Remote UI Guide

Please read this guide before operating this equipment.

After you finish reading this guide, store it in a safe place for future reference. ENG
 iR105
iR8500
iR85
iR7200
iR6020/5020
Series
iR6000i/5000i
iR6000/5000
iR3300i/2200i
iR3300/2800/2200
Remote UI Guide
 Manuals for the Machine
The manuals for this machine are divided as follows. Please refer to them for detailed information.
The manuals supplied with optional equipment are included in the list below. Depending on the system
configuration and product purchased, some manuals may not be needed.
Guides with this symbol are PDF manuals included on the
Guides with this symbol are printed manuals. CD-ROM accompanying CD-ROM.

• Basic Operations
• Troubleshooting Reference Guide
Copy Guide and Mail Box Guide do not exist for the iR6000/ 5000.
Explanations for them are all listed in the User's Guide.
User's Guide
• Copying Instructions
Copying Guide
• Mail Box Instructions
The name of the manual for the products other than iR6020i/5020i and Mail Box Guide
iR5020N is Mail Box Function Guide.

• Sending Instructions
The name of the manual for the products other than iR105, iR8500, Sending Guide
iR7200, iR6020i/5020i, and iR6000i/5000i is Sending Function Guide.

• Sending and Fax Instructions

iR3300i/2200i Sending Function/
Facsimile Guide
• Fax Instructions
iR3300/2800/2200 Facsimile Guide
• Setting Up the Network Connection and
Installing the CD-ROM Software Network Quick Start Guide
The name of the manual for the products other than iR6020i/5020i and
iR5020N is Printer Setup Guide.

• Remote User Interface Instructions

Remote UI Guide CD-ROM
(This Document)
• Network Connectivity and Setup
Instructions Network Guide CD-ROM

• Network ScanGear Installation and

Instructions Network ScanGear CD-ROM
User's Guide
• PS/PCL Printer Instructions
PS/PCL Printer Guide CD-ROM

• PCL Printer Driver Installation and

Instructions PCL Driver Guide CD-ROM

• PS Printer Driver Installation and

Instructions PS Driver Guide CD-ROM

• Fax Driver Installation and Instructions

Fax Driver Guide CD-ROM

• Installing MEAP Applications and

Using the Login Service MEAP SMS Administrator CD-ROM
iR6020i/5020i Guide
 How This Manual Is Organized
Chapter 1 Using the Remote UI

Chapter 2 Remote UI Functions

Chapter 3 Appendix

Includes the index.

Considerable effort has been made to ensure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our
products, if you need an exact specification, please contact Canon.
Contents
Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
How To Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii
Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .vii
Keys and Buttons Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . viii
Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ix
Abbreviations Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . x
Legal Notices . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Copyright . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . xi
Disclaimers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .xii

Chapter 1 Using the Remote UI

Machines Covered in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-2

Overview of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3
System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9
Before You Start the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10
Setting the Remote UI to On . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11
Starting the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15
Models Not Equipped with MEAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15
Models Equipped with MEAP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-16

Chapter 2 Remote UI Functions

Device Status and Information Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Job Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4
Managing Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Managing Copy, Send, and Fax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11
Managing Receive Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-16
Managing the iR3300/2800/2200 Fax Send and Receive Jobs . . . . . . . . . . .2-20
Managing Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-26
User Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-28
Memory RX Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-43
Confidential Fax Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-48
Printing PDF or PS Files Directly (Direct Print) . . . . . . . . . . . . . . . . . . . . . . .2-53
Printing PDF Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-54
Printing PS Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-58

v
 Managing the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-60
Managing the iR Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-61
Operating the Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-62
Operating the System Reference Address. . . . . . . . . . . . . . . . . . . . . . . 2-72
Managing the iR3300/2800/2200 Address Book . . . . . . . . . . . . . . . . . . . . . 2-75
Customizing System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-81
Customizing System Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-81
Restarting the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-86
Specifying LDAP Server Settings. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-90
Specifying Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-94
Managing Department IDs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-101
Import/Export Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-107
Saving iR Address Lists in Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-108
Loading an Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-111
Saving Forwarding Settings in Files (Export) . . . . . . . . . . . . . . . . . . . . . . . 2-114
Loading a Forwarding Settings File (Overwrite/Import) . . . . . . . . . . . . . . . 2-116
Saving Additional Functions Settings in Files (Export). . . . . . . . . . . . . . . . 2-118
Loading Additional Functions Settings Files (Overwrite/Import) . . . . . . . . 2-120
Saving an iR3300/2800/2200 Address Book as a File (Export) . . . . . . . . . 2-122
Loading an iR3300/2800/2200 Address Book from a File
(Overwrite/Import) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-124
Device Custom Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-126

Chapter 3 Appendix

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

vi
 Preface
Thank you for purchasing this Canon product. Please read this manual thoroughly before
operating the product in order to familiarize yourself with its capabilities, and to make the
most of its many functions. After reading this manual, store it in a safe place for future
reference.

How To Use This Manual

Symbols Used in This Manual

The following symbols are used in this manual to explain procedures, restrictions,
handling precautions, and instructions that should be observed for safety.

CAUTION Indicates a caution concerning operations that may lead to injury to

persons, or damage to property if not performed correctly. In order to
use the machine safely, always pay attention to these cautions.

IMPORTANT Indicates operational requirements and restrictions. Be sure to read

these items carefully in order to operate the product correctly, and to
avoid damage to the product.

NOTE Indicates a clarification of an operation, or contains additional

explanations for a procedure. Reading these notes is highly
recommended.

vii
 Keys and Buttons Used in This Manual
The following symbols and key/button names are a few examples of how keys and
buttons to be pressed are expressed in this manual:
• Touch Panel Display Keys: [Key Name]
Examples: [System Settings]
[Done]

• Control Panel Keys: <Key icon>+(Key Name)

Examples: (Additional Functions)
- (Numeric Keys)

• Buttons on Computer Operation Screens: [Button Name]

Examples: [Job Status]
[OK]

viii
Displays Used in This Manual
Screenshots of the display used in this manual are mainly those of the iR105.
Unless otherwise noted, they are the same as those of the iR8500, iR85, iR7200,
iR6020i/5020i, iR5020N, iR6000i/5000i, iR6000/5000, iR3300i/2200i, and iR3300/
2800/2200.

The keys or buttons that you need to press during the procedure are marked with
, as shown in the example below. If multiple keys or buttons can be pressed,
they are all enclosed within . Select the appropriate key or button according to
your needs.

1 Click [Job Status] ➞ select [Print Job] from the menu that
appears under [Job Status].

Click one of
these keys for
operation.

ix
 Abbreviations Used in This Manual
In this manual, product names and model names are abbreviated as follows:
Microsoft® Windows® 2000 operating system: Windows 2000
Microsoft® Windows® 98 operating system: Windows 98
Microsoft® Windows® 95 operating system: Windows 95
Microsoft® Windows NT® 4.0 operating system: Windows NT
Microsoft® Windows® Millennium Edition operating system: Windows Me
Microsoft® Windows® XP Home Edition operating system: Windows XP
Microsoft® Windows® XP Professional Edition operating
Windows XP
system:
Microsoft® Windows® operating system: Windows

x
Legal Notices

Trademarks
Canon, the Canon logo, iR, MEAP and MEAP logo are trademarks of Canon Inc.

Adobe, Acrobat, and PostScript are trademarks of Adobe Systems Incorporated.

Macintosh and Mac OS are trademarks of Apple Computer, Inc.

Lotus Notes is the registered trademark of Lotus Development Corporation or Lotus

Corporation.
Active Directory, Microsoft, Windows, and Windows NT are registered trademarks
of Microsoft Corporation in the United States and other countries.

Netscape, Netscape Communicator, and Netscape Navigator are trademarks of

Netscape Communications Corporation.

Java and all Java-based trademarks and logos are trademarks or registered
trademarks of Sun Microsystems, Inc. in the U.S. and other countries.

Other product and company names herein may be the trademarks of

theiRrespective owners.

Copyright
Copyright 2003 by Canon Inc. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or by any

means, electronic or mechanical, including photocopying and recording, or by any
information storage or retrieval system without the prior written permission of
Canon Inc.

xi
 Disclaimers
The information in this document is subject to change without notice.

CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS

MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN,
INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO
MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE OF USE OR AGAINST INFRINGEMENT OF ANY PATENT. CANON
INC. SHALL NOT BE LIABLE FOR ANY DIRECT, INCIDENTAL, OR
CONSEQUENTIAL DAMAGES OF ANY NATURE, OR LOSSES OR EXPENSES
RESULTING FROM THE USE OF THIS MATERIAL.

xii
Using the Remote UI 1
CHAPTER

This chapter describes the features and benefits of the Remote UI, and how to start it.

Machines Covered in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Overview of the Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-3
System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-9
Before You Start the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-10
Setting the Remote UI to On. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-11
Starting the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-15
Models Not Equipped with MEAP . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-15
Models Equipped with MEAP. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-16

1-1
 Machines Covered in This Manual
This manual applies to the following machines:
1
• iR105
Using the Remote UI

• iR8500
• iR85
• iR7200
• iR6020i/5020i
• iR5020N
• iR6000i/5000i
• iR6000/5000
• iR3300i/2200i
• iR3300/2800/2200

1-2 Machines Covered in This Manual

Overview of the Remote UI
The Remote UI (User Interface) is preinstalled software in the machine that enables
you to access the machine's functions by using a web browser. For example, the 1
Remote UI enables you to access the machine to check job statuses, execute jobs,

Using the Remote UI

and specify various settings. To be able to use the Remote UI, all you need is a web
browser and a network connection between your computer and the machine.

In order to use the Remote UI, you must first enter an IP (Internet Protocol) address
for the machine from the control panel and set up the necessary network
connection. Once this is achieved, start your web browser and enter the machine's
IP address. The Remote UI screen appears on your computer screen and is ready
for use.

You can operate the machine through the Remote UI

from a PC using a web browser.

PC Screen Shots

Windows Macintosh

PC Connected to Network

Touch Panel Display iR

Screen Shots
You can operate the machine from the control panel
and touch panel display.
Control Panel of Machine

Overview of the Remote UI 1-3

 ■ Checking the status of the machine from a networked computer
The Remote UI enables you to access the machine via a network, enabling you to display
the current status and settings for the machine, and the status of all information and job
processing. You can manage the machine from a computer connected to the network
without having to perform operations on the machine itself.

When you enter the machine's IP address into your web browser, the Remote UI's top
page or main screen is displayed on your computer screen, as shown below:
1
Using the Remote UI

The left column of the Remote UI's top page contains the function buttons, which allow
you to navigate the functions of the Remote UI.

Takes you to the Remote UI top page.

Displays information such as the product name, printer status,
scanner status, and fax status. (The Fax function is only available
when the fax board is installed in the iR3300i/2200i or the iR3300/
2800/2200.)

Displays the machine's current status, settings information, and the

optional equipment that is attached to the machine.

Displays the current status of jobs, and permits changes to jobs

being processed by the machine.

Enables you to print, move, or send documents stored in inboxes.

1-4 Overview of the Remote UI

 Enables you to print PDF (Portable Document Format) and PS
(PostScript) files that are stored in your computer or on the network
without opening the files. (This function can only be used when the
iR105, iR8500, iR85, iR7200, iR6020i/5020i, iR5020N, iR6000i/5000i,
or iR3300i/2200i is used as a PS or PCL printer.)

Enables you to manage the machine's Address Book, including the 1

storing and editing of addresses.

Using the Remote UI

Enables you to specify or change various system settings on the
machine.

This updates or refreshes the currently displayed screen with the

latest information. Information is not updated automatically. When
you click this button, the latest information from the machine is
acquired.

NOTE
• You can change the language displayed on the screen by clicking the Language
drop-down list and selecting the desired language. This function is available only if
[Language Switch] is set to 'On' in Common Settings (from the Additional Functions
screen). For more information on specifying this setting using the control panel, see
Chapter 3, "Selecting and Storing Settings to Suit your Needs," in the Reference Guide.
(This function is not available with the iR6000/5000.)
• Changing the display language limits the types of characters that you can enter.

■ Setting and controlling the machine from a computer

The Remote UI enables you to pause and resume jobs, view and print jobs stored in
inboxes, and change various settings from a computer without using the machine's control
panel.

Overview of the Remote UI 1-5

 ■ Viewing documents stored in inboxes on your computer screen
The Remote UI enables you to display image files stored in mail boxes, from [Mail Box] on
your PC, using the JBIG Image Viewer.

1
Using the Remote UI

Sample image that was scanned into a mail box

NOTE
To install and use the JBIG Image Viewer, see the \Jbig\readme.txt file on the CD-ROM
provided.

1-6 Overview of the Remote UI

■ Link to MEAP Portal (Only for models equipped with MEAP)
A list of the MEAP (Multifunction Embedded Application Platform) applications can be
displayed by clicking [http://<the IP address of the device:8000>/] for Link to MEAP Portal
on the top page of the Remote UI.

