Haryana School Education Rules, 2003

HARYANA GOVT. GAZ. (EXTRA),

APRIL 30, 2003
(VYSK. 10, 1925 SAKA)
(English version page 459 to579)

HARYANA GOVERNMENT
EDUCATION DEPARTMENT
Notification

The 30th April, 2003

No. GSR. 7/H.A.12/99. S. 24(1)/2003 dated 30.04.2003-

In exercise of the powers conferred by sub-section (1) read
with sub-section (2) of section 24 of the Haryana School
Education Act, 1995 (Act 12 of 1999), and all other powers
enabling him in this behalf, the Governor of Haryana hereby
makes the following rules, to regulate education in all
non-Government schools, to promote better organization and
development of school education, the manner of admission
to recognized schools, fee structure, uniform code of service
conditions for employees, adequate infrastructrual facilities
to be provided to pupils and to follow approved course of
studies, in the State of Haryana, namely:—

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 Haryana School Education Rules, 2003

CHAPTER 1
Short title and 1. (1) These rules may be called the Haryana
commencement. School Education Rules, 2003.
(2) They shall come into force on the date
of their publication in the official gazette.
Definitions. 2. In these rules, unless the context otherwise
requires,—
(a) “Act” means the Haryana School
Education Act, 1995 (Act 12 of 1999);
(b) “appellate authority” means an
authority to whom an appeal against
orders of appropriate authority may be
preferred, namely:–
(i) where Director is appropriate
authority, to the secretary;
(ii) where District Education Officer is
appropriate authority, to Director
Secondary Education;
(iii)where District Primary Education
Officer is appropriate authority, to
Director Primary Education;
(c) “Affiliating Board” means the
concerned Board referred to in clause
(a) of section 2 of the Act;
(d) “Administrator”- means a Government
officer of suitable rank authorized by
the Director to take over the managing
committee of an aided school;
(e) “Appendix” means the Appendix
appended to these rules;
[(ee) ‘Appropriate authority’ means the
authority declared by the central/state
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 Haryana School Education Rules, 2003
Government under any law for the time
being in force to register or issue a
certificate for particular purpose;]***
(f) “Department” means the Director
Secondary Education, Haryana and
Director Primary Education, Haryana,
as the case may be;
(g) “Form” means a Form annexed to these
rules;
(h) “inspecting officer” means the officer
authorized to inspect the school by
Director/ District Education Officer/
District Primary Education Officer;
(i) “section” means a section of the Act;
(j) (i) “pre-primary stage” means a stage
of school education prior to the
primary Stage;
(ii) “primary stage” means a stage of
education from class I to V ( both
inclusive);
(iii)“middle stage” means stage of
school education from class VI to
VIII (both inclusive );
(iv) “secondary stage” means a stage of
a school education from class IX to
class X (both inclusive);
(v) “senior secondary stage” means a
stage of school education from class
XI to XII (both inclusive);
(k) “Nationalized Bank” means the State
Bank of India constituted under section
3 of the State Bank of India Act,
***Inserted vide notification
1955(23 of 1955) or a subsidiary bank No. S.O.3/H.A.12/1999/S.24/
constituted under section 3 of the State 2007 dated : 19-01-2007

25
 Haryana School Education Rules, 2003
Bank of India (Subsidiary Banks) Act,
1959(38 of 1959), or a corresponding
new bank constituted under section 3
of the Banking Companies (Acquisition
and Transfer of Undertakings) Act,
1970 (5 of 1970) or corresponding new
bank constituted under section 3 of the
Banking Companies (Acquisition and
Transfer of Undertakings) Act, 1980,
(40 of 1980);
(l) “Prescribed” means prescribed by rules
made under this Act;
(m)“public examination” means an exami-
nation conducted by Board of School
Education, Haryana, the Central Board
of School Education, Council for Indian
School Certificate Examinations, or any
other Board;
(n) “Schedule bank” means a bank included
in the Second Schedule to the Reserve
Bank of India Act, 1934 (2 of 1934);
(o) words and expressions used in these
rules but not defined, shall have the
same meaning as assigned in the Act;–
[(p) the words “Director Primary Education”
and “District Primary Education
Officer”, wherever occurring, the words
and signs, “Director Elementary
Education” and “Additional District
Education Officer”, as the case may be,
shall respectively be substituted.]***

***Inserted vide notification

No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007

26
 Haryana School Education Rules, 2003

CHAPTER II
ESTABLISHMENT, RECOGNITION, MANAGING
COMMITTEE AND GRANT-IN-AID TO
SCHOOLS
[3. (1) No school in the State can function, Regulation of
establish or start classes without the prior approval education in schools.
sections 3 and 24(2) (a).
or permission of the Director. Every school
established by any individual or association of
individuals or firm or society or trust or company,
shall follow the norms specified under these rules.
Any act or disobedience on the part of the school
managing committee contrary to the provisions of
these rules shall make it liable,—
(i) to discontinue the functioning of
such schools;
(ii) to be prosecuted under the relevant
law if such disobedience or act
causes or tends to cause danger to
the life, health, and safety of the
students;
(iii) for the imposition of penalty not
exceeding Rs.15000 in the case of
primary schools, Rs.20,000 in the
case of middle schools and
Rs.25,000 in the case of secondary
and senior secondary school for
each such violation.
(2) Before taking any such action under
sub-rule (1), a fifteen days notice shall be given to
the managing committee to explain their position
regarding the aforesaid notice. On receipt of reply
and after giving a personal hearing, if required,
Director shall be competent to take any of the action
against the managing committee under these ***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/
rules.]*** 2007 dated : 19-01-2007

27
 Haryana School Education Rules, 2003

Classification 4. The schools shall be classified into any of the

of schools. following categories, namely:—
sections 3 and 24 (2) (a).
(a) (i) Pre-Primary schools, that is to say,
schools imparting education below
the primary stage;
(ii) Primary Schools, that is to say,
schools imparting primary stage of
education, having classes I -V;
(iii)Middle schools, that is to say,
schools imparting middle stage of
education, having classes I-VIII or
VI -VIII;
(iv) Secondary schools, that is to say,
schools imparting secondary stage
of education, having classes upto X
with or without primary classes;
(v) Senior secondary schools, that is to
say, schools imparting senior
secondary stage of education,
having classes upto XII with or
without primary classes.
[(vi) Boys school, that is to say, a school
in which admission is open to
boys;
(vii) Girls school, that is to say, a school
in which only girls are admitted;***
(viii) Co-educational school, that is to
say, a school in which boys and girls
can be admitted without any
distinction and follow the same
courses of study.]***
(b) District Institutes of Educational
Training and Government Elementary
Teachers Training Institutes, Private
***added vide notification
No. S.O.3/H.A.12/1999/S.24/ Teachers Training Institutes imparting
2007 dated : 19-01-2007 teachers training below degree level.
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 Haryana School Education Rules, 2003
[5. Hindi shall be the preferred medium of Medium of
instructions in all schools. However the institution instructions.
shall be at liberty to adopt other medium of sections 3 and 24 (2) (a).
instruction under intimation to the appropriate
authority.]***
6. In teaching of languages in classes VI to VIII, Three language
formula.
the three language formula as adopted by the sections 3 and 24 (2) (a).
Government, shall be followed.
7. Any linguistic minority which intends to set Right of linguistic
up school with the object of imparting education in minorities to set
the mother tongue of such linguistic minority, shall up school.
sections 3 and 24 (2) (a).
be permitted to do so.
8. The School may also provide for the cause of Other facilities.
sections 3 and 24 (2) (a).
literacy the following facilities, namely:-
(a) Adult Education Centres;
(b) Bal Kendras; Balwadis;
(c) Education of children who have
discontinued studies;
(d) Literacy centers.
9. (1) The courses of study in primary and Course of study.
middle stages shall be such as may be specified or sections 3 and 24 (2) (a).

recommended by the Director in consultation with

the Curriculum Committee.
(2) The courses of studies for the
secondary stage and senior secondary stage shall be
such as may be specified or recommended by the
Affiliating Board.
10. The Director or Affiliating Board as the case Matter to be provided
may be, shall, while specifying the syllabi (for the in the syllabi.
sections 3 and 24 (2) (a)
primary, middle, secondary and senior secondary
stage) shall decide about the contents to be laid down.
However, recognized un-aided schools may adopt ***Substituted vide notification
any text books based upon such contents. No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007

29
 Haryana School Education Rules, 2003

Power of Director to 11. The Director may, in consultation with the

specify co-curricular Curriculum Committee, provide for co-curricular
activities. activities in recognized schools.
sections 3 and 24 (2) (a).

Power of Director to 12. (a) There shall be a committee constituted

specify courses by the Director, to be called the Curriculum
of study. Committee, to advise the Government on syllabi and
sections 3 and 24 (2) (a). the specification or recommendation of books for
the primary and middle stages of education. The
Curriculum Committee may advise the Government
with regard to co-curricular and extra-curricular
activities to be undertaken in a recognized school
and also with regard to non formal education to
persons who are unable to obtain formal education.
(b) The Curriculum Committee shall
consist of the following members:-
(i) Director State Council of Education
and Research Training, as the
ex-officio Chairman of the Committee;
(ii) One member from Central Board of
Secondary Education or National
Council of Education and Research
Training;
(iii)One representative of the Board of
School Education, Haryana to be
nominated by the Chairman of the
Board;
(iv) One Head of private school and one
Head of Government school to be
nominated by Director;
(v) Five experts of different subjects
from State Council of Education and
Research Training.;
(vi) Officer Incharge, Textbook Cell of
State Council of Education and
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 Haryana School Education Rules, 2003
Research Training shall be the
member Secretary of the Committee.
13. Every member of the Curriculum Term of office.
Committee shall hold office for a period of three sections 3 and 24 (2) (a).
years from the date of his nomination and shall be
eligible for re-nomination for a like period and shall,
notwithstanding the expiry of the term of his office,
continue to hold such office until his successor is
nominated. However, the Director have the right to
remove / replace any member before completion of
his tenure, if the work and conduct of the member is
not satisfactory.
14. (1) The Curriculum Committee shall meet Meeting and
atleast once in six months; quorum.
sections 3 and 24 (2) (a).
Provided that such meeting shall not be held later
than the 30th September every year for deciding
curriculum for next session:
Provided further that the Chairman of the
Curriculum Committee may call a special meeting
of the Curriculum Committee to consider any
matter within the purview of the Curriculum
Committee.
(2) Six members of the Curriculum
Committee present at a meeting shall forum quorum
for the meeting of the Committee:
Provided that where the meeting of the
Curriculum Committee is adjourned due to the
absence of quorum it shall be necessary to hold
subsequent meetings where atleast three members
shall forum a quorum.
(3) A member of the Curriculum
Committee who has any financial or other interest
in any book which is under the consideration of the
Curriculum Committee for approval as a text book,
shall not participate in the deliberations of the
Curriculum Committee with regard to the approval
of that book as a text book.
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 Haryana School Education Rules, 2003

Procedure of the 15. (1) The Curriculum Committee shall

committee. regulate its own procedure;
sections 3 and 24 (2) (a). (2) The Curriculum Committee may appoint
such subject panels as it may deem necessary
consisting of its own members or specialists who
are not members of the Curriculum Committee.
Traveling and daily 16. The members of the Curriculum Committee
allowances. or any panel constituted by it, shall be entitled to
sections 3 and 24 (2) (a). such traveling and daily allowances as are
admissible to the non-official members of
Curriculum Committees and Boards in accordance
with the orders issued by the Government from time
to time.
Physical 17. (1) In every school, suitable provision shall
education. be made for social services, physical, cultural,
sections 3 and 24(2)(a) (b).
environmental, moral and recreational activities.
(2) The head of school shall organize a
general system of school games so as to provide
opportunities for participation by all students and
shall provide the students with the equipment needed
for such games.
School hours. 18. (1) The Director shall, by order, specify the
sections 3 and 24 (2) (a) (b). time at which all schools, (including Private schools)
shall commence and conclude the daily school hours
and different timings may be specified for different
seasons of the year or for schools running in one
shift or multiple shifts (irrespective of affiliation to
any Education Board):
Provided that the total school hours in a year for
the middle, secondary and senior secondary stage of
education shall not, ordinarily, be less than 1000
hours:
Provided further that in addition to 1000 school
hours, a teacher may not be required to devote more
than 200 hours in a year for remedial or other
teaching.
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 Haryana School Education Rules, 2003
(2) The head of school with prior permission
of District Education Officer / District Primary
Education Officer concerned can change the time.
19. (1) The starting and closing of academic Academic session and
session and school timings shall be made as per the school timings.
sections 3 and 24 (2) (a) (b).
directions issued by the Director form time to time.
(2) It shall be obligatory for all the schools
to arrange appropriate functions in the school to
celebrate Independence day and Republic Day as
declared by the State.
(3) The terminal examination and the final
examination will be held so as to ensure uniformity
in all the schools in a particular academic year.
20. (1) Save as otherwise provided in sub rule Vacation and
(1) of rule18, the total number of working days holidays.
sections 3 and 24(2)(a)(b).
including examination days, for the Middle,
Secondary and Senior Secondary stage of education
shall not be less than 220 in a year.
(2) Subject to the provision of sub-rule (1)
of rule18, the following shall be the authorized
holidays for recognized schools, namely:-
(a) all holidays notified by the
Government for schools;
(b) summer vacation: 6 weeks as per
instructions of the Director from
time to time;
(c) festival: 6 days as per instructions
of the Director from time to time;
(d) winter vacation: 10 days as per
instructions of the Director from
time to time;
(e) The local holidays: 4 days should
be observed by the school with the
approval of the Block Education
Officer in case of Primary schools,
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 Haryana School Education Rules, 2003

Sub-Divisional Education Officer in

case of Secondary Schools and
District Education Officer, in case
of Senior Secondary Schools.
(3) In addition to the holidays referred to in
sub-rule(2), leave may be granted to students
preparing for the examinations of the Affiliating
Board for such period as may be specified by that
Board.
Provided that preparatory leave shall be given
only when the head of school is satisfied that the
courses of study have been completed at the school.
School hours and 21. School hours specified in rule 18 and the
number of working number of working days specified in rule 20 shall
days not to apply to not apply in the case of in-formal, or drop out, or
non-formal education.
sections 3 and 24(2) (a) (b).
adult education..

Discipline and 22. The observance of rules of discipline and

punishment etc. good behaviour shall be a condition essential to a
sections 3 and 24 (2) (a) (b). student’s continuance in a school. In such cases the
decision of Head of school shall be final.
Forms of 23. (1) The following shall be the disciplinary
disciplinary measures. measures which may be adopted by a school in
sections 3 and 24(2)(a) (b). dealing with:-

(a) all students - fine and/ or detention

during the break, for neglect of class
work, but no detention shall be made
after the school hours;
(b) students who have attained the age
of fourteen years regarding -
(i) expulsion,
(ii) rustication,
(2) For the avoidance of doubts, it is hereby
declared that the disciplinary measures specified in
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 Haryana School Education Rules, 2003
clause(b) of sub-rule (1) shall not be imposed on
any student upto 8th class.
(3) Fine may be imposed on a student in the
following cases namely:
(a) late attendance;
(b) absence from class without proper
application from the parent or
guardian;
(c) truancy;
(d) willful damage to school property;
(e) delay in payment of school fees and
dues,
(4) Expulsion shall debar a student from
being re-admitted to the school from where he is
expelled but shall not preclude his admission.
(5) Where a student is rusticated, he shall
not be admitted to any school till the expiry of the
period of rustication.
(6) No student shall be expelled or
rusticated from a school except after giving the parent
or guardian of the students a reasonable opportunity
of showing cause against the proposed action.
Note:
Expulsion or rustication shall be resorted to only
in cases to grave offences where the retention of the
student in the school is likely to endanger its moral
tone of discipline.
24. (1) The name of a student may be struck off Striking off the name
the rolls by the head of the school on account of:- from the rolls.
sections 3 and 24(2)(a)(b).
(a) non-payment of fees and other dues
for 10 days after the last day for
payment;
(b) continued absence without leave for
six consecutive days by a student of
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 Haryana School Education Rules, 2003
class IX to XII and ten consecutive
days for a student of class VIII or
below.
(2) In the case of absence of any student
from a school without leave for four consecutive
days, the head of school shall intimate such absence
to the parent or guardian of such student.
(3) In respect of payment of fees, however
the head of school may grant not more than 10 days
of grace in deserving cases on application by the
parent or guardian.
Forbidden practice. 25. No student shall indulge in any of the
sections 3 and 24(2)(a)(b). forbidden practices such as smoking, gambling,
rowdyism and rude behaviour, use of violence in any
form etc.. or such forbidden practices as per
directions issued by the Director from time to time.
Maintenance of hostel, 26. Recognized schools may if consider
hostel fee and security. necessary to establish hostel for students shall
sections 3 and 24 (2) (a) (b). provide facility and accommodation, furniture,
hostel superintendent, warden, medical and other
care of the hostels. The schools shall notify the fees
and security to be charged from the pupils and shall
submit the detail of minimum facilities being
provided and the rate of fee proposed to the
Director before the commencement of each academic
session.
School libraries.- 27. The Department may issue detailed instructions
sections 3 and 24 (2)(a)(b) regarding the maintenance and use of school
libraries. The school libraries must be well equipped
with sufficient number of library books. The school
library shall have minimum of :-
Primary School - 1000 books
Middle School - 2000 books
Secondary School - 3000 books
Senior Secondary School - 5000 books

36
 Haryana School Education Rules, 2003
Provided that 25% of books mentioned above
shall be made available at the initial stage and
remaining books be made available within two years
after the date of the recognition.
In addition to above, library may have :-
(a) Text books alongwith syllabus of
each class.
(b) Sufficient number of daily
newspapers and magazines/journals.
28. Every recognised school shall maintain the Records.
following records:- sections 3 and 24(2)(a)(b).

