Section– I

Jodhpur Vidyut Vitaran Nigam Limited

A Govt. of Rajasthan Undertaking
INSTRUCTIONS TO BIDDERS
(For e-Tendering)
1.01. INTRODUCTION:
The bidders, in their own interest are requested to read very
carefully these instructions and the terms and conditions as
incorporated in Section II & III before filling the bid form. If
they have any doubt about the meaning of this Specification or any
portion thereof, they shall before submitting the bid furnish to the
respective authority of Discom in writing at least fifteen days
before the specified date of opening of techno-commercial bids
in order that such doubts may be removed. Submission of the
bid shall be deemed to be the conclusive proof of the fact that
the bidder firm had acquainted themselves and is fully
conversant with all the instructions, terms and conditions
governing the specification, unless otherwise specifically
indicated/commented by him in his bid.

1.02 FILLING OF BIDS:

1.02.1 Tenders shall be submitted online in the electronic format attached here to and all
blanks in the tender and the schedule to the specification shall be duly filled in.
The completed forms, schedule(s) shall be considered as part of the contract
documents in the case of successful tenderer(s).
1.02.2 No alteration should be made to the format of the tender specification and
schedules. The tenderer must comply entirely with specification.
1.02.3 The tender and all accompanying documents shall be in Hindi/English Language
and shall be signed digitally by a responsible and authorized person. The name,
designation and authority of the signatory shall be stated in the tender.
1.02.4 Tender should be filled in only with ink or typed and must be submitted online
after signing digitally .
1.02.5 All additions, alterations and over-writing in the bid must be
clearly signed by the signatory of the bidder otherwise bid will
be summarily rejected.
1.02.6 The bidder must quote the prices strictly in the manner as
indicated herein, failing which bid is liable for rejection. The
rate/prices shall be entered in words as well as in figures. These
must not contain any additions, alterations, over-writing,
cuttings or corrections and any other marking which leave any
room for doubt.
1.02.7 The Purchase Authority will not be responsible to accept any cost
involved in the preparation or submission of bids.

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1.02.8 Any printed conditions of sale on the bid shall not be accepted by
the purchase Authority. The bidder shall incorporate their
conditions of sales, if any, in the text of the bid itself.
1.02.9 The tender offer shall be submitted in time specified on
http://eproc.rajasthan.gov.in in electronic format in the following
manner:
i) COVER – I for details of EMD / Valid exemption certificate/
Registration certificate with copy of letter indicating validity of
B.G. / Tender processing fee and Cost of Tender document (to be
filed in pdf format).

ii) COVER – II for Techno- Commercial Bid (to be filed in pdf

format)
In this part of bid, tenderer will have to furnish Guaranteed Technical
Particulars in regard to all requirement details of Technical
Specification (Section-III) and confirmation of commercial terms and
conditions of GCC (General Conditions of Contract) and its
addendum/corrigendum, if any, along with details required in
various/schedules “EXCEPT THE PRICE SCHEDULE” so that the
purchaser may be able to examine whether the offer submitted is
technically acceptable and also confirm to our commercial terms and
conditions or not.

iii) COVER – III for Financial/Price Bid/BOQ (to be filed in pdf and
xls format).
This price bid shall include submission of details of prices as per
schedule-IV of the specification. The price bid will be opened only
after being satisfied with Technical and Commercial Bid as per
qualifying requirement stipulated in the Specification and bid of such
qualified bidders will only be opened. The date of opening of such
price Bids will be intimated in due course of time.
Note : Separate price bid and technical bid are required to be
submitted incase total bid value exceeds Rs. 50 Lacs and if the
same is upto 50 Lacs, technical bid and price bids shall be
submitted in a single envelope. However, two part bidding could
be adopted for the item of special nature technology,
sophistication or for any other item in the opinion of
purchasing officer considered suitable for two part bidding
system also irrespective of value.
1.02.10 Bidders shall indicate in their bid the name and complete address
of Excise authorities under whose jurisdiction are their works /
offices falls.
1.02.11 All bids and accompanying documents shall be addressed to the
Jodhpur Vidyut Vitran Nigam Limited.
1.02.12 The tenderer should sign the tender documents digitally and
stamped on each page.

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1.02.13 The tenders/quotations given in the form other than prescribed form will
not be considered.
1.02.14 Only one representative, on submission of valid authorization
of the signatory of the bid, will be allowed to be present
during the opening of the bid.
1.02.15 The bidder shall clearly indicate the deviation such as
Technical Deviation & Commercial Deviation in the
prescribed format only. The deviation indicated elsewhere in
the bid shall not be accepted.
1.02.16 The bidder must clearly fill up each and every particular of
Guaranteed Technical Particulars annexed with Technical
specification otherwise he will be responsible for Technical
non-responsiveness.