Using the Remote UI

Overview of the Remote UI 1-7

 NOTE
• You can set the application for management only, if you enter the authentication
screen by logging on as Administrator. (See Chapter 5, "Registering/Editing Login
Data," in the MEAP System Settings Guide.)
• If Department ID Management is set to 'Off', and System Manager is not specified,
and depending on the login services you are using, all users may be considered as
Administrators without authentication. (See Chapter 4, "System Manager Settings,"
1 in the Referenc Guide.)
Using the Remote UI

1-8 Overview of the Remote UI

System Requirements
The system requirements for the Remote UI are as follows:
1
■ Windows

Using the Remote UI

• OS (Operating System)
- Microsoft Windows NT Workstation 4.0 + Service Pack 3, or later
- Microsoft Windows 95/98
- Microsoft Windows 2000 Professional
- Microsoft Windows Me
- Microsoft Windows XP
• Web Browser
- Microsoft Internet Explorer 4.01 SP1, or later
However, iR105, iR8500, iR85, iR7200, iR6020i/5020i, and iR5020N conform to
Microsoft Internet Explorer 5.01 SP2 or later.
- Netscape Communicator 4.6, or later

■ Macintosh
• OS (Operating System)
- Mac OS 8.6, or later
However, iR6000/5000 and iR3300i/2200i do not conform to Mac OS X.
• Web Browser
- Microsoft Internet Explorer 4.5, or later
However, iR105, iR8500, iR85, iR7200, iR6020i/5020i, and iR5020N conform to
Microsoft Internet Explorer 5.0 or later.

IMPORTANT
If you are using Netscape 6.2, click [Edit] ➞ select [Preferences] ➞ click [Advanced]
menu under Category ➞ click [Cache] ➞ set [Compare the page in the cache to the page
on the network:] to [Once per session] or [Never]. If you do not make this setting, you
may have problems accessing the machine using other web browsers.

NOTE
• Apart from those mentioned above, no other software, such as a web server, is
necessary. (There already is a web server inside the machine.)
• To display the documents stored in a mail box, it is necessary to install the JBIG Image
Viewer. The JBIG Image Viewer is included with the PS/PCL package.

System Requirements 1-9

 Before You Start the Remote UI
Before you start the Remote UI, perform the following:
1
■ Specify the Network Settings
Using the Remote UI

Specify the settings under Network Settings in System Settings (from the Additional
Functions screen) and find out the machine's IP address. If you do not know the
machine's IP address, consult your network administrator. (See Chapter 3, "Using a TCP/
IP Network," in the Network Guide.)

■ MEAP Settings (Only for models equipped with MEAP)

Set Use HTTP in MEAP Settings in System Settings (from the Additional Functions
screen) to 'On'. (See Chapter 4, "System Manager Settings," in the Reference Guide.)

■ Set Remote UI to On
Set Remote UI in System Settings (from the Additional Functions screen) to 'On'. It is also
recommended that Device Information Settings in System Settings be set up.

■ Install the JBIG Image Viewer

To display the documents stored in a mail box, it is necessary to install the JBIG Image
Viewer. To install and use the JBIG Image Viewer, see the \Jbig\readme.txt file on the
CD-ROM provided.

IMPORTANT
• Connection via a proxy server is not possible. If your system environment has a proxy
server, perform the following setting. (Settings vary according to the system environment,
consult your network administrator.)
- Enter the IP address of the machine into Exceptions in the web browser proxy server
settings.
- You must set your web browser to enable all cookies and use Java Script. Otherwise,
you will not be able to change the machine's settings using the Remote UI.
• If the control panel of the machine is being used for a particular operation, you cannot
perform the same operation using the Remote UI.
• If multiple Remote UIs are running simultaneously, the latest setting that was made is
enabled. It is recommended that only one Remote UI be running at a time.
• To enter characters from a web browser, use the characters that you can enter from the
touch panel display of the machine. If you use the other characters, they may not be
displayed/recognized properly on the machine.

1-10 Before You Start the Remote UI

Setting the Remote UI to On
You must use the machine's control panel to set the Remote UI on or off.

1 Press (Additional Functions) ➞ [System Settings].

1

Using the Remote UI

Colour display

Black-and-white display

Before You Start the Remote UI 1-11

 2 Press [Remote UI].

1
Using the Remote UI

Colour display

Black-and-white display

If the System Manager ID and System Password have already been set, enter the
System Manager ID and System Password using - (numeric keys) ➞
press (ID).

NOTE
If the desired setting is not displayed, press [▼] or [▲] to scroll to the desired
setting.

1-12 Before You Start the Remote UI

3 Press [On].

Using the Remote UI

Colour display

Black-and-white display

If you do not want to use the Remote UI, press [Off].

Before You Start the Remote UI 1-13

 4 Press [OK].

1
Using the Remote UI

Colour display

Black-and-white display

5 Press [Done] repeatedly until the Basic Features screen

appears.

6 Turn OFF the main power of the machine, wait 10 seconds,

and turn the power ON again.

NOTE
The [Remote UI] setting is made effective only after turning the machine's power
OFF and then ON again.

1-14 Before You Start the Remote UI

Starting the Remote UI
To start the Remote UI, follow the procedure described below.
1
Models Not Equipped with MEAP

Using the Remote UI

For the models that are not equipped with MEAP (Multifunction Embedded
Application Platform), follow the procedure below.

1 Start your web browser.

2 Enter the appropriate URL into [Address] or [Location].

http://<the IP address of the device>/
The Remote UI screen is displayed.

NOTE
If you do not know the appropriate URL, consult your system administrator.

Starting the Remote UI 1-15

 Models Equipped with MEAP
For the models that are equipped with MEAP, follow the procedure below.

IMPORTANT
• The following models are described in this section:
- iR6020i/5020i
1 - iR5020N
Using the Remote UI

NOTE
For details of selection and setting of login service, consult your system administrator.

1 Start your web browser.

2 Enter the appropriate URL into [Address] or [Location].

http://<the IP address of the device>/

NOTE
If login service is not set, it is unnecessary to proceed step 3 and later. However, if
System Manager Settings is set, log on using the contents set for the settings, or
click [Cancel] without logging on.

1-16 Starting the Remote UI

3 Enter the required date ➞ click [Login].

Using the Remote UI

Default Authentication is set and Department ID Management of the
machine is set to 'On'.

NOTE
If an ID and password for the system manager have been set, you can also enter
the System Manager ID in the Department ID section and the System Manager
password in the password section to login.

Starting the Remote UI 1-17

1
Using the Remote UI

SDL is set as a login service.

SSO is set as a login service.

1-18 Starting the Remote UI

IMPORTANT
If there is more than a 30 minute difference between the current time set in the
computer register by the Active Directory and the time set in the computer that you
use for login, an error occurs when you log on using SSO. To be able to log on
using SSO, it is necessary to match the current time on both the computers.

NOTE
• You must use the user logon name (pre-Windows 2000) registered in Active
Directory in order to then enter a user name for SSO authentication.
1
• You must use characters other than the following to enter a user name for SSO

Using the Remote UI

authentication:
"/¥[]:;|=,+*?<>
You can log in only if you use valid characters.
• Domain names are fixed (displayed only), therefore you cannot enter.

The Remote UI screen is displayed.

Starting the Remote UI 1-19

1
Using the Remote UI

1-20 Starting the Remote UI

Remote UI Functions 2
CHAPTER

This chapter describes the various functions for checking and managing the Remote UI.

Device Status and Information Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-2

Job Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4
Managing Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5
Managing Copy, Send, and Fax Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-11
Managing Receive Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-16
Managing the iR3300/2800/2200 Fax Send and Receive Jobs . . . . . . . . . . . . . . . . . . . . . . . . .2-20
Managing Inboxes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-26
User Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-28
Memory RX Inbox . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-43
Confidential Fax Inboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-48
Printing PDF or PS Files Directly (Direct Print) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-53
Printing PDF Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-54
Printing PS Files Directly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-58
Managing the Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-60
Managing the iR Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-61
Managing the iR3300/2800/2200 Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-75
Customizing System Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-81
Customizing System Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-81
Restarting the Machine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-86
Specifying LDAP Server Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-90
Specifying Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-94
Managing Department IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-101
Import/Export Function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-107
Saving iR Address Lists in Files . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-108
Loading an Address Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-111
Saving Forwarding Settings in Files (Export) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-114
Loading a Forwarding Settings File (Overwrite/Import) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-116
Saving Additional Functions Settings in Files (Export). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-118
Loading Additional Functions Settings Files
(Overwrite/Import) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-120
Saving an iR3300/2800/2200 Address Book as a File (Export) . . . . . . . . . . . . . . . . . . . . . . . .2-122
Loading an iR3300/2800/2200 Address Book from a File (Overwrite/Import) . . . . . . . . . . . . .2-124
Device Custom Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-126

2-1
 Device Status and Information Display
You can use the Remote UI (User Interface) to check the machine's current status,
such as the amount of paper remaining in the various paper sources, and to check
for any errors. You can also obtain information on the machine's system manager,
2 the location where the machine is installed, and the machine's protocol settings.
Remote UI Functions

1 Click [Device] ➞ select the item you want to display from the
menu that appears under [Device].

[Status]: Displays the remaining amount of paper in the various

paper sources, the remaining amount of consumables,
and any error messages. Maintenance information is not
displayed in the iR6020i/5020i, iR5020N, iR6000i/5000i,
iR6000/5000, iR3300i/2200i, and iR3300/2800/2200.
[Information]: Displays information related to the machine, such as the
system manager's information and the location where the
machine is installed.

2-2 Device Status and Information Display

[Features]: Displays the optional equipment (such as the feeder or a
finisher) that is attached to the machine and the functions
that are available with the current system configuration.
[Network]: Displays the machine's protocol settings.
[Counter]: Displays the number of pages that have been output from
the machine for printing, copying and received job printing
(only available if the fax or I-fax function is installed).
Information for the selected item is displayed.

Remote UI Functions

Device Status and Information Display 2-3

 Job Management
The Remote UI provides you with job management capabilities, which enable you
to check job status, pause/resume jobs, and prioritize print jobs.
The types of jobs that can be managed are:
2
• Printjobs
Remote UI Functions

• Copy jobs
• Send jobs (only available with the iR105, iR8500, iR7200, iR6020i/5020i, iR6000i/
5000i, or iR3300i/2200i)
• Receive jobs (only available with the iR105, iR8500, iR7200, iR6020i/5020i,
iR6000i/5000i, or iR3300i/2200i)
• Fax jobs (only available with the iR3300i/2200i or iR3300/2800/2200)

IMPORTANT
• Send jobs and Receive jobs can only be managed in the iR105, iR8500 or iR7200 if the
Universal Send Expansion Board-A1 (optional) is installed.
• Copy jobs, Send jobs and Receive jobs can only be managed in the iR6000i/5000i if the
Image Reader-A1 (optional) is installed.
• Copy jobs, Send jobs and Receive jobs can only be managed in the iR3300i/2200i if the
Image Reader-B1 (optional) is installed.
• Fax jobs can only be managed in the iR3300i/2200i or iR3300/2800/2200 if the fax board
(optional) is installed.
• Only print jobs can be managed in the iR85.
• If the optional Security Kit is attached and Job Log Display in System Settings (from the
Additional Functions screen) is set to 'Off,' [Receive Job] and [Log] are not displayed.

NOTE
• The job management operations available using the Remote UI are the same as those
that you can access from [System Monitor] on the control panel of the machine. For more
information on operations from the touch panel display, see Chapter 2, "Checking Job
and Device Status," in the Reference Guide. (For the iR6000/5000, see Chapter 5,
"Printing Efficiently," in the User's Guide.)
• For a detailed explanation of fax job management of the iR3300/2800/2200, see Chapter
4, "Checking and Changing the Fax Status," in the Facsimile Guide.
• For a detailed explanation of job management, see Chapter 2," Checking Job and Device
Status" in the Reference Guide (For the iR6000/5000, see Chapter 5, "Printing
Efficiently," in the User's Guide.)

2-4 Job Management

Managing Print Jobs

1Click [Job Status] ➞ select [Print Job] from the menu that
appears under [Job Status].

Remote UI Functions
If Department ID Management is set, a dialog box prompting you to enter the
Department ID and password appears. Enter the Department ID and password
➞ click [OK].
The list of print jobs is displayed.

Job Management 2-5

 2 To perform operations on a job, click [ ] (Select) to the left of
the job ➞ click one of the following buttons:

2
Remote UI Functions

Stops the output of print jobs that are sent from computers (printer
driver). (This button cannot be used to stop the output of other types of
jobs, such as copy jobs or print jobs of documents stored in inboxes.)
Resumes the output of print jobs that are sent from computers (printer
driver). (This button cannot be used to resume the output of other types
of jobs, such as copy jobs or print jobs of documents stored in inboxes.)
Moves the selected job up to the top of the print queue so that it is
printed immediately after the current job is complete.
Deletes the selected job (cancels processing). The job cannot be
retrieved once it is deleted.
A triangular mark appears when you click [ ] (Select), and the job is selected.