(i) Stage wise admission and withdrawal

(ii) Daily attendance of pupils
(iii) Cash book showing all receipts and
expenditure
(iv) Statistical register
(v) An acquaintance roll of teachers
(vi) An acquaintance roll of scholarships
(vii) Pay bill register
(viii) Movement register
(ix) Time table adjustment register
(x) Log book
(xi) A visitors’ book
(xii) A fee and fund register
(xiii) An order book
(xiv) Hostel register only where Hostels are
there
(xv) Catalogue of library books and book
issue.
(xvi) Registers showing results of home
examination and other examinations

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 Haryana School Education Rules, 2003
(xvii) Property and stock
(xviii) Diary and dispatch register
(xix) Contributory Provident Fund (CPF)
(xx) Pupils progress
(xxi) Any other record prescribed by the
Director from time to time.
Opening and [29. (1) Every individual or association of
establishment of new individuals or firm or society registered under
school in the State. Societies Registration Act, 1860 (21 of 1860), or trust
sections 3 and 24(2)(a)(c).
created under the Indian Trusts Act, 1882 (2 of 1882),
or company registered under the Companies Act,
1956 (1 of 1956), shall apply to the appropriate
authority in Form-I alongwith demand draft of
Rs.1,000/- for primary school, Rs.2,500/- for middle
school, Rs.5,000/- for high school and Rs.10,000/-
for senior secondary school as processing fee in
favour of Director expressing their intention to
establish such school.]***
(2) The applicant in addition to the
application referred to in sub-rule (1), shall give an
undertaking containing the following particulars,
namely:-
(a) the area in which the new school is
proposed to be established, and the
approximate number of students
likely to be enrolled in that school;
(b) the stage of education intended to
be imparted in the new school;
(c) the particulars including
measurements of the building or
other structures in which the school
is proposed to be run;
***Substituted vide notification (d) the financial resources from which
No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007 the expenses for the establishment
38
 Haryana School Education Rules, 2003
and running of the school shall be
met;
(e) the composition of the managing
committee of the proposed new
school until the new school is
recognized and a new managing
committee is constituted in
accordance with the scheme of
managing committee made under
these rules;
(f) the proposed procedure, until its
recognition under these rules, for the
selection of the head of the school
and other teachers and non-teaching
staff and the minimum qualific
ations for their recruitment;
[(g)the proposed salary of the staff to
be notified. The salary so notified
shall not be less than minimum wage
policy of the state, if notified by
Labour Department for the classes
covered under minimum Wages Act,
and for teaching staff any minimum
salary standards specified by
Education Department/ Deputy
Commissioner;]***
(h) admission, tuition and other fees and
funds which would be levied and
collected until its recognition under
these rules, from the student of the
proposed new school;
(i) any other facility which is proposed
to be provided for the students of
***Substituted vide notification
the proposed new school. No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007
(3) The [appropriate Authority]* may,
after considering the particulars specified in the *Substituted vide notification
No. S.O.22/H.A.12/1999/
application sub-rule (1) and after making such S.24/2004 dated : 20-02-2004

39
 Haryana School Education Rules, 2003
inquiries as deemed fit inform the person or persons
by whom the application was given to him whether
or not opening of the proposed new school would
be, in the public interest, within 90 days from the
receipt of this application. If no decision is taken
within such period, it will be deemed to have been
permitted. However, such permission does not
enable school to get recognition automatically for
which the applicant shall have to fulfill all the
required conditions;
[(4) The permission granted to establish a
new school shall be effective from the date decided
upon by the appropriate authority and ordinarily it
shall be granted from the date of commencement of
next academic session. The permission shall be valid
for two academic sessions only.]1***

RECOGNITION OF SCHOOLS
Conditions for 30. (1) No private school shall be recognized, or
recognition. continue to be recognized, by the appropriate
sections 3,4 and 24(2)(d)(e). authority unless the school fulfils the following

conditions, namely:-
[(a) (i) the school is run by an individual
or association of individuals or firm
or society registered under the
Societies Registration Act, 1860 (21
of 1860), or trust created under the
Indian Trusts Act, 1882 (2 of 1882),
or company registered under the
Companies Act, 1956 (1 of 1956),
and is managed in accordance with
a scheme of management made
1
***added vide notification under these rules alongwith a
No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007
certificate of appropriate authority
2
regarding area of operation in the
***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/ State of Haryana;]2***
2007 dated : 19-01-2007

40
 Haryana School Education Rules, 2003
(ii) the prior approval from the
[appropriate Authority]* for
opening of new school has been
obtained and copy of such approval
is attached with the form of
application as referred to rule 29;
(iii)no admission beyond Class-III shall
be made by any school before the
sanction of its recognition or in its
anticipation;
(iv) that all the teachers are suitably
trained with minimum qualifications
as per Appendix A and are
academically and otherwise suitable
to teach in these schools and the rate
of salary being paid to the staff as
notified;
(v) that the terms on which the
teachers are engaged are reflected
in the written agreement between
the managing committee and each
teacher as per Appendix B and the
same are attached;
(vi) that the school follows approved
courses of instructions as provided
in these rules;
(vii) that the admission to the school is
open to all without any
discrimination based on religion,
caste, race, place of birth or any
other whimsical or for extraneous
reasons, except in the case of
minority schools, however, which
shall maintain transparency in
admissions;
(viii)that the managing committee *Substituted vide notification
observes the provisions of these No. S.O.22/H.A.12/1999/
S.24/2004 dated : 20-02-2004
rules;
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 Haryana School Education Rules, 2003
(ix) that minimum norms for land and
xbuilding in which school is carried
on are in accordance with sub-rule
30 (b).
[(x)that the managing committee has
submitted the owner’s deed of the
land - school building as well as play
ground in the name of individual or
association of individuals or
society or firm or trust or company
from the Revenue Department. In
case the land is more than one patch,
the sizera of land duly countersigned
by the Tehsildar or Sub Divisional
Magistrate concerned that the
patches of land are adjacent to each
other, if not at one place the distance
between the buildings/patches be
specified;]***
(xi) that the school building is properly
planned, ventilated and spacious as
per architectural norms approved by
district town planner / municipality
/ registered architect;
(xii)that a building safety certificate has
been obtained from Public Works
Department/municipality/registered
engineer;
(xiii)that if there is any business
premises in any part of the building
in which school is run, the portion
in which the school is run is
separate from such business
premises. A certificate to this effect
should be attached with the
application form.
(xiv)that furniture and equipment are
***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/
adequate and suitable for an
2007 dated : 19-01-2007 educational institution;
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 Haryana School Education Rules, 2003
(xv)that the salaries of teachers and non-
teaching staff are paid regularly;
(xvi)that the pledge money as per sub
rule 30(2) has been deposited in the
name of District Education Officer/
District Primary Education Officer
concerned (by designation);
(xvii) that the school buildings or other
structures or the grounds are not
used during the day or night for
commercial or residential purposes
(except separate residence of any
employee of the school away from
academic wing) or for communal,
political or non-educational activity
of any kind whatsoever;
(xviii) that there is no thoroughfare or
public passage through any part of
the school premises;
[(xix) that the sanitary arrangements at
the school are adequate and are kept
in good order. A hygienic certificate
shall be obtained from Chief
Medical Officer/Local Medical
Authority;]***
(xx) that drinking water arrangements
are adequate;
(xxi) that there is a provision of
electricity fitting and electric fans
in each classroom;
(xxii) that no teacher or student of the
school is compelled to attend a class
in which religious instruction is
given or take part in any religious
***Substituted vide notification
activity. No teacher or student No. S.O.3/H.A.12/1999/S.24/
absenting himself from religious 2007 dated : 19-01-2007

43
Haryana School Education Rules, 2003
instruction or religious activity is
made to suffer any disability on that
account and student is refused
admission to the school because
exemption from attendance at
religious exercises or religious
instruction has been claimed by him
or his parent or guardians:
Provided this provision shall not be
applicableto minority school.
(xxiii) that there should be no complaint/
inquiry pending against school
building / managing committee
seeking recognition. An undertaking
to this effect that land / building is
free from litigation shall be
submitted;
(xxiv) that facilities are provided for
teaching of languages in accordance
with the three language formula,
adopted by the Government;
(xxv) that the school is open to
inspection by any officer authorized
by appropriate authority/ Director;
(xxvi) that the school furnishes such
reports and information as may be
required by the Director from time
to time and complies with such
instructions of the appropriate
authority or the Director as may be
issued to ensure the continued
fulfillment of the condition of
recognition or the removal of
deficiencies in the working of the
school;
(xxvii) that the school shall maintain all
records as per rule 28. All records
of the school are open to inspection
44
 Haryana School Education Rules, 2003
by any officer authorized by the
Director or the appropriate
authority at any time, and the school
furnishes such information as may
be necessary to enable the
Government or the Director to
discharge its or his obligations to the
affiliated board, as the case may be;
[(xxviii) that the school shall not be in
operation from residential buildings
or building not ear-marked for
school in the State of Haryana;
(xxix) that a fire certificate shall be
obtained from local fire
authority;
(xxx) that schools shall provide atleast
one computer with modem and
internet connectivity.]***
[(b) Minimum norms for land and buildings
(i) Land
School Rural/Urban/ Controlled areas
Primary 0.5 Acre
Middle 1.0 Acre
Secondary 2.0 Acre
Senior Secondary 2.0 Acre
Provided that the norms of land for the schools
running recognized/unrecognized before
commencement of Haryana School Education Rules,
2003, shall be as under:-
School Rural/Urban/ Rural/ Urban/
Controlled areas Controlled areas
(for single storey (for double storey
building) building)
Primary 500 Sq. meters 350 Sq. meters
Middle 800 Sq. meters 600 Sq. meters ***added vide notification
No. S.O.3/H.A.12/1999/S.24/
Secondary 2000 Sq. meters 1500 Sq. meters 2007 dated : 19-01-2007

45
Haryana School Education Rules, 2003
Senior
Secondary
(i) Arts & 3000 Sq.meters 2250 Sq. meters
Commerce.
(ii) Arts/ 4000 Sq.meters 3000 Sq. meters
Commerce
& Science
In addition to above, these schools shall provide
or make arrangement for adequate play ground
within the radius of 500 meter according to the
number of students.
The covered area and open area shall be in the
ratio of 35/65%:
Provided further that the schools mentioned in
the first proviso shall continue upto the stage
according to these norms, but if they desire to add or
start higher classes or up-grade the school or change
of building or change of name, they shall have to
fulfill and to provide land and building as per norms
required for the establishment of new school.
Note: - A private school can be run in a rented
building/ land on lease hold basis with
a minimum period of twenty years
irrevocable lease deed provided such
school fulfills the norms of land and
building as specified under these rules;
(ii) Building-
(a) classroom: Minimum size - 24' x 18'
or equivalent area. Height of
classroom shall be atleast 10 feet:
Provided that the school running as
recognized/unrecognized before the
commencement of the Haryana School
Education Rules, 2003, the minimum
size of classroom shall be fixed keeping
in view the per square feet gross area/
requirement per student;
46
 Haryana School Education Rules, 2003
(b) number of classrooms shall be equal
to the number of sections in the
school. The classroom shall have
two doors, requisite number of
windows and proper ventilation;
(c) number of students in a section shall
not be more than fifty. It is further
subject to the condition that
number of students in the classroom
shall not be more than the students
calculated on the basis of 10 square
feet per student for secondary and
senior secondary schools and 9
square feet per student for
elementary stage/nursery stage;
(d) veranda
There shall be veranda with every class
room:
8 feet in width for single loaded;
10 feet in width for double loaded;
Provided that the school running as
recognized/ unrecognized before
commencement of the Haryana School
Education Rules, 2003, the norms for
veranda shall be as under:-
6 feet in width for single loaded;
8 feet in width for double loaded;
(e) the school shall provide the
following facilities:—
· Toilet and urinals (staff, boys and
separate for girls at a far off
distance). Additional toilet to be
added after every 200 students
· Electricity facility
· Drinking water facility
· Boundary wall
· Proper space for morning assembly
47
Haryana School Education Rules, 2003
(f) in case of middle, high and senior
secondary school, the following
rooms in addition to class-rooms
shall be provided:-
· Room for head of the school
· Office room
· Staff room
· Library room
· Laboratory for practical subject
(according to the stream/each
subject)
· One room for Computer
Laboratory. The school shall have
atleast one computer with modem
and internet connectivity for
official and school management
purpose;
(g) every school shall provide ramp at
plinth level.
(h) the school building having more
than one storey shall provide one
ramp and one staircase of atleast 6’
width:
Provided that the school running before
commencement of the Haryana School
Education Rules, 2003, the norms for
stairs and ramp shall be as under:—
Stair: 4.6 feet additional stairs after
in width distance of 40 feet
Ramp:6 feet If the school do not provide
in width ramp than they shall arrange the
classes of handicapped students at
the ground floor.
The appropriate authority shall be competent to
relax the size of land and building upto ten percent
and also allow minor variations which would other-
wise not affect health and safety of students and staff;
48
 Haryana School Education Rules, 2003
(2) Pledge money atleast equal to six
months basic pay of the staff but in no case less than
the amount as mentioned below, shall be deposited
in the name of Director School Education (by
designation), in the shape of fixed deposit or bank
guarantee not less than a period of three years:—
Stage Class Rs.
Primary I-V 50,000
Middle I-VIII 1,00,000
Secondary I-X 1,50,000
Senior Secondary I-XII 2,00,000

The pledge money shall be utilized in case of

non-payment of salary to the staff or to redeem any
unforeseen liabilities of the school.]***
(3) Every private school should provide the
following facilities:-
(i) Physical education:
Suitable playground for the purposes of
games, sports, and materials for such
games and sports;
(ii) Laboratory work:
Each school shall have a well equipped
laboratory for each practical subject
with at least five sets of equipments for
each practical as per syllabus.
(iii) Workshop practice:
Well equipped workshops shall be
provided by school as per requirement.
(iv) Co-curricular activities:
As many co-curricular activities, as may ***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/
be possible, so as to give to every 2007 dated : 19-01-2007

49
 Haryana School Education Rules, 2003
student an opportunity of participating
in one or more of the following
activities, namely:
(a) debates;
(b) recitation or elocution;
(c) dramatics;
(d) music (including folk songs),
dancing (including folk dances);
(e) hobbies of different types;
(f) mock / youth parliament;
(g) house system;
(h) prefectorial system;
(i) class competition;
(j) National Cadet Corps / National
Social Service;
(k) scouts and guides / cubs and bulbuls;
(l) Science clubs;
(m) Eco labs / clubs;
(n) activities providing for social
services; and
(o) any other co-curricular activity.
[(4) The accounts of the school applied for
recognition, shall be audited by the department. The
department shall take in consideration the audit
observation for the recognition of the school.]***
Procedure for [31. (1) Every private school seeking recognition
application. shall make an application, in Form II, to the
sections 3, 4 and 24(2)(d).
appropriate authority alongwith Rs. 1000/- for
primary school, Rs. 2500/- for middle school,
Rs. 5000/- for high school and Rs. 10000/- for
senior secondary school as processing fee in the form
***added vide notification
No. S.O.3/H.A.12/1999/S.24/ of demand draft in favour of Director. The
2007 dated : 19-01-2007 application shall be supported with certificates
50
 Haryana School Education Rules, 2003
issued by appropriate authority given below. Such
application shall either be delivered to the
appropriate authority through any individual or sent
to that authority by a registered post
acknowledgment due six months before starting of
academic session i.e. before 30 September of
preceding year. The appropriate authority granting
recognition shall inform the managing committee by
30th December of preceding year.
Appropriate authority to issue certificates.
Sr. No. Item Authority
1. Ownership of Land Sub Divisional Magistrate.
2. Construction of Building District town planner/
municipality/registered
architect/ empanelled
architect
3. Safety of Building Public works Department/
Municipality/Registered
Engineer/empanelled
Engineer
4. Fire Safety Fire Officer, authorized agency
by Central Government or
State Government
5. Hygienic Chief Medical Officer, Senior
Medical Officer,empanelled
Medical Officer
6. No Objection Municipal area: municipality/
Certificate municipal council/local
regarding land use authority
Out side municipality As notified under
area like urban area/ relevant laws.
controlled area/rural area:

(2) Omitted***
(3) If recognition is refused, managing
committee may file an appeal against it to appellate
authority within thirty days from date of
communication to it of such refusal alongwith fee
of appeal as laid down in rule 192. The appellate
authority shall decide the case and inform the
***Substituted vide notification
managing committee within two months. The No. S.O.3/H.A.12/1999/S.24/
decision of the appellate authority shall be final.]*** 2007 dated : 19-01-2007