1.03 EARNEST MONEY:

The tenderer shall furnish prescribed Earnest Money by

DD/Banker’s cheque payable in the name of Sr. Accounts
Officer (Cash & CPC), JdVVNL, Jodhpur up to stipulated
date & time, and obtain a receipt thereof. No other mode of
deposit shall be accepted.

Any tender not accompanied by a copy of the receipt for

depositing earnest money by Banker’s cheque / bank draft or
exemption certificate or registration certificate or certificate
saying that the tenderer is a Government undertaking/
Corporation/ Company shall be rejected and the tender will
not be opened”.
1.03.1 In case of unsuccessful bids, the Earnest Money will be
refundable on production of the original receipt, within
one month after finalization of the bid. In case of
successful bids, the Earnest Money will be adjusted in
arriving at the amount of the Security Deposit referred in
the General Conditions of Contract on the request of the
bidder and remaining security deposit, if any, would
have to be furnished either in cash or in the form of Bank
Guarantee. If BG is furnished for full amount of security
deposit, EMD shall be refunded.
1.03.2 Request for adjustments/proposals for acceptance of
Earnest Money deposits, if any, already lying with the
Nigam in connection with some other bids/orders shall
not be entertained.

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1.03.3 No interest shall be payable on such deposits.
1.03.4 The Purchase authority reserves the right to forfeit
Earnest Money deposit or a part thereof in circumstance,
which according to him indicate that the bidder is not
earnest in accepting/executing any order placed under
the specification.
1.03.5 The following categories of bidders are exempted from
payment of earnest money :-
i. Firms registered with the respective Discom under the
scheme for registration of firms under relevant class /
Contractors on furnishing original or Photostat copy
duly attested by an officer of the company regarding
registration with the name of the item for which
registered. However, vender registered under ‘A’ class
shall be exempted for all items. If the bidder is not
registered for the material under bid enquiry, they would
not be entitled for exemption from earnest money.
ii. Rajasthan / Central Government undertaking /
Corporation / Company [Refer clause 1.02.9 (i)].

1.04 DOCUMENTS TO BE UPLOADED WITH THE TENDER :

The tender shall be accompanied with the following schedules, documents.

The tender who is not accompanied by any or all the following mentioned
schedules, documents or is accompanied by incomplete annexures/ schedules
is liable for rejection:-
i. COVER – I for details of EMD / Tender processing fee and Cost of Tender
document as detailed below.

a) Proof of depositing EMD (DD/Banker’s Cheque) / vendor Registration

certificate with copy of letter indicating validity of B.G. / central or state
Govt. undertaking certificate for exemption.
b) Proof of depositing DD/Banker’s Cheque towards e- tender processing
fee.
c) Proof of depositing cost of tender documents (DD/Banker’s Cheque).

ii. COVER – II for Techno- Commercial Bid as detailed below:

a) Details of quantity offered/quoted by the bidder w.r.t. tendered quantity

along with other confirmations in Schedule IVA of specification.
b) Guaranteed Technical Particulars of the offered Equipment in Schedule
–V of specification.

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 c) Departure / deviation from Purchaser’s specification in respect of
Technical details including GTP & Bill of Material in schedule VI (A) of
Specification.
d) Departure /deviation from Purchaser’s specification in respect of
Commercial terms & conditions in schedule VI (B) of Specification.
e) Details of Past supplies in schedule VII of Specification.
f) Departure from Delivery schedule in Schedule VIII of Specification.
g) Details of Equipments & technical hand available in Schedule IX of
Specification.

h) Qualifying Requirement :-

i) CA certificate towards meeting past supply criteria of Q.R.

ii) Type test certificates towards meeting Type test criteria of Q.R. along
with certificate of accreditation of testing Lab as per QR, if required.
iii) Scanned copy of Bank guarantee in acceptable form in lieu of type tests, if
required to be furnished in prescribed format of QR. The above BG shall
also be submitted in original to the purchasing authority within 7 days
from the date of opening of technical bid.
i) Power of Attorney for authorized signatory to sign the tender document
digitally.
j) Name & Complete address of excise authority under whose jurisdiction
their works/office falls.
k) Copy of latest Balance-Sheet for last 3 years.
l) Name & correspondence address of the bidder along with phone /Fax No.
& e mail address.
m) Complete list of testing facilities available.

iii. COVER – III for Financial/Price Bid/BOQ

1.05 TENDER FORMAT, SUBMISSION AND OPENING OF TENDERS:

1.05.1 Bidder shall submit their bid in electronic format, digitally signed
and stamped on each page. Bidder shall procure Digital Signature
Certificate (DSC) as per IT act - 2000.
1.05.2 The electronically received bids will be opened in the office of the
Superintending Engineer (MM&C) / Sr. AO (MM & C), JdVVNL,
Jodhpur on stipulated date & time in the presence of such tenderers
or their authorized representative, who choose to be present. The
system does not permit electronic submission of late tenders after the
due date & time.
1.05.3 In case, the date fixed for opening of the tenders be declared as a
public holiday, the bid shall be opened on the next date on which office
re-opens after such holiday(s).

