NAME
AGE AS OF SEPTEMBER 1 (Current 4-H Year) ________________
CHECK ONE: JUNIOR INTERMEDIATE OR SENIOR
CLUB ___________________________________________________
4-H LEADER
4-H AGENT __________________________________________________________________
I hereby certify that as the exhibitor of this project, I personally kept the records on this project
and have personally completed this record book.
4-H Member’s Signature
Revised: September 2018
HENDRY COUNTY 4-H RECORD BOOK
TIPS TO COMPLETING A RECORD BOOK
1. Book should be complete and up to date before the fair/show. Record book should be placed in
a notebook.
2. Neatness counts. Must be hand written by the exhibitor. For exceptions, contact the 4-H office
for approval to be typed.
3. Write neatly. Use the same color of ink throughout the record book. Senior 4-H members must
use pen and Junior/Intermediate 4-H’ers may use pen or pencil. If you begin with pencil, end
with pencil. If you begin with blue ink, end with blue ink.
4. Make sure you have all your signatures.
5. List all project equipment/supplies. The judge grading the record books will be knowledgeable
about the equipment needed for the project.
6. Be sure to write the totals in the boxes provided at the bottom of the columns. Example, page
6, purchase price is
PURCHASE
PRICE
($)
100.00
100.00
A
7. Be sure that there is something written in each box. If you are not able to complete the column,
write 0 to show that you looked at the box but it did not apply to you.
8. Be sure to answer all the questions listed on the project story page using paragraphs. Use
complete sentences, grammar and spelling. If you are unsure of how to answer the questions,
ask your club leader, parents, 4-H Program Assistant, 4-H Agent, etc. In many cases, the judge
will break the tie using the story.
9. Be sure to include a minimum of five (5) pictures of your project from start to finish. Include
pictures from when you purchased your animal, working with your animal, cleaning your
animal pen/cage, attending workshops/clinics, showing your animal etc. Pictures should
include a caption beside each one telling something about the picture. Do not take pictures all
in the same day or overlap pictures in the record book.
10. Make very sure your addition is correct. If your addition is not correct, your project summary
will not be correct.
11. Do not take any pages out of record book even though the page may not apply to your age division.
2
Youth Market Animal Project Agreement
(Complete at Beginning of Project)
I, _________________________________ agree to be responsible for caring for my
project animal to include, but not limited to, feeding, providing fresh clean
water, providing health care, adequate housing, grooming, and showing. I
understand that this project is to be an educational tool to learn life skills, as
well as skills needed in the livestock industry. I understand that success in
this project is not only determined at the show, but also on how well I
maintain my record keeping. I also understand as owner of this animal
project, it is my responsibility to keep accurate and timely records.
MEMBER’S SIGNATURE
I, _________________________________also acknowledge that I have been advised that
the presence of any drug, antibiotic or biological residue in my market animal
at slaughter will result in the condemnation of the carcass and forfeiture of all
sale proceeds and premiums. I hereby certify that any drug, antibiotic, or
biological residue which may have been administered by myself, or any other
person, was done so in strict compliance with the manufacturers label
requirements or as prescribed by a veterinarian.
MEMBER’S SIGNATURE
We the parent(s) or guardians of the above named youth agree to be
responsible for providing financial help, if needed, along with assistance and
encouragement while the student is participating in this project.
PARENT OR GUARDIAN
The 4-H Leader or 4-H Agent agrees to visit the 4-H member and the project
animal to give assistance when needed or requested by the exhibitor. I
understand and agree to these responsibilities.
4-H LEADER OR 4-H AGENT SIGNATURE
3
Beef Live Parts
Beef Primal Cuts
4
GOALS AND ACHIEVEMENTS FOR THIS PROJECT
Goals should be established at the beginning of your project. They should be challenging, yet attainable.
Goals should include all aspects of your project. Check off what you plan to do at the beginning of the
project. At the close of the project, the achievements should be compared with your goals.
WHAT I PLAN
TO DO (check GOAL DATE
all that apply) ACHIEVED
Raise my steer to completion and exhibit my
steer in HCF or LYL.
Exhibit my steer at Prospect Shows.
Attempt to make a profit on my steer.
Have my animal meet industry standards for
the ideal market steer.
Complete my record book to the best of my
ability.
Achieve a target weight of ____________ at
final weigh-in.
Be in the top 3 of my class.
Learn appropriate management practices.
To establish responsible behavior, values, and
moral conduct.
To learn cooperation with others and to win
or lose graciously.
To learn new skills.
Give a presentation or demonstration at my
club meeting.
5
Insert a Picture
of you and your steer here.
STEER INFORMATION
Tag Number?
Breed?