51
 Haryana School Education Rules, 2003
(4) The detailed procedure regarding dealing of
the application for recognition shall be issued by the
Government separately.
Scheme of 32. (1) The scheme of management in relation to a
management. recognized school shall provide that.
sections 3 and 24 (2) (i)
(a) the managing committee running the
school duly approved by the
appropriate authority shall consist of
not less than seven members;
(b) subject to the total number of members
specified in clause (a), every
managing committee shall include the
following members, namely:
(i) the head of the school as an ex-officio
member with the right to vote;
(ii) one parent, who is a member of the
Parent Teacher’ Association of the
school, constituted in accordance with
such instructions as may be issued by
the Director, and is elected by that
Association;
(iii) one teacher for every twenty teachers
of that school, to be elected by the
teachers of the school from amongst
themselves;
(iv) two other persons of whom one shall
be a woman;
(v) in the case of Aided school member
nominated by Director.
(vi)the remaining members to be nominated
or elected, as the case may be, in
accordance with the rules and
regulations of the society or trust by
which the school is run.
[(c) In case a school authority runs more
than one institutions, the said authority
52
 Haryana School Education Rules, 2003
shall constitute a separate managing
committee for each school under these
rules.]***
(2) The scheme of managing committee shall
also provide for the following matters, namely:-
(a) the term of office of the members of the
managing committee and the manner of
its reconstitution or filling of any
vacancy occurring therein;
(b) in the case of society/ firm, the dates of
holding elections shall be notified at
least 30days before the date of election.
It will be made through public notices
in at least two News papers one of
which must be in vernacular of vide
circulation;
[Provided that where the number of
members is less than fifty the society
or firm may send the notice of election
atleast fifteen days before the date of
election through Under Postal
Certificate letters.]***
(c) the purpose of elections to the managing
committee, the head of the school shall
be the returning officer and shall
conduct, and be incharge of, the elections;
(d) in the case of aided schools the
election shall be held under the
observation of nominee of the
Director;
(e) the composition of the managing
committee during the tenure of the
members referred to in sub-clauses (ii)
and (iii) of clause (b) of sub-rule (1)
shall be communicated to the Director/
***added vide notification
District Education Officer/ District No. S.O.3/H.A.12/1999/S.24/
Primary Education Officer, as the case 2007 dated : 19-01-2007

53
Haryana School Education Rules, 2003
may be, within seven days from the date
when such change takes place;
(f) the duties, powers and responsibilities
of the managing committee, which shall
include control over appointments,
disciplinary action, and control on staff,
and shall also provide that no financial
irregularity is committed or any
irregular procedure is followed;
(g) the expiry of term of managing
committee or any change in the
managing committee should be notified
to the appropriate authority. In case of
aided schools the approval of the
appropriate authority is required as and
when a new managing committee is
constituted or there is any change in the
managing committee;
(h) the managing committee shall ensure
that the school gets furniture, science
equipment, library books and other
teaching aids, and requisite sports
materials;
(1) the duties, powers and responsibilities of
the head of the school, which shall provide that
he shall:-
(i) function as the head of the school
of the school under his charge and
carry out all administrative duties
required of institution;
(ii) be the drawing and disbursing
officer for the employees of the
school;
(iii)be responsible for the proper
maintenance of accounts of the
school, school records, service
books of teachers, and such other
54
 Haryana School Education Rules, 2003
registers, returns and statistics as
may be specified by the Department
from time to time;
(iv) handle official correspondence
relating to the school and furnish
within the specified dates, the
returns and information required by
the Department;
(v) make, in the case of recognised
schools, all payments (including
salaries and allowances of teachers
and other non-teaching staff) in time
and according to the instructions
governing such payments:
Provided that where head of the
school is so authorized by the Department,
in the case of an aided school, all such
payments according to the
instructions governing such payments;
(vi) ensure that the tuition fees, where
levied, are realised and
appropriately accounted for and
duly appropriated for the purpose
for which they were levied;
(vii) make purchases of stores and other
materials required for the school in
accordance with the rules
governing such purchases and enter
all such stores in the stock register
and shall scrutinize the bills and
make payments;
(viii) conduct physical verification of
school property and stocks atleast
once a year and ensure the
maintenance of stock registers
neatly and accurately;
(ix) be responsible for proper utilization
of the pupils’ fund;
55
Haryana School Education Rules, 2003
(x) make satisfactory arrangements for
the supply of goods, drinking water
and provide other facilities for the
pupils and ensure that the school
building, its fixtures and furniture,
office equipment, lavatories, play
grounds, school garden and other
properties are properly and carefully
maintained;
(xi) supervise, guide and control the
work of the teaching and non-teach-
ing staff of the school;
(xii) be in charge of admissions in the
school, preparation of school
timetable, allocation of duties and
teaching load to the teachers, and
shall provide necessary facilities to
the teachers in the discharge of their
duties and conduct of school
examinations in accordance with the
instructions issued by the
Department from time to time, and
he shall discharge these duties in
consultation with his colleagues;
(xiii) plan the year’s academic work in
advance in consultation with his
colleagues and hold staff meeting at
least once a month, review the work
done during the month and assess
the progress of the pupils;
(xiv) help and guide the teachers and
promote their professional growth
and towards the end, actively
encourage their participation in
courses designed for in-service
education;
(xv)promote the initiative of the
teachers for self -improvement and
56
 Haryana School Education Rules, 2003
encourage them to undertake
experiments which are
educationally sound;
(xvi) supervise class room teaching and
secure co-operation and co-
ordination amongst teachers of the
same subject area as well as inter-
subject co-ordination;
(xvii) arrange for special remedial
teaching of the children (belonging
to the weaker sections of the
community as also of other children)
who need such remedial teaching;
(xviii) arrange for informal and non-
class room teaching;
(xix) plan and specify a regular time-
table for the scrutiny of pupils’
written work and home assignment
and ensure that the assessment and
corrections are carried out timely
and effectively;
(xx)make necessary arrangements for
organizing special instructions for
the pupils according to their needs;
(xxi) organize and co-ordinate various
co-curricular activities through the
house system and~ in such other
effective way as he may think fit;
(xxii) develop and organize the library
resources and reading facilities in
the school and ensure that the
pupils and teachers have access to
and use of books and journals of
established value and usefulness;
(xxiii) send regularly the progress report
of the students to their parents or
guardians;
57
Haryana School Education Rules, 2003
(xxiv) promote the physical well-being of
the pupils, secure high standards of
cleanliness and health habits, and
arrange periodical medical
examinations of the students and
send medical report to parents or
guardians;
(xxv) devote atleast twelve periods in a
week to the teaching of the pupils;
(i) appointment of the manager; the terms
and conditions of his appointment his
educational and social status, removal
of the manager; filling up of casual
vacancy in the office of the manager;
(j) Duties and responsibilities of the
manager:
(i) no employee of a school shall be
appointed as the manager;
(ii) bills (including bills relating to the
salaries and allowances of the
teachers and non-teaching staff)
shall be jointly signed by the
manager and the head of the school;
(iii)the administration and academic
work of the school shall be attended
to by the head of school. The
manager shall not interfere with the
day-to-day administration and
academic work of the school;
(iv) the members of the managing
committee of a recognised schools
shall not be entitled to any
remuneration, honorarium or
allowance but may be permitted to
draw allowances for attending the
meeting of the managing
58
 Haryana School Education Rules, 2003
committee at a rate of daily
allowances or travelling allowances
admissible to the non-official
members of the committees, boards
as fixed by the managing
committee from time to time;
(v) no members of the managing
committee shall be entitled to
participate in any meeting at which
his personal conduct is under
discussion;
(vi) the managing committee shall be
subject to the control and supervision
of the trust or society by which such
school is run;
(vii) manager shall not be at the same
time the manager of any other
school and a person shall not be at
the same time the chairman of the
managing committee and the manager;
(3) The managing committee of an existing
school [ including schools where Administrator has
been appointed under section 10]*** shall make the
draft of scheme of managing committee after the
commencement of these rules and shall submit such
draft to the appropriate authority within 90 days from
such commencement:
Provided that the appropriate authority may, after
giving to the managing committee a reasonable
opportunity of being heard, make such alterations
or modifications in the draft scheme of managing
committee as the circumstance of the case may require.
(4) The managing committee of an existing
school shall bring, within ninety days from the date
of approval of the scheme of managing committee by
the appropriate authority the composition thereof in
***Inserted vide notification
conformity with the scheme of managing committee No. S.O.3/H.A.12/1999/S.24/
as approved by the appropriate authority. 2007 dated : 19-01-2007

59
 Haryana School Education Rules, 2003
[(5) (i) Where the Administrator has been
appointed under section 10, it is the
duty of the Administrator to constitute
the managing committee before the
expiry of the period specified in
section 10. The Administrator shall issue
notice to the members of the society
regarding holding of elections as per
provisions laid down in these rules.
(ii) In case, the Administrator fails to
constitute a managing committee, he
shall send a status report to the
Director well before the expiry of the
tenure of Administrator. The Director
shall take appropriate decision to
constitute the managing committee or
to continue the Administrator for next
one year.
(iii) In no case Administrator shall continue
after three years.]***
Procedure of 33. (1) If any institution wants to seek affiliation
affiliation. to any Board/ Council other than the Haryana Board
sections 3 and 24(2)(V). of School Education it will seek recognition first.
After this it may apply for the issuance of No
Objection Certificate (NOC) for affiliation to the
concerned Board./ Council with a processing fee of
Rs.1000/- for Primary school, Rs. 2500/- for Middle
school, Rs. 5000/- for High school and Rs. 10000/-
for Senior Secondary school in the form of Demand
Draft in favour of Director. However, the provision
of the Act and these rules shall continue to apply as
before even on those schools which have been
issued NOC for pursuing different courses of studies
from Boards / Council other than the Haryana
Education Department./ Board of School Education
Bhiwani.
***added vide notification
No. S.O.3/H.A.12/1999/S.24/ (2) Any school which is already affiliated
2007 dated : 19-01-2007 to any Board other than Haryana School Education
60
 Haryana School Education Rules, 2003
Board Bhiwani but has not been recognised, shall
apply for the same within three months after the
publication of these rules in the official gazette.
(3) The schools affiliated to different
affiliating Boards shall not be run in the same
premises.
[(4) No Objection Certificate (NOC) granted
to a school for affiliation with any Board shall be
effective from the date decided upon by the
appropriate authority and ordinarily NOC shall be
granted from the commencement of next academic
session. The NOC shall lapse if not utilized within
two academic sessions. A fresh NOC is to be obtained
by the school from the appropriate authority. NOC
shall be applicable only for the stage for which it
was granted and in no case be accepted by
Affiliating Board for any other stage.] ***
1

34. (1) The appropriate authority to grant Competent authority

permanent recognition to the schools, which seek to grant recognition
to schools.
recognition, is as under:- sections 3 and 24 (2) (d).
Class Appropriate authority
[ I-V Director Elementary
Education.
I-VIII Director Elementary
(I-VIII or VI Education] ***
2

to VIII)
I -X Joint Director Head Quarter
(VI -X or office of Director Secondary
VIII-X) Education
I-XII (VI- Director Secondary Education.
XII or VIII -
1
***added vide notification
XII or X-XII) No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007
[(2) There shall be a committee as constituted
by the Director School Education for physical 2
***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/
verification of private schools for recognition.] ***
2
2007 dated : 19-01-2007

61
Haryana School Education Rules, 2003
(3) The committee constituted above shall
screen the cases of recognition and give their
recommendation after inspecting the schools to the
appropriate authority within thirty days on receipt
of the case.
(4) The appropriate authority shall take
decision on the recommendation of the committee
to grant recognition accordingly.
Note:- 1. The schools established under the
provisions of these rules can apply for
recognition and the permanent
recognition shall be granted in the first
instance.
2. In case of recognition of school
stagewise recognition shall be
considered only i.e if the school has got
permanent recognition for primary
school (I to V) only then it can apply
for the recognition of middle school
(VI-VIII) and so on.
3. If a school is in a position to provide
infrastructural facilities upto any stage
in the first instance, the school may be
considered for recognition to that stage
and not stage-wise by the appropriate
authority.
[(5) The school which has already been
recognized for 10+2 stage and intends
to commence a new stream of
commerce and science, shall apply to
the Director in Form-II. There shall be
a committee for processing and
recommending the case for the
commencement of new stream consisting
of following members, namely:-
(i) Joint Director : Chairmen
(ii) District Education Officer : Member
(iii) Member of recognized school : Member
62
 Haryana School Education Rules, 2003
The committee shall submit its report within a
period of one month after visiting personally in the
concerned school.]***
35. The recognition given to a school shall be Date of
effective from the date decided upon by the appropriate recognition.
sections 3 and 24 (2)(d).
authority and ordinarily recognition shall be given
from the date of commencement of the next academic
year.
36. No recognized school without giving full Opening of new
justification and without prior approval of the classes in schools.
sections 3 and 24 (2)(a).
appropriate authority, shall open any new class other
than which have received approval from the
appropriate authority.
37. No managing committee shall close down a Closing down of a
recognized school or an existing class in such school school or any class in a
school.
during the academic session without giving full
sections 3 and 24(2)(a)(c).
justification and without the prior approval of the
appropriate authority.
[38. (1) All existing recognized schools shall be Existing recognized
required to submit application in Form II prescribed schools to apply to the
for recognition alongwith demand draft of Rs. 1,000/ appropriate authority.
section 3 and 24(2) (a),
- for primary/middle schools and Rs. 2,000/- for high/ (b) and (d).
senior secondary in favour of Director within a
period of three months from the commencement of
these amended rules. Each school shall submit its
plan for improving its infrastructure where it does
not conform to the provisions of these rules
alongwith application spread over a period of one
year where specific milestone shall be fixed for
every six months.
(2) Every existing recognized school or
schools which are already affiliated with Boards or
Council of Indian School Certificate Examination
other than Board of School Education after obtaining
***added vide notification
‘No Objection Certificate (NOC)’ from the No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007
Government shall be deemed to have been recognized
63
 Haryana School Education Rules, 2003
under section 4 and shall be subject to the provisions
of the Act and these rules:
Provided that the norms for size of classrooms
and number of classrooms and others requirements
of such schools shall be the same as prescribed for
unrecognized schools running in the Sate before the
commencement of the Haryana School Education
Rules, 2003.
(3) The Department shall constitute a
committee for each District consisting of two members
to be selected by the Director from local reputed
recognized school of respective District and one
nominee of the Department to process such
applications.]***
Review of 39. The recognition granted to schools affiliated
recognition after every to any board shall be reviewed after every [ten
five years. years].* If the managing committee fails to comply
sections 3 and 24 (2) (a)
(b) and (d).
with any of the conditions and facilities specified in
these rules, the appropriate authority can withdraw
its recognition after giving a reasonable opportunity
and one months time to show cause of the proposed
action.
Financial aid. 40. Recognition granted under these rules shall
sections 3 and 24 (2) not entitle for financial aid or any other benefit from
(a) (b) and (d). Government.
Recognition to lapse if not 41. The recognition granted to a school shall
availed of within a year. lapse unless it is availed of within a year from the
sections 3 and 24 (2) (a)
date on which it is to be effective.
(b) and (d).

[42. (1) The appropriate authority may withdraw

Lapse of recognition
in other cases. recognition/NOC of a school after giving a written
sections 3 and 24 (2)(a)(b) and (d). notice, drawing the attention of acts of omission and
***Substituted vide notification commission contrary to the Acts/rules or directions
No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007 issued theirunder to the managing committee either
*added vide notification directly or through Principal/ Head of the institution.
No. S.O.22/H.A.12/1999/
S.24/2004 dated : 20-02-2004

64
 Haryana School Education Rules, 2003
(2) The recognition/NOC of the school shall
lapse if the school,–
(a) ceased to exist; or
(b) where the recognition/NOC has not
been used within two academic
sessions; or
(c) without the approval of appropriate
authority—
(i) transferred to a different building or
locality;
(ii) transferred to a managing committee
or trust or individual or association
of individuals or company;
(iii) changes its name;
(d) where two or more schools running in
the same building/premises affiliated
with two different boards/council.
(e) has not complied with one or more of
the conditions of recognition, specified
in these rules.
(3) Branches opened by the managing committee
of a school already recognized shall be treated as
new schools for the purpose of recognition i.e. no
managing committee is allowed to run two schools
affiliated with different Boards/Council in the same
building/premises.
(4) If the school authority fails to satisfy the
appropriate authority of the lapse within thirty days
from the date of service of such notice the
recognition/NOC shall stand lapsed.
(5) The schools referred to in sub-rule (2)(c)
above shall apply to the appropriate authority in an
application alongwith documents such as resolution
of managing committee, ownership of land, approved
plan and an undertaking regarding any consequent
liability/dispute.
65
 Haryana School Education Rules, 2003
(6) (a) There shall be a committee for processing
and recommending the case consisting
of following members, namely: -
(i) Joint Director school - Chairman
(ii) District Education Officer - Member
(iii) Member of Recognized - Schools
Member
(b) The committee shall submit its report
within a period of one month and may
visit the concerned school and inspect/
call for any record relevant for making
recommendations.] *** 1

Suspension or 43. (1) The appropriate authority may withdraw/

withdrawal of suspend the recognition/NOC of a school after giving
recognition/NOC.
sections 3 and 24 (2) (a)
a reasonable opportunity against the proposed action
(b) and (d). to be taken against the school in the following
circumstances:-
(a) if a school ceases to fulfill any
requirement of the Act or any of the
conditions of these rules;
(b) if a school is found involved in
malpractices such as mass copying in
public examination conducted by any
Board or bogus enrolment or
tempering of records or non co-
operation to appropriate authority [or
moral turpitude etc.] *** its recognition/
2

