International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395 -0056

Volume: 04 Issue: 01 | Jan -2017 www.irjet.net p-ISSN: 2395-0072

Online College Portal

Rajkumar Shah1, Ahmed Tanwar2, Malav Shah3, Shreyash Pandey 4

1 Rajkumar
Shah, Student, Diploma(Computer), Thakur Polytechnic, Mumbai
2Ahmed
Tanwar, Student, Diploma(Computer), Thakur Polytechnic, Mumbai
3Malav Shah, Student, Diploma(Computer), Thakur Polytechnic, Mumbai
4Shreyash Pandey, Student, Diploma(Computer), Thakur Polytechnic, Mumbai

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Abstract - Living in modern world and not using 2.1 WORKING
digitalization not a better way, using modern technology and The working in manual system in the colleges requires a lot
internet for reducing work and increasing efficiency is a way of man power and time. Consider percentage & providing
to digital country and using technology helps in having a notes and paper for percentage required calculating marks
smart work process so to implement this in college an Online of each subject of a particular student and then we get the
College Portal is designed to implement digitalization and percentage and to provide notes/papers some time the
reducing work of college staff/faculty like calculating teachers dictate in the class and some provide Xerox which
percentage of attendance and marks ,providing time-table , cant reached each student.
keeping records in files for years is reduced by this system All notices are dictated in class for every holiday, event,
and to overcome the problems caused by human error and workshops, conference and timetable of exam.
wastage of time doing all process manually. All marks of weekly test and unit test are displayed on notice
board, timetable of daily class routine is displayed on notice
Key Words: Online college portal, attendance system, board.
marks management, timetable, student progress report.
2.2 DRAWBACKS OF THE MANUAL PROCESS
1.INTRODUCTION
The handbook process of calculating the percentage brought
This project is an online portal between students, parents in many problems and a lot of difficulties had to face by
and faculty. This innovative system allows college faculty to faculty in doing the process for all student record.
share important data as well as notifications with At the time of providing notes to Xerox center a lot of
engineering/non-engineering students. It consists of a difficulties had to be faced by students like students had to
faculty login along with student login & parent login. Since stand in long queues for a lot of time that too during their
college faculties operate through pc and document uploading college hours.
While calculating percentage & attendance of each student is
is simpler through a pc, the faculty login is to be performed
difficult job & A human error can be caused in manual
using a computer. Faculty may upload their documents of process. No proper process records are maintained.
respected subject syllabus, timetable document, Therefore there are no full-proof records of data is
notifications, e-notes, attendance etc. through their assigned maintained, so, however these mess in handling these data of
login. The documents are uploaded by faculties of each student manually.
department to different corresponding departments. We
purpose to build this system on an online server that allows 3. PROPOSED SYSTEM
faculty to upload data & students may view/search and The website will provide a way for parent student and
faculty to communicate with each other in terms of marks,
download the required documents through their computer
attendance of student that the respected parent need to
device. Here students only see and download data of their know, online through website which is based on PHP
particular semester/year/class. Rest of data is hidden. programming. This will solve all drawbacks of manual
Faculty may access and upload/edit documents to any process, increase the efficiency and speed up all works to be
semester/year/class or add any notice as their desired. completed. At college managements side a person can view
the details of students will than print the details of student.
2. EXISTING SYSTEM Every student, parent (linked to student Account), faculty
The system in college nowadays like entering marks , will be provided with unique Login Id and password.
attendance ,calculating percentage , giving notices , event Also all the data will be at least once validated from the
calendar , providing exam routine and providing college database. For this purpose the college database are
notes/papers is done manually which consumes lots of time being retrieved directly. So this process also helps in
and man power maintaining integrity and consistency.

2017, IRJET | Impact Factor value: 5.181 | ISO 9001:2008 Certified Journal | Page 1595
 International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395 -0056
Volume: 04 Issue: 01 | Jan -2017 www.irjet.net p-ISSN: 2395-0072

3.1 STUDENT INTERFACE 3.5 SYSTEM FLOW

In the Student module they can view their own percentage of The complete flow of the process is as follows. When Student
their attendance on daily basis, see the event, exam time uses this system for the very first time, while registering, the
table, can view or download the notes or papers and print verification is done through the admin user. Once
the notes and also there is an event calendars which shows verification is completed, student can use the system. The
upcoming exams, holidays, other curricular and co-curricular validation of the information filled during the registration of
activities and there is a Chat Room where the faculty, student account is done using the system and institute database, and
and parents can chat on the related issue. only after that, the registration is been completed and the
student/parent/faculty account is successfully created. The
3.2 PARENT INTERFACE admin (institute authority) controls complete work flow by
giving the access permission to the student and the parent,
In the Parent module they can view their wards percentage updating institute database, & updating student details and
of their attendance on daily basis, see the event, exam time reflecting the changes in the records of the student. As there
table, can view notes or papers are given and also there is an is module of the Parent which is interlinked by his/her
event calendars which shows upcoming exams, holidays, ,Son/daughter account by which the parent can see the
other curricular and co-curricular activities and there is a progress of the particular student by various information
Chat Room where they can interact with faculties on the and the permission of the parent account is given by the
related issue. admin user .

3.3 ADMIN INTERFACE 3.6 VALIDATIONS

Admin module is one on the main module needed in the For each input submitted by user (student/parent/faculty),
system it has various module such as Class, this module is validation is needed to be performed. No false format of
being used during the registration of the student account, details can be submitted in the input section of different
that which class does the student belong. students. Validations with respect to the rules instructed by
The second module is the Subject is that which year has college authority are done. The Login Id and password
which types of subject and any changes is been also made in depends in which class and semester he/she belongs to. So,
the subject module the user is not permitted to access data of different class and
The third module is Exam is in which the timetable is been semester.
generated and notification is been send to all student
The fourth module Assign Teacher is that the teacher is 4. ADVANTAGES
been assign to a particular class for the particular subject
according to their teaching limit This project has a login page which allows to login only the
The Fifth module is the Teacher Routine in this the time registered user and thereby the unauthorized user are
table of the particular teacher is been made and send to the prevented to use the side and information in site .Login using
particular subject the provided login ID and password through admin side.
The further modules include Permit Student, Teacher,
Parent and Holiday, Notice/Event This all above This system can also be used to display the entire syllabus,
mentioned modules in permit module the admin allows updates details to the user.
permission to student, parent, Faculty to successfully access
the account, in holiday module all the upcoming holidays is The computer user will be able make quick download of
been displayed and Notice and event module displays the notes /paper from anywhere using internet
upcoming notices and event related to the college affairs and
Usage of this site will greatly reduce time in engineering
many more.
document sharing.

3.4 FACULTY INTERFACE

5. CONCLUSION
This module of Faculty can upload the notes and notices
and they can also generate the timetable of the classes they This system, in addition to lessening the work load on the
are assign to and can enter the Attendance of the student and institute, it also fixes any false data about the users that the
can directly see the percentage directly institution may have. It is a benefit for the users whose
important time and energy is preserved, for the affected
educational colleges authority whose workload is
immensely reduced, whose services are secured from
misuse.

2017, IRJET | Impact Factor value: 5.181 | ISO 9001:2008 Certified Journal | Page 1596
 International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395 -0056
Volume: 04 Issue: 01 | Jan -2017 www.irjet.net p-ISSN: 2395-0072

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2017, IRJET | Impact Factor value: 5.181 | ISO 9001:2008 Certified Journal | Page 1597