjective value or set of values to determine the

degree to which the measurement represents a desirable condition. Evaluation of teacher

is a complex process. It is a series of activities and actions that are interconnected and

relate to a specific purpose. Since teachers deal with complex problems, they should be

evaluated as professionals which means that their standards should be developed by their

peers and their evaluation should focus on the degree to which they solve professional

problems competently. The emphasis of their evaluation should be on their teaching and

not on them as individuals and take into consideration the involvement and

responsiveness of others involved in the education process. The general purpose of

teacher evaluation is to safeguard and improve the quality of instruction received by

students (Kremer, 1988) so boards must provide a process that allows and encourages

supervisors and teachers to work together to improve and enhance classroom

instructional practices. According to the literature, there are six main purposes of teacher

evaluation:

1. It should strive to improve instruction by fostering self- development (Rebore,

1991) and peer assistance.

2. Staff development activities can be rated and identified (Stanley, 1988).

3. The selection process can be validated (McGreal, 1983).

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4. A well-designed, properly functioning teacher evaluation process provides a

major communication link between the school system and teachers (Walsh, 1987).
5. Personnel decisions such as retention, transfer, tenure, promotion, demotion, and

dismissal can be enhanced through an effective evaluation process (Kremer,1988)

6. Teacher evaluation is capable of protecting students from incompetent teachers by

bringing structured assistance to marginal teachers (Stanley & Popham, 1988).

Most universities and colleges here in the Philippines ask students to complete

teacher evaluations as part of the institution-wide assessment process. Although they have

their own way of evaluating their teachers, they are with the same purpose. Likewise,

Don Bosco College, Canlubang (DBC), which conducts also its own teacher evaluation,

aims to improve the schools instructions and teachers personal and professional growth

that leads to improved performance.

With these in mind, the researchers are compelled to find the best ways to

improve the current process of the teacher evaluation process of the school. It was after

interviewing the Vice Dean for Academic Affairs of Don Bosco College that they realized

that the timeliness and suitability of an automated teacher evaluation process. Currently,

Don Bosco Colleges Office of Academic Affairs utilizes a manual procedure of

evaluation. It is conducted every after midterm exams or every end of the semester and

the Vice Dean of Academic Affairs, Ms. Fermae Tamayao herself, has to go to each room

to distribute the evaluation papers. It consumes a lot of time, lots of papers and lots of

efforts in conducting a teacher evaluation. It takes about 15 to 20 minutes for the students

to answer each teacher evaluation form manually using their pen. Thereafter, the Vice

Dean would have to electronically compile all the gathered information to the old system

she is currently using (Microsoft excel program) to get the results of the quantitative part
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of the evaluation and also she has to encode manually to the system the verbatim of

comments and recommendations of each and every students as the qualitative part of the

evaluation. Only the Dean of College and the Vice Dean for Academic Affairs know the

students answers due to its confidentiality.

Some of the reasons why the researchers focused on developing an automated

teacher evaluation system is that it would speed up the processing of the evaluation

results, lessen the works of the Vice Dean for Academic Affairs, prevent the classroom

disturbance for evaluation, and lessen the time consumption for evaluation. The proposed

project, Automated Teacher Evaluation System, therefore aims to design and develop

an automated teacher evaluation by providing a computer-based system that will reduce

time for evaluation, paper works, manage information properly and improve the

evaluation process.

Research Objectives
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General Objective

This research project aims to design and develop an automated teacher evaluation

system for the improvement of the current evaluation process.

Specific Objectives

To be able to attain the goal of this research project, this study aims:

To evaluate the current process of the teacher evaluation;

To improve the current process of teacher evaluation;

Reduce time of completing the evaluation process

Quick calculation of evaluation results

Easy reporting of evaluation results

To provide a paperless transaction in the evaluation of teacher

performances;

To reduce the work of the Vice Dean for Academic Affairs

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Conceptual Framework

INPUT
KNOWLEDGE
REQUIREMENTS IN THE
CURRENT PROCESS OF PROCESS
TEACHER EVALUATION

Administering Project development

planning
Calculating Analyzing & Evaluating OUTPUT
the current process
Summarizing Designing of the Automated
Reporting TOOLS System
ASSESSMENT
System Development
Teacher Evaluation
Requirements System
Evaluation Form Software
Hardware Devices
Formula used
Existing Database
for calculating
System (Synergy)
results
EXISTING HARDWARE & Developing of
SOFTWARE TOOLS Automated Teacher
Evaluation System
1 computer
unit used for
evaluation
results

Software used
for calculating
results
Figure 1: Automated Teacher Evaluation System -Conceptual Framework
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Based on this study, the researchers come up with a concept that will provide a

better understanding of the flow of our research project. Figure 1 presents the conceptual

framework of this study.