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 1.06 VALIDITY OF OFFERS:
1.06.1 Bids shall be valid for a minimum period of 120 days from the
next date of opening of techno-commercial bids. Bids
mentioning a shorter validity period than specified are likely to
be ignored.

1.07 SIGNATURE OF BIDDER:

The tender must contain the name, designation and place of business of
the person or persons making the tender and must submit online &
signing digitally with his DSC (Digital Signature). Tender by a
partnership firm must be furnished with full names of all the partners
and should be signed digitally by one of the member of partnership
firm or by a authorised representative indicating the designation of
the person or persons, with authority letter signed by the
Chairman / Secretary other person authorised to bind the Corporation
/ Company in the matter.
1.08 CAPACITY TO MANUFACTURE AND SUPPLY:
1.08.1 In order to satisfy the Purchaser that the person/firm bidding is
technically/financially capable of executing the proposed order
for the Materials/Equipment/Plant Covered by the specification,
the bidder shall furnish evidence to this effect in the relevant
schedule. In the said schedule, the bidder is required to
furnish information about the list of orders secured, supplies
made, orders in hand/pending to be executed together with
manufacturing capacity of the plant and works and testing
facilities available. They may also furnish any other information
in this regard which according to them qualifies for getting the
order.
1.08.2 In case the Purchaser desires to examine and inspect through his
representative(s) the said equipment and / or the works of the
bidder or his associate, necessary facilities for the same shall be
timely arranged by the bidder failing which the offer is liable to
be rejected.
1.08.3 The bidder shall furnish a copy of latest Balance-Sheet.
1.08.4 In case the bidder have supplied the material in the past to
the Nigam or any other electrical utilities, then they will
provide the complete details of the supplied item with date
along-with the details of purchase order(s) obtained in last
year indicating quantities and value thereof as per the
prescribed format.
1.09 PRICES:
1.09.1 The prices quoted shall be ‘variable’ without any ceiling until
and unless specifically asked by the purchaser to quote firm
prices. The price variation shall be claimed as per price

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 variation formula specified in the section-III of the
specification. In case ‘IEEMA / CACMAI’ changes the
applicable formula for price variation for any item and issues
guidelines for adopting the same during pendency of the
contract, the new formula and guidelines shall become
applicable. The price variation shall be applicable only on Ex
– works prices. No variation shall be applicable on freight
and insurance charges.
1.09.2 All rates / prices must be quoted for delivery F.O.R.
destination anywhere in the jurisdiction of Discoms. The
contractor / supplier shall be required to dispatch and deliver
the ordered goods / material in the store of the Discom as per
directions of the Discoms. Unless otherwise specifically
indicated in the schedule of prices, requirement and desired
deliveries.
1.09.3 The rates / prices quoted shall include the following:-
i) Ex-works prices including packing and forwarding
charges.
ii) Excise duty including cess, if any.
iii) Central Sales Tax / VAT.
iv) Insurance Charges.
v) Freight Charges including unloading charges at site and
levies thereof, if any.
vi) All local duties and taxes, including entry tax for firms
located outside the state.
1.09.4 Further the bidders are required to give the component-wise
breakup of the quoted prices in schedule-IV. In case of
difference between the component-wise total and the
indicated total price, then lesser of the two shall be taken into
account.
1.09.5 The bidders quoting ‘firm’ prices (except in case of bids
where prices are required to be quoted on firm price basis)
are likely to be ignored. The basic price indices considered for
the various components of the price variation formula shall
have to be indicated by the bidders in their bids along-with
the date so that there may be no difficulty in finalizing the
claim on the basis of such price variation formula. The
bidders not indicating the basic prices / indices as required
are likely to be rejected.
1.09.6 Any bid containing prices not quoted in the manner prescribed
under the above sub-clause (1.09.1) to (1.09.4) is liable to be
ignored.

