Constitution of Buseserese and Katoro Development Association
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STEVEN TULAConstitution of Buseserese and Katoro Development Association
Uploaded by
STEVEN TULAConstitution of Buseserese and Katoro Development Association
1. Name
The name of the association shall be The Busekato and Katoro
Development Assocaiation abbreviatede as BUKADEA
3. Objectives
• Promoting the health and well-being of the residents of the
area and working together as residents regardless of age,
ethnic origin, ability, sex, belief or political affiliation
recognising the value of our many differences.
• Involving local people in the area and in the diaspora in improving
the socio-economic development of the two villages
• To carry out and promote both environmental improvement and
practical conservation, to educate, encourage and support the local
population in environmental practice by working with statutory and
non statutory agencies.
.
• To raise funds and receive contributions where appropriate to finance
the viable projects
• Open bank accounts.
• Make rules and standing orders for categories of members and their
rights.
• Work with similar groups and exchange information
• Take any action that is lawful, which would help it to fulfil its aims.
4. Membership
(a) Membership of Friends of the association
shall be open to anyone who is interested in helping the welfare
of the members achieve association its aim and willing to abide
by the rules thereof.
(b) Every member shall have one vote at general meetings.
(c) The Management Committee shall have the power to refuse
membership to an applicant, where it is considered such
membership would be detrimental to the aims, purposes or
activities of the association
(d) Registration and termination of membership.
* Any member of the association may resign his/her
membership and any representative of a member
organisation or section may resign such position, by
giving to the secretary of the association a written notice
to that effect.
* The Management Committee may, by resolution passed
at a meeting thereof, terminate or suspend the
membership of any member, if in its opinion his/her
conduct is prejudicial to the interests and objects of the
association, PROVIDED THAT the individual member or
representative of the member organisation (as the case
may be) shall have the right to be heard by the General
Committee before the final decision is made. There shall
be a right of appeal to an independent arbitrator
appointed by mutual agreement.
5. Management
(a) The management of the society shall be
administered by a Management Committee of not less than
three (3) people and not more than five (5) members elected at
the group’s Annual General Meeting, Committee Members must
be at least 18 years old.
(b) The officers of the Management Committee shall be:
The Chairperson
The Treasurer
The Secretary
and such other officers the association shall deem necessary
at the meeting.
(c) The Management Committee shall meet at least twice a year.
(d) At least five (5) Management Committee members must be
present for the Management Committee meeting to take place.
(e) Voting at Management Committee meetings shall be by show of
hands on a majority basis. If there is a tied vote then the
chairperson shall have a second vote.
(f) Power to set up sub-commitees and working parties as deemed
necessary who shall be accountable to the committee.
6. Finance
(a) Any money obtained by the association shall be used only for
the group.
(b) Any bank accounts opened for the group shall be in the name of
the group.
(c) Any cheque issued shall be signed by at least two of any three
nominated signatures.
(d) The Management Committee will ensure that the association
stays within the budget.
7. Committee Meetings
(a) The committee shall meet at least four (4) times each year.
(b) The quorum for a meeting shall be five (5).
(c) The committee shall be accountable to the members at all times.
(d) All meetings must be minuted and available to any interested
party.
(e) All committee members shall be given at least seven (7) days’
notice of a meeting unless it is deemed an emergency meeting.
8. General Public Meetings
(a) The committee shall call at least two general public meetings
each year, the purpose of these meetings is for the group to
account for its actions and consider the regeneration and
development of
according to the group’s objectives.
(b) The Chair of the association shall normally chair these
meetings.
(c) At least fourteen (14) days’ notice of such a meeting must be
given and advertised in at least one (1) public places.
(d) All meetings, including AGMs, must be minuted and available to
any interested party.
(e) The quorum for a General Meeting is six (6).
9. Annual General Meeting
(a) The association shall hold an
Annual General Meeting (AGM) at not more than 15 month
intervals.
(b) Where possible members shall be notified personally, otherwise
notice will be deemed served by advertising the meetings in at
least five public places giving at least 14 days’ notice of the
AGM.
(c) The business of the AGM shall include:
* Receiving a report from the Chairperson of the group’s
activities over the year.
* Receiving a report and presentation of the last financial
year’s accounts from the Treasurer on the finances of the
group.
* Electing a new Management Committee and considering
any other matter as may be appropriate at such a
meeting.
(d) The quorum for Annual General Meeting shall be at least eight
(8) persons of which no more than four (4) shall be committee
members.
10. Alteration of the Constitution
(a) Proposals for amendments to this constitution, or dissolution
(see Clause 11) must be delivered to the secretary in writing.
The secretary in conjunction with all other officers shall then
decide on the date of a forum meeting to discuss such
proposals, giving at least four weeks (28 days) clear notice.
(b) Any changes to this constitution must be agreed by at least two
thirds of those members present and voting at any general
meeting.
11. Dissolution
The group may be wound up at any time if agreed by two thirds of
those members present and voting at any general meeting. Any assets
shall be returned to their providers, if they require it, or shall be passed
to another group with similar aims.
12. Adoption of the Constitution
This constitution was adopted by the members present at the AGM held on:
………………………………… 200
Signed:
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(Chair)
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(Secretary)
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(Treasurer)
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(Member)
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(Member)
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(Member)