NOC shall be withdrawn without any

***Substituted vide notification
1
notice and the concerned Board shall
No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007
be intimated ( be asked to withdraw its
affiliation);
***Inserted vide notification
No. S.O.3/H.A.12/1999/S.24/ (c) if the managing committee of the school
2007 dated:19-01-2007
obtains recognition/NOC by fraud,
/NOC Inserted after mis-representing or suppressing any
recognition wherever occurring
No. S.O.3/H.A.12/1999/S.24/ particulars or after obtaining
2007 dated : 19-01-2007 recognition/NOC fails to continue to
66
 Haryana School Education Rules, 2003
comply with any of the conditions
specified in these rules the appropriate
authority after giving a reasonable
opportunity and one month notice to
show cause against proposed action can
withdraw recognition/NOC;
(d) a recognized school which provides for
hostel facilities shall comply with the
provisions of these rules and the
instructions made there-under, and in
case of any default in complying with
such provisions or instructions, the
appropriate authority may for reasons
to be recorded in writing, withdraw the
recognition/NOC in relation to the
school itself:
Provided that where the appropriate authority is
satisfied that the deficiencies or defects are capable
of immediate or early removal, it may, instead of
withdrawing the recognition suspend the recognition/
NOC for such period as it may deem fit and direct
the managing committee of the school to remedy the
deficiencies or defects to the satisfaction of the
appropriate authority during such period:
Provided further that where the recognition/NOC
of a school has been withdrawn or suspended, no
appropriate authority shall grant recognition to such
school whether run by the name by which it was
known at the time of such withdrawal or suspension
or by any other name, unless the school has removed
the deficiencies or defects for which the
recognition/NOC has been withdrawn or suspended.
(2) The withdrawal / suspension of
recognition/NOC of a school shall be effective from
first day of new academic session.
/NOC Inserted after
(3) Where recognition/NOC of any school recognition wherever occurring
is withdrawn, the reasons for withdrawal of No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007
such recognition/NOC shall be communicated to the
67
 Haryana School Education Rules, 2003
managing committee within seven days from the date
on which the recognition/NOC is withdrawn.
(4) Any managing committee aggrieved by
the withdrawal of recognition/NOC of the school
managed by it may, within thirty days from the date
of communication to it of the withdrawal of
recognition/NOC prefer an appeal against such with-
drawal to the appellate authority. [The appeal fee
shall be attached in the form of bank draft in favour
of Director, as laid down in rule 192,] ***
1

Restoration of 44. Recognition/NOC once withdrawn or lapsed

recognition/NOC. shall not be restored until the appellate authority is
sections 3 and 24 (2) (a) satisfied that the reasons which led to the withdrawal
(b) and (d).
or lapse of recognition/NOC have been removed and
the school complies with the provisions of these
rules.
Authorities to which 45. (1) Every appeal against refusal by the
appeals may be appropriate authority to open a new school or
preferred. accord recognition to a school or withdrawing
sections 3 and 24 (2)
recognition/NOC from an existing school shall be
(a) (b), (c),(d)and (g).
made to the appellate authority.
[(2)Every such appeal shall be made in writing
and shall be accompanied by a copy of the reasons
for the refusal to establish a new school or to accord
recognition/NOC or withdrawal of recognition/NOC,
within a period of thirty days from the date of
receipt of such communication. The appeal fee shall
be attached in form of bank draft in favour of
Director as laid down in rule 192.] ***
2

(3) The appellate authority shall dispose of

1
***added vide notification the appeal within six months from the date of
No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007
presentation of the appeal and if the appeal is not
2
disposed of within that period, the order for the
***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/ withdrawal for recognition/NOC shall stand cancelled.
2007 dated : 19-01-2007
(4) On hearing an appeal under sub rule (3),
/NOC Inserted after the appellate authority may after giving the appellant
recognition wherever occurring
No. S.O.3/H.A.12/1999/S.24/ reasonable opportunity of being heard, confirm,
2007 dated : 19-01-2007 modify or reverse an order appealed against.
68
 Haryana School Education Rules, 2003
GRANT-IN-AID
46. The sole objective behind the grant-in-aid Objects of
by the Government for a limited number of posts is grant.
to promote expansion of education without interfering sections 24 (2) (a) and 3.
with day to day managing committee and running of
these private institutions in the State. Grant-in-aid
are sums of money which are annually set apart from
the general revenues. Such grants are given only for
purposes connected with secular instructions without
reference to any religious instructions and under the
rules given hereafter.
47. Wherever, under these rules, the approval/ Sanction of the
sanction of the Department is required, the same may Department.
sections 24 (2) (a) and 3.
be obtained from Director through the District
Education Officer/ District Primary Education
Officer. The Director have the right to review/
revoke the sanction/ orders issued by the District
Education Officer / District Primary Education
Officer as the case may be.
48. No grant from Government funds may be Sanction of
made, increased or withdrawn otherwise than as Government required in
provided in this chapter, except with the previous cases not providedfor.
sections 24 (2) (a) and 3.
sanction of Government.
49. Grants awarded under the rules of this Source of grants and
Chapter are payable out of State revenues to :- to whom payable.
sections 24(2)(a)(b) and 3.
(a) primary schools and primary stage of
Middle, Secondary and Senior
Secondary Schools.
(b) Middle schools or Middle stage of
Secondary/ Senior Secondary Schools;
(c) Secondary / Senior Secondary Schools;
(d) Special grant to special schools.
50. All correspondence with the Department on Correspondence with
the subject of grant-in-aid must be addressed to the the Department.
District Education Officer/ District Primary sections 24 (2) (a) and 3.

Education Officer by the manager of the school.

69
 Haryana School Education Rules, 2003

Conditions of grant. 51. (1) The managing committee of the schools

sections 24(2)(a)(b) and 3. seeking grant-in-aid have to give following
undertaking :-
(a) that it shall comply with the
provisions of the Act and these rules;
(b) that it shall fill in the posts in the
school with the Scheduled Castes
and the Scheduled Tribes candidates
in accordance with the instructions
issued by the Department from time
to time and also maintain the roster
and other connected returns in this
behalf;
(c) that it shall pay the pay and
allowances, pension, gratuity, of the
staff within first week of every
month. Failing which, Director may
pay such sum of money as is found
to be due to any employee from such
school, out of the aid payable to the
aided school.
(d) that it shall fill in for such number
of posts in the school as have been
approved by the Department
without any discrimination or delay
and strictly as per the recruitment
rules, prescribed for such posts;
(e) that it shall ensure that the head of
the school possesses the necessary
record of an employee who is due
to retire from service after attaining
the age of superannuation or
otherwise, with a view to avoid any
delay in sanctioning the pension,
gratuity, provident fund to such
employee of his family, as the case
may be; and
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 Haryana School Education Rules, 2003
(f) that it shall attend to all the claims
of the service matter of the
employees of its school as and when
they become due, promptly without
any delay or discriminations, strictly
in accordance with the recruitment
rules or the instructions issued by
the Department from time to time
on the subject.
(2) The breach of any condition specified
in sub-rule (1) shall render such school liable to be
removed from the grant-in-aid list.
(3) Any replacement consequent upon
resignation and retirement shall be notified to the
Department and the pay of the new incumbent shall
be fixed with the approval of the Department.
(4) No teacher in position shall be removed
by the managing committee without prior approval
of the Department;
(5) The posts filled in by superannuated
teachers shall not admissible for grant.
52. Existing aided schools on the grant-in-aid Aid to existing
list of the Department, so long as they fulfil the schools.
conditions for receiving grant-in-aid, shall continue sections 24(2)(a)(k) and 3.

in the aid list and no fresh school shall be brought

on the list of grant-in-aid in future.
53. The existing system of Kothari grant and Form of grants.
Maintenance grant shall cease to exist from the date sections 24 (2) (a) (k)
of publication of these rules in the Official Gazette. and 3.

Under the new scheme the salary grant alone will

be paid by the Government to the existing aided
schools in the State under these rules.
54. (1) The salary grant shall be calculated Salary grant.
@ 75% or the amount fixed by the Government from sections 24(2)(a)(k) and 3.

time to time on the basis of the difference between

the approved expenditure and the approved income
71
Haryana School Education Rules, 2003
made during the previous year by the school as
detailed below :-
(a) approved expenditure shall include
salaries of teaching and non-teaching
staff appointed on the sanctioned posts
approved by the Department including
Dearness Allowance, House Rent
allowance, City Compensatory
Allowance, Gratuity etc. etc. as given
below:-
(i) salary of teaching staff including
Dearness Allowance, House Rent
allowance, City Compensatory
Allowance;
(ii) salary of Non-teaching staff
including Dearness Allowance,
House Rent allowance, City
Compensatory Allowance;
(iii)salary of Class-IV (Group D
Employee,) including Dearness
Allowance, House Rent allowance,
City Compensatory Allowance;
(iv) death-cum-retirement-gratuity
sanctioned by the Department;
(b) approved income shall include,-
(i) tuition fee and admission fee;
(ii) late fee fine;
(iii)grant-in-aid in lieu of free-ship to
Scheduled Caste and Backward
Class students;
(iv) any other income/ grant received by
the school from any other source.
(2) The head of the school shall maintain
account of income and expenditure which shall be
subject to the audit.
72
 Haryana School Education Rules, 2003
55. (1) The managing committee of the school Procedure of grant-
shall submit the claims of salary grant on the basis in- aid.
of deficit of actual expenditure and income during sections 24 (2) (a) (h)
the previous year ending 31st March, in the and 3.
prescribed proforma appended as Form III to the
District Education Officer/ District Primary Education
Officer before the 31st May positively in triplicate
along with certificates required by the Department.
The school authority shall also append the audit
report of Charted Accountant or qualified auditor
approved by the Department.
(2) The claims so received from the schools
shall be scrutinized and checked with the original
documents of the school by the Section Officer (SAS)
of Finance Department within one month from the
date of receipt.
(3) The District Education Officer/ District
Primary Education Officer after making such enquiry
into the matter, shall forward all the claims
indicating the actual deficit of the school of the
preceding year along with recommendation to the
Director before 30th June, every year.
[(4) The grant shall be sanctioned and issued
preferably in four installments on actual basis. The
first installment shall be issued provisionally on the
basis of the actual grant released in the previous year.
The grant shall be paid by the concerned branch
dealing with the matters of aided schools by cheque
quarterly in favour of ‘School Staff Account’ jointly
operated by authorized officer of the Director and
the representative of the approved managing
committee of the concerned school after verifying
the claims of payment to the beneficiary school.
(5) The existing system to claim Death-cum-
Retirement Gratuity (DCRG) through salary grant
shall be discontinued. The managing committee shall
pay the DCRG to the beneficiary within a period of
one month from the date of receipt of sanction from
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 Haryana School Education Rules, 2003
the Director. The managing committee shall submit
its claim (75% Government Share) in the same year.
The Director shall reimburse the claim to the
managing committee in the next quarter of the year
from the receipt of claim.]***
Conditions of 56. (1) In order to be eligible to receive grant-in-
inadmissibility of aid, a school shall employ adequate number of
grant. sections 24 (2) qualified teaching and other staff as approved by the
(a) (k) and 3.
Department under the norms of post fixation or as
has been specified by him from to time to time.
(2) The pay of unqualified teachers shall not
be admissible charge for the assessment of grant-in-
aid for the school.
(3) The Department may exclude from
employment in any recognised school a teacher
whose certificate has been withdrawn or who has
after due enquiry been declared unfit to be a teacher
by the Department.
(4) No aid shall be admissible on any
special increment, allowance or financial benefit
given to the employees by the managing committee
at its own level.
(5) No aid shall be granted in respect of any
employee who is retained in service subsequent to
the attainment of the age of superannuation, except
where a teacher, head of the school has obtained
National or State award for rendering meritorious
service with prior approval of the Department in
accordance with the general instructions issued by
the Department from time to time.
(6) No aid shall be admissible in the case of
an employee appointed by the managing committee
on part time basis.
(7) The minimum number of weekly period
***Substituted vide notification
of actual secular instruction required to qualify a
No. S.O.3/H.A.12/1999/S.24/ teacher for full staff, grant shall not be less than that
2007 dated : 19-01-2007
laid down by the Department from time to time.
74
 Haryana School Education Rules, 2003
Provided that the staff grant may be reduced or
disallowed if this condition is not fulfilled.
(8) No grant shall be calculated more than
the prescribed scale of the post sanctioned by the
Department.
(9) No grant shall be allowed for the post
filled by the managing committee where
appointment procedure has not been adopted.
(10) The rate of dearness allowance, house
Rent allowance, compensatory allowance shall be a
claim as allowed by the Department from time to
time.
57. The number of students on the rolls of an Enrolment and
aided school shall not fall below the number on the attendance.
sections 24(2)(a)(b) and 3.
basis of which aid was initially granted to such
school, and the number of working days of such
school shall not fall below 220 in a year; and where
the number of students fall, below seventy-five
percent of the first mentioned number or the
number of working days falls below 220, a
proportionate reduction of post shall be made in the
grant-in-aid payable to such schools.
58. The managing committee of the school shall Maintenance of
acquitance roll.
maintain a bill register showing exact amount of
sections 24 (2) (a) (b)
payment to the employee such as basic pay, dearness and 3.
allowance, house rent allowance, city compensatory
allowance etc. and also the deductions/ subscriptions
made by the managing committee, failing which the
grant payable to the school shall not be assessed/
released by the Department.
[59. (1) No grant shall be admissible to the Maintenance of
managing committee for the teachers found surplus acquitance roll.
sections 24 (2) (a) (b)
by the inspecting officer on the basis of student and 3.
teacher ratio below the norms as fixed by the
Department from time to time, after giving reasonable
opportunity to the managing committee.
75
 Haryana School Education Rules, 2003
(2) Rationalization of posts shall be done
after every five years.
(3) The Director shall be competent to
transfer the surplus post to another school as per
requirement in the same district or outside district
in the State.]***
Grant not admissible on 60. If the manager of a school is working on a
the salary of manager. salaried basis, no grant shall be admissible in
sections 24 (2) (a) (b)
relation to the salary to such manager.
and 3.

Audit. 61. (1) The grant released by the Department

sections 24 (2) (a) and 3. shall be audited annually by such agency as may be
specified by the Department.
(2) Any recovery pointed out in the audit
shall be taken into account in the next year’s claim/
grants in case no representation against such
recovery is received from the school authority within
one month from the date of receipt of the audit
report.
Stoppage, reduction 62. (1) The Director is competent to stop,
or suspension of reduce or suspend the grant-in-aid at any time
grant-in-aid.
subject to provisions of these rules and due to
Section 24 (2) (a) and 3.
following reasons:-
(a) if any or more of the conditions for
the recognition, discipline,
organization or instructions in
school are unsatisfactory; or
(b) if the managing committee of the
school fails, without any sufficient
cause, to comply with any
provisions of the Act or these rules; or
(c) if as a result of lack of discipline,
the academic standards are likely to
be adversely affected; or
***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/ (d) if one or more of the conditions for
2007 dated : 19-01-2007
the recognition of school or the grant
76
 Haryana School Education Rules, 2003
of any aid to a school has/have been
violated;
(e) if the managing committee of the
school fails to initiate or finalize
disciplinary action against an
employee who has been placed under
suspension, pending contemplation
of such disciplinary action, in
accordance with the provisions of
these rule within a period of one year
of the date of suspension; or
(f) if the procedure as laid down under
sub-sections (2) and (3) of section
8 of the Act and of these rules have
not been followed in the case of
termination or dismissal from
service of an employee or reduction
in rank of an employee,
notwithstanding that any or such
employee is reinstated in service or
restored to his original position as a
result of the decision of the court of
law or any competent authority:
Provided that no aid shall be
stopped, reduced or suspended
except after giving to the managing
committee of the school a reasonable
opportunity of showing cause
against any of the proposed action.
(2) In case any managing committee of an
existing aided schools desires to get it de-aided he
will have the liberty to do so after observing the
following conditions, namely :-
(a) the managing committee shall pass
a resolution to this effect with at
least two-third majority of the
general body in the meeting
convened for this purpose.
(b) it will be the responsibility of the
such managing committee to meet
77
 Haryana School Education Rules, 2003
the liabilities of staff for which they
were getting grant-in- aid and the
liability of the State shall be limited
to the extent the benefits are
admissible under the pension
scheme as applicable from time to
time.
[(3) After observing the conditions as laid
down in sub-rule (2) the managing committee shall
move an application with the proposal of setting up
of claims of the employees working in the school
for de-aiding its school to the Director. The Director
shall pass order of de-aiding the school after verifying
the application as per rule. If the decision is not
conveyed by the Director to the managing committee
within a period of six months, it shall be deemed to
have been de-aided. The grant-in-aid of the school
shall be ceased from the date of application or any
date specified by the managing committee.]***
Powers of 63. Government may review or modify the
Department regarding entire grant-in-aid scheme at any time without
grants. assigning any reason at its discretion depending on
sections 24 (2) and 3.
its state of finance.
Procedure of 64. (1) The managing committee of the schools
payment of shall pay the salary and allowances to the school
salaries and deposits. staff by the 7th of the following month.
sections 24 (2), 3and 8.
(2) The managing committee of the school
shall open apart from the school fund account an
account to be called “School Staff Account” in a
Nationalized or a Schedule bank for the payment of
salary to the staff.
[(3) The ‘school staff’s account’ shall be
operated jointly by authorized officer of the
Director and the manager or head of the school or in
his absence by a member of the staff authorized by
managing committee to act as head of the school.
***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/
The managing committee of the school shall not be
2007 dated : 19-01-2007 competent to cease the ‘staff salary account.]***
78
 Haryana School Education Rules, 2003
(4) Every employee working in the aided
school on the sanctioned post, shall also operate a
saving account in the same bank where the “school
staff account” of the managing committee are in
operation.
(5) A separate account of each employee for
contributory provident fund shall be operated by the
managing committee and the employees share of
contributory provident fund be deposited in the
respective account of the employee every month.
(6) The managing committee of the school
shall deposit the required amount in the “ school staff
account” with the advice to transfer the amount to
the account of the concerned employees.
65. (1) The managing committee of a school, Managing committee
in relation to which aid has been reduced or to pay salary and
suspended, shall, if it runs the school after such allowances.
sections 24 (2), 3 and 8.
reduction or suspension of aid, discharge the
obligation referred to in sub-section (2) of section 10.
(2) Non-payment of salary, gratuity, pension
etc. by the managing committee to their employees
for which the grant-in-aid was released to the
concerned managing committee. It shall be lawful
for the Director to pay, out of the aid payable to the
aided school such sum of money as is found to be
due to any employee from such school.

