Rebate Processing SD

Rebates: Rebate agreement is a special agreement granted to the customer on a specific volume of
sales over a specific period of time.

Configuration Path:
IMG>SD>BILLING>REBATE PROCESSING

Step1: Define Agreement Type

Here I copied standard 0002-Material Rebate to Z002- Material Rebate-A

Select Define Agreement types from Choose Activity

Example: 0002-Material Rebate

Click on copy button, Click on New Entries

Change the name and save it

Example: Z002-MATERIAL REBATE

Step 2: Condition Type Groups

2.1: Click on Define condition Type groups

Click on New Entries

Enter your Copied Condition Type group which you created and Maintain Blank for Category of
the condition type group

Step2.2: Assign Condition Types /tables to Condition Type groups

Click on New Entries

Assign Condition Type Bo02 and Condition Table 1to your Condition Type GroupZ002

Step 2.3: Assign Condition Type groups to rebate agreement types

Click on it

Assign Condition Type group to Agreement Type

Step3: Condition Technique for Rebate Processing

Click on it

Same as like Pricing Procedure configuration

Step 3.1: Select Maintain condition table for Rebates

Select Maintain Condition Tables for Rebate and Click on Choose

Based on requirement we can create new condition table

Save and exit (if anything created)

3.2: Maintain Access Sequence

Select Maintain Access Sequence

Click on Choose, Go to New Entries and Maintain Access Sequence

Maintain 1 Relevant for Rebates

Step 3.3: Define Condition Types:

Choose Define condition types

Select it and click on Choose

Rebate condition types (BO01, BO02, BO03, BO04, BO05, BO06)are available in Standard SAP
Assign Access sequence to condition Type (if copied)

Step 3.4: Maintain Pricing Procedure:

Select Maintain Pricing Procedure and click on Choose

Choose Standard or copied Pricing Procedure by use

Click on Position Button left side Dialog Structure

Make sure that Rebate condition types must available in (copied) pricing procedure

With Requirement-24 (only in Billing Document)

Account Key - ERB

Accruals - ERU

Step 4: Account Determination for Rebates

(If your are good at Account determination Procedure configuration no need to fallow this)

The same process like Account Determination Procedure

Step 4.1: Define A/C keys

(Standard keys available in SAP)

ERB -Rebate Sales deduction

ERU Rebate accruals

Step 4.2: Assign Account Keys to our Pricing Procedure

In standard pricing procedure its available

Steps 901 to 905

Step 4.3: Maintain Access Sequence

(standard already created like Accounting Determination Procedure)

Step 4.4: Define Account Determination Types

Assign access sequence to Condition type

Step 4.5: Assign G/L Account

Choose table 1-customer group/Material Group/Account Key

Click on Assign button and Maintain G/L Account Provision Account

Step 5: Activate Rebate Processing

IMG>SD>Billing>Rebate Processing>Activate Rebate Processing

Click on Activate Rebate Processing

Select Billing Documents for Rebate Processing in Choose Activity.

Step 5.1: Select Billing Document for Rebate Processing

T-Code: OVB0

(Or) T-code: VOFA

Enter billing Document Type and put check mark for Relevant for Rebates

Go back

Select Activate Rebate Processing for Sales Organizations

Step5.2: Activate Rebate processing for sales organization

Click on Choose

(Or) Go to Enterprise structure

T-code: OVX5

Select your sales organization

Put check mark for Rebate process Active

Step5.3: The payer must be relevant for rebate processing.

Go to XD01 or XD02 Payer customer master record

Go to sales are data tab then choose Billing tab put check mark for Rebates

Step 6: Create Rebate Agreement

T-code: VBo1 or SAP Easy Access Path

SAP Menu>Logistics>Sales and Distribution>Master Data>Agreements>Rebate Agreement

VBo1-Create

Vbo2-Change
Vbo3-Display

Choose created one (Ex: Z002)

Specify the rebate recipient [Customer master payer number]

Specify the validity period of the agreement

Specify the agreement status: Blank [] = Open

Specify the verification level [F] = Display totals by Payer/Material

Then click on Conditions on top

Maintain (Accruals amount) condition record for material rebate how much rebate we want to give it to the
customer

If we click on scales button

Here I maintained for each product 1 rupee

save it

With this configuration part is completed

Step7: create sales order

T-code: VA01

Specify Organizational details

Press F8(document Complete)

Check item conditions

Save it

Step 8: Create Delivery

T-code: VL01n
Step9: create Billing document
Check ITEM conditions BO02 will display in conditions tab because we maintained requirement 24 in our pricing
procedure

save it

Now Rebate Settlement to customer

Step 10: Go to VBo2 rebated agreement

Enter rebate agreement which we created

Ex: 34

Check agreement status to B

On the menu bar choose Rebate Payment

Here Customer is eligible for 50 Rs rebate accruals amount

If we observe Verification Levels

Will get details of payer customer master total rebate accruals amount
We can settle the rebate amount by manual or automatic

Manually we can select the customer eligible amount

Then we can save it

It will create automatically credit memo request

Here I have chosen 5Rs/- and save it

We will get the message like this bottom of the screen.