The first block, represents the input which includes the knowledge requirements

in the current process of teacher evaluation, the assessment tools, and the existing

hardware and software tools. In the knowledge requirements in the current process of

teacher evaluation it is very important to know how the Vice Dean administers the

evaluation, calculates and summarizes the results and reports the results to the people

concerned. In the assessment tools, it is necessary to have the evaluation form as well as

the formula in calculating the results. The existing hardware and software tools are the

computer unit used and the software for calculating results.

The second block represents the process itself to be able to produce an output. It

starts with the project planning, analyzing and evaluating the current process, designing

of the system, having the system development requirements (software, hardware devices,

existing database system synergy), and developing of an automated teacher evaluation

system.

Finally, the third block will be the output to produce which is an automated

teacher evaluation system.

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Significance of the Study

This research project intends to improve the process of evaluating teachers

performances in the College Department of Don Bosco College by developing an

Automated Teacher Evaluation System. It will provide a computer-based system that will

reduce time and paper works, manage information properly and improve better

performances and processes which will lead to an efficient, instructive and effective

evaluation system.

This research study seeks to design and develop an automated teacher evaluation

system of the College Department of Don Bosco College. Furthermore, this will be

beneficial to the following:

College Department. It will provide the College Department an additional

improve system that can make work easier. It will also promote paperless

transaction.

College Students. It will help the students to evaluate easily by using computers

instead of writing manually.

College Faculty. It will help the instructors to maintain the confidentiality of their

evaluation results.

Dean of College and Vice Dean for Academic Affairs. It will help the Dean of

College and the Academic Affairs Vice Dean to work easily for the revisions of

the classroom instruction evaluation.

Vice Dean for Academic Affairs. It will help the Vice Dean for Academic Affairs

to easily work, calculate the results, and compile the results of the whole

evaluation process.
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Furthermore, the result of the study will serve as an empowerment for all the

beneficiaries being addressed in order for them to use and try this kind of process of

Teacher Evaluation Automation. Since the Automated System is not yet done, the

researchers suggest that it is needed to research more to know more about how to use the

system and also to know the process of Automated Evaluation.

Scope and Limitations of the Study

The scope of the study focused on improving the manual process of teachers

evaluation in College Department of Don Bosco College - Canlubang to an Automated

Teachers Evaluation System to develop a user-friendly system that will enhance the

evaluating process of students to their instructors.

For the students, the system will access easily the instructors in their enrolled

subjects and provide an easier and faster evaluation process.

For administrator, the system will quickly calculate the evaluation results, give

authorizations to edit & delete some questions and see the result of the evaluation by

requiring a username and password, and generate a printable record of the gathered data

from the students and give its own recommendation through proper handling of

information.

This study will be limited within the College Department of Don Bosco College

Canlubang. Factors will be limited to:

Automation process of evaluating teachers performance.

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The teacher evaluation process will be access only within the campus.

The teacher evaluation cannot be access through internet.

The automated system will be access and handle only by the Vice Dean of the

Academic Affairs Office.

The study will be delimited to the aforementioned factors

Definition of Terms

In order to understand fully the study, the following terms are conceptually and

operationally defined.

Automation. It refers to an automatically controlled operation of a process or system by

mechanical or electronic devices that take the place of human labor.

Database. It refers to a system intended to organize, store, and retrieve large amounts of

data easily. It consists of an organized collection of data for one or more uses, typically in

digital form.

MySQL. My Structured Query Language is a relational database management system

that runs as a server providing multi-user access to a number of databases.

PHP. PHP Hypertext Preprocessor is scripting language used to create dynamic Web

pages. It is commonly used to extract data out of a database and present it on the Web

page.

System. It refers to a set of detailed methods, procedures, and routines established or

formulated to carry out a specific activity, perform a duty, or solve a problem.