CHAPTER – III
SCHOOL PROPERTY
66. School property means all movable and School property.
immovable property belonging to or in the possession sections 24 (2), 3 and 7.
of a school and all the rights and interests in or arising
out of such property, building and its appurtenance,
play grounds, hostel, furniture, books, apparatus,
maps equipment, utensils, cash, reserve funds,
investment and bank balances.
79
 Haryana School Education Rules, 2003

Particulars of school 67. Manager or the managing committee of

property to be every recognized school shall furnish to the
furnished to the appropriate authority, in Form IV, statements (in
appropriate authority.
sections 24 (2), 3 and 7. triplicate) of all movable and immovable properties
of the school.

Transfer of school 68. In case if the land/ building etc. allotted by

property. the Government/local authority to a school, such
sections 24 (2), 3 and 7.
moveable/ immovable property shall not be
transferred without the prior approval of the
appropriate authority. In other case a managing
committee may dispose off such property with the
specific resolution passed by the 2/3rd majority of
the General Body meeting convened for this
purpose.
Time for appeal. 69. Any person aggrieved by the grant or refusal
sections 24 (2), 3 and 7.
of permission under these rules may prefer an
appeal to the Director within thirty days from the
date of communication of the grant or refusal or
permission to transfer school property and every such
appeal shall be preferred in an application and
contain the particulars of the school property
proposed to be transferred: Provided that the
Director may, if he is so satisfied that the appellant
was prevented by sufficient cause from preferring
the appeal within the said period of thirty days,
extend the period by such further period not
exceeding thirty days, as he may think fit.

80
 Haryana School Education Rules, 2003

CHAPTER -IV
TERMS AND CONDITIONS OF SERVICE OF
EMPLOYEES WORKING ON AIDED
SANCTIONED POST IN AIDED SCHOOLS,
CONTRIBUTORY PROVIDNET FUND AND
TAKING OVER THE MANAGING
COMMITTEE THEREOF
70. These rules shall be applicable to the Application.
employees working on aided sanctioned posts only section 20 (1) and 8.
in the aided school.
71. The managing committee of every recognized Contract of service.
private aided school shall enter into a written sections 20 (1) and 8.
contract of service with every employee of such
school in Appendix B. A passport size photo of each
employee shall be affixed on the proforma of
contract of service, duly filled in.
72. Recruitment of all employees in each aided Recruitment.
school shall be made by the managing committee on sections 24 (2) and 8.
the recommendation of the selection committee.
73. Every vacancy in an aided school shall be Filling of vacancies.
filled in by promotion, transfer or by direct sections 24 (2) and 8.
recruitment under these rules with prior approval of
the Department.
74. Every managing committee shall constitute Selection
a selection committee for the selection of committee.
sections 24 (2) and 8.
employees on aided sanctioned post consisting of :
(a) in case of recruitment of the head of
the school :
(i) the chairman/president of the
managing committee of the
particular school;
(ii) an educationist nominated by the
managing committee;
(iii)an educationist having experience of
school education nominated by the
Department;
81
Haryana School Education Rules, 2003
(iv) a person having experience of the
administration of schools nominated
by the managing committee.
(b) in the case of an appointment of a
teacher (other than the head of the
school):
(i) the chairman of the managing
committee or a member of the
managing committee nominated by
the chairman;
(ii) the head of school;
(iii)in the case of a primary school, a
female educationist having atleast
10 years experience of school
education ;
(iv) an educationist with atleast 10 years
experience to be nominated by the
Department;
(v) an expert on the subject in relation
to which the teacher is proposed to
be appointed;
(c) in the case of an appointment of any
other employee (non teaching), not
being an employee belonging to
Group D:
(i) the chairman of the managing
committee or a member of the
managing committee, to be
nominated by the chairman ;
(ii) head of school;
(iii)seniormost member of the staff ;
(iv) a nominee of the Department;
(d) in the case of an appointment of a
GroupD employee:
(i) the chairman of the managing
committee or a member of the
managing committee nominated by
the chairman;
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 Haryana School Education Rules, 2003

(ii) the head of school;

(iii) seniormost staff member of the
school.
(e) In the case of minority aided school the
recruitment procedure shall be in
accordance with the rules referred to
Chapter V.
[74A. The Director shall be competent to grant Expostfacto approval.
expostfacto approval or relaxation in the procedure sections 24 (2) and 8.
of recruitment.] ***
1

[75. As and when a vacancy of the head of school Intimation to

or a teacher arises due to dismissal or any other appropriate
authority.
reason thereof and managing committee advertises
sections 24 (2) and 8.
to fill that vacancy, intimation to this effect shall also
be given to the appropriate authority. The managing
committee may give first preference in the selection
to the employees working in the school on
unsanctioned post where the procedure of selection
has already been adopted under the rules.]2***
76. The chairman of the managing committee, Chairman of
or, where he is not a member of the selection selection committee.
committee, the member of the managing committee sections 24 (2) and 8.
who is nominated by the chairman to be a member
of the selection committee, shall be the chairman to
the selection committee.
Selection of
77. The selection committee shall regulate its school staff.
own procedure for the selection of school staff. sections 24 (2) and 8.

78. Where a candidate for recruitment to any post Relation with member
in an aided school is related to any member of the of selection committee.
selection committee, the member to whom he is sections 24 (2) and 8.
related shall not be made the member of committee.
Relieving of duties.
79. If a teacher resigns from his job he shall not
sections 24 (2) and 8.
be relieved of his duties except after the expiry of a
period of – ***Inserted vide notification
1

No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007
2
***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/
2007 dated : 19-01-2007

83
 Haryana School Education Rules, 2003
(i) three months, in the case of a
permanent teacher, from the date on
which notice of intimation to leave the
school is given or by depositing three
months salary in advance; and
(ii) one month, in the case of a teacher who
is not permanent, from the date on
which notice of intimation to leave the
school is given or by depositing one
months salary in advance:
Provided that where the managing committee is
in a position to provide for a substitute for such
teacher earlier than the respective period specified
in the foregoing provisions, the managing
committee may relieve the teacher of his duties on
the expiry of such earlier period.
Appointing authority. 80. (1) The appointment of every employee of
sections 24 (2) and 8. an aided school shall be made by its managing
committee with the prior approval of the Department.
(2) An appointment letter on the Appendix
C, shall be issued by the managing committee to
every employee appointed under sub rule (1).
(3) A copy of such appointment letter of
every employee shall be sent to the District
Education Officer/ District Primary Education
Officer for record;
Prohibition against 81. No aided school shall employ, except with
the employment of the prior approval of the Director an employee who
dismissed employees.
sections 24 (2) and 8.
has been dismissed from service by another
recognised or Government school.
Minimum [82. (1) The minimum qualification for
qualifications. appointment of head of school and other categories
sections 24 (2) and 8. of teachers and also non teaching staff in an aided
school shall be as per Appendix A. These
appointments shall be made by advertising at least
in two leading newspapers (Hindi and English).

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 Haryana School Education Rules, 2003
(2) The managing committee may appoint
a person having higher qualification than prescribed
for the post. The department shall only pay the
salary grant for the scale of the post as specified in
column 4 of Appendix A to these rules. Additional
payment, if any, on account of higher qualifications
shall be borne by the managing committee of aided
schools at their own.]***
83. (1) The scales of pay of the employees shall Scale of pay,
be such as specified in column 4 of Appendix A to dearness allowance.
sections 24 (2) and 8.
these rules and modified / revised by the
Government from time to time.
[(2)The rate of dearness allowance, House
Rent Allowance and City Compensatory Allowance
payable to these employees shall be such as may be
allowed by the department from time to time to the
aided schools.]***
84. (1) The initial pay of an employee, on first Fixation of pay.
sections 24 (2) and 8.
appointment, shall be fixed ordinarily at the
minimum of the scale of pay:
Provided that a higher initial pay, in the speci-
fied scale of pay, may be given to a person by the
appointing authority.
(2) The pay of an employee on promotion
to a higher grade or post shall be determined by the
same rules as prescribed by the Department from
time to time.
85. The minimum and maximum of age limit for Age limit.
recruitment of teaching and nonteaching staff of an sections 24 (2) and 8.
aided school, shall be such as may be specified by
the Department from time to time.
86. (1) Every appointment in an aided school Medical certificate and
shall be subject to the physical fitness and good character certificate.
character of the candidate. sections 24 (2) and 8.

(2) A candidate selected for appointment ***Substituted vide notification

No. S.O.3/H.A.12/1999/S.24/
shall be required to produce a medical certificate of 2007 dated : 19-01-2007

85
 Haryana School Education Rules, 2003
fitness from a hospital established or maintained by
Government or any local authority and two
certificates from two different members of
Parliament or members of State Legislative
Assembly or Gazetted Officers or member of local
authority, not related to the candidate, certifying the
character of the candidate.
(3) A copy of the medical certificate and a
copy each of the certificates of character shall be
enclosed with the grantinaid papers claiming from
the Department for the first time.
Probation. 87. (1) Every employee shall on initial
sections 24 (2) and 8. appointment, be on probation for a period of one
year which may be extended by the appointing
authority for another one year and services of an
employee may be terminated during the period of
probation if the work and conduct of the employee,
during the said period, is not in the opinion of the
appointing authority, satisfactory. In such cases
speaking orders shall be made by the appointing
authority:
Provided that no termination from the service of
an employee on probation shall be made by a school,
except with the prior approval of the Department.
(2) If the work and conduct of an employee
during the period of probation is found to be
satisfactory, he shall be, on the expiry of the period
of probation or the extended period of probation, as
the case may be, confirmed with effect from the date
of expiry of the said period.
(3) Nothing in this rule shall apply to an
employee who has been appointed to fill in a
temporary vacancy or any vacancy for limited
period.

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 Haryana School Education Rules, 2003
88. (1) There shall be a seniority roster for each Seniority.
cadre and the names of the employees appointed to sections 24 (2) and 8.
the posts in each cadre shall be arranged in the
roster in accordance with this rule.
(2) Seniority of employees shall be
determined by the order of merit in which they were
selected for appointment to the concerned post, those
selected on an earlier occasion being ranked senior
a selected later:
Provided that in a case where a joint seniority
roster of employees of each cadre common to all
schools in Haryana used to be maintained by
society or trust running such schools prior to the
commencement of these rules, interseseniority of all
employees of such schools shall continue to be
maintained jointly.
(3) Interseseniority between direct
recruitment and promotees shall be determined
according to the rotation of vacancies between
direct recruties and promotees which shall be based
on the quota of vacancies reserved for direct
recruitment and promotion respectively in the
recruitment rules.
(4) Interseseniority of the employees of any
cadre shall be determined by the managing
committee:
Provided that in a case where a joint seniority
roster of employees of each cadre common to all
schools in State used to be maintained by the
society or trust running such schools prior to the
commencement of these rules, such interseseniority
shall be determined by managing committee.
89. (1) For every employee, there shall be Service record.
maintained a service book in the following manner: sections 24 (2) and 8.

(i) It shall be kept in custody of head

of the school.
(ii) Every step in employees’ official
service must be recorded in the
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 Haryana School Education Rules, 2003
service book and each entry must be
attested by the head of the school
or, if he or she himself is head of
the school by the manager of the
school.
(iii) All entries are duly made and
attested and correction being neatly
made and properly attested.
(iv) Every period of suspension from
employment and every other
interruption shall be noted with full
detail of its duration.
(v) The persons’ certificate of
character, reduction for efficiency,
reversion, promotion etc. must be
entered in the service book.
(2) For every employee, there shall be
maintained personal file containing appointment
letter, academic certificates, annual confidential
report and other important documents in relation
there to.
(3) The head of the school shall be
responsible to produce the service book and personal
file before the inspecting officer.
Confidential 90. (1) Confidential reports of head of the
reports. school and other employees shall be completed by
sections 24 (2) and 8. the end of September every year.
(2) Confidential reports in relation to the
head of the school and other employees of aided
schools, shall be maintained in form specified by
the Department in this behalf.
(3) The form referred to in sub rule (2) shall
be the same as applicable in Government schools at
that time:
Provided that if the head of the school or other
employee refuses to affix his signature to the factual
assessment of his work, the authority recording the

88
 Haryana School Education Rules, 2003
confidential report shall make a record of such
refusal and complete the confidential report.
(4) The confidential reports shall be
recorded every year, by the head of the school in
respect of the employees working under him and
every such confidential report shall be reviewed by
the managing committee.
(5) The confidential report in respect of the
head of the School shall be recorded, every year, by
the chairman of the managing committee and every
such confidential report shall be reviewed by the
managing committee.
(6) Any adverse entry in the confidential
report, in relation to any head of the school or other
employee shall be communicated to him by the
chairman of the managing committee and every such
communication shall be made in accordance with
the instructions issued by the Department.
(7) Any employee of an aided school who
is aggrieved by any adverse entry in his confidential
report may, within fortyfive days from the date on
which such adverse entry is communicated to him,
prefer an appeal against such entry to the
appropriate authority and the appropriate authority
may, after giving to the recording authority a
reasonable opportunity of showing cause, make such
alterations in the entries in the confidential report.
(8) The confidential report in relation to the
head of the school shall be kept in the safe custody
of the chairman of the managing committee and the
confidential reports in relation to the other
employees of the school shall be kept in the safe
custody of the head of the school.

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 Haryana School Education Rules, 2003

Sanction of leave.
91. (1) The employees shall be entitled casual
sections 24 (2) and 8. leave as under:
(a) Upto ten years service 10 days
(b) Ten to twenty years service 15 days
(c) Above twenty years service 20 days
(d) All female employees 20 days
(2) The head of school shall be competent
to grant casual leave to the employees and in the
case of head of the school, the managing committee.
(3) The employees (teaching) shall also be
entitled to ten days earned leave in lieu of half pay
leave on completion of one year.
(4) The employees (nonteaching) shall be
entitled to earned leave as under:
(i) Upto the service of ten years @ 1/24 days
(ii) Above ten years upto twenty @ 1/18 days
years of service
(iii) Above twenty years of service @ 1/12 days
These employees shall also be entitled to twenty
half pay leave on completion of one year.
[(5) The benefit of leave encashment,
facilities of leave travel concession, bonus and
medical reimbursement etc. shall be at the discretion
of the managing committee. No grantinaid on this
account shall be reimbursed by the Department.]*
(6) The competent authority to sanction the
leave other than casual leave shall be as under:
(i) Upto 30 days in head of the school
case of employees
(ii) Beyond 30 days managing committee
upto any extent
(iii) In case of head managing committee
of the school
(7) Application shall be sent to the managing
*Substituted vide notification committee by the head of the school with his remarks
No. S.O.22/H.A.12/1999/
S.24/2004 dated : 20-02-2004 regarding the admissibility thereof and if the

90
 Haryana School Education Rules, 2003
application for leave is made by the himself no such
remarks shall be required.
[(8) The maternity leave and miscarriage
leave shall also be available to the female
employees as per instructions issued by the
Government from time to time.]*
92. If an employee is deputed by the managing Travelling
committee or head of school for the business of the allowance and daily
aided school, he shall be entitled to get traveling allowance.
sections 24 (2) and 8.
allowances in accordance with the rates fixed by
managing committee from time to time. No
grantinaid on this account shall be reimbursed by
the Department.
[93. (1) No teacher shall undertake private Private tuition and
teaching hours.
tuition or private employment.]***
sections 24 (2) and 8.
(2) Every teacher shall devote in a year not
less than 1000 hours to the teaching of students, out
of which not more than 200 hours may be devoted
to for the coaching, in the school premises, of weak
or gifted students, whether before or after the school
hours.
94. Every employee of an aided school shall be Code of conduct.
governed by a code of conduct and on the violation sections 24 (2), 8 and 9.
of any provision of such code of conduct the
employee shall be liable to such disciplinary action
as prescribed under these rules.
95. No employee shall, except with the previous Private trade or
sanction of the managing committee engage directly employment.
sections 24 (2), 8 and 9.
or indirectly in any trade or business or undertake
any other employment:
Provided that a teacher may with permission
undertake honorary work of a purely social or
charitable nature or occasional work of a literacy, *Inserted vide notification
No. S.O.22/H.A.12/1999/
artistic nature or scientific nature subject to the S.24/2004 dated : 20-02-2004
condition that his official duties do not suffer and
***Substituted vide notification
the head of the school or the managing committee No. S.O.3/H.A.12/1999/S.24/
does not object thereto. 2007 dated : 19-01-2007