2-6 Job Management

3 To display the details of a job, click its job number.

Remote UI Functions
The same result can be achieved by clicking [ ] (Status).
The job's Property screen is displayed.

Job Management 2-7

 4 If the job is a Secured Print Job, enter the password ➞ click
[ ] (Resume).

2
Remote UI Functions

Printing starts.

NOTE
If a job is currently being printed, or if there are reserved jobs, the Secured Print
Job is placed in the print queue.

5 To display the status of the job being spooled ➞ click [Spool].

The status of the job being spooled is shown.

NOTE
[Spool] is displayed only when the printer function is installed.

2-8 Job Management

6 If you want to display the job log, click [Log] ➞ select the type
of job whose log you want to display from the Print Job Log
drop-down list.

Remote UI Functions
[Copy]: Displays the copy job log.
[Printer]: Displays the print job log.
[Local Print]: Displays the local print job log, including jobs from
inboxes.
[Remote Copy]: Displays the remote copy job log.
[RX Print]: Displays the receive print job log.
[Report Print]: Displays the report print job log.
[Network]: Displays the network print job log.

NOTE
• The types of logs that appear under the Print Job Log drop-down list vary
depending on the optional equipment attached.
• For more information on each type of job, see the Reference Guide.
• To return to the main Job status screen, click [ ] (Back).

Job Management 2-9

 ● To save the job log:
❑ Click [Save in CSV Format].

2
Remote UI Functions

❑ Specify the location for the file to be saved according to the instructions on the
screen.
The file of the job log is saved at the specified location.

NOTE
• You can only save the job log in CSV format with the iR105, iR8500, iR85, iR7200,
iR6020i/5020i, and iR5020N.
• The latest 100 jobs are displayed in the job log. (The jobs other than the latest 100
jobs are not saved in the log.)

2-10 Job Management

Managing Copy, Send, and Fax Jobs

1 Click [Job Status] ➞ select the job type from the menu that
appears under [Job Status].

Remote UI Functions
If a dialog box prompting you to enter the user name and password appears,
enter the Department ID and password ➞ click [OK].
The example above shows [Copy Job] being selected.
The list of jobs for the selected job type is displayed.

Job Management 2-11

 2 If you want to cancel a job, click [ ] (Select) next to the job
that you want to cancel ➞ click [ ] (Delete).

2
Remote UI Functions

A triangular mark appears when you click [ ] (Select), and the job is selected.

2-12 Job Management

3 To display the details of a job, click its job number.

Remote UI Functions
The same result can be achieved by clicking [ ] (Status) next to its job number.
The job's Property screen is displayed.

Job Management 2-13

 4 To display the job log, click [Log].

2
Remote UI Functions

The Job Log screen is displayed.

2-14 Job Management

● To save the job log:
❑ Click [Save in CSV Format].

Remote UI Functions
❑ Specify the location for the file to be saved according to the instructions on the
screen.
The file of the job log is saved at the specified location.

NOTE
• You can only save the job log in CSV format with the iR105, iR8500, iR7200,
iR6020i/5020i, iR6000i/5000i, and iR5020N.
• The latest 100 jobs (40 jobs for fax) are displayed in the job log. (The jobs other
than the latest 100 jobs are not saved in the log.)

Job Management 2-15

 Managing Receive Jobs

1 Click [Job Status] ➞ select [Receive Job] from the menu that
appears under [Job Status].

2
Remote UI Functions

2-16 Job Management

● To save the job log:
❑ Click [Save in CSV Format].

Remote UI Functions
❑ Specify the location for the file to be saved according to the instructions on the
screen.
The file of the job log is saved at the specified location.

NOTE
• You can only save the job log in CSV format with the iR105, iR8500, iR7200,
iR6020i/5020i, and iR5020N.
• The latest 100 jobs are displayed in the job log. (The jobs other than the latest 100
jobs are not saved in the log.)

Job Management 2-17

 2 If you want to display the forwarding status, click [Forwarding
Status].

2
Remote UI Functions

The forwarding status for receive jobs is displayed.

NOTE
You can check the details of forwarded jobs from the forwarding status screen. For
more information, see Chapter 2, "Receiving a Document," in the Sending Guide,
Sending Function Guide, or Sending Function/Facsimile Guide.

2-18 Job Management

3 To display the details of a forwarded job, click its job number.

Remote UI Functions
The same result can be achieved by clicking [ ] (Status).
The details for the selected forwarded job are displayed.

Job Management 2-19

 Managing the iR3300/2800/2200 Fax Send and Receive Jobs
The Remote UI allows you to delete fax jobs and change the receive mode (RX
mode). (The fax function is only available when the fax board is installed with the
iR3300/2800/2200.)

NOTE
• To set the machine to receive mode, set the memory lock and the transfer settings to [On]
by pressing (Additional Functions) ➞ [System Settings] ➞ [Communications Settings]
➞ [Memory Lock Setting] or [Transfer Setting]. You can also set the machine to receiving
2 mode using the Remote UI by pressing [Add. Func.] ➞ [Custom Settings] ➞ [Transfer
settings] or [Memory Lock Settings].
Remote UI Functions

• For a detailed explanation of the receive mode, see Chapter 3, "Special Fax Functions,"
in the Facsimile Guide.

1 Click [Job Status] ➞ select the job type from the menu that
appears under [Job Status].

If a dialog box prompting you to enter the user name and password appears,
enter the Department ID and password ➞ click [OK].
If you want to display the fax send job, click [Sending Fax Job]. If you want to
display the fax receive job, click [Receive Fax Job].
The list of jobs for the selected job type is displayed.

2-20 Job Management

2 If you want to cancel a job, click [ ] (selection) next to the job
➞ click [ ] (delete).

Remote UI Functions
A triangular mark appears when you click [ ] (Select), and the job is selected.

3 To display the details for the job, click its job number.
The same result can be achieved by clicking [ ] (job number).
The Details screen of the job appears.

4 If you want to display the job log, click [Log].

The [Job Log] screen appears.

Job Management 2-21

 5 To change the Fax RX Mode Setting, click [Receive Mode].

2
Remote UI Functions

The Fax RX Mode Setting screen is displayed.

2-22 Job Management

● To change the Memory Lock settings.
❑ Click [Memory Lock].

Remote UI Functions
❑ Select [Off] or [On], then click [OK].

Job Management 2-23

 NOTE
If a password is set in memory lock mode, the screen switches to a screen allowing
you to enter a password. Enter the password, then click [OK].

● To change the Transfer settings:

❑ Click [Transfer].

2
Remote UI Functions

2-24 Job Management

❑ Select [Off] or [On], then click [OK].

Remote UI Functions
NOTE
If a password is set in the transfer mode, the screen switches to a screen allowing
you to enter a password. Enter the password, and click [OK].

Job Management 2-25

 Managing Inboxes
The Remote UI enables you to perform operations on documents stored in inboxes
as well as specify settings for the inboxes. The types of inboxes that can be
managed are as follows.
2 NOTE
The inbox management operations available using the Remote UI are the same as those
Remote UI Functions

available from the control panel of the machine. For instructions on using the control
panel to manage inboxes, see Chapter 4, "Using/Arranging Documents Stored in an
Inbox," in the Mail Box Guide or Mail Box Function Guide (Chapter 2 for the iR85, and
Chapter 3 for the iR3300/2800/2200. For the iR6000/5000, see Chapter 4, "Using the
Mail Box Functions," in the User's Guide.).

■ User Inboxes
Scanned documents are stored here. Up to 100 User Inboxes can be used. You can print,
send, move/duplicate, or delete documents stored in User Inboxes. You can also assign
names to the inboxes, protect them with passwords, and specify how long documents are
stored in them before they are automatically deleted.

IMPORTANT
Sending function is available only in the following cases:
- When the Universal Send Expansion Board-A1 (optional) is installed in the iR105,
iR8500, and iR7200
- When the iR6020i/5020i is used
- When the Image Reader-A1 (optional) is installed in the iR6000i/5000i
- When the Image Reader-B1 (optional) is installed in the iR3300i/2200i

NOTE
• Merging and saving documents and inserting documents are only available with the
iR105, iR8500, iR85, iR7200, iR6020i/5020i, iR5020N, iR6000i/5000i, and iR3300i/
2200i.
• In the iR6000/5000 and iR3300/2800/2200, a User Inbox is referred to as a "User Box."

2-26 Managing Inboxes

■ Memory RX Inbox (iR105, iR8500, iR7200, iR6020i/5020i, iR6000i/5000i, and
iR3300i2200i)
Documents received in memory through the Fax/I-fax function are stored here. You can
print, send, or delete documents stored in the Memory RX Inbox. You can also set
whether Fax/I-fax documents are received in memory, and whether to protect the Memory
RX Inbox with a password.

IMPORTANT
This function is available only in the following cases:
- When the Universal Send Expansion Board-A1 (optional) is installed in the iR105,
iR8500, and iR7200
2
- When the iR6020i/5020i is used

Remote UI Functions
- When the Image Reader-A1 (optional) is installed in the iR6000i/5000i
- When the Image Reader-B1 (optional) is installed in the iR3300i/2200i

NOTE
• To set the receive mode, you must first set the [Use Fax Memory Lock] or [Use I-Fax
Memory Lock] setting to 'On' in the [Memory RX Inbox Settings] of [Communications
Settings] in [System Settings] under Additional Functions on the machine's control panel.
You can also set the receive mode using the Remote UI by clicking on [Memory RX Inbox
Settings] in the [Custom Settings] under [Add. Func.].
• For a detailed explanation of the receive mode, see Chapter 4, "System Manager
Settings," in the Reference Guide.

■ Memory RX Box (iR3300/2800/2200)

This is a mail box where received fax documents are stored. By factory default, received
documents are printed automatically without being stored. (See Chapter 2, "Basic Fax
Usage," in the Facsimile Guide.)

IMPORTANT
This function is available only when the fax board (optional) is installed in the iR3300/
2800/2200.

■ Confidential Fax Inboxes (iR105, iR8500, iR7200, iR6020i/5020i, iR6000i/

5000i, and iR3300i/2200i)
Documents received through the Fax/I-fax function that meet the specified forwarding
conditions are stored here. Up to 50 Confidential Fax Inboxes can be created. You can
print or delete documents stored in Confidential Fax Inboxes. You can also assign names
to the inboxes and protect them with passwords.

IMPORTANT
This function is available only in the following cases:
- When the Universal Send Expansion Board-A1 (optional) is installed in the iR105,
iR8500, and iR7200
- When the iR6020i/5020i is used
- When the Image Reader-A1 (optional) is installed in the iR6000i/5000i
- When the Image Reader-B1 (optional) is installed in the iR3300i/2200i

Managing Inboxes 2-27

 User Inboxes

1 Click [Mail Box].

2
Remote UI Functions

If a dialog box prompting you to enter the user name and password appears,
enter the Department ID and password ➞ click [OK].
The list of User Inboxes is displayed.

2 Click the number of the desired inbox.

If the desired inbox is set with a password, enter the password ➞ click [OK].
You can also select the desired inbox by entering its number next to [Inbox
Number (00-99)] ➞ click [Open].
The list of documents stored in the selected inbox is displayed.

2-28 Managing Inboxes

3 If you want to select and perform an operation on a document,
select the check box next to the document under [Select] ➞
click one of the buttons on the User Inboxes toolbar.

Remote UI Functions
The machine prints out the selected document.
Sends the selected document to a specified
destination. The destination must already be stored in
the Address Book. Only documents stored in a User
Inbox from the Send screen can be sent. (The iR6020i/
5020i, iR6000i/5000i, and iR3300i/2200i can only send
system documents.)

Moves/duplicates the selected document to another

User Inbox. (This button is only available with the
iR105, iR8500, iR85, iR7200, iR6020i/5020i, iR5020N,
iR6000i/5000i, and iR3300i/2200i.)
This moves documents to another user box. (This
button is available with the iR6000/5000, and iR3300/
2800/2200.)
Deletes the selected document. Once a document is
deleted, it cannot be retrieved.

Managing Inboxes 2-29

 You can combine a number of documents stored in
user inboxes and save them as one document. (This
button is available with the iR105, iR8500, iR85,
iR7200, iR6020i/5020i, iR5020N, iR6000i/5000i, and
iR3300i/2200i.)
You can insert a document stored in a user inbox into
another document at any location, and create a new
document. (This button is available with the iR105,
iR8500, iR85, iR7200, iR6020i/5020i, iR5020N, iR6000i/
5000i, and iR3300i/2200i.)
2
Remote UI Functions

2-30 Managing Inboxes

● Printing the document:
❑ Click [Print].
❑ If necessary, change the print settings ➞ click [Start Print].
For more information on changing the print settings, see p. 2-32.