Or if we want to give full settlement to the customer click on

It will create automatically Rebate Request for Manual Accruals for entire eligible pending amount.

It will happened in the back ground

If we want to check that go to this path or Click T-code: VOV8

Select any one of the above document type

B1, B2, B3 OR B4 click on details icon

Coming back to Rebate credit memo request

Back ground automatically created we can check these details by using T-code: VA03

Now create Billing Document by using sales order number

Check the conditions

Save it

Billing document will be generated

Rebate accrual amount 5Rs

Check Accounting Document

General ledger view

With this Rebate agreement process is completed.

If the volume of your sales rebate processing is high, you can collectively process rebate settlements
as a background task.

The following reports are available:

RV15C001

RV15C002
 This procedure calls up the report RV15CO01.

To carry out final settlement as a background task:

1. In the Billing screen select, Rebates Rebate settlement.

The Settlement of Rebate Agreements screen appears.

2. Enter your selection criteria.

Mark at least one field under the section Rebate settlement status.

3. Mark the Carry out final settl. or Carry out partial settl. field under the section Action to be
Taken.
4. Choose Program Execute.

You can also use this procedure to list certain rebate agreements without actually
carrying out final settlement.

In this case you only select Issue verification level as the action in step three.

Retroactive Rebates

You can create RA for which the validity period start date lise in the past , the system takes into account
all the rebate relevant billing documents that were created between the validity start and the date u created the
RA . in addition to the credit memo request the system creates a correction sales doc type B2 automatically for
this amount.

Create the rebate agreement in the usual way the system recognizes that the RA is retroactive.

1.You can create a rebate agreement for which the validity start date lies in the past. The system then takes into
account all the rebate-relevant billing documents that were created between the validity start date and the date
you created the rebate agreement.

2. partially settle a rebate agreement during its validity period. The amount to be paid can be limited in
Customizing for Sales. Payments can be:
limited to the cumulative accruals of the condition record

limited to the amount that would be paid if final settlement were presently carried out

unlimited

You carry out partial settlement by using the manual payment screen within rebate agreement processing. On
this screen you can specify the amount to be paid for each condition record.

The system will automatically create a credit memo request for the amounts specified.

It will also reverse the accruals with the credit memo if the rebate agreement type is configured accordingly. If the
payment exceeds the records accumulated accruals, the system will only reverse the accruals which are actually
there.

The system gives you the opportunity to carry out additional partial settlements when previous partial settlements
remain open in the form of credit memo requests or credit memos. The system always takes open documents
into account when determining the maximum amount which you can pay.

When the system carries out final settlement for a rebate agreement, it takes all partial payments into account.

4. cotrol parmeters are you have to activate rebate in

1. sales org 2.billing tab in cmr 3. billing dicument controls

also refer below

Retroactive

You can create a rebate agreement for which the validity start date lies in the past. The system then takes into
account all the rebate-relevant billing documents that were created between the validity start date and the date
you created the rebate agreement.

You will encounter one of the following two cases when you wish to create a retroactive rebate agreement:
 The necessary settings have been made in Customizing and in the relevant payer master
record:

o The sales organization, and the relevant billing types have all been classified as relevant for rebate

o The pricing procedure has been defined to include the condition types for rebate processing.

o The relevant payers have been classified as relevant for rebate in the master record.

In this case, the rebate processing index is correct. This means that when the rebate agreement is settled, the
system will find all billing documents relevant for the rebate agreement and can determine the sales volume on
the basis of them.

For further information, see Creating a Retroactive Rebate Agreement when the Rebate Processing Agreement is
Correct

The necessary settings have not been made in Customizing, and the payer for whom billing
documents should be relevant for rebate has not been classified as relevant for rebate. In this case, the rebate
processing is not correct. Therefore, when the rebate agreement is settled, the system will not be able to find all
invoices relevant for the rebate agreement to determine the appropriate sales volume.

Settling Rebate Agreements in the Background Locate the document in its SAP Library structure

Steps

This procedure calls up the report RV15CO01.

To carry out final settlement as a background task:

1. In the

Billing screen select, Rebates Rebate settlement.

The Settlement of Rebate Agreements screen appears.

2. Enter your selection criteria.

Mark at least one field under the section Rebate settlement status.

3. Mark the Carry out final settl. or Carry out partial settl. field under the section Action to be Taken.

4. Choose Program

Execute.

Note

You can also use this procedure to list certain rebate agreements without actually carrying out final settlement.

In this case you only select Issue verification level as the action in step three.

Go to VB02 enter Agreement's no and select agreement and delete