91
 Haryana School Education Rules, 2003

Insolvency and
96. An employee shall so manage his private
habitual indebtness. affairs as to avoid habitual indebtness or insolvency.
sections 24 (2), 8 and 9. Any such employee against whom any legal
proceedings are instituted for the recovery of any
sum due from him or for adjudging him as insolvent
shall forthwith report the full facts of the legal
proceedings, to the head of the school or the
managing committee.
Appearance in 97. No employee shall, except with the
examinations. permission of the head of the school or the
sections 24 (2),8 and 9.
managing committee, appear in any examination.
Participation in 98. No employee shall take part in, subscribe to
activities.
or assist in any way, any movement which tends to
sections 24 (2), 8 and 9.
promote feelings of hatred or enmity between
different classes of subjects of India or to disturb
public peace.
Connection with 99. No employee shall, except with the prior
the press permission of the managing committee, wholly or
sections 24 (2), 8 and 9.
in part conduct or participate in the editing or
managing committee of any newspaper or other
periodical publication.
Taking part in 100. No employee shall, except with the prior
elections. permission of the managing committee, stand for
sections 24 (2),8 and 9.
elections to Parliament, State Legislative Assembly
or any local body.
Joining of 101. No employee shall join or continue to be a
association by member of an association unless such association
employees.
sections 24 (2),8 and 9.
satisfies the following conditions, namely:
(i) its membership is confined to a district
class of employees and is open to all
employees of that class;
(ii) it is not in any way connected with any
political party or any organisation or
engaged in any political activity.
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 Haryana School Education Rules, 2003
102. (1) Every employee shall –
General.
(i) serve efficiently, act in a disciplined sections 24 (2), 8 and 9.
manner and maintain absolute
integrity and devotion to duty;
(ii) maintain cordial relations with the
pupils and their parents, the need of
the Institution, other employees, the
managing committee and the
Government officer concerned; and
(iii)accept invigilation and answer
books evaluation duties assigned by
the Board from time to time.
(2) No employee shall –
(i) without sufficient ground, refuse to
undergo a course of training
whenever required to do so; and
(ii) take part in any activity, which in
the opinion of the head of
institution, is calculated to lead to
indiscipline in the aided school.
(3) Unless otherwise expressly provided, an
employee shall, at all times, be at the disposal of the
aided school and shall serve the school in such
capacity and at such places as he may, from time to
time be deputed by the head of the school or the
managing committee.
(4) Save in exceptional circumstances, no
employee shall absent himself from his duty
without the prior permission of the head of the school
or the managing committee.
(5) No employee shall –
(i) accept or permit any member of his
family or any other person acting on
his behalf or accept, any gift from
any student, parent or any person
with whom he has come into
contact by virtue of his position in
the school.
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 Haryana School Education Rules, 2003
Note: A casual meal, gift or other social
hospitality of a casual nature shall not
include gift.
Explanation 1: The expression “gift” shall include
free transport, boarding, lodging or
other service or any other pecuniary
advantage when provided by the
person other than a near relation or
personal friend having no dealings with
him in connection with the school.
Explanation 2: On occasions, such as weddings,
anniversaries, funerals or religious
functions when the making of a gift is
in conformity with the prevailing
religious or social practice, a teacher
may accept a gift.
(ii) practice or invite any student to
practice casteism, communalism or
untouchability;
(iii)cause or invite any other person to
cause any damage to school
property;
(iv) be guilty of or encourage violence
or any conduct which involves
moral turpitude.
Retirement age. 103. (1) Every employee of a aided school, shall
sections 24 (2) and 8. hold office until he attains the age of 58 years. In
case of Group D employees, retirement age shall be
sixty years.
[(2) Notwithstanding anything contained in
subrule (1) where a teacher, head of the school has
obtained National or State award for rendering
meritorious service as a teacher, head of the school
or where he has received the National or State
awards, the period of service of such teacher, may
be extended by two years or such period as per State
policy. In no case an employee shall go beyond sixty
years. No employee shall be entitled to promotion
94
 Haryana School Education Rules, 2003
during such extension period. The managing
committee shall forward the case to the Director for
such extension with the specific resolution. The
Director is competent to grant such extension.]***
104.The resignation submitted by a temporary Resignation.
employee of an aided school shall be accepted within sections 24 (2) and 8.
a period of thirty days and that by permanent
employee within a period of ninety days from the
date of receipt of the resignation by the managing
committee with the approval of the appropriate
authority:
Provided that if no approval is received from
appropriate authority within thirty days, then such
approval shall be deemed to have been received
after the expiry of the said period.
105.(1) Managing committee may place an Suspension.
employee of an aided school, under suspension: sections 24 (2), 8 and 9.

(a) where disciplinary proceedings

against such employee are
contemplated or pending; or
(b) where a case against him in respect
of any criminal offence is under
investigation or trial; or
(c) where he is charged with
embezzlement; or
(d) where he is charged with cruelty
towards any student or other
employee of the school; or
(e) where he is charged with
misbehaviour towards any parents,
guardian or employee of the school;
or
(f) where he is charged with the breach
of any other code of conduct.
(2) No order for suspension shall remain in
***Substituted vide notification
force for more than six months unless the managing No. S.O.3/H.A.12/1999/S.24/
committee, for reasons to be recorded in writing, 2007 dated : 19-01-2007

95
Haryana School Education Rules, 2003
directs the continuation of the suspension beyond
the period of six months:
Provided that where a suspension is continued
beyond the period of six months the Director may, if
he is of opinion that the suspension is being
unreasonably prolonged, revoke the order of
suspension.
(3) An employee of an aided school, shall
be deemed to have been placed under suspension by
an order of the appointing authority :
(a) with effect from the date of his
detention, if he is detained in Police
custody for a period exceeding forty
eight hours on a charge of an offence
which in the opinion of the
managing committee involves moral
turpitude;
(b) with effect from the date of his
conviction, if in the event of a
conviction for an offence involving,
in the opinion of the managing
committee, moral turpitude, he is
sentenced to a term of imprisonment
exceeding forty eight hours and is
not forthwith dismissed or removed
from service consequent on such
conviction.
Explanation:The period of forty eight hours referred
to in this rule shall be computed from
the date of commencement of the
detention or conviction, as the case may
be, and for this purpose, intermittent
periods of detention shall be taken into
account.
(4) Where a penalty of dismissal, removal
from service imposed upon an employee is set aside
or rendered void, in consequence of or by, a
decision of a court of law or of the Tribunal ; and the
disciplinary authority on a consideration of the
circumstances of the case decides to hold further
96
 Haryana School Education Rules, 2003
inquiry against such employee on the same
allegations on which the penalty of dismissal,
removal was originally imposed, such employee shall
be deemed to have been placed under suspension by
the managing committee from the date of original
order of dismissal, removal and shall continue to
remain under suspension until further orders :
Provided that no such further enquiry shall be
ordered unless it is intended to meet a situation where
the court has passed an order purely on technical
grounds without going into the merits of the case.
(5) (a) An order of suspension made or
deemed to have been made in these
rules shall continue to remain in
force until it is modified or revoked
by the managing committee.
(b) Where an employee is suspended
or is deemed to have been suspended
and any other disciplinary
proceeding is commenced against
him during the continuance of that
suspension, the managing
committee may for reasons to be
recorded in writing, direct that the
employee shall continue to be un-
der suspension until the termination
of all or any such proceeding.
(c) An order of suspension made or
deemed to have been made under
these rules may, at any time be
modified or revoked by the
managing committee.
[(6) Resignation of employee under
suspension shall not be accepted before taking final
decision of suspension.]***
106. (1) An employee, under suspension shall, Subsistence
in relation to the period of suspension, be entitled to allowance.
the following payments, namely: sections 24 (2),8 and 9.

(a) Subsistence allowance as an amount ***added vide notification

No. S.O.3/H.A.12/1999/S.24/
equal to one half of the pay last 2007 dated : 19-01-2007

97
Haryana School Education Rules, 2003
drawn by him and in addition to such
pay, dearness allowances at the
appropriate rate to be paid in the
same manner as salary:
Provided that where the period
of suspension is extended beyond
six months, the managing committee
shall be competent to vary the
amount of subsistence allowance for
any period subsequent to the period
of last six months as follows :
(i) the amount of subsistence allowance
may be increased by a suitable
amount, not exceeding fifty percent
of the subsistence allowance
admissible for the first six months,
if in the opinion of the managing
committee, the period of suspension
has been prolonged, for reasons not
directly attributable to the
employee;
(ii) the amount of subsistence allowance
may be reduced by a suitable
amount not exceeding fifty percent
of the subsistence allowance
admissible for the first six months,
if in the opinion of the managing
committee, the period of suspension
has been prolonged due to reasons
to be recorded in writing directly
attributable to the employee;
(b) Any other compensatory allowance
admissible, from time to time, on the
basis of pay of which the employee was
in receipt on the date of suspension:
Provided that the employee shall not
be entitled to the compensatory allowance
unless the managing committee is
satisfied that the employee continues to
meet the expenditure for which such
compensatory allowance is admissible;
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 Haryana School Education Rules, 2003
(c) No payment of subsistence allowance
shall be made unless the employee
furnishes a certificate to the effect that
he is not engaged in any other
employment, business, profession or
vacation:
Provided that in the case of an
employee dismissed, removed from
service, who is deemed to have been
placed or to continue to be under
suspension and who fails to produce
such a certificate for any period or
periods during which he is deemed to
be placed or continue to be under
suspension, he shall be entitled to the
subsistence allowance and other
allowances equal to the amount by
which his earnings during such period
or periods, as the case may be, fall short
of the amount of subsistence allowance
and other allowances which would
have otherwise been admissible to him.
(d) Where the subsistence and other
allowances admissible to him are equal
to or less than the amount earned by
him, nothing under this rule shall
apply to him.
(2) Where a suspended employee is exonerated
after disciplinary proceeding or where any criminal
prosecution against a suspended employee ends with
an honourable acquittal, the salaries and allowances
of such employee minus the subsistence allowance Penalties and
received by him, shall be paid to him from the date disciplinary authority.
on which he was suspended. sections 24 (2), 8 and 9.
107. The following penalties may, for good and
sufficient reasons, including the breach of one or
more of the provisions of the code of conduct, be
imposed upon an employee of an aided school
whether recognised or not, namely :
(a) Minor penalties :
(i) censure;
(ii) recovery from pay of the whole or
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 Haryana School Education Rules, 2003
any part of any pecuniary loss
caused to the school by negligence
or breach of orders;
(iii)withholding of increments of pay
without cumulative effect;
(iv) withholding of promotion.
(b) Major penalties:
(i) reduction in rank ;
(ii) withholding of increments of pay
with cumulative effect;
(iii)compulsory retirement ;
(iv) removal from service, which shall
not be a disqualification for future
employment in any other aided
school ;
(v) dismissal from service, which shall
ordinarily be a disqualification for
future employment in any aided
school.
Explanation: The following shall not amount to a
penalty within the meaning of this rule,
namely :
(a) stoppage at the efficiency bar on the
ground of unfitness to cross the bar;
(b) retirement of the employee in
accordance with the provisions relating
to the superannuation on retirement;
(c) discharge of an employee appointed on
shortterm officiating vacancy caused by
the grant of leave, suspension or the
like.
Disciplinary
authorities in respect
108. The disciplinary authority in respect of
of employees.
every aided school shall be the managing
sections 24 (2),8 and 9.
committee of the school.
[108A. (1) If managing committee is of the
Compulsory opinion that it is in public interest to retire an
retirement.
sections 8 and 24.
employee for the reasons to be recorded in writing,
it shall have the right by giving the employee
concerned, a prior notice, in writing, of not less than
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 Haryana School Education Rules, 2003
three months, to retire him on the date on which he
completes twenty years of qualifying service or on
any other dates thereafter to be specified in the
notice.
(2) If the retirement of the employee made
under sub rule(1) is set aside by a court of law, all
pecuniary liabilities consequent thereto from the date
of compulsory retirement upto the date of his
rejoining the post, shall devolve on the managing
committee.]
109. No order imposing a minor penalty shall be Procedure for
imposing minor
made except after informing the employee in
penalties.
writing of the proposed action against him and the sections 24 (2),8 and 9.
allegation on which such action is proposed to be
taken and except after giving to the employee an
opportunity to make any representation against the
proposed action.
110. No order imposing on an employee any Procedure for
imposing major
major penalty shall be made except after an inquiry,
penalty.
held, as far as may be, in the manner specified sections 24 (2), 8 and 9.
below :
(a) The disciplinary authority shall frame
definite charges on the basis of the
allegations on which the inquiry is
proposed to be held and a copy of the
charge together with the statement of
the allegations and list of witnesses on
which they are based shall be furnished
to the employee and he shall be required
to submit within such time as may be
specified by the disciplinary authority,
but not later than two weeks, a written
statement of his defence and also to
state whether he desires to be heard in
person;
(b) On receipt of the written statement of
***Inserted vide notification
defence, or where no such statement is No. S.O.3/H.A.12/1999/S.24/
received within the specified time, the 2007 dated : 19-01-2007

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Haryana School Education Rules, 2003
disciplinary authority may itself make
inquiry into such of the charges as are
not admitted or if considers it
necessary so to do, managing
committee shall appoint an inquiry
officer for the purpose, who will
submit his report within three months.
In case enquiry is not completed within
three months, the inquiry officer will
have to take permission from the
managing committee for the extension
of time;
(c) At the conclusion of the inquiry, the
inquiry officer shall prepare a report of
the inquiry regarding his findings on
each of the charges together with the
reasons therefor;
(d) The disciplinary authority shall consider
the record of the inquiry officer and
record its findings on each charge and
if the disciplinary authority is of
opinion that any major penalty should
be imposed, it shall :
(i) furnish to the employee a copy of
the report of the inquiry officer,
where an inquiry has been made by
such officer;
(ii) give him notice in writing stating the
action proposed to be taken against
him and calling upon to submit his
representation within the specified
time of not less than 30 days;
[(iii) on receipt of the representation,
if any, made by the employee,
determine what penalty, if any, shall
be imposed on him before
communicate its final decision to
him it shall be referred to the
appropriate authority for approval.
The appropriate authority shall
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convey the approval/disapproval to
the managing committee within
thirty days. If no decision is taken
within such period, it shall be treated
as approved. The managing
committee thereafter communicates
its final decision to the employee
with a copy to the appropriate
authority.]1***
111.(a) After receipt of the decision of the Appeal against the
disciplinary authority the employee 2
penalty. ***
concerned may present his appeal sections 24 (2), 8 and 9.
against the order of the disciplinary
authority to the District Education
Officer/ District Primary Education
Officer within 30 days of the
receipt of the order.
(b) After going through the facts and other
relevant records relating to the case and
hearing both the parties in person, the
District Education Officer/ District
Primary Education Officer shall
convey the decision to the managing
committee within 60 days from the date
of receipt of the such appeal.
(c) The decision shall be binding for both
the parties, however, the aggrieved
party may appeal to the Director within
30 days from the date of receipt of the
decision.
(d) On receipt of the appeal from the
aggrieved party i.e. disciplinary
authority/ employee, Director may
require the disciplinary authority to 1
furnish relevant record of the case. ***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/
(e) After examining the record and giving 2007 dated : 19-01-2007
hearing to the parties if requested, the 2
***word proposed omitted
Director shall decide the appeal by vide notification No. S.O.3/
H.A.12/1999/S.24/2007
upheld or remand or reduce/ enhance dated : 19-01-2007
penalty.
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 Haryana School Education Rules, 2003
(f) The decision of the Director shall be
final and binding for both the parties:
Provided in the case of minority
aided schools the above provisions
regarding appeal shall be voluntary for
the said school whose managing
committee may either adopt this
provision of appeal or may devise their
own method and remedy for
appeal, failing which the aggrieved
party will have its remedy under the
court of law.
[(g) The appellate authority may entertain
the appeal after the expiry of the said
period of thirty days, if it is satisfied
that the appellant was prevented by
sufficient cause from filing the appeal
in time. Where an appeal is preferred
under clause (a) and (d), the first/
second appellate authority, as the case
may be, may stay the enforcement of
the relevant order for such period and
on such conditions, as it deems fit.
(h) The Director may himself or on an
application made by the aggrieved party
review its own decision, if he
considers that some points of facts were
left from his view or ignorance of any
material fact or any error apparent on
the face of the record and pass fresh
order as he deems fit.]***
Pay and allowances 112. (1) When an employee who has been
on reinstatement. dismissed or removed from service is reinstated as a
sections 24 (2), 8 and 9. result of appeal or would have been so reinstated
but for his retirement on superannuation while
under suspension preceding the dismissal or removal,
as the case may be, the managing committee shall
consider and make a specified order :
(a) with regard to the salary and allowances
to be paid to the employee for the
***added vide notification
No. S.O.3/H.A.12/1999/S.24/ period of his absence from duty,
2007 dated : 19-01-2007 including the period of suspension
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preceding his dismissal or removal, as
the case may be; and
(b) whether or not the said period shall be
treated as the period spent on duty.
Whether qualifying for pay and
allowance or pension.
(2) Where the managing committee is of
opinion that the employee who had been dismissed
or removed from service has been fully, exonerated,
the employee shall be paid the full salary and
allowances to which he would have been entitled
had he not been dismissed or removed form service
or suspended prior to such dismissal or removal form
service, as the case may be:
Provided that where the managing committee is
of opinion that the termination of the proceedings
instituted against the employee had been delayed due
to reasons directly attributable to the employee, it
may, after giving a reasonable opportunity to the
employee to make representation and after
considering the representation, if any, made by the
employee, direct, for reasons to be recorded by it in
writing, that the employee shall be paid for the
period of such delay only such proportion of the
salary and allowances as it may determine.
(3) The payment of allowances shall be
subject to all other conditions under which such
allowances are admissible and the proportion of the
full salary and allowances determined under the
provision to sub rule (2) shall not be less than the
subsistence allowance and other admissible
allowances.
CONTRIBUTORY PROVIDENT FUND
113. In this Chapter unless the context otherwise Definitions.
requires sections 24 (2) and 8.