Remote UI Functions
By selecting a document and clicking the buttons under Document Order, you
can change the order in which the documents are printed.
• Move to top
• Move up one level
• Move down one level
• Move to bottom
If you want the document to be automatically deleted after it is printed, select
the [Erase Document After Printing] check box.

Managing Inboxes 2-31

 ● Changing the print settings:
❑ Click [Change Print Settings] in the Print Settings pane.
The Change Print Settings screen is displayed.
❑ Change the necessary print settings.
Use the scrollbar to view/edit additional settings.
If you want to discard any changes you made and return to the previous
screen to print with the original settings, click [Original Settings].
❑ After changing the settings, click [Start Print].
2
Remote UI Functions

If you try to specify settings that cannot be set together, an error dialog box
appears and you will not be able to print. When this happens, start the
procedure from the beginning.

NOTE
• When selecting one document with the iR105, iR8500, iR85, iR7200, iR6020i/
5020i, iR5020N, iR6000i/5000i, or iR3300i/2200i, you can store the settings that
were changed under [Change Print Setting] by clicking [Store Print Settings].
- For a detailed explanation of print settings, see the Mail Box Guide or Mail Box
Function Guide and the PS/PCL Printer Guide.
- Print function settings vary according to the machine.

2-32 Managing Inboxes

● Sending the document:
❑ Click [Send].
❑ Specify the address, user, and send settings ➞ click [Start Send].

Remote UI Functions
By selecting a document and clicking the buttons under Document Order, you
can change the order in which the documents are sent.
• Move to top
• Move up one level
• Move down one level
• Move to bottom
If you want the document to be automatically deleted after it is sent, select the
[Delete After Sending] check box.
Click [Address Book] under Address Settings to display a list of destinations
from which you can select the desired destination.
You can delete an address from the list by selecting it and clicking [Delete].

IMPORTANT
• Sending function is available only in the following cases:
- When the Universal Send Expansion Board-A1 (optional) is installed in the iR105,
iR8500, and iR7200
- When the iR6020i/5020i is used
- When the Image Reader-A1 (optional) is installed in the iR6000i/5000i
- When the Image Reader-B1 (optional) is installed in the iR3300i/2200i

Managing Inboxes 2-33

 • If a login service other than Department ID Management is used in the iR6020i/
5020i, the authenticated user's e-mail address will be sent to the destination. For
more information, see Chapter 1, "Various Sending Methods," in the Sending
Function/Facsimile Guide.

NOTE
For a detailed explanation of Send settings, see Chapter 1, "Various Sending
Methods," in the Sending Guide, Sending Function Guide, Sending Function/
Facsimile Guide, or Facsimile Guide.

● Moving/duplicating the document to another inbox:

2
❑ Click [Move and Duplicate] (iR105, iR8500, iR85, iR7200, iR6020i/5020i,
Remote UI Functions

iR5020N, iR6000i/5000i, or iR3300i/2200i) or [Move to Box] (iR6000/5000 or

iR3300/2800/2200).
❑ Click the Name drop-down list under Target Box ➞ select the inbox where you
want to move/duplicate the document ➞ click [OK].

To duplicate the document to another inbox, select the [Duplicate Documents]

check box.

● Deleting a document:
❑ Click [Delete].

2-34 Managing Inboxes

● To merge and save documents:
❑ Click [Merge and Save].
❑ Enter the necessary settings ➞ click [OK] or [Start].

Remote UI Functions
By selecting a document and clicking the buttons below, you can change the
order in which the documents are merged.
• Move to top
• Move up one level
• Move down one level
• Move to bottom

IMPORTANT
This function is available only in the iR105, iR8500, iR85, iR7200, iR6020i/5020i,
iR5020N, iR6000i/5000i, and iR3300i/2200i.

Managing Inboxes 2-35

 ● To insert a document into another document:
❑ Click [Document Insertion].
❑ Specify the document you want to insert ➞ click [Next ].

2
Remote UI Functions

2-36 Managing Inboxes

❑ Enter the necessary settings ➞ click [OK] or [Start Insert].

Remote UI Functions
If you want to return to the previous document insertion screen, click
[ Back].

IMPORTANT
This function is available only in the iR105, iR8500, iR85, iR7200, iR6020i/5020i,
iR5020N, iR6000i/5000i, and iR3300i/2200i.

Managing Inboxes 2-37

 4 To display the details of the document, click the document
name.
You can also click [ ] (Type) to display the document details.

2
Remote UI Functions

The Document Property screen is displayed.

You can change the name of the document by clicking this

button.
You can erase any page in a document by placing a
check mark next the page you want to erase and clicking
[Page Erase]. (iR105, iR8500, iR85, iR7200, iR6020i/5020i,
iR5020N, iR6000i/5000i, and iR3300i/2200i only)

You can erase a number of consecutive pages at one time

by clicking this button and specifying the pages you want
to erase. (iR105, iR8500, iR85, iR7200, iR6020i/5020i,
iR5020N, iR6000i/5000i, and iR3300i/2200i only)
If the number of pages exceeds 100, you can select a
range of pages displayed from the drop-down list. (iR105,
iR8500, iR85, iR7200, iR6020i/5020i, iR5020N, iR6000i/
5000i, and iR3300i/2200i only)

2-38 Managing Inboxes

5 If you want to display the image file of the document, click [ ]
(Size).

Remote UI Functions

Managing Inboxes 2-39

 An image file in the JBIG format is displayed.

2
Remote UI Functions

NOTE
To install and use the JBIG Image Viewer, see the \Jbig\readme. txt file on the
CD-ROM provided.

2-40 Managing Inboxes

6 If you want to specify the inbox name, protect the inbox with a
password, or set the storing period, click [Settings].

Remote UI Functions
The User Inbox Settings screen is displayed.

Managing Inboxes 2-41

 7 Set each item as necessary ➞ click [OK].

2
Remote UI Functions

NOTE
For more information on the User Inbox Settings, see Chapter 5, "Setting/Storing
the Mail Box Settings," in the Mail Box Guide or Mail Box Function Guide.

2-42 Managing Inboxes

Memory RX Inbox
1 Click [Mail Box] ➞ select [Memory RX Inbox] from the menu
that appears under [Mail Box].

Remote UI Functions
If a dialog box prompting you to enter the user name and password appears,
enter the Department ID and password ➞ click [OK].

2 Click [Memory RX Inbox].

If the Memory RX Inbox is set with a password, enter the password ➞ click [OK].
The list of documents stored in the selected inbox is displayed.

Managing Inboxes 2-43

 3 If you want to select and perform an operation on a document,
select the check box next to the document under [Select] ➞
click one of the buttons on the Memory RX Inbox toolbar.

2
Remote UI Functions

The machine prints out the selected document. A

document is automatically deleted once it is
printed.
Sends the selected document to a specified
destination (only in the iR105, iR8500, iR7200,
iR6020i/5020i, iR6000i/5000i, and iR3300i/2200i).
Deletes the selected document. Once a document
is deleted, it cannot be retrieved.
Click this button to specify settings for receiving
documents in memory (only in the iR105, iR8500,
iR7200, iR6020i/5020i, iR5020N, iR6000i/5000i, and
iR3300i/2200i).

2-44 Managing Inboxes

● Printing the document:
❑ Click [Print] ➞ [Start Print].

● Sending the document:

❑ Click [Send].
❑ Specify the address, user, and send settings ➞ click [OK] or [Start Send].

Remote UI Functions
By selecting a document and clicking the buttons under Document Order, you
can change the order in which the documents are sent.
• Move to top
• Move up one level
• Move down one level
• Move to bottom
If you want the document to be automatically deleted after it is sent, select the
[Delete After Sending] check box.
Click [Address Book] under Address Settings to display a list of destinations
from which you can select the desired destination.
You can delete an address from the list by selecting it and clicking [Delete].

IMPORTANT
Sending function is available only in the following cases:
- When the Universal Send Expansion Board-A1 (optional) is installed in the iR105,
iR8500, and iR7200.
- When the iR6020i/5020i is used.
- When the Image Reader-A1 (optional) is installed in the iR6000i/5000i.

Managing Inboxes 2-45

 - When the Image Reader-B1 (optional) is installed in the iR3300i/2200i.

NOTE
For a detailed explanation of Send settings, see Chapter 1, "Various Sending
Methods," in the Sending Guide, Sending Function Guide, Sending Function/
Facsimile Guide, or Facsimile Guide.

● Deleting the document:

❑ Click [Delete].

2 ● Specifying Memory Lock Settings:

❑ Click [Memory Lock Settings] ➞ specify the settings as necessary ➞
Remote UI Functions

click [OK].

For more information on the Memory Lock Settings, see Chapter 3, "Storing
Received Documents in Inboxes," in the Mail Box Guide or Mail Box Function
Guide.

4 To display the details of the document, click the document

name.
You can also click [ ] (Type) to display the document details.
The Document Property screen is displayed.

2-46 Managing Inboxes

5 If you want to protect the inbox with a password, click
[Settings].

Remote UI Functions
The Memory RX Inbox Settings screen is displayed.
Follow the instructions on the screen to set the password ➞ click [OK].

Managing Inboxes 2-47

 NOTE
• You cannot change the name of the Memory RX Inbox. Only the password can be
specified or changed.
• For more information on the Memory RX Inbox settings, see Chapter 3, "Storing
Received Documents in Inboxes," in the Mail Box Guide or Mail Box Function
Guide.

Confidential Fax Inboxes

2
1 Click [Mail Box] ➞ select [Confidential Fax Inboxes] from the
Remote UI Functions

menu that appears under [Mail Box].

If a dialog box prompting you to enter the user name and password appears,
enter the Department ID and password ➞ click [OK].
The list of Confidential Fax Inboxes is displayed.

2 Click the number of the desired inbox.

If the desired inbox is set with a password, enter the password ➞ click [OK].
You can also select the desired inbox by entering its number next to [Inbox
Number (00-49)] ➞ click [Open].
The list of documents stored in the selected inbox is displayed.

2-48 Managing Inboxes

3 If you want to select and perform an operation on a document,
select the check box next to the document under [Select] ➞
click one of the buttons on the Confidential Fax Inboxes
toolbar.

Remote UI Functions
The machine prints out the selected document.
Deletes the selected document. Once a document is deleted, it
cannot be retrieved.

Managing Inboxes 2-49

 ● Printing the document:
❑ Click [Print] ➞ [Start Print].
The [Document Print Settings] screen is displayed.

2
Remote UI Functions

If you want the document to be automatically deleted after it is printed, select

the [Erase Document After Printing] check box.
• Move to top
• Move up one level
• Move down one level
• Move to bottom

● Deleting a Document:
❑ Click [Delete].

4 To display the details of the document, click the document

name.
You can also click [ ] (Type) to display the document details.
The Document Property screen is displayed.

2-50 Managing Inboxes

5 If you want to protect the inbox with a password, or name the
inbox, click [Settings].

Remote UI Functions
The Confidential Fax Inboxes Settings screen is displayed.

Managing Inboxes 2-51

 6 Set each item as necessary ➞ click [OK].

2
Remote UI Functions

NOTE
For more information on the Confidential Fax settings, see Chapter 3, "Storing
Received Documents in Inboxes," in the Mail Box Guide or Mail Box Function
Guide.

2-52 Managing Inboxes

Printing PDF or PS Files Directly (Direct Print)
You can print PDF or PS files directly from Remote UI, without having to open the
files. For more information on print settings, see Chapter 2, "Printer Settings Menu,"
in the PS/PCL Printer Guide.

IMPORTANT
2

Remote UI Functions
This function is available only in the following cases:
- The iR105, iR8500, iR85, iR7200, iR6020i/5020i, iR5020N, iR6000i/5000i, and
iR3300i/2200i, when used as PS or PCL printers.

NOTE
Even in cases where you cannot print a file using the Direct Print function, or if the print
output is out of alignment, you may still be able to open the file in an application and print
it using the printer driver.

Printing PDF or PS Files Directly (Direct Print) 2-53

 Printing PDF Files Directly

1 Click [Direct Print] ➞ select [PDF File] from the menu that
appears under [Direct Print].

2
Remote UI Functions

If a dialog box prompting you to enter the user name and password appears,
enter the Department ID and password ➞ click [OK].

2-54 Printing PDF or PS Files Directly (Direct Print)

2 Specify the location of the PDF file that you want to print.

Remote UI Functions
To specify the location using the pathname, click [File Path] ➞ enter the
pathname in the entry box.
To specify the location using the URL, click [URL] ➞ enter the URL in the entry
box ➞ enter a user name and password in the [User] and [Password] entry
boxes.
You cannot specify multiple PDF files at the same time.
If a password is set for the specified PDF file, enter the password.

