MSU COLLEGE SHAH ALAM
17-G, BLOCK A, JALAN EQUESTRIAN
OFF PERSIARAN SUKAN SEKSYEN 13,
40100 SHAH ALAM, SELANGOR
PELAN MENGAJAR – AMALI
(PRACTICAL LESSON PLAN)
KOD DAN NAMA PROGRAM / FB-024-3:2012
PROGRAM CODE AND NAME OFFICE ADMINISTRATION SUPERVISION
TAHAP / LEVEL LEVEL 3
NO DAN TAJUK UNIT
KOMPETENSI / FB-024-3:2012-C04
COMPETENCY UNIT NUM. STAFF ADMINISTRATION
AND TITLE
1. IDENTIFY STAFF ADMINISTRATIVE REQUIREMENTS
NO DAN PERNYATAAN 2. PREPARE MAN POWER REQUIREMENT PLAN
AKTIVITI KERJA / WORK 3. PREPARE TRAINING PROGRAM
ACTIVITIES NO AND 4. ASSESS STAFF PERFORMANCE APPRAISAL
STATEMENT 5. PREPARE REPORT ON STAFF ADMINISTRATION
ACTIVITIES
NO. KOD / CODE NUM. FB-024-3:2012-C04/K(1/5)/PM Page 1 of 6
NO. KOD / CODE Page 2 of 6
TEMPAT : TEMPOH : 10 HOURS NUM:FB-024-3:2012-
C04/K(1/5)/PM
TAJUK/TITLE :
DETERMINE STAFF ADMINISTRATION PROCESS, STRUCTURES AND PREPARE
ORGANISATIONAL CHART.
TUJUAN PENGAJARAN/INSTRUCTIONAL AIMS :
This topic will enhance the knowledge of trainees on the company’s policy on staff
administration, standard operating procedures and scope of work of staff administration.
LEARNING OBJECTIVES:
At the end of this course, students will be able to:
1. Obtain company’spolicy on staff administration.
2. Obtain company’s staffadministration SOP.
3. Prepare organisational chart for company.
ALAT BANTUAN MENGAJAR TAJUK / TITLE NO. KOD / CODE NO.
/ INSTRUCTIONAL AIDS
BAHAN PEMBELAJARAN WORK SHEET FB-024-3:2012-C04/K/(2/5)
/LEARNING MATERIALS
POWER POINT SLIDE
ALAT PANDANG DENGAR /
AUDIO VISUAL AIDS WHITE BOARD
PERALATAN,
COMPUTER
KELENGKAPAN DAN BAHAN
/ TOOLS, EQUIPMENTS AND LCD
MATERIALS
NO. KOD / CODE NO.:FB-024-3:2012-C04/K(1/5)/PM Page 3 of 6
AKTIVITI PENGAJARAN
INST. AIDS MASA
( Instructional Activities )
PERSEDIAAN/PREPARATION :
1. Greetings to all trainees in the classroom.
2. Marking of attendance.
3. Remind trainees on the issues of discipline, cooperation,
appropriate dressing, non-smoking policy, non-usage of
Induction set
phone in classroom and the cleanliness.
4. Start the discussion by motivating the trainees, provide Encourage
participation by
happy atmosphere for learning and relaxing. asking probing
5. State the title of learning today and its importance, questions 60 minutes
together with the learning objectives. White Board,
6. Get attention from the trainees and raise their interest on LCD, Power
Point and
the ideas and skills or working experience that they have Video
prior to this training.
7. Encourage trainees to relate their understanding of staff
administration in office and ask them on their point of
view of administration.
8. Ask if the trainees has undergo a training before.
NO. KOD / CODE NO.:FB-024-3:2012-C04/K(1/5)/PM Page 4 of 6
AKTIVITI PENGAJARAN AKTIVITI PENGAJARAN
INST. AIDS MASA
( Instructional Activities ) ( Instructional Activities )
PENYAMPAIAN/
PRESENTATION :
1. Company Policies and a. Determine the company’s
Procedures code of conduct. 60 minutes
b. Determine the appropriate Computer
dress code for all Microsoft Word
employees in the Internet 120 minutes
company.
2. Standard Operating
Procedure a. Determine the key areas
in the SOP. 60 minutes
b. Draw flow chart for key Computer
processes in staff Microsoft Word 120 minutes
administration. Internet
c. Determine the job scope in 90 minutes
administration.
3. Organisational Chart a. Prepare an organisational
chart 150 minutes
b. Determine the authority
and its type in the Computer 150 minutes
organisational chart Microsoft Word
c. Identify and draw the Internet
organisational structure 150 minutes
and explain the
advantages and
disadvantages of the
organisational structure.
NO. KOD / CODE NO.:FB-024-3:2012-C04/K(1/5)/PM Page 5 of 6
AKTIVITI PENGAJARAN
INST. AIDS MASA
( Instructional Activities )
PENGGUNAAN/APPLICATION :
1. Distribute Work Sheet.
2. Ensure trainees read the work sheet.
3. Ensure trainees understand the work sheet before start the
practical.
4. Instruct the trainees to carry out the tasks from the
beginning until the end.
5. Remind the trainees about the evaluation scheme in the
checklist.
6. Help the trainees so that they can complete the practical in
a good manner.
7. Ask questions at the end of practical to ensure trainees
learnt well in this topic.
Q: Draw up functional organisational structure.
A:
Work sheet 60 minutes
Q: Describe Flat organisational structure.
A: Flat structures have fewer management levels, with
each level controlling a broad area or group. Flat
organizations focus on empowering employees rather than
adhering to the chain of command. By encouraging
autonomy and self-direction, flat structures attempt to tap
into employees’ creative talents and to solve problems by
collaboration
NO. KOD / CODE NO.:FB-024-3:2012-C04/K(1/5)/PM Page 6 of 6
AKTIVITI PENGAJARAN
INST. AIDS MASA
( Instructional Activities )
PENGESAHAN/CONFIRMATION :
1. Ask the trainees to keep the work sheet.
2. Give clear instruction to the trainees before the practical
starts.
3. Allow trainees to ask questions before the practical starts.
4. Inform trainees on the START and END time.
5. Ask trainees to clean their workstation at the end of
practical. Discussion 180minutes
6. Provide comment on the practical work done by the
trainees.
7. Provide overview and summary of what they have learnt in
this topic.
8. Inform trainees on the next topic which is Prepare
Manpower Requirement Plan.
9. Dismissal speech.