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1.09.7 No representation for enhancement of rates once accepted will
be considered.
1.09.8 In the event of receipt of more than two bids of a bidder, while
opening the bids on scheduled time all such price bids may be
opened (if the bidder is found qualified for opening of price bids
in case of two parts bidding system) and for evaluation purpose,
lower of such bids will be considered.
1.09.9 When there is a difference between the rates in figure and words,
lower of the two rates shall be taken as valid and correct.
1.09.10 In case the bidders quote rate of any existing tax / duty higher
than the maximum prevailing statutory rate, their bids shall be
evaluated at corrected rate of tax / duty i.e. the maximum
prevailing statutory rates and accordingly placement of order
shall be considered at rates with correct rate of tax / duty if
considered reasonable.
1.09.11 In case bidder quotes taxes / duties “not applicable” or “Zero” or
“Nil” or “ - ” or indicates the rates lower than the maximum
applicable rate / concessional rate against any prevailing rates
duties the bidder shall absorb the taxes / duties upto maximum
applicable rate.
1.09.12 In case bidder quotes any tax / duty inclusive in the Ex-works
price and does not indicate the applicable rate of tax / duty then
no variation in tax / duty shall be allowed and all the statutory
variations in tax / duty shall be on bidder’s account.
1.09.13 In case bidder quotes any tax / duty inclusive in the Ex-works
price and also indicates the applicable rate of tax / duty lower
than minimum applicable rate against any prevailing taxes /
duties, the bidder shall absorb the taxes / duties upto maximum
applicable rate.
1.09.14 In case bidder quotes Nil or Dash (-) in the column of insurance
in price bid, it shall be the bidder’s responsibility to deliver the
material safely at designated store / site and comply with the
clause no. 1.32 of G.C.C.
1.09.15 Any downward variation in the applicable rates of existing
taxes / duties or abolition of existing taxes / duties shall be
passed on by the supplier to the Nigam irrespective of the
timing of supply while in case of upward variation, the same
shall be allowed to the supplier only upto the stipulated
delivery time. Any statutory levy and taxes imposed after
submission of bids shall be on the Nigam’s account. However,
supplier shall have to furnish supporting document(s) in the
form of gazette notification for approval before claiming any
upward variation.
1.09.16 Evaluation of the price bids will take into account the Unit
landed cost of the material / equipment at the final
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 destination. For the purpose of evaluation the unit landed
cost will be arrived at by adding all the elements of the Ex-
works / basic price / excise duty, taxes and other statutory
levies, freight and insurance charges. So unit landed cost will
be (i) Ex-works price + (ii) ED (on ex-works price) + (iii)
CST/VAT (on Ex-works + ED) + F&I + Entry Tax. No
separate packing and forwarding charges will be paid extra.
1.09.17 Necessary tabulation of bids shall be prepared indicating all
invents of unit landed price of all the bidders in the ascending
order and L1, L2, L3…..position of the bids will be
ascertained.
1.10 APPLICABLE FOR VARIABLE PRICE CONTRACT
1.10.1 The base date for price variation shall be the date as
indicated in section – III of the specification irrespective of
date of techno-commercial bid opening. In the event any
bidder quoting base date different than that indicated in the
specification, such a bid will be evaluated considering the
base date as indicated in the specification. In case such a
bidder appears at L-I position and the order is placed on the
bidder then the base date whichever is beneficial for the
Nigam i.e. indicated in the specification /quoted by the bidder
will be considered for allowing PV to such bidder.
1.10.2 The date of delivery applicable for claiming price variation
shall be the date prevailing on the first day of Calendar
month which shall be determined in the manner prescribed
hereunder.
(i) When the material is offered within stipulated delivery
schedule : For allowing P.V. the date of delivery shall
be considered the date on which material is notified as
being ready for inspection or date of receipt of
inspection call in the office.
(ii) When the material is offered after expiry of stipulated
delivery schedule : For allowing P.V. in the cases
supplies are made after the expiry of scheduled
delivery, the price prevailing in the last month of the
stipulated scheduled delivery or the date on which
material is notified as being ready for inspection or
date of receipt of inspection call in the office, whichever
is beneficial to Nigam shall be allowed.
(iii) When the material if offered ahead of delivery schedule
on the request of Jodhpur Vidyut Vitran Nigam
Limited : Normally supplies ahead of delivery schedule
shall not be accepted. However in case of urgency of
material, if supplies are accepted ahead of delivery
schedule, PV shall be allowed on the basis of the