NOTE
• If you specify to print a PDF file by entering its URL, the next print job cannot be
processed until the download of the PDF file is complete or until the browser has
disconnected from the web server.
• Only the HTTP protocol is supported for the printing of a PDF file by entering its
URL.

Printing PDF or PS Files Directly (Direct Print) 2-55

 3 Specify the settings for Specify Print Range.

2
Remote UI Functions

If you want to specify the pages to print by the page number, click [Pages] ➞
enter the page numbers. Only the setting for the item whose radio button is
selected will be effective.
To store the file in a user inbox, select [Store In User Inbox], and then select the
user inbox in which to store the file. (iR6000i/5000i and iR3300i/2200i only)
To restore the settings to theiRoriginal values, click [Reset].

2-56 Printing PDF or PS Files Directly (Direct Print)

4 Specify the settings under print settings according to
preference.

Remote UI Functions
Scroll down if desired settings are not displayed.

5 Click [Start Print].

To check the files that have been sent to the machine to be printed, click [to Job
List] on the message box that appears after you click [Start Print].
The message <Sending the direct print job is complete.> is displayed.

NOTE
• Printing functions which can be set differ depending on the model of the machine.
• For details concerning the various functions, see the Printer Guide.

Printing PDF or PS Files Directly (Direct Print) 2-57

 Printing PS Files Directly

1 Click [Direct Print] ➞ select [PS File] from the menu that
appears under [Direct Print].

2
Remote UI Functions

If a dialog box prompting you to enter the user name and password appears,
enter the Department ID and password ➞ click [OK].

2 Specify the location of the PS file that you want to print.

To specify the location using the pathname, click [File Path] ➞ enter the
pathname in the entry box.
To specify the location using the URL, click [URL] ➞ enter the URL in the entry
box ➞ enter a user name and password in the [User] and [Password] entry
boxes.
You cannot specify multiple PS files at the same time.

2-58 Printing PDF or PS Files Directly (Direct Print)

3 Specify the print settings according to preference ➞ click
[Start Print].

Remote UI Functions
To restore the settings to theiRoriginal values, click [Reset].
To check the files that have been sent to the machine to be printed, click [to Job
List] on the message box that appears after you click [Start Print].
The message <Sending the direct print job is complete.> is displayed.

NOTE
• Printing functions which can be set differ depending on the model of the machine.
• For details concerning the various functions, see the Printer Guide.

Printing PDF or PS Files Directly (Direct Print) 2-59

 Managing the Address Book
The Remote UI enables you to manage the Address Book by performing such
operations as storing new addresses, editing addresses, and changing the name of
the subaddress books. The types of addresses that can be managed are as follows.
2
■ Managing the Address Book in the iR105, iR8500, iR7200, iR6020i/5020i,
Remote UI Functions

iR6000i/5000i, and iR3300i/2200i

• Group: You can register multiple destinations as a single group address.
• E-mail: You can register e-mail addresses.
• Fax: You can register fax numbers (only in the iR3300i/2200i).
• I-Fax: You can register I-Fax addresses (only in the iR105, iR8500, iR7200, iR6020i/
5020i, iR6000i/5000i, and iR3300i/2200i).
• File: You can register a protocol, host name, and folder path for sending documents in
a file server.

■ Managing the Address Book in the iR3300/2800/2200

• Group: You can register fax numbers as a single group address.
• Fax: You can register fax numbers.

IMPORTANT
These functions are available only in the following cases:
- When the Universal Send Expansion Board-A1 (optional) is installed in the iR105,
iR8500, and iR7200
- When the Image Reader-A1 (optional) is installed in the iR6000i/5000i
- When the Image Reader-B1 (optional) is installed in the iR3300i/2200i
- When the fax board is installed in the iR3300/2800/2200

NOTE
• Address book management by the Remote UI in the iR105, iR8500, iR7200, iR6020i/
5020i, iR6000i/5000i, and iR3300i/2200i is performed from (Additional Functions) ➞
[Address Book Settings] on the control panel of the machine. For details on operating the
control panel, see Chapter 4, "Registering/Editing the Address," in the Sending Guide,
Sending Function Guide, Sending Function/Facsimile Guide, or Facsimile Guide.
• Address book management by the Remote UI in the iR3300/2800/2200 is performed
from (Additional Functions) ➞ [Custom Fax Settings] ➞ [Store Destinations] on the
control panel of the main unit. For details on operating the control panel, see Chapter 5,
"Setting and Storing Custom Fax Settings to Suit Your Needs," in the Facsimile Guide.

2-60 Managing the Address Book

Managing the iR Address Book
There are two types of address books, as follows:

■ Address Book:
This is used for sending.

■ System Reference Address Book:

This is used for registering specified machines when making remote copies.
2
IMPORTANT

Remote UI Functions
• The following models are described in this section:
- iR105
- iR8500
- iR7200
- iR6020i/5020i
- iR6000i/5000i
- iR3300i/2200i

Managing the Address Book 2-61

 Operating the Address Book

1 Click [Address] ➞ select [Address Book] from the menu that

appears under [Address].

2
Remote UI Functions

NOTE
If Department ID Management is set, a dialog box prompting you to enter the
Department ID and password appears. Enter the Department ID and password ➞
click [OK].

2 Select the subaddress book (Address Book 01 to 10 or

One-touch) that contains the address that you want to display.
You can also click [ ] (Address Book) next to the subaddress book's name.
If the selected subaddress book is protected by a password, a dialog box
prompting you to enter the password appears. Enter the password ➞ click [OK].
The list of addresses stored under the selected subaddress book is displayed.

2-62 Managing the Address Book

 NOTE
• If Access Number Management is set to 'On', only those addresses that are not set
with an access number are displayed. To also display addresses set with an access
number, enter the access number in [Access Number] ➞ click [Refresh]. To only
display addresses that are not set with an access number, click [None]. [Access
Number] appears only if Access Number Management is set to 'On'.
• For instructions on setting Access Number Management, see Chapter 4,
"Registering/Editing the Address," in the Sending Guide, Sending Function Guide,
or Sending Function/Facsimile Guide.
• To display a certain address type only, click the Type drop-down list and select the
desired address type. You can also limit the number of addresses that are 2
displayed by selecting the letter that the address begins with from the Initial

Remote UI Functions
drop-down list. If you select [All], all addresses stored under the selected
subaddress book are displayed.
• If you select [Address Book One-touch], click the List Number drop-down list ➞
select the desired One-touch Button number.

3 If you want to perform an operation on an address or store a

new address, click one of the buttons on the toolbar.

Enables you to store group addresses in the Address Book. (This button
does not appear if [Address Book One-touch] is selected.)
Enables you to store addresses in the Address Book, except for group
addresses. (This button does not appear if [Address Book One-touch] is
selected.)

Managing the Address Book 2-63

 Enables you to move addresses from one subaddress book to another.
(This button does not appear if [Address Book One-touch] is selected.)
Enables you to delete addresses from the Address Book. Once an
address is deleted, it cannot be retrieved.

● Storing a group address:

❑ Click [ ] (Register New Group).
❑ Enter a name for the group in [Group Name] ➞ click [Address Book] under
Members List.
2
Remote UI Functions

The list of addresses in the subaddress book is displayed.

2-64 Managing the Address Book

❑ Click [Select] next to each address you want to add to the group address ➞
click [OK].

Remote UI Functions
The selected addresses appear in the Members List.
❑ Verify the settings ➞ click [OK].

To delete an address from the Members List, select the address ➞ click
[Delete].
If you want to store documents sent to this group in a User Inbox, select [Store
In User Inbox] ➞ select the inbox from the drop-down list.

Managing the Address Book 2-65

 If you include a User Inbox in the destination (group) to which you are sending
your document, the document is stored in the selected User Inbox for later
use. Documents stored in a User Inbox can be printed and sent to other
destinations.
The group address is stored.

● Storing an address:
❑ Click [ ] (Register New Address).
❑ Specify the type of address from the Type drop-down list ➞ enter the
2 necessary information depending on the type of address you have selected ➞
click [OK].
Remote UI Functions

The new address is stored in the subaddress book.

2-66 Managing the Address Book

● Moving an address:
❑ Click [ ] (Select) next to the address name ➞ click [ ] (Move to Another
Address Books).
❑ From the Address Book drop-down list, select the Address Book where you
want to move the address ➞ click [OK].

Remote UI Functions
The new address is moved.

● Deleting an address:
❑ Click [ ] (Select) next to the address name ➞ click [ ] (Delete the Selected
Address) ➞ click [OK] on the dialog box that appears to ask for your
confirmation to delete the selected address.
The selected address is deleted.

Managing the Address Book 2-67

 4 Edit the address and the name of the subaddress book.

● To edit the details of the address:

❑ Click the name of the address.
You can also display the details of the address by clicking the icon to the left
of the address name.
If [Address Book One-touch] is selected, you can also click the One-touch
button number of the address to display its details.

2 ❑ Click [Edit].
Remote UI Functions

You can edit the name of a group address by clicking [Edit] on the Group
Property screen. In addition, you can also edit the individual addresses stored
under the group address by clicking [Edit] under [Members List].
The Edit Address screen appears.

2-68 Managing the Address Book

❑ Make the necessary changes ➞ click [OK].

Remote UI Functions
NOTE
For more information on the various settings for the different types of addresses,
see Chapter 4, "Registering/Editing the Address," in the Sending Guide, Sending
Function Guide, Sending/Facsimile Guide, or Facsimile Guide.

Managing the Address Book 2-69

 ● To change the name of the subaddress book:
❑ Click [Store Address Book Name].
The Register Address Book Name screen appears.
❑ Enter the new name for the address book ➞ click [OK].

2
Remote UI Functions

The name for [Address Book One-touch] cannot be changed.

2-70 Managing the Address Book

● To store a new address in an unregistered One-touch Button:
❑ Click [Unregistered] of the desired one-touch button on the Address Book
One-touch screen.
You can also display the Register New Address screen by clicking the number
to the left of [Unregistered].
If you want to store One-Touch buttons 013-200, click the List Number
drop-down list.
The Register New Address screen is displayed.
❑ Select the type of address that you want to store ➞ enter the necessary
information ➞ click [OK]. 2

Remote UI Functions
The above screen shot shows [E-mail] being selected.

NOTE
For more information on the various settings for the different types of addresses,
see Chapter 4, "Registering/Editing the Address," in the Sending Guide, Sending
Function Guide, Sending and Facsimile Guide, Sending Function/Facsimile Guide,
or Facsimile Guide.

Managing the Address Book 2-71

 Operating the System Reference Address

1 Click [Address] ➞ select [System Ref.] from the menu that

appears under [Address].

2
Remote UI Functions

NOTE
If a dialog box prompting you to enter the user name and password appears, enter
the Department ID and password ➞ click [OK].

2-72 Managing the Address Book

2 Click [Address Book for Remote Copy].
A list of registered remote copy printers appears.

Remote UI Functions
3 If you want to perform an operation on an address or store a
new address, click one of the buttons on the toolbar.
You can register printers to make remote copies.
You can move a printer up the order of priority. Click [ ] (Selection button)
at the front of the printer name, then click this button.
You can delete a printer from the address book. Click [ ] (Selection button)
at the front of the printer name, then click this button.

NOTE
If you click [ ], you can display the top page of the Remote UI of a remote copy
printer.

Managing the Address Book 2-73

 ● To edit a remote copy printer address:
❑ Click on the IP address of the remote copy printer that you want to edit.
The [Edit Remote Device] screen is displayed.

2
Remote UI Functions

❑ Re-enter the IP address in the [Edit Remote Device] screen, and click the [OK]
button.

2-74 Managing the Address Book

Managing the iR3300/2800/2200 Address Book

1 Click [Address].

Remote UI Functions
NOTE
• If a dialog box prompting you to enter the user name and password appears, enter
the Department ID and password ➞ click [OK].
• To display a certain address type only, click the Type drop-down list and select the
desired address type. You can also limit the number of addresses that are
displayed by selecting the letter that the address begins with from the Initial
drop-down list. If you select [All], all addresses stored under the selected
subaddress book are displayed.
• You can select the address number to be displayed using the [List Number]
drop-down list.

Managing the Address Book 2-75

 ● To register a new address:
❑ Click on an [Unregistered] number.
You can also display the [Store New Address] screen by clicking an address
number.
❑ Enter the necessary settings after selecting the type of address to register ➞
click [OK].

2
Remote UI Functions

2-76 Managing the Address Book

● To edit the properties of an address:
❑ Click the Name of the address.
You can also display the properties of an address by clicking the icon or the
number to the left of the address name.
The Address Property appears.
❑ Click [Edit].

Remote UI Functions
The [Edit Address] screen appears, enabling you to edit the registered
information.

Managing the Address Book 2-77

 ❑ Select the item(s) you wish to edit, input the information and click [OK].