(a) “emoluments” mean basic pay, leave

salary or subsistence allowance;
(b) “family” means,
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 Haryana School Education Rules, 2003
(i) in the case of a male subscriber’, the
wife and children of the subscriber,
and the widow and children of a
deceased son of the subscriber; and
(ii) in the case of a female subscriber
the husband and children of the
subscriber and widow and children
of a deceased son of the subscriber.
Explanation: For the purposes of this clause
children mean legitimate or adopted
children, provided that in the case of
adopted children it is proved to the
satisfaction of the District Education
Officer / District Primary Education
Officer that under the personal law of
the subscriber adoption is legally
recognized as conferring the status of a
natural child.
(c) “fund” means the contributory provident
fund;
(d) “interest” means the interest which is
paid by the bank or post office on the
balance at the credit of the subscriber
in his account.
(e) “leave” means any kind of leave
admissible to employees under the
provisions of these rules;
(f) “subscriber” means an employee who
subscribes to the fund;
(g) “year” means the financial year
beginning with the first day of April and
ending on the 31 March.
Application of the 114. The provisions contained in this chapter
provisions. shall apply to all employees working on the
sections 24 (2) and 8. sanctioned aided posts in the aided school The said
provisions shall not apply to the employees appointed
on probation on permanent post in an aided school
unless they complete their probation period
successfully. After the completion of the period of
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 Haryana School Education Rules, 2003
probation successfully they shall have the option to
subscribe to the fund for the probation period also;
[Provided that the employee/retiree who has not
availed of the option till now, may give fresh option
to deposit the subscription to fund alongwith
interest at the prevailing rate as worked out by
Director within 90 days from the date of
commencement of these rules.]***
115.(1) The fund shall be maintained by the Maintenance of fund.
concerned school, duly pledged in the name of sections 24 (2) and 8.
District Education Officer/ District Primary
Education concerned.
(2) The fund shall be maintained in Indian
rupees.
(3) Every employee shall be a subscriber to
the fund. If an employee, who has become a
subscriber to the fund and entitled to the benefits
threreof had been a member of any provident fund
previously, the balance at his credit in the previous
fund shall be transferred to the fund together with
the contribution and interest, if any, thereon. The
balance so carried forward shall be at the same rate
of interest as for the new subscription.
116. Every subscriber shall, on joining the fund, Signing of certificate.
sections 24 (2) and 8.
sign a certificate in Form V.
117. The employee shall contribute towards the Rate of contribution.
fund @ 10% per cent of basic pay or any other rate sections 24 (2) and 8.
specified by the Department from time to time. An
employee may, however, subscribe voluntarily at
higher rate than that specified by the Department.
118. (1) A subscriber, shall, at the time of Nomination.
joining the fund, furnish to the head of the school sections 24 (2) and 8.
and District Education Officer/District Primary
Education Officer concerned a nomination
***added vide notification
conferring on one or more persons the right to No. S.O.3/H.A.12/1999/S.24/
receive the amount at his credit in the fund, in the 2007 dated : 19-01-2007

107
Haryana School Education Rules, 2003
event of his death before that amount has become
payable or having become payable has not been paid:
Provided that if at the time of making the
nomination the subscriber has a family, the
nomination shall not be made in the favour of any
person other than the members of his family:
Provided further that the nomination made by
the subscriber in respect of any other provident fund
to which he was subscribing before joining the fund,
shall, if the amount to his credit in such other fund
has been transferred to his credit in the fund, be
deemed to be a nomination duly made under these
rules, until he makes a nomination in accordance with
these rules.
Note: The application for admission to the
fund shall not be forwarded to the head
of the school unless it is accompanied
by nomination form duly completed by
the subscriber.
(2) If subscriber nominates more than one
person, he shall specify in the nomination a sum, or
share in the amount of credit, in the fund payable to
each of the nominees.
(3) A subscriber may, at any time, cancel
the nomination by signing a notice in writing to the
District Education Officer/ District Primary
Education Officer through school. On receiving the
notice the nomination shall be cancelled and returned
to the subscriber.
(4) A subscriber shall, within a reasonable
time, send fresh nomination in accordance with the
foregoing provision. If the subscriber fails to
furnish fresh nomination in accordance with these
rules and the sum at his credit in the fund becomes
payable as a result of his death, the payment thereof
shall be made in accordance with these rules as if no
valid nomination subsists.
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 Haryana School Education Rules, 2003
(5) A subscriber any provide in his nomination :
(a) That in respect of any specified
nominee predeceasing the subscriber,
the right conferred upon that nominee
shall pass on to such other person or
persons as may be specified in the
nomination:
Provided that such other persons or
person shall, if the subscriber has other
members of his family, be such other
member or members;
(b) that the nomination shall become
invalid in the event of happening of a
contingency specified therein:
Provided that if at the time of making
nomination, the subscriber has no family
he shall provide in the nomination that
it shall become invalid in the event of
his subsequently acquiring a family:
Provided further that if at the time
of making the nomination, a subscriber
has only one member of his family he
shall provide in the nomination that the
right conferred upon the alternate
nominee under clause (a) shall become
invalid in the event of his subsequently
acquiring other member or member in
his family.
(6) In the event of death of a nominee in
respect of whom no special provision has been made
in the nomination under clause (a) of subrule (5) shall
on the occurrence of such event by reasons of which
the nomination becomes invalid in pursuance of
clause (b) of this subrule, the subscriber shall send
to the District Education Officer/ District Primary
Education Officer a notice in writing cancelling the
said nomination together with a fresh nomination in
accordance with the provisions of this rule.
119. The accounts shall be maintained in the Subscriber’s account.
name of each subscriber by the head of the school sections 24 (2) and 8.
concerned.
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 Haryana School Education Rules, 2003

Realization of 120. (1) The subscription shall be realized from

subscription. the pay of the employee at the time of disbursement
sections 24 (2) and 8. of his pay and shall be deposited in the respective
fund account by the head of the school before the
7th day of every following month.
(2) A subscriber may, at his option, not
subscriber during the period he remains on leave.
(3) The subscriber shall intimate his option
not to subscribe in the following manner, namely :
(a) If he is not the head of the school by
writing to the head of school before
proceeding on leave.
(b) If he is the head of the school, then
by writing to the managing
committee before proceeding on
leave.
(4) The failure to make due and timely
intimation shall be deemed to constitute an option
to subscribe. The option of the subscriber intimated
under this subrule shall be final.
(5) The subscription shall be fixed by the
subscriber in round figure which shall not less than
10% per cent of his emoluments.
Note: For the purpose of this rule, the
emoluments of a subscriber shall be in
the case of a subscriber who was in
service on the 31st March of the
preceding year, the emoluments to
which he was entitled on that date,
provided that
(a) if the subscriber was on leave on the
said date and elected not to
subscribe during such leave or was
under suspension on the said date,
his emoluments shall be such as he
would draw on the first date after
his return to duty; or
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 Haryana School Education Rules, 2003
(b) if the subscriber was on leave on the
said date, and continues to be on
leave and has elected to subscribe
during such leave his emoluments
shall be such as he was drawing
immediately, before proceeding on
leave.
(6) If a subscriber elects to subscribe
during leave, his leave salary shall, for the purposes
of this rule be deemed to be emoluments drawn on
duty unless otherwise directed by District
Education Officer/ District Primary Education Of-
ficer.
121. The rate of interest on the amount, at the Interest.
credit of the subscriber in the fund account shall be sections 24 (2) and 8.
allowed by the concerned bank/post office from time
to time, in which the amount is deposited.
122. A temporary advance may be granted to a Advance from fund.
subscriber from the amount subscribed by him to sections 24 (2) and 8.
the fund and interest earned thereon at the discretion
of the District Education Officer/District Primary
Education Officer subject to the condition that no
advance shall be granted unless the District Education
Officer/District Primary Education Officer is
satisfied about the genuineness of the claim which
should normally be
(i) to pay expenses in connection with the
prolonged illness of the subscriber or
any other person wholly dependent
upon him and such expenses are beyond
the ordinary means of the subscriber;
(ii) to meet the expenses of education or
courses of studies, specified below, of
the subscriber or any person wholly
dependent upon him,
(a) medical, engineering and other
technical education or specialized
courses in India beyond the High
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 Haryana School Education Rules, 2003
school stage; provided that the
courses of study is not less than three
years;
(b) academic, medical, engineering,
vocational or any other specified
course outside India;
(c) to meet obligatory expenses.

Permanent advance. 123. The permanent advance from fund may be

sections 24 (2) and 8. allowed for the following purposes, namely:
(1) for the purchase of plot and
construction of house @ 90% at his
credit after completion of ten years
service;
(2) to meet the marriage expenses for
daughter and son @ 70% at his credit;
(3) to meet the expenses of education or
course of higher studies such as,
medical, engineering, technical educa-
tion etc. upto 3 months basic pay or the
actual fee of the above courses
whichever is less.
Transfer of fund 124. Where an employee leaves an aided school
and other moneys of and joins any other aided school within the State, it
the employee. shall be lawful for the managing committee of the
sections 24 (2) and 8.
school left by such employee to transfer to the aided
school joined by such employee, the moneys standing
in the fund to the credit of such employee on the
date when he had left the school and any other amount
due to him. It shall be lawful for the managing
committee of the aided school so joined by the
employee to credit the said amounts to the fund and
other accounts of the employee and to take into
account the period of approved service rendered by
the employee in the first mentioned school for the
purpose of counting of his pension and other
retirement benefits.
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 Haryana School Education Rules, 2003
125. When a subscriber retires or expires or Final payment.
resigns or dismissed from his services shall become sections 24 (2) and 8.
entitled for final payment of fund.
[126. Where the managing committee of the Power to take over
aided school is taken over in accordance with the the managing
committee of aided
provisions of section 10, the grantinaid in respect of
school.
salary, gratuity, pension etc. (Government share only) sections 24(2) and 10
shall be made through the Administrator. The
Administrator shall operate ‘staff salary account’ as
referred to in rule 64. The Administrator shall
submit his demand to the Director for the payment
of salary in advance. The advance shall be adjusted/
recouped through salary grant payable to the school.
Liability of the salary to the staff (Government share)
shall be from the date of taking over the management
of school under section 10. As it is a stop gap
arrangement for the smooth running and functioning
of the school, therefore, the responsibility to pay
salary to the staff is restricted to the extent of 75%
(Government share) of salary. The remaining 25%
(management share) shall be paid by the managing
committee on its reconstitution:
Provided that the Administrator shall take the
charge of school building and its premises from the
managing committee and all the income from such
building or its premises shall be taken as income of
the said school.]***
127. (1) Where the managing committee omits Power of Department
or fails to deposit its share of the salaries and other to withdraw from
allowances of the employees of the school, the the reserve fund.
sections 24 (2) and 10.
Director may authorize draw of such amount from
the reserve fund as would be sufficient to meet the
managing committee’s share of the salaries and
allowances of the employees.
(2) The Director may authorize to draw any
***Substituted vide notification
sum from the reserve fund where such withdrawal No. S.O.3/H.A.12/1999/S.24/
from the reserve fund becomes necessary to make 2007 dated : 19-01-2007

113
 Haryana School Education Rules, 2003
any emergent repairs in the buildings of the school
or for any other emergent purpose.

CHAPTER V
PROVISIONS APPLICABLE TO MINORITY
SCHOOLS
Application to open a [128. (1)The managing committee of a minority
minority school. school desired to open a minority school under this
sections 24 (2).
category shall apply to Director alongwith
certificate of minority community issued by
appropriate authority of the State. The Director shall
decide whether it falls within that minority category
and shall pass orders as he deems fit.]***
(2) minimum qualifications for the
employees of minority schools shall be as given in
Appendix A.
(3) managing committee shall prescribe a
code of conduct for its employees.
Recruitment. 129.(1) Recruitment of the employees in
sections 24 (2) and 12. recognised minority school whether aided or unaided
shall be made on the recommendation of selection
committee to be constituted by the managing
committee of that school.
(2) The selection committee shall include:–
(a) in the case of recruitment of the head
of the school –
(i) the President of the managing
committee;
(ii) an educationist, nominated by the
managing committee; and
(iii) a person having experience of
administration of schools, nominated
by the managing committee.
***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/ (b) in the case of recruitment of any teacher
2007 dated : 19-01-2007
other than head of the school –
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 Haryana School Education Rules, 2003
(i) the President of the managing
committee;
(ii) the head of the school; and
(iii)an educationist, nominated by the
managing committee; and
(c) in the case of recruitment of any other
employee–
(i) the President of the managing
committee or any member or the
managing committee nominated by
the President; and
(ii) the head of the school.
(3) The Selection Committee shall regulate
its own procedure regarding recruitment of employees
and, in the case of any difference of opinion amongst
the members of the Selection Committee on any
matter, the same shall be decided by the managing
committee of the school.
(4) Where a candidate for recruitment to any
post in an unaided/ aided minority school is related
to any member of the Selection Committee, the
member to whom he is related, shall not participate
in the selection and a new member shall be
nominated in his place by the managing committee
of the school.

CHAPTER VI
ADMISSION TO SCHOOLS AND FEES
A. Admission to recognised schools (aided or
unaided)
130. The Department may regulate admissions Power of Department
to recognised schools or to class thereof in terms of to regulate
admissions to
age limit, minimum level of competencies or in
recognised schools.
order to comply with various provisions of the State/ sections 24 (2) and 15.
Central Act/laws.
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 Haryana School Education Rules, 2003

Age limit. 131.(1) Children between the age of 3 to 5 years

sections 24 (2) and 15. shall be admitted in pre primary / nursery schools.
(2) The minimum age for admission in a
primary school shall be five years for class I., No
pupil, who has attained the age of 20 years up to the
10th class and 22 years upto XII class, may be
retained in recognised school;
[Provided that the Director shall be competent
for relaxation in the maximum age of admission.]***
(3) The admission of a child of the
specified age group shall be made effective with
effect from the first day of the academic year.
Admission test not to 132. Save as otherwise provided in this Chapter,
be held by schools. no school shall hold any test for admission to
sections 24 (2) and 15. class I.

Admission to be made
133. (1) Admission of students in recognized
without any school shall be made without any discrimination re-
discrimination. garding religion, race, caste, place of birth, or any
sections 24 (2) and 15. other consideration which may amount to prejudice
or bias. A minority school may have its own proce-
dure and method of admission as well as selection
of students, but such a procedure must be fair and
transparent and on the basis of merit.
(2) In case of aided minority schools
students other than the minority communities will
be admitted to the extent of available seats after
fulfilling all the seats from the particular minority.
Admission to 134. No recognised school shall refuse
handicapped children. admission to any handicapped child upto 3% of the
sections 24 (2) and 15.
total seats available/filled in that school.
Reservation for poor [134A. The recognized private schools shall
meritorious students. reserve 25% seats for meritorious poor students. The
sections 24(2) and 15 school shall charge fee from these students at the
rate as charged in Government schools. The deficit
***added vide notification
No. S.O.3/H.A.12/1999/S.24/ of difference of fee shall be charged from the other
2007 dated : 19-01-2007 students of the school.]***
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 Haryana School Education Rules, 2003
135.(1) A student who fails in final
Admission of failed
examination first time shall not be refused students not to be
readmission in the school or class by the school from refused.
which he had appeared at such examination. sections 24 (2) and 15.

(2) No school shall be allowed to compel

the child to leave the school forcibly on the basis of
poor performance in the internal/ annual
examination during academic session.
136. (1) No student shall be admitted to a Manner of admission.
recognised school unless an application is signed by sections 24 (2) and 15.
his parent or guardian, has been submitted to such
school.
(2) The parent or guardian shall state the
exact date of birth of his child or ward in the
application for admission and shall be supported by
a certificate of birth issued by a local authority.
(3) Admission to out station transfer cases
of wards of Central/State employees may be
considered even by relaxing the norms fixed by the
school.
(4) Every application for admission to a
recognised school shall be kept in a separate file and
form part of the permanent record of the school.
(5) There shall be no admission above class
IV stage without school leaving certificate (SLC) of
a recognised school;
[Provided that the students studying in an
unrecognized school running before the commencement
of these rules may be admitted to the recognized
schools on the basis of test during the academic
session 200708.]***
137. A newly admitted student shall have his Entry on the rolls.
name entered on the rolls of the school on the date sections 24 (2) and 15.
***added vide notification
on which he first attends his class after making No. S.O.3/H.A.12/1999/S.24/
payment of all specified dues. 2007 dated : 19-01-2007