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 material is notified as being ready for inspection or
date of receipt of inspection call in the office.
(iv) When the material is offered ahead of delivery
schedule by firm at their own and accepted by Jodhpur
Vidyut Vitran Nigam Limited on the request of firm:
Normally the request of the firm to accept the material
ahead of delivery schedule will not be accepted. In case
firm offers supplies ahead of delivery schedule at their
own and such request is accepted by Jodhpur Vidyut
Vitran Nigam Limited, the price prevailing in the last
month of stipulated delivery schedule or the date on
which material is notified as being ready for inspection
or date of receipt of inspection call in the office,
whichever is beneficial to Nigam shall be allowed.
1.11 SALES – TAX
Jodhpur Vidyut Vitran Nigam Limited is registered dealer under
Rajasthan VAT and Central Sales Tax Act under VAT Reg. No
08442703458 and is entitled to concessional rate of Central
Sales Tax / VAT as per rules in force.
1.12 QUANTITIES:
1.12.1 The tendered quantity indicated in the accompanied schedule (s)
is only provisional and the purchaser reserves the right of
revising the same at the time of placing the order.
1.12.2 The purchaser also reserves the right to split the quantities
and to entrust the order for the supplies to two or more
suppliers. The bidder shall agree to supply part quantities
ordered on them at the rates / prices mentioned in their bid or the
counter offer accepted by the bidder.
1.12.3 Minimum quantity:
The bidder shall be required to quote minimum quantity as under,
failing which the offer may be considered non-responsive:
a) 2% of tendered quantity in case of poles.
b) 5% of tendered quantity for distribution transformers of
rating 40 KVA & below and
c) 10% of the tendered quantity in case of all other items.
However, this would be only 25% of aforesaid quantity in
respect of Rajasthan based bidders. In case the quoted
quantity is higher than the required Minimum quoted
quantity & the firm does not qualifies for the quoted quantity
as per evaluation criterion, the offer be considered for the
quantity for which the bidder qualifies as per evaluation
criterion but not less than minimum required quoted
quantity.
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1.12.4 Counter Offer
Depending upon the quantum of purchase, counter offer
may be given maximum to (I) first 30 firms or 50% of
responsive firms, whichever is more in case of distribution
transformers of rating 40 KVA and below, LT Cables,
Conductors, poles (II) to all firms in case of poles (III) first
10 firms in case of other items except for items mentioned in
item No. I & II above.

In the event of above, before giving next counter offer of

higher price to eligible bidders, the initial counter offer shall
be given to remaining bidders to explore possibility of
accepting lower prices by bidder(s) who otherwise were not
entitled for receiving counter offer. If no bidder accepts the
offered lowest price even in the extended zone then for
differential price, the original process be followed.

1.12.5 Notes :
i) Wherever there are more than one bidder quoting the
same price at any level, their ascending order would be
determined on the basis of drawl of lottery in presence
of the bidder who wishes to be present.
ii) Where the firms are required to be identified by way of
draw of lottery, such draws would be taken at the level
of respective purchase committee except for purchase
cases falling within the competence of corporate level
purchase committee, such draw shall be made by CE
level committee.
iii) The L-1, L-2….. Status of firms who have matched the
counter offered prices may be in accordance with their
position as per original ascending order subject to note
(i) above.
iv) Where the bidder by indulgence in carteling quotes
unreasonable high price, the Nigam reserves the right
to cancel the bids with penal action against the
defaulting firms such as severing of business relations
with them, or debarring in the next one / two bids as
may be considered appropriate by the competent
authority.
v) When it is felt that the L-1bidder/ the one agreeing to
supply at the counter offered price cannot supply the
total quantity in required time schedule or it is not
desirable to depend on a single supplier, the quantities

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 can be distributed to other firms (not necessarily all
agreeing to the L-1 rates).
1.13 DELIVERY:
The delivery schedule being the essence of the Contract, the
bidder should quote firm deliveries in the schedules appended
with this specification. The bidder shall clearly state delivery
schedule i.e. the commencement period of supplies and the
quantity of each item to be supplied per month.

1.14 DRAWINGS TEST CERTIFICATES & GUARANTEED

TECHNICAL PARTICULARS:
1.14.1 Dimensional drawings indicating the general and/or detailed
constructional features/cross sectional views/assembling or
dismantling/ schematic arrangement / curves and charts/lay out for the
material/equipment and its erection and commissioning and use
wherever specially required under Sec.III of this specification shall be
submitted with bid and shall be kept ready to be submitted in
physical form on short notice if required by the purchaser.
1.14.2 Notwithstanding anything contained in sub para (a) above, the
bidder may also furnish such drawing which according to them
are desirable for the material/equipment offered.
1.14.3 The purchaser may require the drawings as furnished by the
bidder to be modified to suit the requirements of the
specification. The approval of final drawings shall be necessary
and binding and the supplies shall conform to the same.
1.14.4 Original / attested Photostat copies of the latest type test
certificates as elaborated in Section III of Technical Specification
for all the type tests wherever prescribed in the relevant latest
editions of ISS shall be furnished along-with the bid. The type
test certificates should not be older than 3 years.
1.14.5 In case of any specific alternative requirement of type test,
the same shall be furnished as per Section III of this
specification.
1.14.6 The bidder /supplier shall be required to furnish the routine
/manufacture (s) factory test certificate (s) for the test carried out
during manufacture in accordance with the latest standard
specifications.
1.14.7 The bids not accompanied by the drawings and type test
certificates in terms of sub clause (1.14.1) & (1.14.2) above and
guaranteed technical particulars as per Section III are liable to
be rejected.