2
Remote UI Functions

NOTE
For a detailed explanation about these settings, see the Facsimile Guide.

2-78 Managing the Address Book

● To change the Index Name:
❑ Click [Edit Index].

Remote UI Functions
The [Edit Index] screen is displayed.
❑ Enter the name of the Index ➞ click [OK].

Managing the Address Book 2-79

 ● To delete an Address:
❑ Select [ ] (Selection button) next to the address and click [ ] (delete).

2
Remote UI Functions

IMPORTANT
You cannot retrieve an address that has already been deleted.

2-80 Managing the Address Book

Customizing System Settings

Customizing System Information

The Remote UI enables you specify the machine's system settings.
2
NOTE

Remote UI Functions
• Some of the system settings made with the Remote UI can also be set on the machine's
control panel with (Additional Functions) ➞ [System Settings] ➞ [System Manager
Settings]. For details about control panel operations, see Chapter 4, "System Manager
Settings," in the Reference Guide, or Chapter 6, "Setting and Adjusting Common
Settings to Suit Your Needs," in the User's Guide (iR6000/5000).
• The maximum number of digits you can store for the Department ID and password is
seven. If you enter fewer than seven digits for either setting, the machine stores them
with leading zeros.
- Example: If <321> is entered, <0000321> is stored.

1 Click [Add. Func.] ➞ select [System] from the menu that

appears under [Add. Func.].

The current system settings are displayed.

Customizing System Settings 2-81

 NOTE
If a dialog box prompting you to enter the System Manager ID and password
appears, enter the System Manager ID and password ➞ click [OK].

2 Click [Edit].
The Edit System Settings screen is displayed.

2
Remote UI Functions

3 Enter the necessary information ➞ click [OK].

2-82 Customizing System Settings

1. Specify the Message Board settings.
Status Display: The message you enter here is displayed at the bottom
of the touch panel display. Enter a message (23
characters maximum).
Pop-up Window: The message you enter here is displayed on the touch
panel display. Enter a message (23 characters
maximum for each line). You can enter up to four lines.
Display: This setting determines the way the pop-up window is
displayed.
• If you select [All Times], the message can only be
cleared from the machine's touch panel display if you 2
press (Additional Functions) ➞ [System Settings]

Remote UI Functions
➞ [Clear Message Board], or reset the setting using
Remote UI to [On Auto Clear Time].
• If you select [On Auto Clear Time], the message is
cleared from the touch panel display if you press
[Done]. However, the message is redisplayed after
the Auto Clear mode initiates.
Remote UI: If you specify this setting, the contents of the pop-up
window will be displayed on the main screen of the
Remote UI as well.

2. Specify the support information.

URL: Specify the URL for support. This information is
displayed on the main screen of the Remote UI.

3. Specify the System Manager Information.

System Manager: Enter the name of the System Manager (32 characters
maximum).
Contact Information: Enter the contact information of the System Manager
(32 characters maximum).
E-mail Address: Enter the e-mail address of the System Manager (64
characters maximum).

Customizing System Settings 2-83

 ● To protect the Address Book with a password and enable Access
Number Management:
❑ Click [Manage/Access to Address Book].
The Manage/Access to Address Book screen is displayed.
❑ Specify the necessary fields ➞ click [OK].

2
Remote UI Functions

Set Address Book Password:

Set a password for the Address Book. If this check
box is selected, a dialog box prompting you to
enter the password is displayed whenever you try
to display or manage the Address Book.
Address Book Password: Specify a password for the Address Book (seven
digits maximum).
Confirm: Enter the password again. If the number you enter
here is different from the number entered for
[Address Book Password], an error dialog box
appears.
Enable Access Number Management:
Selecting this check box specifies Access Number
Management for the Address Book. Once Access
Number Management is specified, you must enter
the correct access number for the address to
display it. This feature offers protection for every
address that is set with an access number.

2-84 Customizing System Settings

 NOTE
• The address book password can only be set in the iR105, iR8500, iR7200, iR6020i/
5020i, iR6000i/5000i, and iR3300i/2200i.
• Access Number Management can only be set in the iR105, iR8500, iR7200,
iR6020i/5020i, iR6000i/5000i, and iR3300i/2200i.

● To set the System Manager ID and password:

❑ Click [Register ID and Password].
The Register ID and Password screen is displayed.
❑ Specify the necessary fields ➞ click [OK]. 2

Remote UI Functions
Use ID and Password: Set the System Manager ID and password. If this
check box is selected, a dialog box prompting you
to enter the ID and password is displayed
whenever you try to use Additional Functions.
System Manager ID: Set the System Manager ID (seven digits
maximum).
System Password: Set the System Manager password (seven digits
maximum).
Confirm: Enter the password again. If the number you enter
here is different from the number entered for
[System Password], an error dialog box appears.

Customizing System Settings 2-85

 NOTE
If you do not check [Use ID and Password], the System Manager ID and System
Password will not be enabled when you click [OK].

Restarting the Machine

The System Manager Settings enable you to restart the machine from the Remote
UI.

2 CAUTION
When the machine is restarted, all the jobs currently underway are cancelled.
Remote UI Functions

Make sure that all processing is complete before restarting the machine.

IMPORTANT
• The following models are described in this section:
- iR6020i/5020i
- iR5020N
- iR6000i/5000i
- iR3300i/2200i
- iR3300/2800/2200
• If the System Manager Information is not set, the machine cannot be restarted from the
Remote UI.
• This section uses screenshots of the display for iR5000i as examples.

1 Click [Add.Func.] ➞ enter the user name and password.

2-86 Customizing System Settings

2 Select [System] from the menu.

Remote UI Functions
The current system settings are displayed.

Customizing System Settings 2-87

 3 Click [Restart Machine].

2
Remote UI Functions

The Restart Machine screen is displayed.

4 Click [Perform Reset].

2-88 Customizing System Settings

5 Click [OK].

Remote UI Functions
The machine is restarted.

CAUTION
When the machine is restarted, all the jobs currently underway are cancelled.
Make sure that all processing is complete before restarting the machine.

NOTE
The time for restarting the machine varies depending on models.

Customizing System Settings 2-89

 Specifying LDAP Server Settings
The Remote UI enables you to store and edit the LDAP (Lightweight Directory
Access Protocol) server settings. If the LDAP server information is stored, the
machine can access the LDAP server on the network to search and obtain
2 addresses when you are storing or specifying addresses.
Remote UI Functions

IMPORTANT
• This function is available only in the following cases:
- When the iR6020i/5020i is used.
• This section uses screenshots of the iR5020i as examples.

NOTE
The LDAP server settings available using the Remote UI are the same as those that you
can access from the control panel of the machine by pressing (Additional Functions)
➞ [System Settings] ➞ [Register LDAP Server]. For instructions on using the control
panel to specify LDAP settings, see Chapter 4, "System Manager Settings," in the
Reference Guide.

2-90 Specifying LDAP Server Settings

1 Click [Add. Func.] ➞ select [Register LDAP Server] from the
menu that appears under [Add. Func.].

Remote UI Functions
A list of the LDAP servers stored in the machine is displayed.

NOTE
If a dialog box prompting you to enter the System Manager ID and password
appears, enter the System Manager ID and password ➞ click [OK].

2 Specify the LDAP server settings.

● To register an LDAP server:

❑ Click [ ] (Register) on the Register LDAP Server screen.
The Register LDAP Server edit screen is displayed.

Specifying LDAP Server Settings 2-91

 ❑ Specify the necessary fields ➞ click [OK].

2
Remote UI Functions

Server Name: Enter the name of the LDAP server.

Server Address: Enter the address of the LDAP server.
Location to Start Search:
Enter the location (the directory in the LDAP server) from
which to start searching.
Use SSL: Set whether to use SSL or not. If this check box is selected,
SSL will be used. (SSL is the acronym of "Secure Socket
Layer". An HTTP protocol with the security function added,
it was devised to safely perform the exchange of
information on the Internet.)
Port Number: Enter the port number that the LDAP server uses. The
default port number that is displayed varies depending on
whether the [Use SSL] check box is selected or not. If
necessary, change the default port number setting.
Max Number of Addresses to Search:
Enter the maximum number of addresses to search on the
LDAP server.
Search Timeout: Enter the maximum search time for addresses on the LDAP
server before the session times out.
Login Information: Set the login information. Click the Login Information
drop-down list ➞ select the type of login information ➞
specify the necessary fields. Some fields may be disabled,
depending on the type of login information selected.

2-92 Specifying LDAP Server Settings

 NOTE
For more information on these settings, see Chapter 4, "System Manager
Settings," in the Reference Guide.

● To edit LDAP server settings:

❑ Click the LDAP server name.
The Edit LDAP Server screen is displayed.
❑ Specify the necessary fields ➞ click [OK].

Remote UI Functions
You can also display the Edit LDAP Server screen by clicking [ ] to the left of
the server name.

● To delete an LDAP server:

❑ On the Register LDAP Server screen, click [ ] (Select) for the LDAP server
that you want to delete ➞ click [ ] (Delete) ➞ click [OK] on the dialog box that
appears to ask for your confirmation to delete the selected LDAP server.

IMPORTANT
Once an LDAP server's settings are deleted, they cannot be retrieved.

Specifying LDAP Server Settings 2-93

 Specifying Forwarding Settings
The Remote UI enables you to specify the forwarding conditions for forwarding
received documents.

IMPORTANT
2
• This function is available only in the following cases:
Remote UI Functions

- When the Universal Send Expansion Board-A1 (optional) is installed in the iR105,
iR8500, and iR7200.
- When the iR6020i/5020i is used.
- When the Image Reader-A1 (optional) is installed in the iR6000i/5000i.
- When the Image Reader-B1 (optional) is installed in the iR3300i/2200i.
• This section uses screenshots of the iR5020i as examples.

NOTE
• The forwarding settings available using the Remote UI are the same as those that you
can access from the control panel of the machine by pressing (Additional Functions)
➞ [System Settings] ➞ [Forwarding Settings]. For instructions on using the control panel
to specify forwarding settings and more information on forwarding settings, see Chapter
4, "System Manager Settings," in the Reference Guide.
• For a detailed explanation of the forwarding settings, see Chapter 4, "System Manager
Settings," in the Reference Guide.

2-94 Specifying Forwarding Settings

1 Click [Add. Func.] ➞ select [Forwarding Settings] from the
menu that appears under [Add. Func.].

Remote UI Functions
A list of the forwarding settings stored in the machine is displayed.

NOTE
If a dialog box prompting you to enter the System Manager ID and password
appears, enter the System Manager ID and password ➞ click [OK].

Specifying Forwarding Settings 2-95

 2 Click the Receive Type drop-down list ➞ select the receiving
mode.
If you select [All], all the forwarding settings stored in the machine are displayed.

NOTE
Only [I-fax] can be selected in the iR105, iR8500, iR7200, iR6020i/5020i, and
iR6000i/5000i.

● To add a new forwarding condition:

2 ❑ Click [ ] (Add New Conditions) on the Forwarding Settings screen.
Remote UI Functions

The Add new Conditions screen is displayed.

❑ Specify the necessary fields ➞ click [OK].

Receive Type: Select Fax or I-fax for the receiving mode.

Condition Name: Enter a name for the forwarding condition. If you
select the [Enable This Forwarding Condition]
check box, this forwarding condition will be
enabled.
Forwarding Conditions: The settings here enable you to specify the
forwarding conditions that the received documents
must meet in order to be forwarded.

2-96 Specifying Forwarding Settings

 Forwarding Destination: To specify an address from the Address Book, click
[Select from Address Book] ➞ click [Address Book]
➞ select the desired address from the displayed list
➞ click [OK].
If you want to forward documents to a Confidential
Fax Inbox, click [Select from Confidential Fax Box]
➞ click the Confidential Fax Inbox drop-down list ➞
select the desired Confidential Fax Inbox to forward
documents to.
Forwarding Setting: Specify the necessary settings for forwarding
documents, such as the document name and file
format. 2
If you select [Divide into Pages] check box, you can

Remote UI Functions
forward files as divided pages. (Only available with
iR6020i/5020i)
If you select the [Specify Forwarding Time] check
box, you can specify the time when forwarding is
enabled. To enable forwarding every day, select
[Everyday] ➞ set the start and end time. If you want
to enable forwarding on certain days only, click
[Select Days] ➞ specify the day, start time, and end
time to enable forwarding. (Only available with the
iR6020i/5020i)
If you want a confirmation notice to be sent
whenever forwarding completes successfully,
select the [Forwarding Done Notice] check box ➞
click [Address Book] ➞ select the destination for
the confirmation notice. If you want a notice to be
sent only when there has been an error, select the
[Notice Only for Errors] check box.
If you want to print the documents to be forwarded
or store them in memory, select the [Store/Print
Received Document] check box.