Birth Month/Year?
Date Purchased?
Purchased From?
Animal Cost?
6
EQUIPMENT INVENTORY
Use this page to record the equipment you had at the beginning of the project and at the close of your
project. Depreciate your equipment at the close of your project by 10%. All equipment purchased
after project begins should be listed under operating expenses. Use additional pages as needed.
BEGINNING DEPRECIATE CLOSING
INVENTORY VALUE – 10% INVENTORY
DESCRIPTION OF ITEM (VALUE $) ($) (VALUE $)
Example: Brush $4.50 .45 $4.05
TOTAL
7
OPERATING EXPENSE RECORD
Use this page to list all expenses incurred during your project. These expenses are from what you have spent money on for this project; such as,
veterinary expenses as well as consumable (those that are used up during your project; shampoo) and non-consumable supplies. Mineral and
supplements are part of the animals feed expense and ration. Feed may be grouped together by weeks or months. Use additional pages as
needed.
VET SUPPLIES /
EQUIPMENT COST FEED COST FEES OTHER COST
DATE DESCRIPTION OF EXPENSE ($) ($) ($) ($)
TOTAL
8-1
OPERATING EXPENSE RECORD
Use this page to list all expenses incurred during your project. These expenses are from what you have spent money on for this project; such as,
veterinary expenses as well as consumable (those that are used up during your project; shampoo) and non-consumable supplies. Mineral and
supplements are part of the animals feed expense and ration. Feed may be grouped together by weeks or months. Use additional pages as
needed.
VET SUPPLIES /
EQUIPMENT COST FEED COST FEES OTHER COST
DATE DESCRIPTION OF EXPENSE ($) ($) ($) ($)
Subtotal from Page 8-1
TOTAL
8-2
OPERATING EXPENSE RECORD
Use this page to list all expenses incurred during your project. These expenses are from what you have spent money on for this project; such as,
veterinary expenses as well as consumable (those that are used up during your project; shampoo) and non-consumable supplies. Mineral and
supplements are part of the animals feed expense and ration. Feed may be grouped together by weeks or months. Use additional pages as
needed.
VET SUPPLIES /
EQUIPMENT COST FEED COST FEES OTHER COST
DATE DESCRIPTION OF EXPENSE ($) ($) ($) ($)
Subtotal from Page 8-2
TOTAL
8-3
OPERATING EXPENSE RECORD
Use this page to list all expenses incurred during your project. These expenses are from what you have spent money on for this project; such as,
veterinary expenses as well as consumable (those that are used up during your project; shampoo) and non-consumable supplies. Mineral and
supplements are part of the animals feed expense and ration. Feed may be grouped together by weeks or months. Use additional pages as
needed.
VET SUPPLIES /
EQUIPMENT COST FEED COST FEES OTHER COST
DATE DESCRIPTION OF EXPENSE ($) ($) ($) ($)
Subtotal from Page 8-3
TOTAL
8-4
OPERATING EXPENSE RECORD
Use this page to list all expenses incurred during your project. These expenses are from what you have spent money on for this project; such as,
veterinary expenses as well as consumable (those that are used up during your project; shampoo) and non-consumable supplies. Mineral and
supplements are part of the animals feed expense and ration. Feed may be grouped together by weeks or months. Use additional pages as
needed.
VET SUPPLIES /
EQUIPMENT COST FEED COST FEES OTHER COST
DATE DESCRIPTION OF EXPENSE ($) ($) ($) ($)
Subtotal from Page 8-4
TOTAL
8-5
PROJECT ANIMAL HEALTH RECORD
Use this page to record all health related activities (deworming, vaccination, vet visit, etc.). Include
well animal care such as health certificate. Withdrawal time can be found by reading the label.
DATE DESCRIPTION OF PRODUCT USED DOSAGE WITHDRAWAL
ACTIVITY TIME (DAYS)
Example Dewormed Ivomec Plus 7 cc 49
INCOME
Record all income such as sale of animal, show premiums, etc.
DESCRIPTION OF RIBBON SHOW PRICE PER TOTAL SALE
DATE INCOME COLOR/PLACING PREMIUM POUND PRICE
$ $
TOTAL
What is the total market value of your steer at the end of project? $___________________________
(Market Value per pound X Final Weight). This information may be found at https://www.ams.usda.gov/market-
news/livestock-poultry-grain#Cattle
Is there a difference in market value than the actual price per pound received on sale night?