1.14.8 The Purchaser may revise or amend the specification and timings prior to
the date notified for opening of the tenders. Such revision or
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 amendment, if any will be communicated to all the tenderers through
corrigendum(s) on http://eproc.rajasthan.gov.in. as amendment or
addenda to this invitation of the tender.

The amendment will be notified on web for all prospective tenderers

who have received the tender documents and it shall be binding on
them. Tenderers are required to immediately download any such
amendment. It will be assumed that the information contained therein
has been taken into account by the Tenderer in its tender.

In order to provide prospective Tenderers reasonable time to take the

amendment into account, in preparing their tender, the department may,
at its discretion, extend the deadline for the submission of tenders, in
which case, the department will notify all tenderers on web of the
extended deadline, for submission of tenders.
1.15 SAMPLES:
Wherever required in Section -III of the Specification, the bidder
shall furnish the samples of the material/equipment to be
supplied. The purchaser will not be responsible to accept any cost
involved in furnishing the sample (s). Sample (s) of the
unsuccessful bidders will be returned provided the sample(s)
is/are not damaged/broken during transit/testing etc., if any. Such
samples will be collected back by the unsuccessful bidders from
the office/stores of the purchaser within two months of notice
given by the purchaser; otherwise same will be auctioned as a
scrap without any financial liability on the purchaser.
1.16 GENERAL:

1.16.1 a) Specification/Tender document may be downloaded by any of the

interested tenderer from http://eproc.rajasthan.gov.in for the
consideration of his tender up to stipulated date & time. However,
online tenders will only be considered if the tenderer have deposited
requisite fee.

b) The bidder possessing more than one factory at different

location shall not submit offers with different rates / same rates
for each of his factories against one bid. In such an event, the
bidder is liable to be rejected. In case the bidder desires to
submit offer for each of his factories, he will have to submit
separate bids for each of his factories and independently
comply with all the bid conditions including fee, E.M.D. etc.

1.16.2 The supplier shall treat the details of the specification and
other bid documents as private and confidential and they
shall not be reproduced without the written authorization of
the purchaser.

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1.16.3 The purchaser does not bind him to accept the lowest or any
bid or any part of the bid and shall not assign any reason(s)
for the rejection of any bid or a part thereof.
1.16.4 The fact of submission of bid to the purchaser shall be deemed to
constitute a contract between the bidder and purchaser whereby
such bid shall remain open for acceptance by the purchaser within
the validity period and bidder shall not have any option to
withdraw their offer or impair/ derogate the same. Where the
bidder is notified about acceptance of their bid by the
purchaser during the validity period, they shall be bound by
the terms and conditions of various contract documents as
per specifications of the bid documents in question until
formal contract in this regard, has been executed between
them and the purchaser.
1.16.5 The Successful bidder shall have to execute contract
documents for the proper fulfillment of the same.
1.16.6 Any action on the part of the bidder to revise the rates/prices
on their own after the opening of the bid may result in
rejection of the bid and also debar them from submission of
bids to the Nigam at least for one year or next bid whichever
is later.

NOTE :

1. The bidders are requested to submit their bids prior to last date
of submission to avoid Non-submission of their bids up to
prescribed date & time due to non-availability / hanging of
website at last moments or any reason whatsoever. The last
date of submission of bids will not be extended on such
accounts.

2. Furnishing of Earnest Money/Exemption certificate as per clause

No.1.03 of Section-I of this specification & proof for deposit of
Earnest Money, e-tender processing fees & cost of tender
documents before techno-commercial bid opening is essential
otherwise the techno-commercial bid in electronic form (cover II
and III) will not be opened.

3. (i) The bidder will have to deposit prescribed cost of tender

specification by DD/Banker’s Cheque payable in favour of
Senior Accounts Officer (Cash & CPC), JdVVNL, Jodhpur,
payable at Jodhpur up to stipulated date & time in the office of
the Sr. A.O. ( Cash & CPC), JdVVNL, New Power House
Premises, Industrial Area, Jodhpur-342003 and obtain a receipt
14
 thereof and they shall up load the receipt along with their online
bid.

