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Supporting Mail) Detailed Justification To Be Given in Below Space

An emergency purchase form was filled out for repairs to generators at a MSC location in Assam. The generators were experiencing a leaking silencer pipe and damaged ducting, causing noise issues and high temperatures in the generator room. The repairs were needed urgently to ensure reliability of power during mains failures at the critical site. A non-contracted vendor was selected to hire a generator for 15 days at a cost of INR 37500 while the permanent issues were addressed. Key personnel in the region approved the emergency purchase.

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Ramen Sarma
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46 views1 page

Supporting Mail) Detailed Justification To Be Given in Below Space

An emergency purchase form was filled out for repairs to generators at a MSC location in Assam. The generators were experiencing a leaking silencer pipe and damaged ducting, causing noise issues and high temperatures in the generator room. The repairs were needed urgently to ensure reliability of power during mains failures at the critical site. A non-contracted vendor was selected to hire a generator for 15 days at a cost of INR 37500 while the permanent issues were addressed. Key personnel in the region approved the emergency purchase.

Uploaded by

Ramen Sarma
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOC, PDF, TXT or read online on Scribd
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EMERGENCY PURCHASE FORM

Emergency Purchase No.: _001________ Date: _06/09/2017

No. of Emergency Purchase in a month/yr: _________ Region Circle: Assam (1st/ 2nd/ 3r ...
deviation of a month)

Details to be filled by User:

1 (a) Reasons for Emergency Govt./Regulatory rqmt. Not Planned Unforeseen reqmt.
Purchase (Attach Network Breakdown Natural Disaster Any other reason.
supporting mail) Detailed justification to be given in below space:
We have 2 nos. 200 KVA Cummins DG at Panbazar MSC. At DG-1 there is a leakage at
silencer pipe and at DG-2 ducting part got damaged. Approval is required for
repairing the mentioned issues.
(b) Business Impact in case (What could have been the repercussion had the requirement not been
requirement was not met?)
met Since this a MSC location and we need to run both the DG one by one during mains
fail. At present due to the leakage of the silencer pipe of the DG-1 huge noise
pollution is occurring and neighbor issue cropping up. And due to the damage of
ducting part high temperature occurring at DG room and DG got hanged. So, during
prolong mains fails MSC will be at high risk.
(c) Date of Emergency Arisen on: UnPredicted Met on: _31/08/17___________________

2 User Function Network(O&M)


3 (a) Material Purchased / Hiring of Genset
Service rendered
(b) Item Quantity 15 days
4 (a) Vendor Name
(b) Value of Purchase (INR) INR 37500/-

(b) Vendor Selection Contracted Vendor Non- Contracted Vendor Approved Vendor
Criteria Non-Approved (attach commercial endorsement on rates)
Reference
taken from other circle
5 (a) Category Capex Opex Both
(b) Telco/ Non-Telco Telco
6 Purchase References Actual Purchase Details (to be filled by User)_____________
Corresponding PO No./Dt in SAP (to be filled by Commercial) ________________

Kaushal Ranjit Barua, Amitav Vikash


Choudhury, O&M Network Head-Assam Chakraborty, SCM Acharya, Dibyajyoti Khaund-
Head- Assam Head-Assam CBC-Assam CBH-Assam

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