Yes or No
9
INDIVIDUAL PROCESSING / TREATMENT MAP
(FOR SENIOR 4-H EXHIBITORS ONLY TO COMPLETE)
List the product (vaccination, medication, dewormer, implant, etc) used and chart the location on your
animal. Injection-site blemishes are costly. Minimizing injection of material into the muscle must be
considered. Injections should be administered in the neck and not in the area of the more valuable,
expensive cuts of meat. You must have a processing map for each date you administered vaccinations,
etc to your animal. Use additional pages as needed.
Date: ____________________ Who Performed the Treatment: __________________________
Tag #: ___________________ Age: _______________ Estimated Weight: _______________
Site Lot or Expiration Withdrawal
# Product Company Serial # Date ROA* Dose (Days)
*ROA - Route of Administration (SQ, IM, IV, IN, topical, oral)
Soonest date this animal may be sold and/or marketed: __________________________________
Comments: _____________________________________________________________________
10
WEIGHT RECORD
It is important to monitor your animal’s growth during your project. Be sure to include the beginning weight
and your final weight as your last recorded entry.
AVERAGE
STARTING TOTAL DAILY GAIN
WEIGHING WEIGHT ENDING POUNDS NUMBER OF DAYS (total lbs/days
DATE METHOD (LBS) WEIGHT (LBS) GAINED ON FEED on feed)
EXAMPLE TAPE 740 825 85 25 3.4
9/ /20 SCALE XXXXXXXX XXXXXXXX XXXXXXXX XXXXXXXX
FINAL
2/ /20 WEIGH-IN
FROM
SCALES
AVERAGE DAILY GAIN
FEED CONVERSION RATE
(FOR SENIOR 4-H EXHIBITORS ONLY TO COMPLETE)
____________________________ / _______________________ = _________________________
TOTAL POUNDS FED TOTAL POUNDS GAINED FEED CONVERSION RATE
____________________________ / _______________________ = __________________________
TOTAL COST OF FEED TOTAL POUNDS GAINED COST PER POUND OF GAIN
11
PROJECT SUMMARY
INCOME
ENDING EQUIPMENT INVENTORY (PAGE 7) $
SHOW PREMIUM (PAGE 9) $
SALE OF ANIMAL (PAGE 9) $
VALUE OF ANIMAL ON HAND (PAGE 9)
$
Value determined only if animal did not make weight
TOTAL INCOME $
EXPENSES
BEGINNING EQUIPMENT INVENTORY (PAGE 7) $
ANIMAL COST (PAGE 6) $
EQUIPMENT EXPENSE (PAGE 8) $
FEED EXPENSE (PAGE 8) $
VET SUPPLIES/FEE EXPENSE (PAGE 8) $
OTHER EXPENSE (PAGE 8) $
TOTAL EXPENSE $
PROFIT OR LOSS
TOTAL INCOME
$
TOTAL EXPENSE
$
TOTAL
$
(CIRCLE ONE)
PROFIT OR LOSS
12
PROJECT STORY
Answer the questions below in paragraph form:
Tell about your animal and the reasons for choosing this project?
What were your responsibilities in this project?
What safety practices did you use in this project?
13
How did you do in the show and what can you do differently next year to improve your project?
What did you learn about the beef industry, such as how beef is commercially raised in Florida?
What leadership or citizenship skills did you use during your project? (Example: did you hold an office,
did you help someone with their project, did you participate in a community service project)
14
PICTURES
Show the beginning, middle, and end of your project. Each photo should include a caption such as
what is happening. The pictures and the captions should complement your project story. There
should be a minimum of five (5) pictures.
15
PICTURES CON’T
16
BUYER’S LETTER
Attach a copy or write an example of your prospective buyer’s letter (invitation letter) sent prior
to the show.
HENDRY COUNTY 4-H SCORING SYSTEM
NAME____________________________________________ Age (as of Sept 1) ___________
The Processing/Treatment Map and Feed Conversion Rate are required by Senior 4-H members;
however Junior/Intermediate 4-H members may complete one or both. Junior/Intermediate 4-H
members will receive the point value indicated for both the Processing/Treatment Map and Feed
Conversion Rate.
POINT VALUE SCORE NOTES
Cover Page and
5
Project Agreement Page
Goals and Achievements Page 5
Steer Information Page 5
Equipment Inventory 5
Operating Expense Record
10
Page
Health Record and Income
10
Page
Processing/Treatment Map
Page (Seniors Only,
Juniors/Intermediates receive 5
5 points)
Weight Record (5 points),
5
Feed Conversion Page
(Seniors only,
5
Juniors/Intermediates
automatically receive 5 points)
Project Summary Page 15
Project Story 15
Project Pictures 10
Neatness 5
SCORES
Blue Ribbon 100 - 85 Points
Red Ribbon 84 - 75 Points
White Ribbon 74 - 70 Points (No Premium awarded for white ribbons)
18
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