NOTE
For more information on forwarding conditions, see Chapter 4, "System Manager
Settings," in the Reference Guide.

Specifying Forwarding Settings 2-97

 ● To forward all received documents without specific conditions
(iR6020i/5020i):
❑ Click [Forwarding without Conditions] on the Forwarding Settings screen.
The Forwarding without Conditions screen is displayed.
❑ Specify the necessary fields ➞ click [OK].

2
Remote UI Functions

Receive Type: Select the receiving mode.

Enable This Forwarding Condition:
If you select this check box, the forwarding
condition registered here is enabled.
Forwarding Destination: To specify an address from the Address Book, click
[Address Book] ➞ select the desired address from
the displayed list.

2-98 Specifying Forwarding Settings

 Forwarding Setting: Specify the necessary settings for forwarding
documents, such as the document name and file
format.
If you want a confirmation notice to be sent
whenever forwarding completes successfully,
select the [Forwarding Done Notice] check box ➞
click [Address Book] ➞ select the destination for
the confirmation notice ➞ click [OK].
If you want a notice to be sent only when there has
been an error, select the [Notice Only for Errors]
check box.
If you want to print the documents to be forwarded 2
or store them in memory, select the [Store/Print

Remote UI Functions
Received Document] check box.

NOTE
[Forwarding without Conditions] is available only for the iR6020i/5020i.

● To edit a forwarding condition:

❑ Click the name of the forwarding condition that you want to edit.
The Edit Conditions screen is displayed.
❑ Edit the necessary fields ➞ click [OK].

Specifying Forwarding Settings 2-99

 ● To set the e-mail priority (iR6020i/5020i):
❑ Click [E-mail Priority Settings] on the Forwarding Settings screen.
The E-mail Priority screen is displayed.
❑ Click the E-mail Priority drop-down list ➞ select the desired priority ➞
click [OK].

2
Remote UI Functions

E-mail Priority:
• High: Use this priority setting for important e-mail.
• Normal: Use this priority setting for ordinary e-mail.
• Low: Use this priority setting for e-mail with a low priority.

NOTE
[E-mail Priority] is available only for the iR6020i/5020i.

● To delete a forwarding condition:

❑ On the Forwarding Settings screen, click [ ] (Select) for the forwarding
condition that you want to delete.
A triangular mark appears when you click [ ] (Select), and the forwarding
condition is selected.
Click [ ] (Delete the Selected Conditions) ➞ click [OK] in the confirmation
dialog box that appears.

IMPORTANT
Once a forwarding setting is deleted, it cannot be retrieved.

2-100 Specifying Forwarding Settings

Managing Department IDs
You can manage Department IDs with the Remote UI.
Follow the procedure below to specify Department ID Management settings from
the Remote UI.
2
IMPORTANT

Remote UI Functions
Department ID Management is automatically set if the optional Card Reader-C1 or Card
Reader-D1 is attached to the machine.

NOTE
• The Department ID Management settings available using the Remote UI are the same as
those that you can access from the control panel of the machine by pressing
(Additional Functions) ➞ [System Settings] ➞ [Dept. ID Management]. For instructions
on using the control panel to specify Department ID Management settings and more
information on Department ID Management, see Chapter 4, "System Manager Settings,"
in the Reference Guide, or Chapter 6, "Setting and Adjusting Common Settings to Suit
Your Needs," in the User's Guide (iR6000/5000).
• For a detailed explanation of Department ID management, see Chapter 4, "System
Manager Settings," in the Reference Guide, or Chapter 6, "Setting and Adjusting
Common Settings to Suit Your Needs," in the User's Guide (iR6000/5000).
• If the optional Card Reader-C1 or Card Reader-D1 is attached, the screens that appear
are different from those shown in the procedure below.

Managing Department IDs 2-101

 1 Click [Add. Func.] ➞ select [Dept. ID Management] from the
menu that appears under [Add. Func.].

2
Remote UI Functions

The list of Department IDs registered in the machine is displayed in groups of

one hundred. If you want to display another group, click [ ] (Dept. ID Group)
drop-down list ➞ select a group from the drop-down list.

IMPORTANT
If the optional Card Reader-C1 or Card Reader-D1 is attached, [ ] (Register New
Department) and [ ] (Delete the Selected Department) do not appear.

NOTE
If a dialog box prompting you to enter the System Manager ID and password
appears, enter the System Manager ID and password ➞ click [OK].

2-102 Managing Department IDs

2 To specify Department ID Management settings, click
[Settings] ➞ specify the desired settings on the Department
ID Management Settings screen ➞ click [OK].

Remote UI Functions
Enable Dept. ID Management:
If this check box is selected, Department ID Management
is enabled. When Department ID Management is enabled,
the user must enter the Department ID to be able to use
functions such as the Copy and Send functions. (This
enables you to keep track of the total number of prints by
department and set impression limits.) In addition, when
Department ID Management is enabled, the user must
enter the Department ID and password to be able to
execute jobs and perform operations on inboxes.
If the optional Card Reader-C1 or Card Reader-D1 is
attached, this check box does not appear.
Enable Impression Limit:
By setting an impression limit, you can keep each
department from exceeding its print limit.
Accept Jobs with Unknown ID:
Select this check box to enable printing for computers that
use printer drivers that do not support Department ID
Management. If this check box is not selected, only
computers with printer drivers that support Department ID
Management can print.

Managing Department IDs 2-103

 Clear All Totals: Click this button to reset the counter to zero for all
departments.

3 To register a new department, click [ ] (Register New

Department) ➞ specify the necessary fields on the Register
New Department screen ➞ click [OK].

2
Remote UI Functions

Dept. ID: Enter a number (seven digits maximum).

Password: Enter a number (seven digits maximum).
Confirm: Enter the password again. If the number you enter here is
different from the number entered for [Password], an error
dialog box appears.
Impression Limit: Enter the maximum number of prints the department is
allowed to make.

IMPORTANT
If the optional Card Reader-C1 or Card Reader-D1 is attached, you cannot register
a new department.

2-104 Managing Department IDs

4 To delete a department, click [ ] (Select) for the department
that you want to delete.

Remote UI Functions
A triangular mark appears when you click [ ] (Select), and the department is
selected.
Click [ ] (Delete the Selected Department) ➞ click [OK] in the dialog box that
appears to ask for your confirmation to delete the selected department.

IMPORTANT
If the optional Card Reader-C1 or Card Reader-D1 is attached, you cannot delete a
department.

Managing Department IDs 2-105

 5 To change the password and page limit setting, click the
desired Department ID ➞ change the necessary fields on the
Edit Department screen ➞ click [OK].

2
Remote UI Functions

You can also display the Edit Department screen by clicking [ ] to the left of the
Department ID.

NOTE
To clear the print total for the department, click [Clear Count] ➞ click [OK] on the
dialog box that appears to ask for your confirmation to clear the total.

2-106 Managing Department IDs

Import/Export Function
The Remote UI enables you to save the Address Book and other settings
information, such as forwarding settings, as a file that can be loaded into the
machine when needed. This function is useful when you want to use the same
settings on another machine, and for the purpose of backing up. The Import/Export 2
function is intended for data exchange, and is available only through the Remote
UI.

Remote UI Functions
CAUTION
The Import/Export operation may take awhile to complete. Do not turn the
machine's main power OFF until the operation is complete. Otherwise, the
machine may malfunction.

IMPORTANT
• The import/export of the Address Book is available only in the following cases:
- When the Universal Send Expansion Board-A1 (optional) is installed in the iR105,
iR8500, and iR7200.
- When the iR6020i/5020i is used.
- When the Image Reader-A1 (optional) is installed in the iR6000i/5000i.
- When the Image Reader-B1 (optional) is installed in the iR3300i/2200i.
- When the fax board is installed in the iR3300/2800/2200.
• During an Export operation, the screen display does not change until the operation is
complete. Do not click [Start Export] while the hourglass or pointer indicate that the
operation is still being processed.
• The machine's control panel cannot be used while files are being imported/exported.

NOTE
• The import/export of the Additional Functions or forwarding settings is available only in
the iR105, iR8500, iR7200, iR6020i/5020i, iR6000i/5000i, iR3300i/2200i.
• You can perform the import/export of the Additional Functions only in the iR85.
• If you select [Additional Functions] under [Import/Export], you can backup and restore
the following control panel settings:
- Common Settings
- Timer Settings (You cannot import/export the time and date.)
- Adjustment/Cleaning
- Report Settings
- System Settings (You cannot import/export the print totals under Department ID
Management, Forwarding Settings, and the Memory RX Inbox Settings.)
- Copy Settings
- Communications Settings

Import/Export Function 2-107

 Saving iR Address Lists in Files
You can store the Address Book as a file in your computer.

IMPORTANT
• The following models are described in this section:
- iR105
- iR8500
- iR7200
2 - iR6020i/5020i
- iR5020N
Remote UI Functions

- iR6000i/5000i
- iR3300i/2200i

1 Click [Add. Func.] ➞ select [Import/Export] from the menu that

appears under [Add. Func.].

NOTE
If a dialog box prompting you to enter the System Manager ID and password
appears, enter the System Manager ID and password ➞ click [OK].

2-108 Import/Export Function

2 Click [Address Book].
The list of subaddress books stored in the machine is displayed.

3 Click [Export].

Remote UI Functions
NOTE
If a password is set for the Address Book, a dialog box prompting you to enter the
password appears. Enter the Address Book password ➞ click [OK].

Import/Export Function 2-109

 4 Select the subaddress book to export and the file format ➞
click [Start Export].

2
Remote UI Functions

Address Book: Select the subaddress book to be saved as a file from the
drop-down list.
File Format: Select the format in which to save the file.
• Custom Format: Select this if the file is to be imported into another
machine that is similar to this one.
• LDAP Format: Select this if the file is to be used by another
application (e.g., Microsoft Internet Explorer,
Netscape Navigator, Microsoft Outlook, Eudora,
etc.). Import this file as LDAP data from within these
applications.

NOTE
• If you select [LDAP Format], only e-mail addresses and fax numbers can be saved.
To save all the information stored in the subaddress book, select [Custom Format].
• The name of the subaddress book is not exported.

5 Follow the instructions on the screen to specify the location

where you want to save the file.
The file is saved in the specified location.

2-110 Import/Export Function

Loading an Address Book
You can load address books into the machine from saved files.

IMPORTANT
• The following models are described in this section:
- iR105
- iR8500
- iR7200
- iR6020i/5020i 2
- iR5020N

Remote UI Functions
- iR6000i/5000i
- iR3300i/2200i
• If you select [Append] as the [Import Method], addresses in the file that have the same
name as those already stored on the machine will be treated as new registrations with
the same name.
• If you select [Overwrite] as the [Import Method], all addresses stored in the machine are
deleted, and the contents of the file are loaded into the machine. However, with [Address
Book One-touch], all addresses are not erased at once, but overwritten one by one.
• If you import the Address Book (Overwrite), Forwarding Settings, or Additional Functions
settings, the information stored in Favorites Buttons and Recall memory are erased.
• If you select [Overwrite] as the [Import Method], the machine's control panel settings
return to theiRdefault settings or standard mode.
• You cannot import a file while the machine is scanning.

NOTE
• You can register up to 1,800 addresses in the Address Book. (200 of these are
addresses assigned to the One-touch Buttons.) Each address is treated as a separate
item. When importing additional addresses, make sure that you do not exceed an overall
total of 1,800 addresses.
• When importing an LDAP format file, entries with e-mail addresses or fax numbers are
imported into the machine.
• The information in the address book's One-touch buttons cannot be imported in LDAP
format.

1 Click [Add. Func.] ➞ select [Import/Export] from the menu that

appears under [Add. Func.].
If necessary, see the screen shot in step 1 of "Saving iR Address Lists in Files,"
on p. 2-108.
The Import/Export screen is displayed.

Import/Export Function 2-111

 NOTE
If a dialog box prompting you to enter the System Manager ID and password
appears, enter the System Manager ID and password ➞ click [OK].

2 Click [Address Book].

The list of subaddress books stored in the machine is displayed.

2 3 Click [Import].
Remote UI Functions

If a password is set for the Address Book, a dialog box prompting you to enter
the password appears. Enter the Address Book password ➞ click [OK].

2-112 Import/Export Function

4 Click [Browse] ➞ select the file to import ➞ specify the
necessary fields ➞ click [Start Import].

Remote UI Functions
Address Book: Select the subaddress book to be imported.
Import Method: Select the import method.
Append: The addresses in the file are added to the
machine's Address Book. No changes are made to
the pre-existing addresses in the Address Book.
Overwrite: All addresses stored in the machine are deleted,
and the contents of the file are loaded into the
machine.
File Path: Specify the location of the file to load.
File Format: Select the format of the file that is to be loaded.
Custom Format: Select this if the file to be imported was saved and
exported by another machine that is similar to this
one.
LDAP Format: Select this if the file is to be imported from another
application.

