MODEL INFRA CORPORATION PVT. LTD Form No.
- 07
APPLICATION FOR TOUR ADVANCE
Emp. Code No._______________________Name_______________________________________________________________________________
Designation: _______________________ Dept ________________________________________________________________________________
Sir, I hereby request you to kindly grant me Tour Advance of Rs________________(Rupees____________________________________________
Only) for the Tour which is scheduled from Dt :___________________to Dt: ____________________to the Location_______________________
for the purpose of________________________________________________________________________________________________________
The above amount can be deducted from my next month salary, if I fail to submit the Tour Expenses Report and supporting bills and receipts
within the stipulated time period as per the Travel Policy.
This is to further confirm that I have cleared my previous tour amount if taken and I do not have any other outstanding adjustment bills to my
previous received Tour Advance Amount
Date: Signature of Employee Head of the Department
RESPECTIVE FUNCTIONAL DEPT
HR DEPARTMENT
Name of Tour Unit :
Employee Date of Joining.
Locations of Unit : Employee Present Salary..
Head of the Department
Duration of Stay : FINANCE & ACCOUNTS DEPARTMENT
Date of Return: Any other Outstanding Tour Advance Balance as on
DateRs.
Purpose of Tour
Date of previous Tour Advance drawn
Touring Place Particulars Date of previous Tour Advance Cleared
1.Plant Head_________________________________ Any notable discrepancies/Falsifying Acts in the previous tour
expenses report
2. Functional Head_____________________________ _______________________________________________
3. HR Head:___________________________________
Head of the Department
Sanctioning Authority
Note :- Criteria of tour Advances
1. No tour advance will be sanctioned if any previous outstanding balance is till pending in his account.
2. Employee has to produce bills and supporting statements for clearance of above sanctioned amount.
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MODEL INFRA CORPORATION PVT. LTD Form No. - 08
APPLICATION FOR MILEAGE EXPENSES
Emp. Code No___________________________Name_______________________________________________________________
Designation: _____________________Dept _________________________________________________Vehicle Type : 2/4 Wheeler
Sir, I hereby request you to kindly reimburse my personal vehicle mileage conveyance expenditure incurred towards under given
official work which amounted to Rs__________________(___________________________________________________________)
Date From Location To Location Purpose of Visit Odometer Start Odometer End Kms
Reading Reading
Total Kms
Date: Signature of Employee Signature Head of the Department
SECURITY/RECEPTION HR&ADMIN-DEPARTMENT
Cross checked the entry particulars with the staff movement Received by & on:---------------------------------
register and found to be
Entered by & on:----------------------------------
Correct/Not Correct Register
Date: Security Officer Head of the Department
MILEAGE REIMBURSEMENT LIMITS FINANCE & ACCOUNTS DEPARTMENT
Vehicle Type :Four Wheeler/Two Wheeler Total No of Kms._______X Rs. ________per Km
Payable Amount_________________________
Four Wheeler Rate : Rs 8.50/-per km
Head of Department
Two Wheeler Rate : Rs 4.00/- per km
Received an amount of Rs______________________________________________________________________________________
Date:________________ Signature:_________________
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MODEL INFRA CORPORATION PVT. LTD Form No. - 09
ON DUTY/TOUR AUTHORIZATION/TRAVEL BOOKING FORM
Emp Code. No:_______________________ Name :_____________________________________________________________________________
Designation :_________________________ Dept :_____________________________________________________________________________
He is permitted to go to ( Place/Office):______________________________________________________________________________________
For the purpose of _______________________________________________________________________________________________________
On Date _________________________ to _______________________ for Total Number of ____________________________________ Days / or
Single Day of on Date __________________________ from _________________ Hrs to __________________________ Hrs.
The above mentioned period shall be treated as On Duty/Official Tour for all purpose of Records.
Approved for Travel/Ticket booking - Air/Train/Bus.
Signature of Employee Section In-Charge Head Corp. HR
SECURITY HR& ADMIN DEPARTMENT
Left the Office on : Received by & on :________________________________________
Dt.__________________at________________Hrs
Entered by & on : _______________________________________
Returned Office at :
Dt___________________at_______________Hrs Register
Head of Department
Date : Security Office
HR & ADMIN DEPARTMENT
TOUR CROSS CHECKING WITH THE RESPECTIVE LOCATION HR IN CHARGE
If Attendance is Less than Reasons thereof
Tour Dates : From Date :__________ to Date___________________
Number of Days on Tour :___________________________________
Attendance on above mentioned Tour Dates is Cross Checked with the
respective HR In charge and found to be
Full/If Attendance is Less mentioned No of Days________________
Head of Department Head of
Department
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MODEL INFRA CORPORATION PVT. LTD Form No. - 10
TRAVEL EXPENCES STATEMENT
Name of the Employee
Designation
Department
Place of Visit
Tour Dates
No of Days on Tour
Tour Advance Amount Taken :Rs__________(Rupees ) On Date:
Tour Expenses Particulars
Expenses Supporting No Bill/receipts Total Expenses Approved Difference Amount between Laid
Head/Particulars Bills/Receipts Supporting Self Incurred Amount policy Limits and Actual Expenses
Submitted Declared Voucher Limits as per Incurred
Policy
Journey Expenses
Local Conveyance
Lodging Expenses
Boarding Expenses
Per Diem Expenses
Other Expenses
Total Expenses
Note :- In Approved Amount Limits Limits as per Policy Column
(Multiply Laid Down approved Amount per day as per policy X Total No of Tour Days=Rsxxxx/-
Sanction & Approving Authority
Checked the Bills and Voucher of all the expenditures incurred and found to be correct and in compliance with policy guidelines/Deviations if
any, Where due to valid and reasonable causes which will be treated as exceptional under special circumstances. Hence we are Approving
the tour Expenses for Rs._______________________________
Head of Department Plant Head
Finance & Accounts Department
Audit checked all Bills, Receipts and Vouchers are found to be correct and in compliance with policy guidelines
Tour Advance Taken Approved Tour Expenses Balance amount to be payable/Receivable
Head of Department
Received an amount of Rs._____________(Rupees_________________________________________________________________)
Date:______________ Signature:________________________________
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