(ii) The bidder will have to deposit prescribed EMD by DD/Banker’s

Cheque payable in favour of Senior Accounts Officer (Cash &
CPC), JdVVNL, Jodhpur, payable at Jodhpur up to stipulated
date & time in the office of the Sr. A.O. (Cash & CPC), JdVVNL,
New Power House Premises, Industrial Area, Jodhpur-342003 and
obtain a receipt thereof and they shall up load the receipt along
with their online bid. The firms registered with Discom under
"Vendor's Registration Scheme" under appropriate class as per
Clause No. 1.5.3 of Section-II are not required to furnish earnest
money deposit. However, they have to upload copy of such valid
registration along with copy of letter indicating validity of B.G.,
with their bid. The tenderer shall ensure that as per the
uploaded letter, the B.G. submitted against Vendor
Registration is valid on the date of tender opening.

(iii) The bidder will have to deposit prescribed Processing Fee by

DD/Banker’s Cheque in favour of Managing Director, RISL,
payable at Jaipur with the SE (MM & C), JdVVNL, Jodhpur up
to stipulated date & time in New Power House Premises,
Industrial Area, Jodhpur-342003 and obtain a acknowledgement
thereof and they shall up load the acknowledgement along with
their online bid.

(iv) The bidder will furnish bank guarantee, if required as per

qualifying requirement (Schedule-X), in the office of the SE (MM
& C), JdVVNL , New Power House Premises, Industrial Area,
Jodhpur-342003.

4. The Central and State Govt. undertaking/Corporations and

companies are exempted from furnishing of earnest money deposit.
However, they have to upload copy of certificate/documentary
evidence in support of their being Govt. undertaking, with their
bid.

5. Technical deviations including deviations in GTP, bill of material

and commercial deviations, if any, shall invariably be stated
in schedule- VI (A) &VI (B) "Departure from the Specification"
attached with this specification. Mentioning of such deviations
elsewhere will not be considered. The standard printed conditions
of sales and other if any attached with the tender will not be
considered.

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6. a) The prices quoted shall be variable without any ceiling as per
IEEMA / CACMAI price variation formula .

b) In case IEEMA / CACMAI changes the applicable formula for

price variation for any item and issue guidelines for adopting the
same during pendency of the contract, the new formula and
guidelines shall be become applicable for which no confirmation
shall be taken from the supplier.

7 Discom’s reserve the right to accept minor deviation(s) in

qualifying requirement and techno - commercial conditions on its
merits.

8 The purchaser will respond in writing to any request for

clarification on tender documents which it receives not later than
15 days prior to deadline for submission of tender, after which no
correspondence shall be entertained.

9. The bidders should provide complete information at the time of

submission of bid. However, if the bidders are asked to furnish
some clarification/confirmation/documents, the bidders are
required to furnish the same within specified time failing which;
the case shall be finalized /decided on the basis of available
information. The responsibility of their bid being ignored on
account of delay in furnishing of desired information/documents
shall be of the bidder.

10. All tender documents shall essentially be signed digitally and

submitted on http://eproc.rajasthan.gov.in in time as per
checklist provided with the tender document . The checklist along
with relevant page nos. shall also be submitted with the tender.

11. The tender documents can be downloaded from web site

http://eproc.rajasthan.gov.in. Details of this tender notification
can also be seen in NIT exhibited on website www.jdvvnl.co.in.
and www.rajenergy.com.Tenders are to be submitted online in
electronic format only on website http://eproc.rajasthan.gov.in.

12 The bidders who are interested in bidding can download tender

documents from http://eproc.rajasthan.gov.in up to the stipulated
date & time.

13 Bidders who wish to participate in this tender enquiry will have to

register on http://eproc.rajasthan.gov.in (bidders registered on
eproc.rajasthan.gov.in before 30.09.2011 need to be registered
16
 again). To participate in online tenders, Bidders will have to
procure Digital Signature Certificate (Type – II or Type – III) as
per Information Technology Act-2000 using which they can sign
their electronic bids. Bidders can procure the same from any CCA
approved certifying agency or they may contact e-Procurement
Cell, Department of IT & C, Government of Rajasthan for further
assistance. Bidders who already have a valid Digital Certificate
need not procure a new Digital Certificate.

Contact No. 0141 – 4022688 (Help desk 10.00 AM to 6.00 PM on

all working days)
e-mail eproc@rajasthan.gov.in
Address : e-Procurement Cell, RISL, Yojana Bhawan, Tilak Marg,
C-Scheme, Jaipur.

