SOP - Securities
To Personnel
1. All other unit Employees, visitors should sign in Other Staff in-out Register
when enter into corporate office and leave from corporate office.
2. All Staff Level Employees Should sign On-Duty Register when go to outside in
work hours.
3. All Outside persons should write and sign his Name, where from coming, whom
to meet here or what purpose to visit here, Visitor Pass No., Entering time and
returning time in Visitors Note.
4. All Visitors should wear Visitor Pass when being inside of office and should
return to security when relieve from office.
5. Visitors entering into the factory must be first verified by security/receptionist via
the intercom to check if the person they wish to meet is available and where they
are, then the visitor has to register at the security office and obtain a visitors pass.
6. The visitors are not to be allowed into the office without the permission of the
HOD.
7. All security personnel should know emergency rescue system, evacuation plan,
first aid method, fire fighting, nearest fire station Phone number and hospital
phone numbers.
8. All staff should show their bags to the security while going out if necessary.
9. Whenever entering the contractors should keep contractors pass.
To Material
1. Outgoing material should compulsory get signed from the concerned HOD.
Incase of his absence, materials should get signed from the next authorized
person.
2. Delivery Challan should be in triplicate. Original copy should be sent to the
supplier or receiver. Duplicate copy should be acknowledged by the supplier or
receiver and returned to us. Third copy should be given to the security. The
acknowledgment should be collected within that same day.
3. All Material outward should allow by security only to duly signed gate pass
otherwise should not allow that material.
4. Messenger / office boys should handover their gate pass to the security with the
sender's signature.
5. Each goods outward should enter in either Returnable Material Outward Register
or Non Returnable Outward Register by security.
6. Material Outward Register should contain following columns; “Outward Serial
No. - Date – Time - Party Name and Address - Gate Pass No. – D.C. No. –
Description – who gave gate pass – Messenger Signature.)
7. All Inward material should entry by security in Material Inward Register.
8. Security must track the challan which is returnable or non returnable D.C.s
9. For courier packages DC to be maintained with courier and checked by security.
10. Register to be maintained by Security;
i. Inward Register
ii. Returnable Material Outward Register,
iii. Non-Returnable Material Outward Register,
iv. O.T. Register (Holiday Working Register),
v. Messengers Movement Register,
vi. General diary register,
vii. Company Vehicle Register,
viii. Visitor Note Book (Reception Table)
ix. On-Duty Register
x. Courier and Post Inward Register
xi. Courier and Post Outward Register
xii. Key Register
xiii.
Factory Opening Closing
1. Everyday factory shall close by security with authorized employee and sealed
with authorized employees signature after completion of all work.
2. Next day security shall open the factory with authorized employee only.
3. Authorized employee may be one or more, they shall authorized by M.D.
4. Before lock the factory security personnel should check inside of the factory
thoroughly that nobody inside, electrical main switches and machineries are
switched off.
Security Guidelines
It is mandatory for Staff to wear their ID cards while in office premises
Staff are not encouraged to bring their luggage other than office valises inside office
premises.
Security has been instructed not to allow heavy luggage inside office premises.
Such personal luggage may be retained near the security desk and it is purely at the
Staff risk
Security can check the valises of the Staff and visitors, at random, whenever felt
necessary.
Admin will not in any way be responsible for loss of any personal valuables of the
Staff inside office premises.
