Responsibilty

September
finish date

November
Start date

December
October
August
status
task

30-Aug

10-Nov
11-Nov
12-Nov
13-Nov
14-Nov
15-Nov
16-Nov

19-Nov
20-Nov
21-Nov

24-Nov
25-Nov

27-Nov
28-Nov
29-Nov
13-Sep
20-Sep
27-Sep

10-Dec
11-Dec
11-Oct
18-Oct
25-Oct
1-Nov

9-Nov

1-Dec
2-Dec
3-Dec
4-Dec

6-Dec

8-Dec
9-Dec
4-Oct
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23/8/2010###
Pre Production
Venue
Booking
Source venue
possibility 1
possibility 2
possibility 3
venue Liaison
confirm venue
Pay deposit
Stage
Theatre style seating
main Stage set up
main Stage decoration
main stage Balloons
Main Stage MC and guest speaker stand
Main Stage backdrop and banner
Functional stage set up
functional satge decoration
functional stage MC stands
Funtional stage balloons
functional stage backdrop and banner
Carpark
VIP carpark
Facilitator carpark
Graduate parking area
Guests parking area
ex and present student parking area
staff parking areas
finalise parking areas
parking areas approval
Technical production
Sound
Background music
CD player
music band hiring
music choosing
Studio hiring
confirm studio
musician hirng
confirm musician
finalise music production cost
Light
book light/ in house lighting
confirm lighting
lighting set up
lighting arrangement
Audio Visual
camera operator hiring
photographer hiring
speakers/ on-site speakers
MC microphones
translator Microphone
Guest speaker microphone
Choir Microphones
Projector
Video Preparation
Dispay screens
Food and Beverage
Lunch
obtain menu option
obtain menu approval
seating arrangement
VIP seating
Facilitatotr seating
Staff seating
Guest seating
Student seating
Finalise number
Finalise lunch menu
book lunch
Foyer food
obtain menu obtain
obtain menu approval
finalise number
Finalise foyer food menu
book foyer food
Program
source speaker
choose MC
Assist MC in script development
bilingual script
rehearse MC
Confirm MC
source graduate students
develop graduate student speech
assist gradute student script
rehrease graduate student
confirm graduate student speaker
source ex-gradute students
develop ex-graduate student speech
assist ex-graduate student script
rehearse ex-graduate
confirm ex-gradute speaker
Source VIPs
VIPs develop there own script
VIPs send script to ILA
Provide background material for VIPs
confirm VIP scripts
Source crew
MC staff
MC staff dressing
Marketing department
Marketing department staff dress code
Student volunteer
finalise crew number and duties
crowd carer
crownd carer assistants
finalise crond carer crew numbers and duties
emergency contact
list all emergency contact
emergency contact approval
On-site first aid crew
first aid crew rehearse
Finalise first aid crew number and duties
Student recruiment
Finalse volunteer numbers