117
 Haryana School Education Rules, 2003

Admission to be 138. Admission shall ordinarily be made once a

made once a year. year and shall not be made after 31st day of August
sections 24 (2) and 15. of the year. However there shall be no restriction on
admission to first class which will go round the year
and also to outstation transfer cases of wards of
central/State Government employees;
[Provided that the Director shall be competent
for relaxation of admission in exceptional
circumstances.]***
Admission on 139. (1) No student who had previously attended
transfer certificate. any recognised school be admitted to any school
sections 24 (2) and 15. unless he produces a transfer or school leaving
certificate from the school which was last attended
by him. In case of any doubt, head of institution may
verify such school leaving certificate from the
authority which issued such certificate.
(2) Where a student seeks admission to a
school on the basis of a transfer certificate granted
by a school in any State or Union Territory, other
than Haryana, such transfer certificate shall be sent,
for verification and countersignature by the head of
the school in which admission is sought, to the
education authority of the district in which the school
from which the transfer certificate was obtained, is
situated. However, the student may be admitted
provisionally pending the verification of the
transfer certificate and his admission shall be
confirmed only on the receipt of the verified transfer
certificate from the State or Union Territory
concerned.
Regulation of 140. (1) No student shall be admitted to class IX
admission to class IX. unless he has passed class VIII of a school as per
sections 24 (2) and 15 affiliation conditions of the Board.
(2) Student who has appeared as private
candidate in class VIII at any public examination,
***added vide notification
No. S.O.3/H.A.12/1999/S.24/
and has failed to pass such examination, shall not be
2007 dated : 19-01-2007 admitted to class VIII or IX in a recognised school.
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 Haryana School Education Rules, 2003
B. Fee, Fines and Funds in Aided Schools. Fee and fines.
141. Fee includes tuition fee, admission fee, late sections 24 (2),15 and 16.
fee and fine, absent fine and school leaving
certificate (SLC) fee.
142.(1) Admission fee upto class VIII shall be Admission fees.
sections 24 (2), 15 and 16.
charged by an aided school keeping in view,
Government instructions issued from time to time.
(2) Admission fee from students of classes
IX to XII shall be charged by an aided school
keeping in view Government instructions issued from
time to time.
(3) Admission fee prescribed per student
shall be charged and collected by the aided schools
for admission to the class mentioned in subrule (1)
or (2) above but where a student has already paid an
admission fee, no admission fee shall be charged on
his promotion to any higher class in the same school,
but if he joins any other aided school, the other school
may charge and collect admission fee from him.
(4) Every aided school shall issue school
leaving certificate in case of transfer from one school
to another school and shall charge school leaving
certificate fee according to Government instructions
issued from time to time.
(5) Absent fine, fine for late payment of fees
etc. shall be charged from the student as per
Government instructions issued from time to time.
143. Parents Teacher Association fund (PTA Parents Teacher
fund) from each student upto class VIII and from Association fund.
sections 24 (2),15, 16
class IX to XII shall be charged according to the and 17.
Government instructions issued from time to time.
144. Tuition fee shall be charged from the Tuition fees.
students by an aided school keeping in view sections 24 (2),15 and 16.
Government instructions issued from time to time,
but no capitation fee shall be charged.
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Puipl’s fund. 145. (1) Pupils fund will be charged from the
sections 24 (2), 15, 16 student by an aided school according to the
and 17. Government instructions issued from time to time.
(2) Each aided school shall send the amount
as share money out of pupils fund to the concerned
District Education Officer/ District Primary
Education Officer as per Government instructions
issued from time to time.
(3) The head of school may incur various
expenditure out of the pupils fund at one time as per
Government instructions issued from time to time.
(4) If any aided school does not deposit share
money of pupils funds by 30th September a penalty
shall be charged per day as per Government
instructions issued from time to time.
(5) In case of Senior Secondary stage, for
practical subjects such as Physics, Chemistry,
Biology, Typing, Geography, Music, Home Science
etc., as practical subject fee shall be charged as per
Government instructions issued from time to time.
(6) The amount standing to the credit of the
pupils fund shall be at the disposal of the head of the
school and shall be spent in the interest of the
students for various physical and cocurricular
activities of the school or for purposes as specified
by the Government instructions issued from time to
time.
(7) The pupils funds account shall be
maintained and operated by the head of the school.
The funds collected shall be deposited in a post
office saving bank account or with a Cooperative
Bank/Nationalized Bank.
(8) The pupils funds account shall be got
audited like other accounts of the school by
Department/ Director local fund and the audit fees
shall be paid out of the pupil’s fund.
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(9) To incur any expenditure out of pupil’s
fund a committee comprising the following
members shall be formed:–
Head of School
Senior most teacher
Head of parents teacher association.
Fund Incharge
(10) The committee is authorised to spend
pupil’s fund on any item as it deems fit as per norms
given in sub rule (6) for the welfare of the students.
(11) Travelling allowance for pupils and
teachers participating in sports / science and other
competitions, actual bus fare and various expenses
pertaining to meals of the participants and teachers
shall be charged by an aided school to take part in
various activities such as Sports / Science exhibition/
other competitions as fixed by the managing
committee from time to time.
146. A detailed and printed receipt shall be Printed receipt of fee
and funds.
issued for every fee and charges taken from the
sections 24(2),15,16 and 17.
students.
147. All fees and funds shall be charged for a Fee payable for twelve
full period of twelve months, from the students at months.
the rates specified in these rules except in the sections 24 (2), 15, 16 and 17.
following cases, namely:–
(a) a student, who has been expelled or
rusticated during a session shall not be
required to pay fees and fund beyond
the month in which he was expelled or
rusticated;
(b) in case of readmission of a student to
the school last attended or in any other
school, fee shall be payable from the
month from which he had left school
in the same session;
(c) a second fee for the same month shall
not be charged from a student on
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transfer from one aided school to
another aided school, provided that he
gives proof of payment of fees and
funds in the former school.
Last date of payment 148. All fees and funds payable to a school by a
of fees and funds.
students shall be payable by the 10th of day of the
sections 24 (2),15,16
and 17. month in which these are due:
Provided that where the school remains closed
on the 10th of day of the month, such fees and funds
shall be payable on the date following the 10th of
day on which the school reopens:
Provided further that where the school remains
closed due to long vacation, fees and contributions
shall be payable within ten days from the day on
which the school reopens after the long vacation.
Fine for late 149.(1) A fine for late payment of the fee and
payment of fees and funds due to school shall be charged from the student
struck of the name
at the rate as per Government instructions issued
of the student.
sections 24 (2), 15, 16 from time to time for every day for maximum of ten
and 17. days, after 10th day of the month. The name of the
student shall be struck off on the 21st day of the
month or on the next working day if 21st day
happens to be a holiday:
Provided that in the case of nonpayment of fee
for the month of May in which the school closes in
the middle of the month for long vacation, the name
of the student shall be struck off on the last working
day of the month of July, if the fees remains unpaid
upto that day.
(2) If a student whose name has been struck
off seeks readmission fee in the same month no
readmission fee will be charged otherwise
readmission fee shall be charged as per Government
instructions issued from time to time.

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150. (1) Every employee collecting any fee and Collected amount to
funds shall deposit the amount collected by him with be deposited on the
the cashier of the school by whatever name called, same day.
on the same day on which the collections are made sections 24 (2),15,16
and 17.
and it shall be the duty of the cashier to enter the
amount so received, immediately in the fee
collection register and thereafter in the cash book
and to append his initials thereto for the amount
received.
(2) The attendance register, fee collection
register and the cash book shall be submitted by the
cashier to the head of the school for reconciliation
and the head of the school shall after verification,
countersign the entries in those registers.
151. No fee, fund or contribution, other than Ban on levy of
unauthorised fees
those specified in these rules, or permitted by the
or fund.
Department in writing, shall be charged by any aided sections 24(2),15,16 and 17.
school.
152. (1) No aided school shall levy or collect Donations not be
any donation compulsorily from any student or any levied compulsory.
sections 24(2),15,16 and 17.
parent or guardian of any student.
(2) No aided school shall collect any
donation through its students for the aid of teachers
or for any fund for the aid of teachers.
(3) Voluntary donations collected by the
managing committee of an aided school shall be
accounted for separately and may, at the discretion
of managing committee, be utilised for meeting the
managing committee’s share of the expenses referred
to in sub section (2) of section 17.
(4) In computing the grantinaid, voluntary
donations collected by the managing committee of
an aided school shall not be taken into account.
153.(1) The head of the school may exempt Fee concessions in
deserving students, whose parents or guardians are aided schools.
not financially solvent to pay the fees specified in sections 24 (2),15, 16 and 17.
these rules, from payment of the whole or one half
of such fees for a period of twelve months
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Haryana School Education Rules, 2003
commencing from the Ist day of May of each year or
from the date of admission of the child or ward,
whichever is later, and such exemption shall be
regulated in the manner specified in these rules.
(2) Exemption made to any student under
subrule (1) shall, so long as the conditions for
eligibility for exemption are fulfilled and the
student continues in the school, be renewed from
year to year.
(3) In the aided schools upto a limit of
twenty per cent of the total number of students on
the rolls of the school in all the classes in the
secondary and senior secondary stage as on the 7th
day of May of the year may be exempted from the
payment of the whole or one half of the fees, and
where any student is admitted after the 7th day of
May but before the 31st day of August of that year,
upto a limit of twenty percent of the students so
admitted may be exempted from the payment of the
whole or one half of the fees.
(4) The proportion of the students receiving
exemption from the payment of the whole or onehalf
of the fees may be varied in any of classes in the
secondary or senior secondary stage at the
discretion of the head of the school, so however, that
the number of students enjoying exemption from
payment of the whole of the fee shall not exceed
fifteen percent of the students at any time of the year.
(5) The percentage of the students receiving
exemption from payment of the fee shall be
calculated on the total number of students in all the
classes in the secondary and senior secondary stage
reduced by the number of students granted
exemption from payment of fee under the provision
relating to:-
(a) the concessions to students
belonging to the Scheduled Castes
or Scheduled Tribes;
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(b) students having brother or sisters
studying in the same school or a
school under the same managing
committee;
(c) students who are wards of teachers.
(6) In calculating the number of exemptions
from payment of fee, the number shall not be
altered during the year except where, owing to the
departure from the school of any student enjoying
exemption, a vacancy arises and it is deemed
necessary to pass on the exemption enjoyed by the
student so departing, to any other deserving student
of the school.
(7) Where the number of students eligible
for receiving exemption from payment of fee is in
excess or the number of students to whom exemption
is admissible under these rules exceeds the
exemption shall be made in order of merit on the
basis of the results of the immediately previous
annual examination or, if necessary, on the basis of
a special competitive examination to be held to
determine the order of merit of the eligible students.
(8) When two brothers or sisters are studying
in the same school, the brother or sister, as the case
may be, in the higher class shall pay the specified
fee at the full rates and other brother shall pay fees
at onehalf of the specified rates.
Explanation : If two brothers and sisters are
studying in the same class, the
specified fee shall be paid by the
elder brother or sister at full rates, and
at onehalf of the rates by the other.
(9) No fee shall be charged from the
children or wards of the employees of an aided
school.
(10) No fee shall be charged from the
children of the employees of the aided school who
have retired from service or have died.
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Withdrawal of 154. An exemption from the payment of fee

exemption. granted to a student under these rules may be with-
sections 24(2),15, and 16. drawn on the ground of his misconduct, irregular
attendance or failure at the annual examination.
Contributions to 155. Any student, who is exempted from
pupils Fund not to be payment of any fee, whether in full or in part, shall
exempted. not be exempted from contributing to the pupil’s
sections 24(2),15,16 and 17. fund.
Scholarship holders 156. Students who hold scholarships shall also
also eligible for fee be eligible for exemption from the payment of any
concession. fee.
sections 24(2),15, and 16.
157. The managing committee of every aided
Filing of returns. school shall file every year with the appropriate
sections 24 (2) and 17. authority such duly audited financial and other
returns as may be specified by the appropriate
authority and every such return shall be audited by
such authority as may be specified by the
appropriate authority.
C. Fees and Funds in Unaided Schools.
Notifying fees and 158.(1) The fees and funds to be charged from
funds. the pupils shall be notified by every recognized
sections 24 (2), 15, 16
school.
and 17.
(2) The manager of every recognised school
shall submit the detail of minimum facilities being
provided and the maximum fee charged in Form VI.
He shall before the commencement of each academic
session, file with the Department a full statement of
the fees and all types of funds levied by such school
during the ensuing academic session justifying it.
No such school shall charge any fee in excess of the
fee/ funds specified by the manager in the said
statement during the academic session. Each school
shall submit proforma duly filled in by Ist January
of every year to the appropriate authority which shall
publicly display these details. Such charges can only
be levied after these have been displayed in its wamper.
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(3) No other charges such as capitation fee
shall be taken from the children/ parents.
[(4) No school shall be allowed to charge
admission fee, tuition fee, pupil’s fund in advance
before the commencement of the academic session.
However a token registration fee can be charged.
(5) No admission fee, tuition fee except
school leaving certificate (SLC) fee be charged from
the pupil who apply for SLC within 15 days of start
of new academic session.
(6) Admission fee shall only be charged
from a student at the time of admission in class 1st,
6th, 9th and 11th or fresh entry in the school.
(7) The fees shall preferably be taken from
the students through bank].***
159. (1) A detailed and printed receipt shall be Receipt for fees and
issued for every fee and funds collected by the funds.
sections 24 (2), 15, 16
school.
and 17.
(2) The head of every recognised school
shall authorize one or more of the employees of the
school to collect fees and funds from the students
and the receipt referred to in subrule (1) shall be
given or duly signed by the person so authorised.
(3) Every employee collecting any fee and
funds from a student shall, immediately after such
collection, enter the particulars of such collection in
the attendance register of the class.
[(4) In case of any complaint regarding
overcharging or misappropriation of funds by the
managing committee, the Director shall competent
to check the accounts of that school and take
appropriate action in this regard.]***
[160. The recognized school shall not charge any Pupils fund share.
fund from students except Red Cross Fund, Child sections 24 (2) and 17
Welfare Fund and Sports Fund as per instruction ***added vide notification
No. S.O.3/H.A.12/1999/S.24/
issued by the department from time to time. These 2007 dated : 19-01-2007

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 Haryana School Education Rules, 2003
funds shall be collected and specified share shall be
deposited with the concerned District Education
Officer/Additional District Education Officer before
30th September every year.]***
CHAPTER VII
MISCELLANEOUS
A. Contract of service.
Signing of contract. 161. The managing committee of every
Sections 20. recognised private school shall enter into a written
contract of service in appendix B with every em-
ployee of such school. A passport size photo of each
employee shall be affixed on the filled in proforma
of contract of his service.
B. Service rules for employees of unaided
recognised schools and employees working in
aided schools on unaided posts.
Service conditions [162. (I) Every managing committee of recognized
school i.e. running under self finance scheme shall
frame the rules and regulations of their employees
in relation to:—
(i) Service conditions of the employees;
(ii) Recruitment procedure;
(iii) Salary to the teachers (not less than
minimum wage policy of the state);
(iv) Service Benefits i.e. Contributory
Provident Fund, Medical, Leave,
Increments etc.;
(v) Qualifications of teaching and non
teaching (not less than prescribed
under AppendixA to these rule);
(vi)Code of conduct and penalties;
(vii) Constitution of disciplinary committee
etc.;
***Substituted vide notification
No. S.O.3/H.A.12/1999/S.24/ (viii) The school authority shall pay the salary
2007 dated : 19-01-2007
to the staff through Cheque/Bank.
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 Haryana School Education Rules, 2003
(2) The copies of rules and regulations
referred to in subrule (I) shall be supplied to the
Department at the time of application for
recognition.]***

C. General*
186. Every managing committee shall allow a Managing committee
school managed by it to function normally and not to create adverse
situations.
smoothly and shall not cause any situation by which, section 24 (2).
or due to which, the normal and smooth functioning
of the school may be hampered nor shall it interfere
in the daytoday affairs of the school.
187.(1) The Director shall be competent to Inspection of
recognized schools.
authorize to any officer (s) for inspection of all or
section 24 (2).
any of the functions and activities of the recognized
school. The school authority shall allow the
inspection of record as required by the inspecting
officer.
(2) The Advance intimation of the
inspection of recognized school shall be given to the
head of the school.
(3) The Director may also carry out surprise
inspection himself or through any authorized officer.
Inspection how
188. (1) Every inspection shall be as objective
to be made.
as possible and shall be aimed at bringing about section 24 (2).
improvements in the standards of teaching in the
school.
(2) In making the inspection special
emphasis shall be given to the following works,
namely:–
(i) academic work, that is to say, actual
***Substituted against rules
teaching and its different aspects; 162-185 vide notification
No. S.O.3/H.A.12/1999/S.24/
(ii) library and its service to students 2007 dated : 19-01-2007
and teachers;
*added vide notification
(iii)games and sports and their No. S.O.22/H.A.12/1999/
S.24/2004 dated : 20-02-2004
organization;
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 Haryana School Education Rules, 2003
(iv) cocurricular activities;
(v) cordiality or otherwise of the
teachers of the school with the
parents of the students and the
community in general;
(vi) administration of the school;
(vii) accounts of the school and their
maintenance;
(viii) the school plant and physical needs
of the schools;
(ix) discipline, tone and tenor of the
school; observation by the school of
the rules and instructions;
(x) Observation by the school of the
rules and instructions.
(3) The inspecting officer shall go to each
class and watch the teaching by each teacher in
atleast two classes and shall specifically note the
matters specified in Form VII.
Inspection report. 189. The report of every inspection shall be made
sections 24 (2). in Form VII and shall contain information with
regard to each matter specified in the Form.
Rectifying defects 190. The Director may give directions to the
and deficiency. managing committee requiring it to rectify the
section 24 (2) defects or deficiencies found at the time of inspection
or otherwise in the working of the school.
Failure to comply 191. If the managing committee fails to comply
with directions. with the directions given under rule 189 the
section 24 (2). Director may, after considering the explanation or
report, if any, given or made by the managing com-
mittee, take such action as he may deem fit, includ-
ing:–
(a) stoppage of aid (in case of aided
schools);
(b) withdrawal of recognition; or
(c) taking over the managing committee in
case of aided school.
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 Haryana School Education Rules, 2003
[191.A. Any act done by any individual or Penal action
association of individuals or society or trust or firm
or company in contravention of these rules, shall be
treated as an offence under these rules and shall be
punishable under relevant laws.]***
Fees for appeal.
192. Every appeal to the appellate authority shall section 24 (2).
be filed along with a fee of Rs.250/ for primary
school, Rs. 500/ for Middle school and Rs. 1000/
for High and Senior Secondary School in form of
demand draft in favour of Director.
193. The provision of these rules shall not apply Provision of rules not
to the schools run by Government or Central to apply to Government
schools.
Government in the State.
section 24 (2).

[193A. If any question or doubt arises as to the Interpretation.

interpretation of these rules, Government shall
decide the same.]***
194.(1) The Government may delegate all or any Delegation of powers.
of its powers, duties and functions under these rule section 24 (2).

to the Director or any other officer.

(2) Every person to whom any power is
delegated under these rules may exercise that power
in the same manner and with the effect as if such
power had been conferred on him directly by these
rules and not by way of delegation.
[194A. Notwithstanding anything contained in Saving Clause.
these rules, the Government may by general or special
order, after recording its reasons and subject to such
conditions, if any, as it may impose, exempt any
individual, firm, society/trust or institution or a class ***Inserted vide notification
No. S.O.3/H.A.12/1999/S.24/
of such individuals, firms, societies/trusts or 2007 dated : 19-01-2007

institutions running or desirous of running a school **Inserted vide notification

from any of the provisions of these Rules.]** No. S.O.67/H.A.12/1999/
S.24/2004 dated : 11-08-2004

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Repeal and saving. 195. The Haryana Aided Schools (Security of

section 24 (2). Service) Rules, 1974, are hereby repealed:
Provided that any order made or action taken
under the rules so repealed shall be deemed to have
been made or taken under the corresponding
provisions of these rules.

_____________________________________________________

M.L. Tayal
Commissioner & Secretary to
Government of Haryana,
Education Department, Haryana

**********

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