Module 1 Quiz: Procurement
Name: Module 1 Quiz: Procurement
Instructions: Please complete the following questions. For multiple choice questions, check all that
apply.
Question 1
The PCard has what type of dollar limits put on it?
Monthly Limits
Weekly Limits
Daily Limits
Transaction Limits
Question 2
How can you determine what your PCard limits are?
They're written on your PCard application.
They're written on the Visa statement that initially accompanies your PCard.
You can call PNC Bank to find out what your limits are.
The PCard administrator has record of your limits.
Question 3
The University is exempt from PA State Sales Tax.
True
False
Question 4
Which document verifies the University's exemption from PA Sales Tax?
PCard Change Request Form
Products & Services Guide
Pennsylvania Exemption Certificate
Question 5
You make a purchase with your PCard and notice when filing your receipt that you were charged
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$2.57 in PA sales tax. What should you do first?
Ignore it since it is a small dollar amount.
Call the PCard administrator.
Contact the vendor and request a credit.
Question 6
It is permitted to make personal purchases with the PCard as long as you make arrangements to
reimburse the department.
True
False
Question 7
You are going to purchase a book from the University Book Store. The order can be placed on
the PCard.
True
False
Question 8
A coworker is in the hospital and your department is going to send the coworker flowers. It is ok
to order the flowers on your PCard as long as senior level administrative approval is obtained.
True
False
Question 9
Which of the following expenses are allowed on the PCard?
Hotel charges
Conference registration fee
Alcohol
Radioactive material
Airline tickets
Professional membership dues
Animals
Question 10
"https" in a web address indicates that the site is secure for credit card information.
True
False
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Module 2 Quiz: Record Keeping Responsibilities
Name: Module 2 Quiz: Record Keeping Responsibilities
Instructions: Please complete the following questions. For multiple choice questions, check all that
apply.
Question 1
It is not necessary to keep a log of Pcard transactions as long as you save your VISA bank
statements.
True
False
Question 2
Receipts and/or packing slips should be kept for how long?
1 year
2 years
5 years
7 years
Question 3
You receive goods that were ordered with you Pcard and they are defective. You contact the
supplier, and make arrangements to return the goods and receive a credit. After several billing
cycles, you still have not received a credit. What should you do? (Check all that apply.)
Call PNC Bank for assistance
Stop using the Pcard
Complete the Billing Inquiry Form that is on the back of your Pcard Visa statement, and
forward it to the Pcard administrator
Contact the Pcard administrator if you need assistance
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Module 3 Quiz: Reconciling PCard Activity
Name: Module 3 Quiz: Reconciling PCard Activity
Instructions: Please complete the following questions. For multiple choice questions, check all that apply.
Question 1
Purchases made with a PCard are posted to a single department account number.
True
False
Question 2
PCard Visa statements are sent on a monthly basis directly to the Card holder.
True
False
Question 3
Upon receiving the PCard Visa statement, whats the first thing you should do?
File it away.
Forward it to your department administrator.
Match the charges shown on the Visa statement to the activity shown on your card holder
log.
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Module 4 Quiz: Security and Controls
Name: Module 4 Quiz: Security and Controls
Instructions: Please complete the following questions. For multiple choice questions, check all that apply.
Question 1
Which of the following is an example of misusing the Pcard? (Check all the apply.)
Making personal purchases
Purchasing office supplies
Purchasing radioactive material
Purchasing a refrigerator for your lab for scientific use
Using it to register for a conference
Allowing other members of your department to use your card
Question 2
Misuse of the Pcard can jeopardize your employment at the University.
True
False
Question 3
If your PCard is lost or stolen, and you delay in contacting PNC Bank, your department can be
liable for fraudulent charges made to your card.
True
False
Question 4
How quickly should you notify PNC Bank Pcard Administrator if you notice your Pcard has been
stolen or lost?
Immediately
Within 24 hours
Within 1 week
Before the next billing cycle
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Question 5
Any Pcard holder can be selected for a random audit.
True
False
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Module 5 Quiz: Frequently Asked Questions
Name: Module 5 Quiz: Frequently Asked Questions
Instructions: Please complete the following questions. For multiple choice questions, check all that apply.
Question 1
A cardholder is encouraged to have a Pcard for each account within the department.
True
False
Question 2
Although you are encouraged to use University contracted suppliers, the Pcard can be used with
any supplier who accepts VISA, and is categorized with an approved Merchant Category Code.
True
False
Question 3
Which of the following is not an acceptable change to the Pcard?
Modify monthly, daily or transaction dollar llimits
Modify the departmental account to which transactions are charged
Name/address change
Request an additional card for an individual
Cancel a card
Question 4
Which of the following is the correct procedure for handling your Pcard if you transfer to another
department?
Leave your Pcard with your current department and have the department cancel your card
Take your Pcard with you to the new department and request a change to modify the
account number
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ThankyouforcompletingthePCardquiz.Pleasefaxyourcompletedquizto
CathyLewisat4126249937.AfterIreceiveyourquizresults,Iwillcontactyou
tomakearrangementstopickupyourPCard.
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