14. Bidder shall submit their offer online in electronic formats both for
technical and financial proposals. However, cost of specification
and EMD in the office of Sr. A.O. (Cash & CPC), JdVVNL,
Jodhpur and processing fees in the office of SE (MM&C),
JdVVNL, Jodhpur should be submitted physically at New Power
House Premises, Industrial Area, Jodhpur-342003, up to
stipulated date & time. The tenderer shall upload scanned copies of
receipts / acknowledgement of above fee documents along with
their online bid.

15. Bidders are also advised to refer “Bidders Manual” available under
“Downloads” section for further details about the e-tendering
process.

16. All the required information shall be furnished strictly in prescribed

Schedules/Formats only. Any information indicated other than the
prescribed schedules/formats shall not be entertained .The bid shall
be evaluated on the basis of information furnished in the prescribed
Schedules/Formats.

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 CHECK LIST
List of required Schedules/documents to be submitted online duly
signed digitally by Authorized Signatory
S. Particulars as per Description of required document Details of
No specification documents to be
. uploaded by
bidder along
with relevant
page Nos.
1) Envelope – I : Details of fee / certificates for EMD, Tender processing fee and Cost of
Tender documents ( .pdf) )
1 Details of EMD/ Proof of depositing EMD (DD/Banker’s Cheque)
Registration certificate /vendor Registration certificate/ central or state
Govt. undertaking certificate for exemption.

2 Tender processing fee Proof of depositing DD/Banker’s Cheque towards

e- tender processing fee.
3 Cost of Tender Proof of depositing cost of tender documents
Document (DD/Banker’s Cheque).
2) Envelope – II : Techno- Commercial Bid (.pdf)
1 Quantity offered/Quoted a) Details of quantity offered/quoted by the
(Schedule-IV A) bidder w.r.t tendered quantity along with other
confirmations in Schedule IVA of specification.

2 Technical Particulars Guaranteed Technical Particulars of the offered

(Schedule V - GTP ) Equipment in Schedule –V of specification.

3 Technical Deviation Departure /deviation from Purchaser’s

(Schedule VI A) specification in respect of Technical details
including GTP & Bill of Material in schedule VI-
A of Specification.
4 Commercial Deviation Departure /deviation from Purchaser’s
( Schedule VI B) specification in respect of Commercial terms &
conditions in schedule VI-B of Specification

5 List of Past Supplies Details of Past supplies in schedule VII of

(Schedule VII) Specification
6 Delivery Schedule Departure from Delivery schedule in Schedule
( Schedule VIII) VIII of Specification
7 List of Equipments & Details of Equipments & technical hand available
technical hand available in Schedule IX of Specification
( Schedule IX)
8 Qualifying Requirement Detailed as under:-
(Schedule-X) :-
i) Past supply Criteria CA certificate to meet out Past supply criteria
of QR
ii) Type test criteria Type test certificates to meet out Type test
criteria of QR along with certificate of
accreditation of testing Lab as per QR if required.
iii) BGs if Required as per Scanned copy of Bank guarantee in acceptable
Qualifying requirement form in lieu of type tests, if required to be
18
 furnished in Annex IIA of QR
Such BG shall also be submitted in original to the
purchasing authority up to the date & time of
opening of technical bid.
9 Authorization of Digital Power of Attorney for authorized signatory to
Signature sign the tender document digitally.

10 Details of excise Name & Complete address of excise authority

authority under whose jurisdiction their works/office falls
11 Balance-Sheet copy of latest Balance-Sheet.

12 Bidder’s contact details Name & correspondence address of the bidder

along with phone /Fax No. & e mail address
13 Manufacturer of offered Documentary evidence/proof that bidder is
item manufacturer of offered item(s)
14. Testing Facilities Complete list of testing facilities available at the
works
3) Envelope – III : a) Financial/Price Bid/BOQ (.xls)
b) Details of Taxes/duties & other charges (.pdf)
1) Tender form/ Price Details of Price quoted of the material offered in
bid/BOQ ( Schedule IV of the specification.
Schedule IV)
2) Details of taxes/duties Details of Taxes/duties & other charges

Note:

1. Please indicate Page no. of related document/proof submitted to evaluate the

bid.

2. All document should be submitted online in PDF Format only.

3. All the required information shall be furnished strictly in prescribed

Schedules/Formats only. Any information other than the prescribed
schedules/formats shall not be entertained .The bid shall be evaluated on the
basis of information furnished in the prescribed Schedules/Formats.

4. Each documents to be uploaded on or before due date shall be digitally

signed and stamped on each page by the authorized person of company.

5. The purchaser may advise any bidder to furnish the documents in original or
copy duly attested by Notary as the case may be for verification, in physical
form on short notice of three days.

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