NOTE
• If you select [LDAP Format], only e-mail addresses and fax numbers can be
imported. The contents of One-touch Buttons are not imported when [LDAP
Format] is selected. To save all the information stored in the file, select [Custom
Format].
• The name of the address book is not imported.

Import/Export Function 2-113

 Saving Forwarding Settings in Files (Export)
You can store forwarding settings as a file in your computer.

1 Click [Add. Func.] ➞ select [Import/Export] from the menu that

appears under [Add. Func.].
If necessary, see the screen shot in step 1 of "Saving iR Address Lists in Files,"
2 on p. 2-108.
The Import/Export screen is displayed.
Remote UI Functions

NOTE
If a dialog box prompting you to enter the System Manager ID and password
appears, enter the System Manager ID and password ➞ click [OK].

2 Click [Forwarding Settings].

The list of forwarding settings stored in the machine is displayed.

3 Click [Export].

2-114 Import/Export Function

4 Click [Start Export].

Remote UI Functions
The contents of the Address Book are also exported.

5 Follow the instructions on the screen to specify the location

where you want to save the file.
The file is saved in the specified location.

Import/Export Function 2-115

 Loading a Forwarding Settings File (Overwrite/Import)
You can load forwarding settings into the machine from saved files.

1 Click [Add. Func.] ➞ select [Import/Export] from the menu that

appears under [Add. Func.].
If necessary, see the screen shot in step 1 of "Saving iR Address Lists in Files,"
2 on p. 2-108.
The Import/Export screen is displayed.
Remote UI Functions

NOTE
If a dialog box prompting you to enter the System Manager ID and password
appears, enter the System Manager ID and password ➞ click [OK].

2 Click [Forwarding Settings].

The list of forwarding settings stored in the machine is displayed.

3 Click [Import].

2-116 Import/Export Function

4 Click [Browse] ➞ select the file to import ➞ click [Start
Import].

Remote UI Functions
IMPORTANT
• When forwarding settings are imported, the Address Book is also automatically
overwritten.
• The machine must be restarted to enable the imported forwarding settings. After
importing, turn OFF the main power of the machine, wait 10 seconds, and turn the
power back ON.
• After importing forwarding settings, the Remote UI cannot be used to perform other
operations until the machine is restarted.

NOTE
Do not import any files while the machine is executing other jobs.

Import/Export Function 2-117

 Saving Additional Functions Settings in Files (Export)
You can store Additional Functions settings as a file in your computer.

1 Click [Add. Func.] ➞ select [Import/Export] from the menu that

appears under [Add. Func.].
If necessary, see the screen shot in step 1 of "Saving iR Address Lists in Files,"
2 on p. 2-108.
The Import/Export screen is displayed.
Remote UI Functions

NOTE
If a dialog box prompting you to enter the System Manager ID and password
appears, enter the System Manager ID and password ➞ click [OK].

2 Click [Additional Functions].

The list of Additional Functions settings stored in the machine is displayed.

3 Click [Export].

2-118 Import/Export Function

4 Click [Start Export].

Remote UI Functions
IMPORTANT
If the System Manager ID is not set when the Additional Functions settings file is
exported, the print totals under Department ID Management are cleared when the
file is imported. However, if the System Manager ID is set, the print totals in the
machine are overwritten by the print totals saved in the file.

5 Follow the instructions on the screen to specify the location

where you want to save the file.
The file is saved in the specified location.

Import/Export Function 2-119

 Loading Additional Functions Settings Files
(Overwrite/Import)
You can load Additional Functions settings into the machine from saved files.

1 Click [Add. Func.] ➞ select [Import/Export] from the menu that

appears under [Add. Func.].
2
If necessary, see the screen shot in step 1 of "Saving iR Address Lists in Files,"
Remote UI Functions

on p. 2-108.
The Import/Export screen is displayed.

NOTE
If a dialog box prompting you to enter the System Manager ID and password
appears, enter the System Manager ID and password ➞ click [OK].

2 Click [Additional Functions].

The list of Additional Functions settings stored in the machine is displayed.

3 Click [Import].

2-120 Import/Export Function

4 Click [Browse] ➞ select the file to import ➞ click [Start
Import].

Remote UI Functions
IMPORTANT
• When Additional Functions settings are imported, the System Manager ID,
Department IDs, Address Book password, and Network settings are automatically
overwritten.
• If the System Manager ID is not set when the Additional Functions settings file is
exported, the print totals under Department ID Management are cleared when the
file is imported. However, if the System Manager ID is set, the print totals in the
machine are overwritten by the print totals saved in the file.
• The machine must be restarted to enable the imported Additional Functions
settings. After importing, turn OFF the main power of the machine, wait 10
seconds, and turn the power back ON.
• After importing Additional Functions settings, the Remote UI cannot be used to
perform other operations until the machine is restarted.

NOTE
Do not import any files while the machine is executing other jobs.

Import/Export Function 2-121

 Saving an iR3300/2800/2200 Address Book as a File
(Export)
You can store address book information as a file in your computer.

2 1 Click [Add. Func.] ➞ select [Custom Settings] from the menu

that appears under [Add. Func.].
Remote UI Functions

NOTE
If an ID has been set for the system manager, a dialog box for inputting the user
name and password will appear. Input the system manager ID in the user name
section and the password in the password section.

2 Click [Export].

2-122 Import/Export Function

3 Click [OK].

Remote UI Functions
NOTE
The Index name is not exported.

4 Specify the location where you want to save the address book
according to the instructions displayed on the screen.

Import/Export Function 2-123

 Loading an iR3300/2800/2200 Address Book from a File
(Overwrite/Import)
You can load address book information into the machine from saved files.

IMPORTANT
• When you register the contents of a new file, the currently registered addresses are
overwritten by the new address list.
• Do not load the address book when the machine is set for Delayed Transmission.
2
Remote UI Functions

1 Click [Add. Func.] ➞ select [Custom Settings] from the menu

that appears under [Add. Func.].
NOTE
If an ID has been set for the system manager, a dialog box for inputting the user
name and password will appear. Input the system manager ID in the user name
section and the password in the password section.

2 Click [Import].

2-124 Import/Export Function

3 Select the file you want to load by clicking [Browse] ➞ click
[OK].

Remote UI Functions
NOTE
• You cannot use the machine's control panel while importing.
• You can register up to 200 addresses in an address book.

Import/Export Function 2-125

 Device Custom Settings
The machine's custom settings can be edited with the Remote UI.
Follow the procedure below to customize the machine's settings from the Remote
UI.
2
IMPORTANT
Remote UI Functions

Functions that can be set vary depending on the machine.

NOTE
• The custom settings that are available using the Remote UI are part of the settings
available from the control panel of the machine. For instructions on using the control
panel to specify the machine's custom settings, see Chapter 4, "System Manager
Settings," in the Reference Guide. If you are using iR6000/5000, see Chapter 6, "Setting
and Adjusting Common Settings to Suit Your Needs," in the User's Guide.
• For more information on the machine's custom settings, see the other manuals relating to
the function that needs to be set.
• Of the settings available by pressing (Additional Functions) on the machine's control
panel, the following settings are accessed from other menus within the Remote UI.
- Mail Box Settings: Specify settings by clicking [Mail Box]. (See "Managing
Inboxes," on p. 2-26.)
- Address Book Settings: Specify settings by clicking [Address] ➞ [Address Book].
(See "Managing the Address Book," on p. 2-60.)
- System Settings:
- System Manager Settings: Specify settings by clicking [Add. Func.] ➞
[System]. (See "Customizing System Settings,"
on p. 2-81.)
- Register LDAP Server: Specify settings by clicking [Add. Func.] ➞ [Store
LDAP Server]. (See "Specifying LDAP Server
Settings," on p. 2-90.)
- Forwarding Settings: Specify settings by clicking [Add. Func.] ➞
[Forwarding Settings]. (See "Specifying
Forwarding Settings," on p. 2-94.)
- Dept. ID Management: Specify settings by clicking [Add. Func.] ➞
[Department ID Management]. (See "Managing
Department IDs," on p. 2-101.)

2-126 Device Custom Settings

1 Click [Add. Func.] ➞ select [Custom Settings] from the menu
that appears under [Add. Func.].

Remote UI Functions
NOTE
If a dialog box prompting you to enter the System Manager ID and password
appears, enter the System Manager ID and password ➞ click [OK].

2 Click the type of custom setting that you want to specify.

A settings screen for the type of selected setting is displayed.

Device Custom Settings 2-127

 3 Specify all the necessary fields ➞ click [OK].

2
Remote UI Functions

The above screen shot shows [Tray Designation] (under [Custom Common
Settings]).

IMPORTANT
If you are changing network settings, the machine must be restarted to enable the
settings. Turn OFF the main power of the machine, wait 10 seconds, and turn the
power back ON.

NOTE
For more information on each setting, see other manuals relating to the function
that needs to be set.

2-128 Device Custom Settings

Appendix 3
CHAPTER

This section contains the index.

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-2

3-1
 Index

A Copy jobs, managing, 2-11

Copyright, xi
Abbreviations used in this manual, x
Accept Jobs with Unknown IDs, 2-103
Access Number Management, 2-84 D
Additional Functions settings
Exporting, 2-118 Department IDs
Importing, 2-120 Managing, 2-101
Address Book Device status, 2-2
3 Changing the name of a subaddress book, Direct Print
2-70 About Direct Print, 2-53
Appendix

Deleting an address, 2-67 Printing PDF files directly, 2-54

Editing an address, 2-68 Printing PS files directly, 2-58
Exporting, 2-118 Disclaimers, xii
Importing, 2-111 Displays used in this manual, ix
Managing the Address Book, 2-60 Documents, viewing remotely, 1-6
Moving an address, 2-67
Storing a group address, 2-64
Storing a new address, 2-66
Storing a new address in a One-touch Button,
E
2-71 E-mail Priority, 2-100
Address Book Password, 2-84 Enable Department ID Management, 2-103
Enable Impression Limit, 2-103
Export function, 2-107
B
Before using the Remote UI
Install the JBIG Image Viewer, 1-10
F
MEAP Settings, 1-10 Fax, 2-20
Set Remote UI to On, 1-10, 1-11 Fax jobs, managing, 2-11
Specify the network settings, 1-10 File, 2-124
Forwarding settings
Adding a forwarding condition, 2-96
C Deleting a forwarding condition, 2-100
Editing a forwarding condition, 2-99
Clear All Counts, 2-104 Exporting, 2-114
Clear Count, 2-106 Forwarding without Conditions, 2-98
Confidential Fax Inbox, 2-48 Importing, 2-116
Controlling machine remotely, 1-5 Specifying, 2-94

3-2 Index
H Legal notices
Copyright, xi
HTTP, 2-55, 2-92 Disclaimers, xii
Trademarks, xi
Link to MEAP Portal, 1-7

I
I-fax, 2-27 M
Import/Export function
About the Import/Export function, 2-107 Machine
Exporting Additional Functions settings, 2-118 Checking status, 1-4
Exporting forwarding settings, 2-114 Controlling remotely, 1-5
Importing Additional Functions settings, 2-120 Customizing settings, 2-126
Importing forwarding settings, 2-116 Setting up remotely, 1-5
Importing the Address Book, 2-111 MEAP, 1-15
Impression Limit, 2-104 Message Board, 2-83 3
Inbox management

Appendix
About inbox management, 2-26
Confidential Fax Inboxes, 2-27, 2-48 O
Memory RX Inbox, 2-27, 2-43
User Inboxes, 2-26, 2-28 Overview of the Remote UI, 1-3
Information display, 2-2

P
J
Password, 2-24, 2-25
Job management Print jobs, managing, 2-5
About job management, 2-4
Copy, send, and fax jobs, 2-11
Print jobs, 2-5
Receive jobs, 2-16
R
Receive Fax Job, 2-20
Receive Job, 2-20
K Receive jobs, managing, 2-16
Remote Copy, 2-73
Keys used in this manual, viii Restart the machine, 2-86

L S
LDAP server settings Send jobs, managing, 2-11
Deleting an LDAP server, 2-93 Sending Fax Job, 2-20
Editing LDAP server settings, 2-93 Setting, 1-11
Registering an LDAP server, 2-91 Setting the Remote UI to On, 1-11
Specifying, 2-90 Setting up machine remotely, 1-5

Index 3-3
 SSL, 2-92
Starting Remote UI, 1-15
Status of machine, checking, 1-4
Symbols used in this manual, vii
System information
Customizing, 2-81
Setting the System Manager ID and password,
2-85
System Manager ID, setting, 2-85
System password, setting, 2-85
System Reference Address, 2-72
System requirements
Macintosh, 1-9
Windows, 1-9
System Settings, 2-20, 2-87
3
Appendix

T
Trademarks, xi

V
Viewing inbox documents remotely, 1-6

3-4 Index
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